Supporting Document (851f7da3...)

Item 14
enTCMim
REPORf
Meeting Date: 
Charter Provision:
Objective:
ACTION
May 19,2026
Provide for the orderly government and administration of the 
affairs of the City.
Authorize Contract for Training Software - Learning 
Management Systems
Training software contract. Adopt Resolution No. 13650 authorizing Contract No. 2025-075-COS-E1 
approving a one (1) year extension with two possible one-year extensions to maintain the 
availability of the existing training systems with Meridian Knowledge Systems, LLC, the City's 
training software vendor. The new term will begin on July 1,2026.
BACKGROUND
As approved in the FY2020/21 Capital Improvement Plan (CIP) Budget, the city funded a technology 
project to replace obsolete training software. This action was necessary since the web-based 
training system, used by employees across the organization to maintain and improve key job skills, 
was no longer supported by the vendor at the time. A new system was required to provide for the 
ongoing training needs of city employees, comply with documentation and tracking requirements 
and Arizona public records law.
With CIP budget approval. In 2020 the city invited proposals from qualified vendors to provide a 
cloud based, enterprise Learning Management System (LMS) that would accommodate 3,000 users. 
Meridian Knowledge Systems, LLC, (Meridian) was the selected vendor from that solicitation 
process. The city entered contract number 20RP023 with Meridian for an LMS and content library 
in 2020. An amendment was approved in July 2021, and the contract number was updated to 
20RP023-A1. The contract was In effect through June 30,2025. An extension was approved in May 
2025, and the contract number was updated to 2025-075-COS. The contract is in effect through 
June 30,2026.
Over the last three years, the city has been working on plans to replace the Meridian LMS with an 
Enterprise Resource Planning (ERP) HRIS training module prior to the contract expiration date of 
June 30,2025. However, the status of the HR related modules of the ERP project is delayed and will 
require additional time for the city to design and implement the solution. The city anticipates that it 
will begin working on the HCM module in the next month. The project is anticipated to be 
completed by June 2028. The city is seeking an additional one (1) year extension with Meridan, 
which will extend the contract into a 6th year term.
AcUonTtkan.
Blueink Bundle ID: R850ZS7gdC

City Councit Report | Training System Software Contract
The original software contract and amendment were not previously required to be sent to the City 
Council for adoption. However, in accordance with the City's Procurement Code, multi-year 
contracts may not exceed five (5) years total unless approved by the City Council. The city will seek 
approval of the one (1) year extension with two possible one-year extensions at the Regular City 
Council Meeting on May 19, 2026. The City Clerk issued contract number 2025-075-COS-E1 
administratively replaces the previous contract number 20RP023-A1.
ANALYSIS & ASSESSMENT
The current Meridian contract expires on June 30,2026. The HRIS training module of the city's 
enterprise resource planning (ERP) system has been delayed, creating a need to extend the current 
training software agreement for one (1) year with two possible one-year extensions to maintain the 
availability of the existing training systems.
FISCAL IMPACTS
The city is requesting the current contract be extended for a one (1) year term, with two possible 
one-year extensions, with an approximate cost of $154,000 per year. The new term will begin on 
July 1,2026. The funds are available In the Human Resources Department FY26/27 operating 
budget. The Increase In cost reflects a full year of library content. Last year's fees were only for 6 
months.
STAFF RECOMMENDATION
Adopt Resolution No. 13650 authorizing Contract No. 2025-075-COS-E1 approving a one (1) year 
extension with Meridian Knowledge Systems, LLC, the City's training software vendor.
The term of this contract shall be for one (1) year commencing the 1st day of July 2026 and ending 
the 30th day of June 2027, with two possible one-year extensions, or unless sooner terminated by 
one or both parties.
RESPONSIBLE DEPARTMENT(S)
Human Resources
STAFF CONTACTS
Tiffany Penson, Human Resources Manager, TPenson@ScottsdaleAZ.gov
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Blueink Bundle ID: R850ZS7gdC

City Council Report | Training System Software Contract
APPROVED BY
Monica Boyd, Sr. Director Human Resources 
480-312-2615, MBovd@ScottsdaleAZ.eov
5/4/26 14:49 MST
Date
Judy Doyle, Deputy City Manager 
480-312-7954, JDovie@ScottsdaleA2.gov
5/4/26 16:47 MST
Date
SomeL^fulreufs
Sonia Andrews, City Treasurer
480-312-7954, SAndrews@ScottsdaleAZ.gov
For Financial Policies Compliance and Budget Appropriation
5/5/26 10:29 MST
Date
Greg Caton, City Manager 
480-312-7759, GCaton@Scottsdale/^.eov
5/5/26 11:59 MST
Date
ATTACHMENTS
1. Resolution No. 13650
2. Contract Amendment No. 2025-075-COS-E1
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Blueink Bundle ID: R850ZS7gdC

and
RESOLUTION NO. 13650
A RESOLUTION OF THE COUNCIL OF THE CITY OF SCOTTSDALE, 
MARICOPA COUNTY. ARIZONA. APPROVING CONTRACT NO. 2025-075- 
COS-E1, AN AMENDMENT TO AN EXISTING CONTRACT WITH MERIDIAN 
KNOWLEDGE SOLUTIONS, LLC TO AUTHORIZE AN EXTENSION OF THE 
TERM OF THE CONTRACT.
WHEREAS, the city has a need for learning management system software as a service;
WHEREAS, Meridian Knowledge Solutions, LLC was selected by the city to provide this 
software as a service under Contract #20RP023, as amended by Contract #20RP023-A1 (the 
“Contract") for the term of July 1, 2020, through June 30, 2025; and
WHEREAS, the city desired to extend the term of the Contract until June 30, 2026, and 
City Council approved the extension through Resolution 13410 authorizing Contract No. 2025- 
075-COS: and
WHEREAS, the city now desires to extend the term of the Contract until June 30, 2027, 
with the option to extend for up to two additional terms of one year each.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Scottsdale. Maricopa 
County, Arizona, as follows:
Section 1. The City Council hereby authorizes, approves and directs the Mayor to 
execute, on behalf of the city Contract NO. 2d25-075-COS-E1 with Meridian Knowledge Solutions, 
LLC to extend the term of the Contract until June 30,2027, with the option to extend for up to two 
additional terms of one year each.
Section 2. The City Council hereby authorized the City Manager or designee to execute 
any other documents and take such other actions as are necessary to carry out the intent of this 
Resolution.
PASSED AND ADOPTED by the Council of the City of Scottsdale, Maricopa County, 
Arizona this___ day of________________, 2026.
ATTEST:
Ben Lane, City Clerk 
APPROVED AS TO FORM:
Luis E. Santaella, Interim City Attorney
By: Lindsay Hampshire, Assistant City Attorney
CITY OF SCOTTSDALE, an Arizona 
municipal corporation
Lisa Borowsky, Mayor
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Resolution No. 13650

Contract No. 2025-075-COS-E1
CITY OF SCOTTSDALE 
SOFTWARE AS A SERVICE CONTRACT 
CONTRACT AMENDMENT
THIS CONTRACT AMENDMENT (“Amendment”) is entered into this____ day of_________ ,
2026, by and between the City of Scottsdale, an Arizona municipal corporation (“City”), and 
Meridian Knowledge Solutions, LLC (“Contractor"), to amend the City of Scottsdale Amended and 
Restated City Services - RFP Software as a Services Contract No. 20RP023-A1 dated July 1, 
2021, also known as Contract No. 2025-075-COS, between City and Contractor.
RECITALS
A. The Mayor of the City of Scottsdale is authorized and empowered by provisions of the City 
Charter to execute contracts and contract amendments.
B. City and Contractor administratively executed City of Scottsdale City Services - RFP 
Software as a Service Contract, Contract No. 20RP023-A1, on July 1, 2020, for learning 
management system software as a service.
C. City and Contractor administratively executed the City of Scottsdale Amended and 
Restated City Services - RFP Software as a Service Contract, Contract No. 20RP023-A1, 
on July 1, 2021 (the “Contract”).
D. The Contract was set to expire on June 30, 2025, but the City desired to extend the term 
of the Contract until June 30, 2026. City Council approved the extension by passing 
Resolution 13410, which authorized Contract 2025-075-COS.
E. The term of the Contract is set to expire on June 30, 2026, and City desires to extend it 
for one (1) additional year with the option to renew for (2) additional one (1) year 
extensions.
F. The City and Contractor mutually agree to amend the Contract.
NOW THEREFORE, in consideration of the mutual promises and obligations set forth herein, the 
parties agree as follows;
1.0 MODIFICATIONS
1.1 Section 4.1 TERM AND EXTENSION is hereby modified to add the following 
language:
The renewal subscription term shall be from 7/1/2026 to 6/30/2027. The parties 
may extend the term for up to two additional extension periods of one year each 
without returning to City Council.
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Contract No. 2025-075-COS-E1
1.2 Section 3.2 FEE SCHEDULE is hereby modified to add the following language;
Per
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Annual SaaS Fees
7/1/2026-6/30/2027
$32,670.00
OpenSesame Complete
7/1/2026-6/30/2027
$109,800.00
Annual SaaS Fees
7/1/2027-6/30/2028
$32,670.00
OpenSesame Complete
7/1/2027 - 6/30/2028
$109,800.00
Annual SaaS Fees
7/1/2028-6/30/2029
$32,670.00
OpenSesame Complete
7/1/2028 - 6/30/2029
$109,800.00
Total SaaS Fees Subtotal
$427,410.00
Total SaaS Fees Total 
(including taxes)
$461,602.80
2.0 CONTINUED EFFECT.
Except to the extent amended hereby, all terms, provisions, and conditions of the Contract 
are hereby ratified and shall continue in full force and effect, and the Contract shall remain 
enforceable and binding in accordance with its terms.
i
[Signatures on following page.]
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Contract No. 2025-075-COS-E1
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first set forth 
above.
CITY OF SCOTTSDALE, an
Arizona municipal corporation
ATTEST:
Lisa Borowsky, Mayor
Ben Lane, City Clerk
CONTRACTOR:
Meridian Knowledge Solutions, LLC 
80 Iron Point Circle, Suite 10 
Folsom, CA 95630
Authorized Representative Signature 
Sarah Shifflette
Customer Officer
Titie
REVIEWED BY:
\
Tiff^yPensdn
1
Contract Administrator
_ .Jn My^r^ MPA/^PPO, NIGP-CPP, CPPB 
Purcha^ptg Directoi^
George Wop^
Safety and wisk Management Director 
APPROVED AS TO FORM:
Luis E. SantaeTia, Interim City Attorney 
By: Lindsay Hampshire, Asst. City Attorney
1
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