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EVALUATION SCORING RUBRIC Evaluation Category Points Category Description Excellent Proficient Developing Insufficient Part 1: Agency and Program or Project 20 pts Completeness of agency information, mission, board, and proof of nonprofit status. Demonstrates organizational legitimacy and understanding of community needs. 16–20 pts: Comprehensive overview of agency mission and services; strong, knowledgeable, and diverse board leadership; directly serves El Mirage residents; complete documentation. 11–15 pts: Mostly complete; minor gaps in clarity of organizational mission, services, or documentation provided; unclear applicability to El Mirage. 5–10 pts: Limited detail; unclear mission or not a community priority or need; missing minor documentation. 0–4 pts: Major omissions; unclear organizational purpose; missing required documents. Part 2: Program Description 30 pts Clarity of program narrative, target population, and services; demonstrates community impact and reach, ability to directly serve and reach residents in El Mirage and deliver services; alignment with resident needs and City priorities; implementation and capacity. 26–30 pts: Clear, compelling narrative; strong evidence of need; well-defined services; direct benefit and accessibility for El Mirage residents; utilizes partnerships to support program; high impact potential, high likelihood of successful implementation. 17–25 pts: Strong description; unclear applicability to El Mirage or ability to collaborate; OR concerns about implementation timeline and capacity. 9–16 pts: Basic description; limited detail; weak connection to community need; or limited capacity and accessibility. 0–8 pts: Unclear, incomplete, or misaligned with priorities; unrealistic or poorly planned. Part 3: Program Goals and Outcomes 25 pts Defined goals and measurable outcomes; ability to track success and impact. 22–25 pts: Strong, measurable goals; realistic outcomes; clear data collection plan; strong impact potential. 17–21 pts: Goals mostly measurable; tracking methods adequate. 9–16 pts: Goals vague or partially measurable; limited tracking plan. 0–8 pts: No measurable goals; no tracking plan. Evaluation Category Points Category Description Excellent Proficient Developing Insufficient Part 4: Funding Request 10 pts Appropriateness of requested amount relative to scope; reflects responsible use of funds. 9–10 pts: Request is clear, appropriate, realistic, justified, and proportional to program scope. 7–8 pts: Mostly appropriate and clear; minor justification gaps for minimum request. 4–6 pts: Weak justification; unclear need. 0–3 pts: Not justified or disproportionate. Part 5: Program Budget 15 pts Accuracy, transparency, and feasibility demonstrate the ability to leverage other funding sources responsibly. 14–15 pts: Accurate, transparent, and feasible; budget aligns with activities; demonstrates ability to leverage other funds; clear public benefit. 11–13 pts: Mostly accurate; minor inconsistencies; diverse use of funds; clear public benefit. 6–10 pts: Some inaccuracies; unclear justification; indirect public benefit. 0–5 pts: Incomplete, inaccurate, or unrealistic budget. No clear public benefit. Part 6: Operational and Financial Status 15 pts Strength of leadership and operational capacity; evidence of sound financial management, sustainability, and compliance. 14–15 pts: Strong leadership; stable financials; clear sustainability; strong compliance history. 11–13 pts: Adequate capacity; minor concerns. 6–10 pts: Limited capacity; financial concerns. 0–5 pts: Significant capacity or financial risks; unclear ability to deliver program. Part 7: Review and Certify 5 pts Completeness, clarity, informativeness, understandability, accuracy, and thoroughness of the application. Includes required documentation and the authorized agency representative's signature. 5 pts: All sections are complete, clear, informative, and well-organized; all required attachments included. No clarifications needed. 4 pts: Minor omissions or errors; mostly clear and thorough; signed by an authorized representative; minor clarifications needed. 2–3 pts: Some unclear or ambiguous responses; missing signature by authorized signer; major clarifications required. 0–1 pt: Significant omissions of information or evident misunderstanding; missing attachments or signature; inadequate submission with multiple questions or concerns.