CACDD 2024 Second Amendment

SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF APACHE JUNCTION AND CENTRAL ARIZONA
COUNCIL ON DEVELOPMENTAL DISABILITIES

THIS SECOND AMENDMENT is made and entered into this a / 7 day of
_\ tas, 2024, ¢“the Execution Date”) by and between CITY OF APACHE
JUNCTION, ARIZONA, an Arizona municipal corporation (“City”), and CENTRAL
ARIZONA COUNCIL ON DEVELOPMENTAL DISABILITIES, a 504(c)(3) not-for-
profit corporation (“Contractor”), sometimes each collectively referred to as the
“Parties” or individually as the “Party”.

RECITALS

A. The Parties entered into an agreement for senior transportation
services (the “Agreement”) on August 28, 2017 for one year, and then with
automatic four (4) one-year renewals, had a final contract end date of June 30,
2022.

B. The Parties entered into a First Amendment beginning on July 1, 2022,
ending on June 30, 2028 with one-year automatic renewal options being
exercised.

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C. Since 2023, fuel and other inflationary operational expenses increased

significantly which the Parties agree need adjustment.

D. Formal procurement for the services provided under this Agreement
are categorically exempted under A.J.C.C., Vol. |, Art. 3-7.

E. This Second Amendment sets forth the above-noted terms.
AGREEMENT

NOW, THEREFORE, in consideration of mutual promises contained herein
and other good and valuable consideration, the receipt and adequacy of which
is hereby acknowledged, the Parties agree to amend the Agreement as follows:

Section 2. PRICES. Prices shall be governed under attached Exhibit A
“Transportation Costs”, for general cost of services, senior transportation costs
(home to multi-generational center) and additional medical/shopping trips.

Section 3. CONTRACT TERMS. This agreement shall be effective
beginning on July 1, 2024 and shall remain in full force and effect through June
30, 2025, with five (5) additional one-year renewal periods with the final end date
of June 30, 2028, subject to the early termination option in Section 16,
Termination of Contract (90 day written notice of intent to terminate).

Except as expressly amended herein, all other terms and provisions of the
Agreement shall remain in full force and effect until the Agreement is
terminated.

IN WITNESS WHEREOF, the Parties have caused this Amendment to be
signed by their duly authorized representatives as of the day and year first
above written.

CONTRACTOR:
CENTRAL ARIZONA COUNCIL ON

DEVELOPMENTAL DISABILITIES, a
ofjt corporation

CITY:

CITY OF APACHE JUNCTION, ARIZONA,
an Arizona municipal corporation

By: Walter “Chip” Wilson

Its: Mayor

ATTEST:

Jennifer Pena
City Clerk

APPROVED AS TO FORM:

ee 58-24

R. Joel Stern
City Attorney

EXHIBIT A

TRANSPORTATION COSTS

- TOTAL COST OF SERVICES: In accordance with the terms and conditions
of this Agreement, City shall compensate Contractor for the senior
transportation services in an amount not to exceed $ 70,000 per year. This
total is reliant on receiving all anticipated gift and grant funds and
program revenue to supplement the City’s expenses.

- SENIOR TRANSPORTATION COST (HOME TO MGC): Senior
transportation from client’s home to and from the Multi-Generational
Center (“MGC”) shall be charged at a flat rate of $240 per day, for up to 18
clients. The route shall be coordinated by the Parties and shall run
Monday through Friday for all days the senior’s congregate meal program
operates. Special routes requested to run Saturday or Sunday will be
charged at a flat rate of $320 per day, for up to 18 clients.

- SENIOR TRANSPORTATION COST (Group shopping, food boxes, or other
extended days): Will be charged at an additional $80 per day (Monday
through Friday), for up to 18 clients.

- SENIOR TRANSPORTATION COST (Additional): Senior transportation for
clients (1 to 2 clients) from their home and from medical or individual
shopping trips shall be charged at a rate of $8.00 per mile and $25.00 per
hour rounded to the next % hour) for each trip. Trips shall be scheduled on
a case-by-case basis with the contractor only as funds are available.