Supporting Document (666f2522...)

enveMMct
REPORT
Item 10
■
%
+
t-
Meeting Date:
General Plan Element: 
General Plan Goal:
ACTION
January 13, 2026
Preservation & Environmental Planning 
Protect the Natural Environment
Job Order Contracts (JOC) for Vegetation Management and Wildland Fire Fuel Reduction Services. 
Adopt Resolution No. 13570 authorizing Job Order Contract (JOC) No. 2024-019-COS-A1 with 
ArborWorks Arizona, LLC, Contract No. 2024-020-COS-A1 with Artistic Land Management, Inc. and 
2024-021-COS-A1 with Birrueta Reforestation, Inc., each for a one-year time extension in an amount 
not to exceed $2,000,000 annually per contract, for Vegetation Management and Wildland Fire Fuel 
Reduction Services in and around the City of Scottsdale on an "as needed" basis.
BACKGROUND
The purpose of this action is to authorize the first ofthree possible one-year extensions allowed under 
the terms of the City's active JOCs with ArborWorks Arizona, LLC, Artistic Land Management, Inc. and 
Birrueta Reforestation, Inc.
Since approval Of these JOCs in January 2024, ArborWorks Arizona, Artistic Land Management and 
Birrueta Reforestation have provided timely, high quality, and cost-effective services for the City on 
a number of projects. These have included the Pima Road and Stage Coach Pass Road Fire Fuels 
Treatment, the Trailhead Parking Vegetation Management and the Sonoran Heights Community Fire 
Mitigation.
For each Job order, the JOC contractor will be available to work with Transportation and Infrastructure 
staff throughout civil project design development, providing input on value engineering, cost 
estimates, and construction schedules.
No unencumbered funds will roll over from the previous year of the contract into the new year. For 
larger individual construction projects, staff will continue to select contractors using either low-bid or 
other qualification-based (Construction Manager at Risk or Design Build) selection procedures and 
seek Council approval for individual construction contracts.
The maximum annual aggregate limit of $2,000,000 per contract is consistent with anticipated 
requirements that would be suitable for execution using these contracts over the next year.
13631391Vi
Action Taken: Approved on Consent

City Council Report | JOC Contracts for Vegetation Management and Wildland Fire Fuel Reduction 
Services
ANALYSIS & ASSESSMENT 
Community Involvement
Staffwill continuetouse the samecommunity involvement and notification proceduresfor job orders 
issued under this contract that are used when projects are constructed using other procurement 
methods.
Community involvement for each individual job order will be coordinated with the sponsoring Division 
as design progresses.
RESOURCE IMPACTS
Available funding
Award of this contract does not encumber any City funds. Funds for individual job orders issued under 
these contracts are available in various CIP projects. Available operational funding may also be used 
to perform constructibn work using this contract.
Staffing, Workload Impact
The contract administrator, responsible for enforcing al| contract provisions, will be Melanie Gibson, 
Project Coordinator in Transportation and Infrastructure. Existing city staff will coordinate contractor 
activities and provide on-site inspection of work.
OPTIONS & STAFF RECOMMENDATION 
Recommended Approach:
Adopt Resolution No. 13570 authorizing Job Order Contract (JOC) No. 2024-019-COS-A1 with 
AfborWorks Arizona, LLC, Contract No. 2024-020-COS-A1 with Artistic Land Management, Inc. and 
2024-021-COS-A1 with Birrueta Reforestation, Inc., each for a one-year time extension in an amount 
not to exceed $2,000,000 annually per contract, for Vegetation Management and Wildland Fire Fuel 
Reduction Services in and around the City of Scottsdale on an "as needed" basis.
Proposed Next Steps:
Following approval of the three (3) JOC contract modifications, individual projects identified for 
execution will be awarded under the terms of the contracts.
RESPONSIBLE DEPARTMENT(S)
Transportation and Infrastructure
Page 2 of 3

City Council Report | JOC Contracts for Vegetation Management and Wildland Fire Fuel Reduction 
Services
STAFF CONTACTS (S)
Melanie Gibson, Project Coordinator, mRibson(ascottsdaleaz.gov, (480) 312-7649
APPROVED BY
At/vfW
Alison Tymkiw, Senior Director-City Engineer, 
Transportation and Infrastructure 
atvmkiw@scottsdaleaz.gov (480) 312-7760
ATTACHMENTS
Date
1. 
Resolution No. 13570
2. 
Contract No. 2024-019-COS-A1
3. 
Contract No. 2024-020-COS-A1
4. 
Contract No. 2024-021-COS-A1
Page 3 of 3

RESOLUTION NO. 13570
A RESOLUTION OF THE COUNCIL OF THE CITY OF SCOTTSDALE. 
MARICOPA COUNTY. ARIZONA AUTHORIZING JOB ORDER CONTRACT 
NO. 2024-019-COS-A1 WITH ARBORWORKS ARIZONA. LLC. CONTRACT 
NO. 2024-020-COS-A1 WITH ARTISTIC LAND MANAGEMENT. INC. AND 
CONTRACT NO. 2024-021-COS-A1 WITH BIRRUETA REFORESTATION. INC..
EACH FOR A ONE-YEAR TIME EXTENSION OF AN EXISTING CONTRACT 
FOR VEGETATION MANAGEMENT AND WILDLAND FIRE FUEL 
REDUCTION SERVICES WITH AN ANNUAL CONTRACT AMOUNT NOT TO 
EXCEED $2,000,000 PER CONTRACT.
WHEREAS, the City desires to extend existing Job Order Contracts for Vegetation 
Management and Wildland Fire Fuel Reduction Services, which include mechanical and 
chemical treatments such as wildland fire fuel reduction projects and treatments of invasive 
plants throughout the City of Scottsdale on an "as needed” basis; and
WHEREAS, these extensions are for the first of three (3) possible one-year extensions, 
after the completion of the original two-year term of each respective Job Order Contract; and
WHEREAS, ArborWorks Arizona. LLC, Artistic Land Management, Inc. and Birrueta 
Reforestation, Inc. are qualified to continue rendering the services desired by the City.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Scottsdale as
follows;
Section 1. The Mayor is hereby authorized and directed to execute Job 
Order Contract No. 2024-019-COS-A1 with ArborWorks Arizona, LLC, Contract No. 2024-020- 
COS-A1 with Artistic Land Management, Inc. and Contract No. 2024-021-COS-A1 with Birrueta 
Reforestation, Inc., each for a one-year extension of an existing contract for Vegetation 
Management and Wildland Fire Fuel Reduction Services with an annual contract amount not to 
exceed $2,000,000 per contract.
PASSED AND ADOPTED by the Council of the City of Scottsdale this___ day of
_____________ , 2026.
ATTEST:
By:.
Ben Lane, City Clerk
APPROVED AS TO FORM: 
OFFICE OF THE CITY ATTORNEY
CITY OF SCOTTSDALE 
an Arizona municipal corporation
By:_________________
Lisa Borowsky, Mayor
Luis E. Santaella, Interim City Attorney 
By: Lydia Tulin, Assistant City Attorney
18714138
Page 1 of 1
ATTACHMENT 1

Contract No. 2024-019-COS-A1
CITY OF SCOTTSDALE
MODIFICATION TO JOB ORDER CONTRACTING SERVICES
THIS CONTRACT MODIFICATION (the “Modification") made and entered into this 13th 
day of January 2026, between the City of Scottsdale, an Arizona municipal corporation (the 
“City"), and ArborWorks Arizona, LLC, a California limited liability company (the “Contractor”), 
amending the Contract dated January 9, 2024 between the City and the Contractor.
RECITALS:
The Mayor of the City of Scottsdale is authorized and empowered by provisions of the 
City Charter to execute Contracts and Contract Modifications; and
Two (2) years of the authorized five (5) years under the Contract have been used and 
the City desires to extend by one (1) year, the term of the original Job Order Contract No. 2024- 
019-COS for Vegetation Management and Wildland Fire Fuel Reduction Services, in 
accordance with the terms of the original Contract; and
The City and the Contractor now desire to extend and modify the Contract in accordance with 
the terms outlined in this Modification.
IN CONSIDERATION of the Parties’ mutual promises and obligations herein, the City 
and the Contractor hereby agree as follows: 
|
1.0 EXTENSION: 
!
In accordance with Article 3.1, CONTRACT TIME, Subsectiop A, the Contract is 
extended for an additional one (1) year period, commencing on the 13th day of January
2026. 
I
2.0
1
I
MODIFICATIONS:
Article 3.1, CONTRACT TIME, Subsection A(2) - DELETE and REPLACE TEXT:
A Contract Modification will be processed for each extension and will commence 
on or about the anniversary date of the Contract. Each extension must be 
authorized by the Contract Administrator and Purchasing Director and need not 
return to the City's Council for approval. 
{
3.0 OTHER CONTRACT PROVISIONS:
I
1
The Parties acknowledge that Contractor is and was a California limited liability company 
at the time of the original Contract dated January 9, 2024. The fj’arties to the Contract 
are modified accordingly.
All provisions of the original Contract not modified above shall remain in full force and 
effect as previously stated. 
|
18714155
[END OF TEXT- SIGNATURE PAGE TO FOLLOVV]
i
Page 1 of 2 
!
ATTACHMENT 2

Contract No. 2024-019-COS-A1
THE CITY OF SCOTTSDALE, by its Mayor and City Clerk have subscribed their names this 
__ day of________________, 2026.
CONTRACTOR:
ARBORWORKS ARIZONA, LLC, 
a California limited liability company
CITY OF SCOTTSDALE, an Arizona 
municipal corporation
By:
By:
NAME PRINTED: 
TITLE: _______
Lisa Borowsky, Mayor
RECOMMENDED:
By:
\
Melanie Gibson, City Contract Administrator
ATTEST:
By:
Ben Lane, City Clerk
By:________________________________
Jenn Myers, MPA, CPPO, NIGP-CPP, CPPB 
Purchasing Director
CITY OF SCOTTSDALE REVIEW:
By:______________________________
Alison Tymkiw, Senior Director - City Engineer
By:
George Woods, Risk Management Director
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
Luis E. Santaella, Interim City Attorney 
By: Lydia Tulin, Assistant City Attorney
18714165
Page 2 of 2

Contract No. 2024-020-COS-A1
CITY OF SCOTTSDALE 
|
MODIFICATION TO JOB ORDER CONTRACTING SERVICES
THIS CONTRACT MODIFICATION (the “Modification”) made and ^entered into this 13th 
day of January 2026, between the City of Scottsdale, an Arizona municipal corporation (the 
City”), and Artistic Land Management, Inc., an Arizona corporation (the “Contractor^), amending 
the Contract dated January 9, 2024 between the City and the Contractor. J
RECITALS:
The Mayor of the City of Scottsdale is authorized and empowered by provisions of the 
City Charter to execute Contracts and Contract Modifications; and 
!
Two (2) years of the authorized five (5) years under the Contract! have been used and 
the City desires to extend by one (1) year, the term of the original Job Order Contract No. 2024- 
020-COS for Vegetation Management and Wildland Fire Fuel Reduction Services, in 
accordance with the terms of the original Contraef; and
I
The City and the Contractor now desire to extend and modify the C^ontract in accordance 
with the terms outlined in this Modification.
I
IN CONSIDERATION of the Parties’ mutual promises and obligations herein, the City 
and the Contractor hereby agree as follows: 
|
1.0 EXTENSION:
I
In accordance with Article 3.1, CONTRACT TIME, Subsection A, this contract is 
extended for an additional one (1) year period, commencing on thb 13th day of January 
2026. !
2.0 MODIFICATIONS:
I
Article 3.1, CONTRACT TIME, Subsection A(2) - DELETE and REPLACE TEXT:
I
A Contract Modification wiil be processed for each extension and will commence 
on or about the anniversary date of the Contract. Each extension must be 
authorized by the Contract Administrator and Purchasing Director and need not 
return to the City’s Council for approval. 
i
I
I
3.0 OTHER CONTRACT PROVISIONS:
All provisions of the original Contract not modified above shall remain in full force and 
effect as previously stated. 
I
[END OF TEXT- SIGNATURE PAGE TO FOLLOW]'
I
18714148
Page 1 of 2
ATTACHMENT 3

I
I
I
Contract No. 2024-020-GOS-A1
I
t
THE CITY OF SGOTTSDALE, by its Mayor and City Clerk have subscribed their names this
day of .
, 2026.
(
CONTRACTOR:
ARTISTIC LAND MANAGEMENT, INC., 
an Arizona corporation
By:_____ _________ :___________
NAME PRINTED: 
TITLE:______ _
I
CITY OF SCOTTSDALE, an Arizona 
municipal corporation
By:
Lisa Bdrowskyj Mayor
RECOMMENDED:
By:
Meianie Gibson, City Contract Administrator
ATTEST:
By:
I
I
I
Ben Lane, GityiGlerk
I
By:
Jenn Myers, MPA, GPPO, NIGP-GPP, GPPB 
Purchasing Director
CITY OF SGOTTSDALE REVIEW:
By:.
I
Alison Tymkiw, Senior Director GitV Engineer
I
By:
George Woods, Risk Management Director
APPROVED AS TO FORM:
OFFICE OF THE city ATTORNEY
______________
Lui^E, Santaella, Interim G|ty Attorney
By: Lydia f u|in. Assistant City Attorney
I
I
I
I
I
I
18714148
Page 2 of 2
I

Contract No. 2024-021-COS-A1
CITY OF SCOTTSDALE
MODIFICATION TO JOB ORDER CONTRACTING SERVICES
THIS CONTRACT MODIFICATION (the “Modification”) made and entered into this 13th 
day of January 2026, between the City of Scottsdale, an Arizona municipal corporation (the 
“City”), and Birrueta Reforestation, Inc., an Oregon corporation (the “Contractor”), amending the 
Contract dated January 9, 2024 between the City and the Contractor.
RECITALS:
The Mayor of the City of Scottsdale is authorized and empowered by provisions of the 
City Charter to execute Contracts and Contract Modifications; and
Two (2) years of the authorized five (5) years under the Contract have been used and 
the City desires to extend by one (1) year, the term of the original Job Order Contract No. 2024- 
021-COS for Vegetation Management and Wildland Fire Fuel Reduction Services, in 
accordance with the terms of the original
The City and the Contractor now desire to extend and modify the Contract in accordance 
with the terms outlined in this Modification.
IN CONSIDERATION of the Parties’ mutual promises and obligations herein, the City 
and the Contractor hereby agree as follows:
1.0 EXTENSION:
In accordance with Article 3.1, CONTRACT TIME, Subsection A, this contract is 
extended for an additional one (1) year period, commencing on the 13th day of January 
2026.
2.0 MODIFICATIONS:
Article 3.1, CONTRACT TIME, Subsection A(2) - DELETE and REPLACE TEXT:
A Contract Modification will be processed for each extension and will commence 
on or about the anniversary date of the Contract. Each extension must be 
authorized by the Contract Administrator and Purchasing Director and need not 
return to the City’s Council for approval.
3.0 OTHER CONTRACT PROVISIONS:
All provisions of the original Contract not modified above shall remain in full force and 
effect as previously stated.
[END OF TEXT- SIGNATURE PAGE TO FOLLOW]
18714144
Page 1 of 2
ATTACHMENT 4

Contract No. 2024-021-COS-A1
THE CITY OF SCOTTSDALE, by its Mayor and City Clerk have subscribed their names this 
__ day of________________, 2026.
CONTRACTOR:
BIRRUETA REFORESTATION, INC.,
an Oregon corporation
CITY OF SCOTTSDALE, an Arizona 
municipal corporation
By:
NAME PRINTED: 
TITLE:
By:
Lisa Borowsky, Mayor
RECOMMENDED:
ATTEST:
By;
Melanie Gibson, City Contract Administrator
By:
Ben Lane, City Clerk
By:________________________________
Jenn Myers, MPA, CPPO, NIGP-CPP, CPPB 
Purchasing Director
CITY OF SCOTTSDALE REVIEW:
By:______________________________
Alison Tymkiw, Senior Director - City Engineer
By:
George Woods, Risk Management Director
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
yfW/-
Luis E. Santaella, Interim City Attorney 
By; Lydia Tulin, Assistant City Attorney
18714144
Page 2 of 2