Supporting Document (8b369ceb...)

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CITY COUNCII
REPORT
Item 15
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Meeting Date; 
Charter Provision:
Objective:
ACTION
May 19.2026
Provide for the orderfy government and administration of the 
affairs of the City 
Authorize Contract Extension
Contract Extension for Human Resources and Payroll Management System. Adopt Resolution No. 
13670 Authorizing Contract No. 2016-067-COS-E1 Tyler with Tyler Technologies for a two-year 
extension of an existing contract for Human Resources and Payroll Management System in an 
amount not to exceed $630,000 over the term.
BACKGROUND
The purpose of this action is to authorize a two-year extension of Contract No. 2016-067-COS 
with Tyler Technologies, Inc. for the City's Human Resources and Pa5rrpll Management System, 
commonly referred to as Tyler Munis. The current contract term expires June 30,2026, and the 
proposed amendment extends the term through June 30,2028 through two, one-year renewals.
The City originally entered into Contract No. 2016-067-COS with Tyler Technologies, Inc. on 
June 7,2016, for a Software-as-a-Service (SaaS) Human Resources and Payroll Management 
System. The system supports core enterprise functions including HR management and payroll 
with employee self-service and reporting. The City has utilized Tyler Munis for approximately 
10 years and has invested significantly in configuration, integration, and training. The system is 
tightly integrated with the City's existing enterprise systems and business processes. Continued 
use of Tyler Munis through this extension period preserves the City's prior investment and 
maintains operational continuity while longer-term Oracle Fusion enterprise system transition 
project is executed.
RESOURCE IMPACTS
Available Funding
Funding for the Renewal Term (FY 2026/27) is included in the proposed City Treasurer's Office 
and Human Resource Department's operating budgets. Funding for the second renewal term 
(FY 2027/28) will be included in the proposed operating budget for that Fiscal year, subject to 
Council budget appropriation.
The contract administrator will be Jacob Beard in the Information Technology Department
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Blueink Bundle ID: 26Devs8Wc8

aty Council Report | AUTHORIZE CONTRACT EXTENSION
Existing Information Technology, Human Resources, Finance, and Payroll staff will continue to 
support the system under current operational workloads.
Future Budget Implications
Combined recurring cost for the two-year extension will not exceed $630,000.
OPTIONS & STAFF RECOMMENDATION
Adopt Resolution No. 13670 authorizing Amendment No. 1 to Contract No. 2016-067-COS with 
Tyler Technologies, Inc. for two, one-year extensions to the existing contract for the City's 
Human Resources and Payroll Management System in an amount not to exceed $630,000.
Proposed Next Steps
Following approval of the amendment, staff will execute the amendment and continue 
administration of the contract under its existing terms and conditions as modified herein.
RESPONSIBLE DEPARTMENT(S)
City Treasurer's Office 
Human Resources Department
STAFF CONTACTS (S)
Jacob Beard, Deputy CIO, ibeardOscottsdaleaz.gov
Monica Boyd, Sr. Director Human Resources, mbovdfSscottsdaleaz.Bov
Anna Henthorn, Assistant City Treasurer, ahenthorn@scottsdaleaz.gov
APPROVED BY
Sonia,/Indraus
5/4/26 11:28 MST
Sonia Andrews, City Treasurer 
sandrews@scottsdaleaz.gov
Date
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City Council Report | AUTHORIZE CONTRACT EXTENSION
4/30/26 17:24 MST
Greg Caton, City Manager 
gcaton@scottsdaleaz.gov
Date
ATTACHMENTS
1. Resolution 13670
2. Contract No. 2016-067-COS-E1
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RESOLUTION NO. 13670
A RESOLUTION OF THE COUNCIL OF THE CITY OF SCOTTSDALE,
MARICOPA COUNTY, ARIZONA, APPROVING CONTRACT NO. 2016-067-
COS-E1, AN AMENDMENT TO AN EXISTING CONTRACT WITH TYLER
TECHNOLOGIES, INC. TO AUTHORIZE AN EXTENSION OF THE TERM OF
THE CONTRACT.
WHEREAS, the city has a need for a human resource and payroll management system 
platform; and
WHEREAS, Tyler Technologies, Inc. was selected by the city to provide this software as 
a service under Contract No. 2016-067-COS (the “Contract”) for the term of June 7, 2016, through 
June 30, 2026; and
WHEREAS, the city desires to extend the term of the Contract until June 30, 2028.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Scottsdale, Maricopa 
County, Arizona, as follows:
Section 1. The City Council hereby authorizes, approves and directs the Mayor to 
execute, on behalf of the city Contract No. 2016-067-COS-E1 with Tyler Technologies, Inc. to 
extend the term of the Contract until June 30, 2028.
Section 2. The City Council hereby authorized the City Manager or designee to execute 
any other documents and take such other actions as are necessary to carry out the intent of this 
Resolution.
PASSED AND ADOPTED by the Council of the City of Scottsdale, Maricopa County, 
Arizona this____day of________________ , 2026.
ATTEST:
CITY OF SCOTTSDALE, an Arizona 
municipal corporation
Ben Lane, City Clerk 
APPROVED AS TO FORM:
Lisa Borowsky, Mayor
Luis E. Santaella, City Attorney
By: Lindsay Hampshire, Assistant City Attorney
Page 1 of 1 
Resolution No. 13670

Contract No. 2016-067-COS-E1
CITY OF SCOTTSDALE 
CONTRACT AMENDMENT 
Human Services and Payroll Management System
THIS CONTRACT AMENDMENT (“Amendmenf) is entered into this____
day of.
2026, by and between the City of Scottsdale, an Arizona municipal corporation ("City”), and Tyler 
Technologies, Inc., a Delaware corporation (“Contractor”), to amend Contract No. 2016-067-COS, 
dated June 7, 2016, as amended, between City and Contractor (the “Contract”).
RECITALS
A. The Mayor of the City of Scottsdale is authorized by provisions of the City Charter to execute 
contracts and contract amendments.
B. City and Contractor executed City of Scottsdale City Services ~ RFP Software As A Service 
Contract, Contract No. 2016-067-COS on June 7, 2016, for a Human Resources and Payroll 
Management System.
C. The term of the Contract is set to expire on June 30,2026, and City desires to extend the term 
until June 30, 2028.
D. The City and Contractor mutually agree to amend the Contract.
NOW THEREFORE, in consideration of the mutual promises and obligations set forth herein, the 
parties agree as follows:
1.0 MODIFICATIONS
1.1 
Section 4.1 TERM AND EXTENSION is hereby modified to add the following 
language:
The term of the Agreerhent is hereby renewed for a one (1) year term commencing 
on 7/1/2026 (for the purposes of this Amendment, the “First Renewal Term"). After 
the completion of the First Renewal Term, the Agreement will renew automatically 
on 7/1/2027 for one additional one (1) year term (the “Second Renewal Term”) 
unless terminated in writing by either party at least sixty (60) days prior to the end 
of the Renewal Term. Contractor will provide the City notice of any increase in 
SaaS Fees no less than sixty (60) days prior to the commencement of the Second 
Renewal Term.
1.2 
Section 3.2 FEE SCHEDULE is hereby modified to add the following language:
Fees for the First Renewal Term are as noted on Exhibit A, Amendment 
Investment Summary.
Fees for the Second Renewal Term will not increase more than five percent (5%) 
over the fees for the First Renewal Term.
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Contract No. 2016-(^7-COS-E1
Users Limits. The SaaS fees may be based on user limits indicated in Exhibit A 
and the Goritract, with: Exhibit A controlling in the event of conflict. Should the 
ntirnber of users be exceeded. Contractor reserves the right to re-negptiate the 
SaaS fees based upon any resulting changes in the pricing categories.
2.0 CONTINUED EFFECT.
Except; to the extent amended hereby,, all terms, provisions, and: conditions of the Contract 
are hereby ratified and shall cOrrtihlie in fUH force,and effect, and the Contract shall, remain 
enforceable and; binding in accordance with its terms.
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[Signatures oh following page
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Contract No. 2Qt6-Oe7-COS-E1
IN WITNESS WHEREOF, the Parties have executed this Arhendirierit as of the date first set forth 
above.
CITY OF SCOTTSDALE, an 
Arizona rriunicipal corpbfsrtion
Lisa Borowsky, Mayor
CONTRACTOR
Tyler Technologies,: Inc. 
One Tyler Drive 
Yarmouth, Maine 04096
By
______________
Erik Graney, Senior Corporate Attorney
REVIEWED BY:
JaeoE^eard 
Contract Administrator
Jenri|SyBr«PA,<2fejJGP. GPP, CPPB 
Puronasing^rectoily
Woods ^r.
George Woods;
Safety and Risk Management Director 
APPROVED AS TO FORM;
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Luis E. Santana, City Attorney
By: Lindsay Hampshire^^ Asst. City Attorney
ATTEST:
Ben Lane, City Clerk
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Contract No. 2d16-067-COS-l1
BchibitA
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technologies
Exhibit A
Amendment Investment Summary
the tbllowing Amendment Investrnent Summary details the additional spfbvare, products, and services 
to be delivered by us to you under the tcH-ms of the Agreement. This Amendment InvestmentSummary 
js effective aspf the Effective Date, despite any expiration date inthe InvestmentSummary that may 
have lapsed as of the Effective Date.
REMAINDER.OF PAGE INTENTIONALIY tEFT BLANK
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ExhibitA
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Quoted By: 
Quote E)^pirat)on: 
Quote Name:
Saas Term
Sales Quotation For: 
SCOTTSDALE, AZ CITY OF 
STACEY WESTERHOLWl 
SCOTTSDALE AZ 85251-3915
Shipping Address:
City of Scottsdale 
9191E San Salvador pr 
Scottsdale AZ 85258-5588
Tyler $aaS and Related Servijces
Financial Management .
General Ledger (Limited Use);
Human Resources Management 
HR Management 
Payroll w/ESS 
Talent Management 
Revenue Management 
Accounts Receivable 
Cashiering 
GeheralBilling 
Content Management 
Content Manager Core includes Onboarding 
Content Manager Enterprise Auto indexing and Redaction 
Data Insights 
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Exhibit A
Contract No. 2qi6-067-CqS-E1
Amy Hughey 
05/04/26 
CityofSeottsda!eA2-ERP2 
Year Renewal
1-00
Qly Imp. Hours
0
0
0
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0
0
0
0
0
Annual Fee
$ 23,286.00
S 22,440.00 
$ 67,359.00 
$ 9,749.00
$ 24,172.00 
$ 43,160,00
S 11,280.00
$ 28,971.00 
$4,029.00

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Additional
2 
Additional 300 GB Server Space
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Enterprise Analytics and Reporting (Limited Use)
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Enterprise Forms Processing (inGluding Common Form Set)
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Contract No. 2016^067rCOS^E1
0
0
0
$ 28,017.00
$ 3,434.00 
$16,069.00
TOTAL
Tyler Annual $eiyIces
Recurring Services
Annual Payroll Tax Table Updates
TOTAL:
0
1
0
0
$ 281,966.00
Annual Fee
$ 1,145.00
$ 1,145.00
Summary
Total Tyler License Fees
Total SaaS
Total Tyler Services
Total Third-Party Hardware, Software, Services 
Summary Total
One Time Fees 
$Q;oq 
$0.00 
S p.oo 
$ 0.00 
$0.00
ftecurringFees 
$0.00 
$281i966.D0 
$1,145,00 
$0.00 
$ 283411,00
Gliertt's purchase.of the items listed above is subject to the eommerits below
Unless otherwise indicated in the contract .pr amendment thereto, pricing fop optional items will be held
For six {6) months from the Quote: date or the Effective DateOf the Cohtracti whichever is later.
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Exhibit A

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Contract N6. 2p16rQ67^0S-E1
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Customer Approval:
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Date:
P.O.#;
All Primary values quptecl In US Dollars
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Exhibit A

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Contract No. 2016"067^OS^E1
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Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of samp,.hereby added to the existing agreement ("Agreernent") 
between the parties and subject to its terms. Additionaily, payment for said items, as appliqibie but subject to any listed assumptions herein, shall 
conform to the following terms;
License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such 
software available for dpvynload by the Client;
Fees for hardware are invoiced upon delivery;
Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
Annua! Maintenance and Support fees/SaaS fees> Hosting fees, and Subscription fees are fifrt payable when Tyler makes the software available 
for download by the Client (for Malhtehance) or on the first day of the: month following the date this quotation was sighed (for SaaS, Hostirjg, 
and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, w/ith renewals irivolced annually 
thereafter in accord w/ith the Agreernent,
Fees for services included in this sales quotation shall be invoiced as indicated be(o\y.
• Implementatipn and other professional services fees shall be Invoiced as delivered.
Fixed-fee Business Process Consulting services shall be invoiced 5096 upon delivery of the Best Practice Recommendations, by module, 
and 5096 upon delivery of custom desktop procedures, by rnpduie.
Fixed--fee conversions are invoiced 50% upon initial delivery of the converted data, by conyersipn module, and 50% upon Client 
acceptande to load the converted data into Live/Production environment, byconversion module.
Except as otherwise provided, other fixed price services are ihypicecj upon compiete delivery of the service. For the ayqidanee of doubt, 
where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implemehtatiori Planning document. 
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately 
following initiatioh of project planning,
If Client has purchased any change management services, those servicies will be Invoiced in accordance with the Agreement- 
Notwithstanding anything tothe contrary stated above, the following payment terms shall apply to services fees specifically for 
migrations: Tyler will invoice Client 50% of any'Migration Fees listed above upon Glerit approval of the product suite migration 
schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicabie product suite. Tyler" will invoice GIferit for any 
Project Mahagement Fees listed above upon the gb-live of the first product spite. Unless otherwise indicated on this Sales quotation, 
annual services will be inyoited in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If 
listed annual servlce(s) is an addition to the same service presently existing under the 'Agfeement, the first term of the added,annual 
service will be prorated to expire, coterminous with the existing annual term for the service, with renewals to occur as indicated in the
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Exhibit A

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Contract No. 2qi6-067-CpS-E1
Agreement,
• Expenses associated with onsite services are invoiced as incurred,
Tyler's quote contains estimates of the amount of Services needed, based on our preliminary understanding of the scope, level of engagement, 
and timeline as defined in the Statement of Work {SOW) for your project. The actual amount of services required may vary, based on these 
factors.
Tyler's pricing is based on the scope ofproppsed products and services contracted from Tyler. Should iportidns ofthe scope of products or 
services be altered by the Client; Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance vyith Tyler's then^-current Business 
Travel Policy.
Tyler's prices do npt include applicable local, city or federal sales, use excise, personal property or other simitar taxes or duties, which yog are 
responsible for determining and remitting, Installations are conipleted remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less thait four (4) weeks in advance, Client is liable to Tyler fpr (i) all non-refundab|e expenses incurred by 
Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyfer is unable to rerassign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users vvish to participate in a training class or 
more than one occurrence of a class is needed, Tyler will either proyide additional days at then-current rates for training or Tyler will utilize a 
Traih-the-trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Content Manager Core includes up to IJB of storage. Should addltlpnaJ storage be needed It may be purchased as needed at an annual fee of 
$5,000 per TB.
Inthe event Client acquires from Tyler any edition of Gonteht Manager spftvyare athefthan Enterprise Edition, the license for Content Manager 
is restricted to use with Tyler applications onjy. If Clientwishes to use Content Manager Software with non-Tylter applications, Client must 
purchase or upgrade to Content Manager Enterprise Edition.
Tyler's form library prides ara based on the actual form quantities, listed, and assume the forms vyill be provided according to the standard 
Enterprise ERP fprm template. Any forms in addition to the quoted amounts and types, including custom forms of forms that otherwise require 
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Exhibit A
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Contract No. 2016-06T-COS-E1
custom prograrriming, are subject to an additional fee. Please also note that use of the Tyler Forms functionality requires the use of approved 
printers as well. You may contact Tyler’s support team for the most current listof approved printers. Any forms include^ in this quote are based 
on the standard form templates provided. Custom forms, additional forms and any custom prpgramming are subject to additional fees not
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ExhibitA

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Contract No. 2016-d67<CQS-E1
included iri this quote. The additional fees would be quoted at the time of request, generallY during the implementation of the forms. Rjease 
note that the fdrm solution provided requires the use of appfoyed printers. You may contact Tyler's support team for the most current list of 
approved printers,
General Billing librafv includes: standard invpjee, standard statement^ standard general billing receipt and standard miscellahequs receipt
Tyler Software Product General Ledger (Limited Use) is licensed only for use with the other Tyler Software Products lieensed to the client, A 
Client may use General Ledger (Limited Use) irtdependehtof the other Tyler Software Products licensed to the client by remitting to Tyler the 
then-current license and annual maintenance fees.
Payroll library includes: standard PR cheek, standard direct deposit, standard vendor from payroll cheek, standard vendor.from payroll direct 
deposit, W2, W2c, ACA1Q95B, ACA i095C and 1099 R.
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Exhibit A