Supporting Document (2f534d2e...)

Item 5
CITY COUNCIl
REPORT
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Meeting Date: 
March 24,2026
General Plan Element: 
Public Services and Facilities
General Plan Goal: 
Provide city service facilities to meet community needs.
ACTION
Other Governmental Contract (GV) Extension for In-Building Radio Frequency Coverage. Adopt 
Resolution No. 13612 authorizing Contract No. 2026-033-COS with EF Charles for a 5 month 
extension of an existing contract for In-Building Radio Frequency Coverage Enhancement in an 
amount not to exceed $100,000.
BACKGROUND
The purpose of this action is to authorize a five-month extension of the Other Governmental 
Contract with EF Charles. This contract is used by the Public Safety Radio team to provide enhanced 
in-building coverage of radios and cell phones. There is a need to complete a current project at the 
Police/Fire Training Facility to improve coverage in the new building for cell phones.
The original contract 21GV021 utilizes the City of Phoenix contract #150516 for the hardware, 
installation and service of in-building bi-directional amplifiers. This contract has reached its 5-year 
maturity and any additional use of this contract by Scottsdale requires Council authorization per the 
Procurement Code Sec. 2-197. The City of Phoenix contract will expire in July 2026.
ANALYSIS & ASSESSMENT
Staff will continue to use the same procedures that are required for other governmental 
contracts per the Procurement Code.
RESOURCE IMPACTS
Available Funding
Action Tdun.
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aty Council Report | Contract Extension for In-Building Radio Frequency Coverage
Authorization of this contract commits no funding. Funding for each project will be provided 
by the individual operating department or individual CIP project associated with the scope of 
the task and will be encumbered once the negotiations are complete.
Staff, Workload Impact
The contract administrator, responsible for enforcing all contract provisions, will be Jennifer 
Jensen, IT Finance Manager in the Information Technology Department. Existing Public Safety 
Radio and IT Communications staff will coordinate the design work with support from the 
sponsoring departments.
Future Budget Implications
Combined cost for all projects administered under this contract will not exceed $100,000 before the 
contract end date of July 31,2026. There is no additional operating or capital budget required as a 
result of this contract.
OPTIONS & STAFF RECOMMENDATION
Recommended Approach
Adopt Resolution No. 13612 authorizing Contract No. 2026-033-COS with EF Charles for a 5-month 
extension of an existing contract for In-Building Radio Frequency Coverage Enhancement in an 
amount not to exceed $100,000.
Proposed Next Steps
Following approval of the extension of the contract, individual projects identified for execution will 
be awarded under the terms of the contract.
RESPONSIBLE DEPARTl^ENT(S)
Information Technology
STAFF CONTACTS (S)
Jennifer Jensen, IT Finance Manager, iien@scottsdaleaz.gov. (480) 312-4137
APPROVED BY
03/02/2026
Bianca Lochner, Chief Information Officer, 
(480) 312-7615, blochner@scottsdaleaz.gov
Date
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Qty Council Report | Contract Extension for In-Building Radio Frequency Coverage
3/10/2612:01 MST
Kira Peters, Deputy City Manager,
(480) 312-7288, kipetersg)scottsdaleaz.gov
Date
ATTACHMENTS
1. 
Resolution 13612
2. 
Contract - 2026-033-COS
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RESOLUTION NO. 13612
A RESOLUTION OF THE COUNCIL OF THE CITY OF SCOTTSDALE,
MARICOPA COUNTY. ARIZONA, APPROVING CONTRACT NO. 2026-033-
COS, WITH E.F. CHARLES, INC. FOR IN-BUILDING RADIO FREQUENCY
COVERAGE ENHANCEMENT SERVICES.
WHEREAS, the City has a need for in-building radio frequency coverage enhancement 
services: and
WHEREAS, E.F. Charles, Inc. was selected by the city to provide these services in an 
amount not to exceed $100,000.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Scottsdale. Maricopa 
County, Arizona, as follows;
Section 1. The City Council hereby authorizes, approves and directs the Mayor to 
execute, on behalf of the city, Contract No. 2026-033-COS with E.F. Charles, Inc. to provide in­
building radio frequency coverage enhancement sen/ices.
Section 2. The City Council hereby authorizes the City Manager or designee to execute 
any other documents and take such other actions as are necessary to carry out the intent of this 
Resolution.
PASSED AND ADOPTED by the Council of the City of Scottsdale, Maricopa County, 
Arizona this____day of________________ , 2026.
ATTEST:
CITY OF SCOTTSDALE, an Arizona 
municipal corporation
Ben Lane, City Clerk 
APPROVED AS TO FORM:
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Luis E. Santaella, Interim City Attorney
By: Lindsay Hampshire, Assistant City Attorney
Lisa Borowsky, Mayor
ATTACHMENT 1

Contract No. 2026-033-COS
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CITY OF SCOTTSDALE
CONTRACT FOR MATERIALS OR SERVICES PURSUANT TO CONTRACT ISSUED BY
OTHER GOVERNMENTAL AGENCY
contract no. 2026-033-COS
IN-BUILDING RADIO FREQUENCY COVERAGE ENHANCEMENT
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This Agreement for Materials or Services Pursuant to Contract Issued by Other Governmental
Agency (“Agreement") is entered into this____ day of_______________ . 2026 (“Effective
Date”), between the City of Scottsdale, an Arizona municipal corporation (“City”), and E.F. 
Charles, Inc. (“Contractor”). For purposes of this Agreement, the City and Contractor may be 
referred to individually as a "Party” and collectively as the “Parties”.
RECITALS
A. 
The City’s “Purchasing Director" is authorized by Scottsdale Revised Code, Article IV, 
Division 4, Section 2-191 to enter into contracts on behalf of the City for the procurement 
of materials and services pursuant to specificationsf, solicitations, or contracts issued by 
other governmental agencies.
B. 
Contractor has entered into a contract with another governmental agency, namely City of 
Phoenix, an Arizona municipal corporation (“Originating Agency”), bearing contract 
number 4701006923 (“Originating Contract”).
C. 
The City and Contractor desire to enter into a contract for materials or services subject to 
the same terms, conditions, specifications, and requirements outlined in the Originating 
Contract, except as expressly modified by this Agreement.
FOR AND IN CONSIDERATION of the mutual promises and covenants contained herein, and for 
other good and valuable consideration, the receipt and sufficiency of which are hereby 
acknowledged, the Parties agree as follows:
1. INCORPORATION
1.1. 
Incorporation of Recitals. The Recitals set forth above are incorporated Into and 
made a part of this Agreement.
1.2. 
Incorporation of Originating Contract. Except as expressly modified by this 
Agreement, the Originating Contract and all attachments, exhibits, addenda, 
schedules, amendments, modifications, extensions, and renewals thereto are 
Incorporated into and made a part of this Agreement as though set forth fully
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Contract No. 2026-033-COS
herein. Such incorporation shail include any requests or solicitations issued by the 
Originating Agency in connection with the Originating Contract, and any proposals 
or sirnilar responsive documents submitted by Contractor in response thereto, 
regardless of whether any such documents were incorporated into the Originating 
Contract. If any provision of this Agreement conflicts with any provision of the 
Originating Contract or eny documents incorporated pursuant to this paragraph, 
the provisions of this Agreement shall control.
1.3. 
Substitution. All references In the Originating Contract to the Originating Agency
shall be construed to mean the City. To the extent possible, all references to the 
ordinances or other similar legislative enactments of the Originating Agency shall 
be construed to mean the Scottsdale Revised Code, and all references to specific 
provisions of any such ordinance or enactment shall be construed to mean the 
closest equivalent provision of the Scottsdale Revised Code.
2. SCOPE OF SERVICES
2.1. Scope of Services. The scOpe of services will be as detailed in the Originating 
Contract.
3.
4.
5.
PRICING 
3.1.
TERM
4.1.
Pricing. The pricing will be as detailed in the Originating Contract. The total price 
shall not exceed $100,000.
Term and Renewal. The term of this Agreement shall commence October 11, 
2025, and end on July 10, 2026.
CONTRACT ADMINISTRATOR
5.1. Contract Administrator. The “Contract Administrator” for the City is Jen Jensen. 
IT Finance Manager. The Contract Administrator will serve as Contractor's primary 
point of contact with the City, monitor Contractor’s performance, review and 
approve invoices, establish delivery schedules, and in conjunction with Purchasing 
ensure Certificates of Insurance are current, conform to the requirements of this 
Agreement, and are in the City's possession. Contractor will direct any reports 
and/pr special requests to the Contract Administrator.
6. PAYMENTS
6.1. Payment Terms. Payment is due no later than twenty-five (26) days after the 
Contract Administrator’s approval of any invoice. In no event will the City Issue 
payment prior to receipt of an original, approved form of invoice containing 
accurate invoice and reference numbers. The City will not be liable for any delays 
in payment caused by Contractor's failure to timely submit invoices. Contractor 
shall send an electronic copy of ail invoices to the Contract Administrator for 
approval. Upon approval, all invoices shall be sent to the City at the following 
address:
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Contract No, 2026-033-COS
City of Scottsdale 
Accounts Payable
7447 E. Indian School Road, Suite 210 
Scottsdale, Arizona 85251-4468
7.
NOTICES
7.1.
Notices. All notices, requests, demands, consents, approvals, and other 
communications which may be or are required to be served or given under this 
Agreement, shall be in writing and hand delivered or sent by registered or certified 
United States mail, return receipt requested, postage prepaid, addressed to the 
Party or Parties, as follows:
If to City:
Copy to:
If to Contractor
City of Scottsdale
Attn: Jen Jensen, IT Finance Manager 
7384 E 2^ Street 
Scottsdale, AZ 85251
City of Scottsdale 
Attn; City Attorney 
3939 N. Drinkwater Blvd.
Scottsdale. AZ 85251
E.F. Charles, Inc.
Rick Finnegan
7753 E Pinchot Ave #101
Scottsdale, AZ 85251
8.
INSURANCE
8.1.
8.2.
8.3.
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General. Contractor agrees to comply with all applicable City ordinances and state 
and federal laws and regulations. Without limiting any obligations or liabilities of 
Contractor, Contractor must purchase and maintain, at its own expense, this 
Agreement’s stipulated minimum insurance with insurance companies properly 
licensed by the State of Arizona (admitted insurer) with an AM Best, Inc. rating of 
B ++ 6 or above or an equivalent qualified unlicensed insurer by the State of 
Arizona (non-admitted insurer) with policies and forms satisfactory to the City. 
Failure to maintain insurance as specified may result in termination of this 
Agreement at the City’s option.
Certificates of Insurance. A current Acord Certificate is acceptable. Failure to 
provide an appropriate Certificate of Insurance will result in rejection of your 
certificate, delay in Agreement execution, and/or termination of Agreement. 
Additionally, Certificates of Insurance submitted without referencing a Contract 
number may be subject to rejection and returned or discarded.
No Representation of Coverage Adequacy. By requiring the insurance stated 
In this Agreement, the City does not represent that coverage and limits will be 
adequate to protect Contractor. The City reserves the right to review any and all
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of the insurance policies and/or endorsements required by in this Agreement but 
has no obligation to do so. Failure to demand any evidence of full compliance with 
the insurance requirements stated in this Agreement or failure to Identify any 
insurance deficiency does not relieve Contractor from, nor may it be construed or 
considered a waiver of. Contractor's obligation to maintain the required insurance 
at all tifhes during the performance of this Agreement.
8.4. Coverage Term. All insurance required by this Agreement must be maintained in 
full force and effect until all work or services required to be performed under the 
terms of this Agreernent are satisfactorily performed, completed, and formally 
accepted by the City, unless otherwise specified in this Agreement.
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8.5.
8.6.
8.7.
8.8.
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Claims Made. In the event any insurance policies required by this Agreement are 
written on a “claims made" basis, coverage shall continue uninterrupted throughout 
the term of this Agreement by keeping coverage In force using the effective date 
of this Agreement as the retroactive date on all "claims made" policies. The 
retroactive date for exclusion of claims must be on or before the effective date of 
this Agreement and can never be after the effective date of this Agreement. Upon 
completion or termination of this Agreement, the "claims made" coverage shall be 
extended for an additional three (3) years using the original retroactive date, either 
through purchasing an extended reporting option, or by continued renewal of the 
original insurance policies. Submission of annual Certificates of Insurance, citing 
the applicable coverages and provisions specified herein, shall continue for three 
(3) years past the completion or termination of this Agreement.
Policy Deductibles and/or Self-tnsured Retentions. The policies stated in these 
requirements may provide coverage which contains deductibles or self-insured 
retention amounts. Any deductibles or self-irisured retention are not applicable to 
the policy limits provided to the City. Contractor is solely responsible for any 
deductible or self-insured retention amount. The City, at its option, may require 
Contractor to secure payment of any deductible or self-insured retention by a 
surety bond or Irrevocable and unconditional Letter of Credit.
Use of Sub-Contractors, if any work under this Agreement is subcontracted in 
any way, Contractor must execute a written agreement with Subcontractor 
containing the same indemnification Clause and Insurance Requirements stated 
in this Agreement protecting the City and Contractor. Contractor will be 
responsible for executing the agreement with Subcontractor and obtaining 
Certificates of insurance verifying the insurance requirements.
Evidence of Insurance and Requirement Endorsements. Before beginning any 
work or services under this Agreement, Contractor must furnish the City with 
Certificate(s) of Insurance, or formal endorsements as required by this Agreement, 
issued by Contractor's insurer(s) as evidence that policies are placed with 
acceptable insurers as specified in this Agreement and provide the required 
coverage, conditions, and limits of coverage and that any coverage and provisions 
are in full force and effect. If a Certificate of Insurance is submitted as verification 
of coverage, the City will reasonably rely upon the Certificate of Insurance as 
evidence of coverage, but any acceptance and reliance will not waive or alter in 
any way the insurance requirements or obligations of this agreement.. If any of the 
required policies of insurance expire during the life of this Agreement, it will be
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Contractor's responsibility to forward renewal Certificates within 10 days after the 
renewal date containing all the aforementioned insurance provisions. Certificates 
will specifically cite the following provisions endorsed to the Contractor’s policy:
8.9.
8.10.
8.11.
8.8.1. The City of Scottsdale, its agents, representatives, officers, directors, 
officials and employees must be named as Additional Insured under the 
following policies:
a. 
Commercial General Liability
b. 
Auto Liability
c. 
Excess Liability - Follow Form to underlying ihsurance as required.
8.8.2. Contractor's insurance must be primary insurance as respects 
performance of subject contract.
8.8.3. All policies, except Professional Liability insurance, if applicable, waive 
rights of recovery (subrogation) against the City, its agents, 
representatives, officers, directors, officials, and employees for any claims 
arising out of work or services performed by Contractor under this 
Agreement.
8.8.4. If the Contractor receives notice that any of the required policies of 
insurance are materially reduced or cancelled, it will be Contractor’s 
responsibility to provide prompt notice of same to the City, unless such 
coverage is immediately replaced v^th similar policies.
Commercial General Liability. Contractor must maintain “occurrence” form 
Commercial General Liability insurance with a limit of not less than $1,000,000 for 
each occurrence, $2,000,000 Products and Completed Operations Annual 
Aggregate, and a $2,000,000 General Aggregate Limit. The policy must cover 
liability arising from premises, operations, independent contractors, products- 
completed operations, personal injury, and advertising injury. If any excess 
insurance is utilized to fulfill the requirements of this paragraph, the excess 
insurance must be “follow form" equal or broader in coverage scope than the 
underlying insurance.
Auto Liability. If any vehicle is used in the performance of the Scope of Work that 
is the subject of this contract, the Contractor must maintain Business Automobile 
Liability insurance with a limit of $1,000,000 each accident on the Contractor’s 
owned, hiredi and non-owned vehicles assigned to or used in the performance of 
the Contractor’s work or sen/ices under this Agreement; If any excess insurance 
is utilized to fulfill the requireinents of this paragraph, the excess insurance must 
be ‘Tollow form" equal or broader in coverage scope than the underlying insurance.
Workers’ Compensation Insurance. Contractor must maintain Workers’ 
Compensation insurance to cover obligations imposed by federal and state 
statutes applicable to Contractor’s employees engaged in the performance of work 
or services under this Agreement, and must also maintain Employers' Liability 
Insurance of not less than $100,000 for each accident, $100,000 disease for each 
employee, and $500,000 disease policy limit. If Contractor is a sole proprietor or 
a single member limited liability company with no employees, and has elected not
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to purchase Workers' Compensation Insurance, a completed and signed Workers' 
Compensation Waiver Form will substitute for this insurance requirement.
9. 
INDEMNIFICATION
9.1. Indemnification. To the fullest extent permitted by law, Contractor, its 
successors, assigns, and giiarantors must defend, indemnify, and hold harmless 
the City, its agents, representatives, officers, directors, officials, and employees 
from and against all allegations, demands, proceedings, suits, actions, claims, 
damages, losses, expenses, including but not limited to. attorney fees, court costs, 
and the cost of appellate proceedings, and all claim adjusting and handling 
expenses, related to, arising from or out of, or resulting from, any act or omission, 
negligence, recklessness, or intentional wrongful conduct by Contractor in the 
performance of this Agreement, including but not limited to, any Subcontractor or 
anyone directly or indirectly employed by any of them or anyone for whose acts 
any of them may be liable and any injury or damages claimed by any of 
Contractor’s and Subcontractor's employees. This Indemnity obligation does not 
apply to, and Contractor shall be held harmless from and against all suits, 
demands, or claims related to, the sole negligence of the City, its agents, 
representatives, officers, directors, officials, and employees.
10. 
MISCELLANEOUS
10.1.
Conflict of interest. The City may cancel any contract or agreement, without 
penalty or obligation, if any person significantly involved In initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the City's departments or 
agencies is, at any time while the contract or any extension of the contract is in 
effect, an employee of any other party to the contract in any capacity or a 
contractor to any other party to the contract with respect to the contract's subject 
matter. The cancellation will be effective when all other parties to the contract 
receive the City's written notice unless the notice specifies a later time (A.R.S. § 
38-511).
10.2.
immigration Law Compliance. Under the provisions of A.R.S. §41-4401, 
Contractor warrants to the City that Contractor and a|l its subcontractors will 
comply with all federal immigration laws and regulations that relate to their 
employees and that Contractor and all its subcontractors now comply with the E- 
Verify Program under A.R.S. §23-214(A).
A breach of this warranty by Contractor or any of its subcontractors will be 
considered a material breach of this Agreement and may subject Contractor or 
Subcontractor to penalties up to and including termination of this Agreement or 
any subcontract. Contractor Will take appropriate steps to assure that all 
subcontractors comply with the requirements of the E-Verify Program. 
Contractor’s failure to assure compliance by all its subcontractors with the E-Verify 
Program may be considered a material breach of this Agreement by the City.
The City retains the legal right to inspect the papers of any employee of Contractor 
or any subcontractor who worics on this Agreement to ensure that Contractor or 
any subcontractor Is complying with the warranty given above.
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The City may conduct random verification of the employment records of Contractor 
and any of its subcontractors to ensure compliance with this warranty. Contractor 
agrees to indemnify, defend, and hold the City harmless for, from, and against all 
losses and liabilities arising from any and all violations of these statutes.
10.3. 
No Preferential Treatment or Discrimination, in accordance with the provisions 
of Article II, Section 36 of the Arizona Constitution, the City will not grant 
preferential treatment to, or discriminate against, any individual or group on the 
basis of race, sex, color, ethnicity, or national origin.
10.4. Israel Boycott Prohibition. Unless otherwise prohibited by law or court order, by 
submitting a quote/proposal/bid and/or entering into a contract Mrith the City, 
Contractor certifies that they are not currently engaged in, and agree for the 
duration of the contract to not engage in, a boycott of Israel as proscribed in A.R.S. 
§35-393.
10.5. Forced Labor Prohibition. Contractor warrants and certifies that it does not 
currently, and agrees for the duration of the contract that it wilt not, use:
a. 
The forced labor of ethnic Uyghurs In the People's Republic of China.
b. 
Any goods or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China.
c. 
Any contractors, subcontractors, or suppliers that use the forced labor or 
any goods or sen/ices produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China.
If Contractor becomes aware during the term of the Agreement that Contractor is 
not In compliance with this paragraph. Contractor shall notify the City within five 
(5) business days after becoming aware of the noncompliance. If Contractor fails 
to provide a written certification that Contractor has remedied the noncompliance 
within one hundred eighty (180) days after notifying the public entity of its 
noncompliance, this Agreement shall terminate unless the Term of this Agreement 
shall end prior to said one hundred eighty (180) day period.
10.6. Advertising. No advertising or publicity concerning the City using Contractor’s 
services shall be undertaken without prior written approval of such advertising or 
publicity by the Contract Administrator and the City Attorney.
10.7. No Donations Allowed. To avoid the appearance of impropriety; Contractor shall 
not make any donation to the City of any goods or services during the term of this 
Agreement, unless it has specifically been approved by the City Manager or 
designee.
10.8. Arizona Law; Venue. This Agreement shall be governed and interpreted 
according to the laws of the State of Arizona, and any cause of action pertaining 
to this Agreement may be brought only in courts In Maricopa County, Arizona.
10.9. Severability. If any provision of this Agreement is found by a court of competent 
jurisdiction to be illegal, invalid, or unenforceable, then such provision shall be
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deemed deleted, the remaining provisions shall not in any way be affected or 
impaired thereby, and this Agreement shall remain in full force and effect.
10.10. Entire Agreement This Agreement constitutes the entire understanding between 
the Parties and supersedes all previous representations, written or oral, wiHi 
respect to the subject matter contained herein. This Agreement may not be 
modified or amended except by written agreement of the Parties, signed by the 
Purchasing Director or designee and the Contractor’s authorized representative.
10.11. Counterparts. This Agreement may be executed in one or more counterparts, 
each of which shall be deemed an original, and all of which together shall constitute 
one and the same instrument.
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first set forth 
above.
CITY OF SCOTTSDALE, an 
Arizona municipal corporation
Lisa Borowsky, Mayor
ATTEST:
Ben Lane, City Clerk
CONTRACTOR:
E.F. Charles, Inc.
7753 EPinchotAve #101 
Scottsdale, AZ 85251
Name
President
Title
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REVIEWED BY:
wzjtr/z
Jen Jensen 
Contract Administrator
Authorized Representative Signature 
Rick Finnegan 
0^
Jenn Myers, MPA, CPPO, NIGP-CPP. CPPB 
Purchasing Director
George Woods
Safety and Risk Management Director
APPROVED AS TO FORM:
Luis E. Santaeila, Interim City Attorney
By; Lindsay Hampshire, Asst. City Attorney
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