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City of Chandler Professional Services Agreement
Page 1
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
PROFESSIONAL SERVICES AGREEMENT
Design Services
SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No. PR2102.201
Council Date: February 25, 2021 Item No.
THIS AGREEMENT (“Agreement”) is made and entered into on the ______ day of_________________,
2021 (“Effective Date”), by and between City of Chandler, an Arizona municipal corporation,
("City''), and Gavan & Barker, Inc., an Arizona corporation, ("Consultant") (City and
Consultant may individually be referred to as “Party” and collectively referred to as
“Parties”).
RECITALS
A. City proposes to engage Consultant to provide Select Agreement Type for SNEDIGAR
SPORTSPLEX WEST RESTROOM REPLACEMENT project as more fully described in Exhibit "A",
which is attached to and made a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to contract with Consultant to provide these services under the terms and
conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within
the terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.
City of Chandler Professional Services Agreement
Page 2
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 225
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $36,690.07 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the
monthly request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for
those services negotiated as a lump sum will be made in accordance with the percentage of
the work completed during the preceding billing period. Services negotiated as a not-to-
exceed fee will be paid in accordance with the work effort expended on the service during
the preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar
days of City’s receipt of the request for payment. Consultant bears all responsibility and
liability for any and all tax obligations that result from Consultant’s performance under this
Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third
day after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
To City:
City of Chandler
Public Works & Utilities Department
Attn: City Engineer
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
City of Chandler Professional Services Agreement
Page 3
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
With a Copy to:
Project Manager
City of Chandler
Public Works & Utilities Department
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
To Consultant:
Mr. John Barker
Gavan & Barker, Inc.
3030 N. Central Ave., Ste. 700
Phoenix, AZ 85012
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available
to City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement. City, its authorized representative, or any federal agency, reserves
the right to audit Consultant’s records to verify the accuracy and appropriateness of all cost
and pricing data, including data used to negotiate this Agreement and any amendments.
City reserves the right to decrease the total amount of Agreement price or payments made
under this Agreement or request reimbursement from Consultant following final contract
payment on this Agreement if, upon audit of Consultant’s records, the audit discloses
Consultant has provided false, misleading, or inaccurate cost and pricing data. Consultant
will include a similar provision in all of its contracts with subconsultants who provide
services under the Agreement to ensure that City, its authorized representative, or the
appropriate federal agency, has access to the subconsultants’ records to verify the accuracy
of all cost and pricing data. City reserves the right to decrease Contract price or payments
made on this Agreement or request reimbursement from Consultant following final
payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any
materials not covered by this Agreement unless such work is first authorized in writing. Any
such work or materials furnished by Consultant without prior written authorization will be
at Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without
City of Chandler Professional Services Agreement
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Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
written authorization Consultant will make no claim for compensation for such work or
materials furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion
of the Project for which services have been performed by Consultant. In the event City
abandons or suspends the services, or any part of the services as provided in this
Agreement, City will notify Consultant in writing and immediately after receiving such notice,
Consultant must discontinue advancing the work specified under this Agreement. Upon
such termination, abandonment, or suspension, Consultant must deliver to City all
drawings, plans, specifications, special provisions, estimates and other work entirely or
partially completed, together with all unused materials supplied by City. Consultant must
appraise the work Consultant has completed and submit Consultant’s appraisal to City for
evaluation. City may inspect Consultant’s work to appraise the work completed. Consultant
will receive compensation in full for services performed to the date of such termination. The
fee will be paid in accordance with Section Ill of this Agreement, and as mutually agreed
upon by Consultant and City. If there is no mutual agreement on payment, the final
determination will be made in accordance with the "Disputes" provision in this Agreement.
However, in no event may the fee exceed the fee set forth in Section Ill of this Agreement
nor as amended in accordance with Section "Alteration in Character of Work." City will make
the final payment within 60 days after Consultant has delivered the last of the partially
completed items and the Parties agree on the final fee. If City is found to have improperly
terminated the Agreement for cause or default, the termination will be converted to a
termination for convenience in accordance with the provisions of this Agreement.
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal,
state or local law, statute, ordinance, rule, regulation or court decree. Consultant must
indemnify lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for
primary loss investigation, defense and judgment costs where this indemnification applies.
In consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
City of Chandler Professional Services Agreement
Page 5
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including
any warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the work under this Agreement by Consultant, Consultant’s agents, representatives,
employees, or subconsultants. Consultant is free to purchase such additional insurance as
may be determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final
determination at the administrative level will be made by City Engineer.
5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be
discovered. Correction of errors disclosed and determined to exist during any construction of
the project on architectural or engineering drawings and specifications must be accomplished by
Consultant. The cost of the design necessary to correct those errors attributable to Consultant
and any damage incurred by City as a result of additional construction costs caused by such
engineering or architectural errors will be chargeable to Consultant and will not be considered a
cost of the Work. The fact that City has accepted or approved Consultant’s work will in no
way relieve Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished
documents including correspondence for Council action, supporting charts, graphs, drawings
and colored slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
City of Chandler Professional Services Agreement
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Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing
services prescribed in the Agreement. City hereby acknowledges its acceptance of such
personnel to perform services under this Agreement. At any time hereafter that Consultant
desires to change key personnel while performing under the Agreement, Consultant must
submit the qualifications of the new personnel to City for prior approval. Key personnel
include, but are not limited to, principals-in-charge, project manager, and project
Consultant. Consultant will maintain an adequate and competent staff of qualified persons,
as may be determined by City, throughout the performance of this Agreement to ensure
acceptable and timely completion of the Scope of Services. If City objects, with reasonable
cause, to any of Consultant’s staff, Consultant must take prompt corrective action
acceptable to City and, if required, remove such personnel from the Project and replace
with new personnel agreed to by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish
City for approval the names of consultants or subconsultants to be used under this
Agreement. Any subsequent changes are subject to City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the
other Party within ten days of such act. The time for performance of the act may be
extended for a period equivalent to the period of delay from the date written notice is
received by the other Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with
these laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in
a boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding a contract to
any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
City of Chandler Professional Services Agreement
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Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed
a material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding a
contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of contract award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent
fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of
this Agreement or to require performance of the other Party of any of the provisions hereof
must not be construed to be a waiver of such provisions, nor must it affect the validity of
this Agreement or any part thereof, or the right of either Party to thereafter enforce each
and every provision.
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this
Section, of any work or services performed by Consultant for third parties that may involve
or be associated with any real property or personal property owned or leased by City. Such
notice must be given 7 business days prior to commencement of the services by Consultant
for a third party, or 7 business days prior to an adverse action as defined below. Written
notice and disclosure must be sent in accordance with Section 6.7 above. An adverse action
under this Agreement includes, but is not limited to: (a) using data as defined in the
Agreement acquired in connection with this Agreement to assist a third party in pursuing
administrative or judicial action against City; or (b) testifying or providing evidence on behalf
of any person in connection with an administrative or judicial action against City; or (c) using
data to produce income for Consultant or its employees independently of performing the
services under this Agreement, without the prior written consent of City. Consultant
represents that except for those persons, entities, and projects identified to City, the
services performed by Consultant under this Agreement are not expected to create an
interest with any person, entity, or third party project that is or may be adverse to City’s
interests. Consultant’s failure to provide a written notice and disclosure of the information
City of Chandler Professional Services Agreement
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Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
as set forth in this Section constitute a material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information,
whether
written
or
verbal,
including
plans,
photographs,
studies,
investigations, audits, analyses, samples, reports, calculations, internal memos, meeting
minutes, data field notes, work product, proposals, correspondence and any other similar
documents or information prepared by, obtained by, or transmitted to Consultant or its
subconsultants in the performance of this Agreement. The Parties agree that all data,
regardless of form, including originals, images, and reproductions, prepared by, obtained
by, or transmitted to Consultant or its subconsultants in connection with Consultant’s or its
subconsultant’s performance of this Agreement is confidential and proprietary information
belonging to City. Except as specifically provided in this Agreement, Consultant or its
subconsultants must not divulge data to any third party without City’s prior written consent.
Consultant or its subconsultants must not use the data for any purposes except to perform
the services required under this Agreement. These prohibitions do not apply to the
following data provided to Consultant or its subconsultants have first given the required
notice to City: (a) data which was known to Consultant or its subconsultants prior to its
performance under this Consultant or its subconsultants by a third party, who to the best of
Consultant’s or its subconsultants’ knowledge and belief, had the legal right to make such
disclosure and Consultant or its subconsultants are not otherwise required to hold such
data in confidence; or (c) data which is required to be disclosed by virtue of law, regulation,
or court order, to which Consultant or its subconsultants are subject. In the event
Consultant or its subconsultants are required or requested to disclose data to a third party,
or any other information to which Consultant or its subconsultants became privy as a result
of any other contract with City, Consultant must first notify City as set forth in this Section of
the request or demand for the data. Consultant or its subconsultants must give City
sufficient facts so that City can be given an opportunity to first give its consent or take such
action that City may deem appropriate to protect such data or other information from
disclosure. All data must continue to be subject to the confidentiality agreements of this
Agreement. Consultant or its subconsultants assume all liability to maintain the
confidentiality of the data in its possession and agrees to compensate City if any of the
provisions of this Section are violated by Consultant, its employees, agents or
subconsultants. Solely for the purposes of seeking injunctive relief, it is agreed that a breach
of this Section must be deemed to cause irreparable harm that justifies injunctive relief in
court. Consultant agrees that the requirements of this Section must be incorporated into all
subagreements entered into by Consultant. A violation of this Section may result in
immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants.
At a minimum, Consultant or its subconsultants must encrypt or password-protect
electronic files. This includes data saved to laptop computers, computerized devices, or
removable storage devices. When personal identifying information, financial account
information, or restricted City information, regardless of its format, is no longer necessary,
the information must be redacted or destroyed through appropriate and secure methods
that ensure the information cannot be viewed, accessed, or reconstructed. In the event that
City of Chandler Professional Services Agreement
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Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
data collected or obtained by Consultant or its subconsultants in connection with this
Agreement is believed to have been compromised, Consultant or its subconsultants must
immediately notify City contact. Consultant agrees to reimburse City for any costs incurred
by City to investigate potential breaches of this data and, where applicable, the cost of
notifying individuals who may be impacted by the breach. Consultant agrees that the
requirements of this Section must be incorporated into all subcontracts entered into by
Consultant. It is further agreed that a violation of this Section must be deemed to cause
irreparable harm that justifies injunctive relief in court. A violation of this Section may result
in immediate termination of this Agreement without notice. The obligations of Consultant
or its subconsultants under this Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under, and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the
obligation will be due and owing, and the time period will expire, on the first day after which
is not a Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and
City of Chandler Professional Services Agreement
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Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
exclusive benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of
Chandler codes, ordinances, and requirements as outlined in this Agreement. If there is a
conflict in interpretation between provisions in this Agreement and those in Exhibit "A", the
provisions in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or
duplication in any manner is prohibited without City’s prior written approval. The
document/material must be kept secure at all times. This directive applies to all City
documents, whether in photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are
incorporated by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set
forth in Exhibit “D”, which is attached to and made a part of this Agreement.
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant
(including, but not limited to, all parts and labor) at Consultant’s sole cost and expense. All
written warranties and redlines for as-built conditions must be delivered to City on or
before City’s final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
City of Chandler Professional Services Agreement
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Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 10/16/2020
Agreement may be extended for use by other municipalities, school districts, and
government agencies of the State. Any such usage by other entities must be in accordance
with the ordinance, charter, or procurement rules and regulations of the respective political
entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this
item as an expenditure. The City does not represent that this budget item will be actually
adopted. This determination is solely made by the City Council.
SIGNATURE PAGE TO FOLLOW
City of Chandler Professional Services Agreement – Exhibit “A”
Page A-1
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 9/16/2020
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
December 14, 2020
Mr. Hafiz Noor
Project Manager
Public Works & Utilities Department
City of Chandler
Mail Stop 407
PO Box 4008
Chandler, AZ 85244-4008
Re:
Design Services Proposal
City of Chandler – Snedigar Sportsplex West Restroom Replacement
CoC Project No.: PR2102.201
Gavan & Barker No. 1921
Dear Hafiz:
We are pleased to submit our price proposal for the above referenced project. Attached is
Attachment A-1 Scope of Services; A-2 Production Assignments; A-3 Production Schedule;
Attachment B-1 Task Costs; and Attachment B-2 Task Hours.
Also enclosed are the cost proposals from our subconsultants: Gilliam Architecture and Wright
Engineering. We anticipate a project schedule of 225 days total including Design, City Plan
Review and Bidding Phase. Please see attached project schedule.
At our scope meeting it was requested to break our proposal out into 3 proposals for: Restroom,
Stabilization, and Ramada. Because we have previously prepared work (have design files) for the
stabilization area and plans for the ramada, the design costs for these two elements are fairly small,
therefore separate proposals were not prepared. The cost for the stabilization element would be a
$500 deduct, and the Ramada element would be a $1000 deduct from this proposal.
Again, thank you for this opportunity and please call me if you have any questions.
Sincerely,
Gavan & Barker, Inc.
John Barker, ASLA, PLA
Project Manager
Attachments
12/14/2020
Snedigar Sportsplex West Restroom Restroom Replacement
Project No. PR2102.201
Page 1 of 5
ATTACHMENT A-1
DETAILED DESCRIPTION OF THE PROJECT
AND
CONSULTANT SCOPE OF SERVICES
PROJECT TITLE: Snedigar Sportsplex West Restroom Replacement
PROJECT NO.: PR2102.201
Chandler, AZ.
PROJECT DESCRIPTION & SCOPE OF CONSTRUCTION:
Consultant will provide services for the design, permitting and development of construction
documents, for a new restroom building at the Snedigar Sportsplex in Chandler, Arizona.
Snedigar Sportsplex is located at 4500 S. Basha Road, located in the square mile bordered by Alma
School Rd., Arizona Ave., Ocotillo Rd. and Chandler Heights Rd. in Chandler, Arizona.
The existing restroom building in the ballfield complex will be removed and a new restroom will be
constructed at the same location, along with associated utility connections, and sidewalk
reconstruction to ensure accessibility compliance in the general vicinity of the new restroom building.
The project will also include new lighted ramadas at the existing storage/overlook building utilizing a
design previously completed in the park’s last phase of development.
The project will also include soil stabilizing of areas adjacent to the main walkway through the
ballfields.
Consultant shall provide all design services for the Project including normal civil engineering, electrical
engineering, and architectural services.
TASKS
1.
Administrative
1.1.
Project management: consultant coordination, monitor schedule, quality control
1.2.
Progress meeting (2 meetings)
1.3.
Comment resolution meeting (1 meeting)
2.
Data Collection / Base Sheets
Base sheets for the new restroom and ramada areas will be prepared utilizing the existing survey
and as-built information from previous projects. Utility data will be collected from the City and
other utilities to add and or update the utilities in the project areas. Field measurements will be
taken as necessary to verify locations of trees, irrigation, and previous project improvements that
may affect this project.
3.
Schematic Design / Preliminary Submittal (30%) – Consultant shall prepare a preliminary
layout for the new restroom improvements in a conceptual form for City review. The 30%
schematic plans shall consist of:
12/14/2020
Snedigar Sportsplex West Restroom Restroom Replacement
Project No. PR2102.201
Page 2 of 5
3.1.
Site Plan: A site plan will be prepared to locate the new restroom and ramada in the park
to meet City Plan Review requirements. New sidewalks will be placed around the
perimeter of the new restroom and connect to existing sidewalks as necessary.
3.2.
Demolition Plan: Demolition and removals shall consist of the existing restroom building;
concrete slabs, and adjacent sidewalk, landscape and irrigation, and sidewalk removals for
the new ramada footings.
3.3.
Ramada Plan: The ramada previously designed with the ballfield sidewalk improvements
and located at the existing storage building will be incorporated into the plans for this
project. Ramada details and updated electrical plans for ramada lighting will be included in
the plans. (See Wright Engineering Scope of Work).
3.4.
Restroom Plan: The restroom building will utilize the restroom building design prepared
for the Tumbleweed Park Multi-Use Fields project (PR1811.401), and will include 8
individual unisex stalls and 2 individual unisex accessible stalls. Each stall will have a
toilet, sink, and hand dryer. The building will also include a maintenance chase and
exterior drinking fountains. (See attached Gilliam Architecture Scope of Work).
4.
Construction Documents (95%/100%) – A final submittal will be prepared which will include
final plans, specifications, and cost estimate for submittal to City Plan Review. The final plans will
include updating the specifications for the building based on any revisions made to the
Tumbleweed Park restroom. Plan Review comments will be addressed, adjusting the plans,
specifications, & cost estimate as necessary to obtain plan approvals. Tasks include:
4.1.
Final Site Plan
4.2.
Final Site Demolitions Plan
4.3.
Final Site Grading/ Construction Plan
4.4.
Final Site Details
4.5.
Final Restroom Architectural Plans
4.6.
Final Technical Specifications
4.7.
Final Cost Estimate
5. Bidding Assistance
5.1.
Pre-bid meeting.
5.2.
Consider requests for substitutions and prepare and distribute addenda identifying
approved substitutions to all prospective bidders.
5.3.
Prepare responses to questions from prospective bidders and provide clarifications and
interpretation of the Construction Documents and Specifications to all prospective bidders
in the form of addenda.
SUBMITTALS
Preliminary Submittal – Schematic plans will be submitted to the City for review. The preliminary
submittal will include electronic PDF files of the schematic plans and cost estimates.
12/14/2020
Snedigar Sportsplex West Restroom Restroom Replacement
Project No. PR2102.201
Page 3 of 5
Final Submittal – Upon City review of the preliminary submittal, a final submittal shall be made
which will include any revisions requested by the City. The final submittal will be an electronic
version in PDF format.
Plan Review Submittal – final plans will be uploaded for City Plan Review.
Allowances:
6.
Owner’s Allowance - Additional Design Tasks & Meetings: This allowance is to provide
additional design services and project meetings in the event that the project budget allows for the
design of additional features or improvements beyond items identified in this scope work.
7. Reimbursables: Printing & Deliveries
Assumptions:
1. New water, sewer, or electrical services will not be required for the new restroom. The new
restroom and ramada will be connected to the existing services.
2. No drainage study will be required. It is assumed that City Plan Review will not require one
since the new structures will have little impact on the existing drainage conditions.
3. No Utility Agency Coordination will be required.
12/14/2020
Snedigar Sportsplex West Restroom Restroom Replacement
Project No. PR2102.201
Page 4 of 5
ATTACHMENT A-2
PRODUCTION ASSIGNMENTS
Snedigar Sportsplex West Restroom Replacement
PROJECT NO.: PR2102.201
Prime Design Consultant: Gavan & Barker, Inc.
Principal LA / Project Manager: John Barker, PLA, ASLA
Principal/Senior Engineer: Mark Gavan, P.E., R.L.S
Project Engineer: Omer Karovic, P.E.
Landscape Designer: Joel Hormann
Engineering Designer: Alfred Abalos
Architectural Consultant: Gilliam Architecture
Architect: Randy Gilliam RA, NCARB
Electrical Engineering Consultant (Site Work): Wright Engineering, Inc.
Electrical Engineer: Cliff Tolman
12/14/2020
Snedigar Sportsplex West Restroom Restroom Replacement
Project No. PR2102.201
Page 5 of 5
ATTACHMENT A-3
PRODUCTION SCHEDULE
Snedigar Sportsplex West Restroom Replacement
PROJECT NO.: PR2102.201
Task
ID
Description
WEEKS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21 22 23 2 4
25 26
27 28 29 3 0
31 32 3 3 34
35 36
37 38 39 40
NTP
1
Field Work / Base Sheets
2
Schematic Design (30%)
Submittal
City Review (2 Wks)
3
Progress / Review Meeting
4
Construction Documents 90%
5
City Review (2 Wks)
6
Progress / Review Meeting
7
Pre-Final PS&E (95%) Submittal
8
City Plan Review (8 Wks)
9
Final PS&E Approvals / Permits
10
Bid Advertising / Award
11
Construction
City of Chandler Professional Services Agreement – Exhibit “B”
Page B-1
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 9/16/2020
EXHIBIT “B”
COMPENSATION AND FEES
Exhibit B-1
Snedigar Sportsplex Restroom
PR2102.201
Design Services
December 14, 2020
Task No.
Task Description
Total Costs
1
Administrative
1,664.50
$
2
Data Collection/Base Sheets
1,579.04
$
3
Schematic Design / Prelim Submittal
1,763.32
$
4
Construction Documents
3,904.92
$
5
Bidding Assistance
968.29
$
Direct Costs:
Gilliam Architecture
$20,000.00
Wright Engineering (Electrical)
$2,310.00
Allowances:
Reimbursables
$500.00
Owner's Allowance
$4,000.00
Contract Total:
36,690.07
$
Exhibit B-2
Snedigar Sportsplex Restroom
PR2102.201
Design Services
December 14, 2020
Principal
Civil Engr.
Project
Manager
Project
Engineer
Senior
Designer
TASK DESCRIPTION
SUBTOTAL $ 152.05 $ 136.04 $ 105.11 $ 86.24
1. Administrative
1,664.50
2
10
0
0
12
1.1 Project Management
848.26
2
4
6
1.2 Progress Meetings
544.16
4
4
1.3 Comment Resolution Meeting
272.08
2
2
2. Data Collection / Base Sheets
1,579.04
0
4
0
12
16
2.1 Data Collection / Base Sheets
1,579.04
4
12
16
3. Schematic Design / Prelim Submittal
1,763.32
1
6
1
8
16
3.1 Site Plan
874.20
1
2
1
4
8
3.2 Demolition Plan / Landscape Renovation
358.32
2
1
3
3.3 Ramada Plan
308.52
1
2
3
3.4 Restroom Plan
222.28
1
1
2
4. Construction Documents
3,904.92
4
11
4
16
35
4.1 Final Site Plan
586.11
1
1
4
6
4.2 Final Demolition Plan
222.28
1
1
2
4.3 Final Grading Plans
1,167.80
2
1
2
6
11
4.4 Final Site Details
327.39
1
1
1
3
4.5 Final Restroom Architectural Plans
222.28
1
1
2
4.6 Final Technical Specifications
696.21
1
4
5
4.7 Final Cost Estimate
682.85
1
2
3
6
5. Bidding Assistance
968.29
1
6
0
0
7
5.1 Pre-Bid Meeting
272.08
2
2
5.2 Requests for Substitutions
272.08
2
2
5.3 Respond to Bidder Questions
424.13
1
2
3
Total:
9,880.07
Owner's Allowance
4,000.00
Reimbursables
500.00
Subconsultants
Gilliam Architecture
$20,000.00
Wright Engineering (Electrical)
$2,310.00
Grand Total:
$36,690.07
GILLIAMARCHITECTURE, LLC
ARCHITECTURE + PLANNING + INTERIORS + ILLUSTRATION
40 W. Baseline Rd. #115| TEMPE | ARIZONA 85283
December 16, 2019 revised 12/11/2020
Attn: Mr. John Barker, ASLA, PLA
Gavan & Barker, Inc.
3030 N. Central Ave.
Suite 1530
Phoenix, AZ 85012
Re:
Proposal for Architectural and Engineering Services
New Restroom at Snedigar Sportplex
John: We are pleased to submit this revised proposal for A/E services for your review and consideration. This
proposal is based on the information you provided in our discussions and email correspondence. Scope of
services includes Schematic Design, Design Development, Construction Documents, and Permitting. Construction
Administration will be provided under a separate agreement.
A.
PROJECT SCOPE AND CRITERIA
1.
This project includes architectural, structural, mechanical plumbing, and electrical engineering services as
required for the addition of the new restroom building at the Snedigar Sportplex Park in Chandler, AZ. It is
the City’s request to use the same layout, and set of plans as we recently developed for the Tumbleweed
Park Restroom, with minimal changes. As part of this scope we will update the design as needed to
reflect the current building code requirements. If requested, exterior and interior colors may be changed to
reflect the City’s design requirements for this project site.
2.
Civil and Landscape design and drawings will be provided by Gavan & Barker, the client. We will
coordinate with Gavan & Barker as required during the design process. Cad files for the proposed site
layout will be provided prior to the start of the design work.
3.
Structural engineering is included for the restroom building. Structural engineer will provide drawings and
calculations, and adapt drawings to reflect geotechnical recommendations for the soils condition at this
site and prepare drawings and calculations for the City’s plan review process.
4.
Plumbing engineering is included for the restroom building, and include both water supply and waste water
plans to within 5’ outside of the building. It is assumed that adequate capacity is available to the project
site. Plumbing engineer will evaluate and revise, if needed, locations of the plumbing lines that will
connect to the existing site main lines.
5.
Same as Tumbleweed Park design; it is assumed that the new building will be open to the exterior and
that mechanical HVAC will not be required. If requested, or required this would be provided as an
additional service.
6.
Electrical engineering and Lighting design is included for the restroom building. The electrical engineer
will provide drawings and coordinate connections and feeds to the site electrical services. Electrical power
and lighting designs will be same as provided for the Tumbleweed Park facility. It is assumed that
adequate power is available to the site.
Gavan & Barker Snedigar Park Restroom Bldg.
Page 2
7.
Special Fire Protection and fire alarm systems, if required will be provided by the general contractor or by
others as a deferred submittal, therefore excluded from this scope of services.
8.
As requested, upon completion of the Construction Documents, we will provide signed and sealed PDF
files for submittal to the City of Chandler for permit review and approval. If required, additional state or
federal or other governmental agencies would be considered an additional service, or will be provided by
others.
9.
As requested, included is a separate fee breakdown for the Geotechnical / Soils report which will be
required for the structural engineering design. The study will be based on one (1) test boring to a depth of
15-20 feet below existing grade which is expected to be. GA’s geotechnical engineer to provide a report
to illustrate existing soil conditions as required for the structural engineering design and as required for
submittal to the City.
10. As per our earlier discussion, it is our understanding that the Owner / City representative is
interested in researching “smart” technologies and infection control products for this new facility.
The design team will work with the Owner and project team to come up options during the initial
design process.
B.
BASIC SERVICES TO BE PROVIDED
I.
Schematic Phase:
a. Reuse Tumbleweed Park Restroom plans, and coordinate and exterior color changes as
requested by Client / City of Chandler. The proposed layout will be based on a similar design as
provided in for the Tumbleweed Park; therefore no further Schematic Design will be required.
b. If requested, includes one (1) meeting with the client / owner during this phase.
c. Included is a separate fee breakdown for the Geotechnical Report.
d. Review and research “smart” technologies for infection control or Biophilic design.
II. Design Development & Construction Drawings Phases:
a. Prepare and coordinate final set of Construction Drawings and specifications for construction and
for permit review.
b. Gilliam Architecture’s engineering consultants to finalize Structural, Plumbing Engineering, and
Electrical Engineering, documents for construction and permit review.
c. Provide Energy Compliance Calculations as required by code.
d. Includes one (1) meeting with the client / owner during this phase, and if requested one
meeting with mechanical & electrical engineers.
III. Bidding & Permitting
a. Based on our understanding, Client to provide submittals to the City of Chandler for plans review.
If requested, we will assist in providing submittals to the City.
b. Respond to reasonable City comments as required to obtain permit.
c. Provide PDF files for a bid Set for Clients or Owner’s use in obtaining bids from General
Contractors, and respond to general contractor’s questions regarding construction documents.
d. Provide electronic CAD files for Architectural and Engineering drawings.
IV. Construction Administration & Post Construction Services
(Excluded to be provided under separate agreement)
Gavan & Barker Snedigar Park Restroom Bldg.
Page 3
C.
ADDITIONAL SERVICES The following services are not included under Basic Services, and would be
provided for a separate fee or on an hourly basis if requested by the Owner.
1.
A change in the project scope or criteria, or making revisions to the design or drawings inconsistent with
previously furnished information or approvals.
2.
Design of other special systems, equipment, or manufacturing areas, storage systems, foodservice or
kitchen equipment, or other special systems or equipment not previously mentioned.
3.
Design of other future buildings or remodeling of the existing building. If requested, these can be provided
at an additional service fee.
4.
Additional meetings or presentations beyond those described in Section B above.
5.
Post construction services or preparation of as-built drawings (the contractor will provide a set of as-built
drawings, or provided under a separate CA services agreement).
6.
Field engineering including site surveys, topographic surveys, construction staking, special structural
inspection, or material testing (these services will be provided by the contractor).
7.
Civil engineering or landscaping design services, coordination or permitting.
8.
Structural engineering design or preparation of separate structural engineering drawings or calculations
for other building components other than indicated in sections A & B.
9.
As-Builts of the project area are assumed to be accurate; any changes in project scope due to
inaccuracies will be an additional service.
10.
The design of fire sprinkler system, this will be by the Installer or General Contractor.
11.
Coordination or Design of special Signage or Sign permitting other than those integral to the overall
building design or required by code.
12.
Special studies or reports not listed above such as (sound, traffic, environmental, structural, geotechnical,
or seismic) these will be provided by the owner or general contractor.
13.
Permitting, planning for environmental remediation or cleanup.
14.
Test and balance services, these to be provided by the contractor.
15.
Special engineering / structural inspections. These will be provided by the contractor or owner.
16.
Excludes County, State or Federal Environmental EPA / ADEQ permitting. It is assumed this will be
performed by the owner or by others.
17.
Plan Review and Permit fees.
Gavan & Barker Snedigar Park Restroom Bldg.
Page 4
D.
FEE SUMMARY
Project Phase / Discipline
Fee
1. Schematic Design Phase
$1,600
2. Design Development & Construction Documents
$14,400
Includes design development level construction estimate
a. Architectural
($6,500)
b. Structural
($3,400)
c. MPE
($4,500)
3. Bidding and Permitting Phase
$1,200
Includes delivery of electronic cad files
4. Geotechnical Engineering Report
$2,800
TOTAL – BASIC SERVICES
$20,000
***(Excludes plan review and permit fees, etc.)
E.
OTHER CONDITIONS
1.
Upon acceptance of this proposal, we will prepare a standard AIA Owner / Architect Agreement or similar
contract between Gavan & Barker Inc. and Gilliam Architecture LLC.
2.
Our fee would be billed on a monthly basis in proportion to services performed through that date. Billings
will be due and payable within 30 days of the invoice date. Invoices that remain unpaid beyond 60 days
will accrue a service charge at the rate of 1.5% per month.
We look to the opportunity to work with Gavan and Barker, Inc. on this important project. If there are any questions
or concerns with this proposal, please let me know, as we are flexible and want to provide the level of service that
best meets your needs. Thank you for your consideration.
Sincerely,
Randy J. Gilliam, NCARB, RA
Principal
T. 480-236-1228
Accepted by the Client
Authorized signature
Printed name and title
Date
#10276
ELECTRICAL ENGINEERING & LIGHTING DESIGN
165 EAST CHILTON CHANDLER, ARIZONA 85225 OFFICE: 480-497-5829 FAX: 480-497-5807
www.wrightengineering.us
December 19, 2019
Gavan & Barker, Inc.
3030 N. Central Ave., Suite 1530
Phoenix, AZ 85012
Re:
Snedigar Sports Complex Ramada
Attn: John Barker
Dear John,
Wright Engineering appreciates this opportunity to submit a proposal for electrical
engineering services on the above referenced project. The following services will
be performed in a professional manner to meet City of Chandler requirements:
Electrical Design Scope of Services:
1.
Coordinate design with owner, power company, civil engineer, and/or
architect/landscape architect as required.
a.
Project coordination will be performed via email and telephone calls,
no in-person meetings are included in this scope.
2.
Visit the site to determine existing conditions and electrical configuration. Up
to (1) one visit.
3.
Review existing electrical drawings and load calculations for site.
4.
Determine existing peak demand loads and coordinate proposed electrical
loads.
5.
Design the electrical power system to meet local codes and requirements.
6.
Prepare 24” X 36” electrical construction drawings including an overall site
plan showing all new equipment to include the following:
a.
Existing electrical service entrance section and distribution equipment
b.
Control equipment
c.
Ramada lighting and electrical
d.
Power feed to new restroom building, including coordination with
building architect/engineer
7.
Prepare photometric calculations showing all lighting averages, uniformities
and any spill light at adjacent property lines.
8.
All lighting on/off control will be designed per client’s requirements. All
necessary equipment will be shown on the plans.
9.
Prepare necessary elevation view and installation details of the equipment
listed above to help determine layout and size.
10. Prepare load calculations and single line diagram.
11. Prepare panel schedule and other electrical installation details as required.
Snedigar Sports Complex Ramada
Page 2 of 7
December 19, 2019
12. Prepare a conduit and wire table showing all power conduits and wire for
equipment listed above.
13. Prepare system fault current and voltage drop calculations as required.
14. Prepare an engineer’s opinion of probable electrical construction costs upon
request.
15. Perform in-house QAQC review and modifications.
16. The above plans will be provided to client at 90% and 100% levels for
submittal review and comment. Submittals will be made via email in digital
PDF format. Client will print, copy and submit to owner as needed.
17. Up to one set of base drawing changes or updates will be included in this
engineering cost proposal. Incorporating any additional base drawing
changes will incur additional cost at the rates noted under additional
services.
18. Municipal review comments will be responded to and addressed.
Construction Phase Scope of Services:
1.
Post-Design Services:
a.
Review electrical equipment submittals and shop drawing packages
for conformance to contract documents.
b.
Respond to RFIs.
2.
Project Close-out:
a.
Visit the site at substantial completion to review the electrical
installation and provide a punch list walk-thru report.
3.
Prepare record drawings of the electrical installation based on inspection
information as well as contractors marked up electrical plans.
Responsibilities of Others:
1.
Provide Wright Engineering Corp. electronic base files in an AutoCAD
format which includes all proposed and existing utilities, all proposed
improvements, and any existing conditions that affect this scope.
2.
Wright Engineering will submit plans to the civil engineer or landscape
architect for submittal to the local government agencies for approval and
permits.
3.
It is anticipated that the electrical service for this project is existing, in the
case that it does not exist; Designation of electrical service location will be
determined by the local utility company. The owner is responsible for
coordination of the design of all electrical utility power services during the
design process.
Snedigar Sports Complex Ramada
Page 3 of 7
December 19, 2019
Final Deliverables:
1.
Upon completion of the design, we will provide one set each of final sealed
documents bearing the signature of a registered electrical engineer in the
State of Arizona.
Engineering Fee:
The above services will be provided as follows:
1.
Electrical Design Services: $2,310.00 (Lump Sum)
2.
Construction Services: $1,200.00 (Billed Hourly, Not to Exceed)
Please Note: Services as stated above can be provided in whole or part to meet
client needs.
Additional Services:
Any services not specifically included in the Scope of Services section shall be
additional services payable at an hourly fee at the following rates:
Principal
$165/hour
Designer
$105/hour
Senior Engineer
$145/hour
Draftsman
$95/hour
Engineer
$125/hour
Secretary
$55/hour
Printing Charges:
Although not anticipated, any printing and delivery requested will be charged as
follows:
Blacklines
$ 2.00 each
Mylar Sepia
$18.00 each
Delivery Cost
cost
Billing:
We will bill you on a monthly basis for these services. Payment terms are Net 30
days. This proposal will be valid for the next 90 days. If you have any questions,
please contact us at your earliest convenience.
Snedigar Sports Complex Ramada
Page 4 of 7
December 19, 2019
I look forward to working with you on this project. Please show your acceptance
of this proposal by signing below and returning one copy for my records.
Sincerely,
Clifford Tolman, P.E.
Wright Engineering Corporation
I have received and read Appendix ‘A’ and agree to all terms and conditions as
outlined in Appendix ‘A’ and this proposal. By signing, the proposal becomes the
agreement and is executed.
Accepted this day of 2019
__________________________________
(Company Name)
__________________________________
(Signature)
__________________________________
(Print or Type Name)
__________________________________
(Title)
Please complete CLIENT INFORMATION FORM at the end of the document and
return with signed contract.
The Client agrees that the
technical methods, techniques,
and
pricing
information
contained
in
any
proposal
submitted
by
Wright
Engineering pertaining to this
project or in this Agreement or
any addendum thereto, are to be
considered
confidential
and
proprietary, and shall not be
released or otherwise made
available to any third party
without the express written
consent of Wright Engineering.
City of Chandler Professional Services Agreement – Exhibit “C”
Page C-1
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 9/16/2020
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required
Workers’ Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement
are satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this
Agreement and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written contract with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must
maintain Professional Liability insurance covering errors and omissions arising out of the
work or services performed by Consultant, or anyone employed by Consultant, or anyone
whose acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit
of $1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
City of Chandler Professional Services Agreement – Exhibit “C”
Page C-2
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 9/16/2020
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that
the applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services
under this Agreement and must also maintain Employers’ Liability insurance of not less
than $1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce
or eliminate any deductible or self-insured retentions with respect to City, its officers,
officials, agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance
maintained by City, its officers, officials, agents, and employees will be in excess of
the coverage provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
City of Chandler Professional Services Agreement – Exhibit “C”
Page C-3
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 9/16/2020
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from
Work performed by Consultant for City.
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during
this 3 year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage but this
acceptance and reliance will not waive or alter in any way the insurance
requirements or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Contract/Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of
any insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the
following provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of
activities performed by, or on behalf of, Consultant including City's general
supervision of Consultant; Products and Completed operations of Consultant; and
automobiles owned, leased, hired, or borrowed by Consultant.
City of Chandler Professional Services Agreement – Exhibit “C”
Page C-4
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 9/16/2020
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
City of Chandler Professional Services Agreement – Affidavit of Lawful Presence
Page AFF-1
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 11/1/19
EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars,
Computer Aided Drafting and Design (CADD) file diskettes which reflect all final drawings,
and other related documents which are prepared in the performance of this Agreement
(collectively referred to as "Documents") are to be and remain the property of City and are
to be delivered to the Project Manager before the final payment is made to Consultant. In
the event these Documents are altered, modified or adapted without the written consent of
Consultant, which consent Consultant must not unreasonably withhold, City agrees to hold
Consultant harmless to the extent permitted by law from the legal liability arising out of
City's alteration, modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and
designs, although the property of City, are prepared for this specific project and are not
intended nor represented by Consultant to be suitable for re-use for any other project. Any
re-use without written verification or adaptation by Consultant for the specific purpose
intended will be at City’s sole risk and without liability or legal exposure to Consultant.
Patent Fees and Royalties. Consultant must pay all license fees and royalties and assume all
costs incidental to the use, in the performance of the work or the incorporation in the work
of any invention, design, process, product, or device which is the subject of patent rights or
copyrights held by others. If a particular invention, design, process, product, or device is
specified in the Agreement for use in the performance of the work and if, to the actual
knowledge of City, its use is subject to patent rights or copyrights calling for the payment of
any license fee or royalty to others, the existence of such rights will be disclosed by City in
the Agreement. Consultant must defend, indemnify and hold harmless City and anyone
directly or indirectly employed by City from and against all claims, damages, losses, and
expenses (including attorneys’ fees) arising out of any infringement of patent rights or
copyrights incidental to the use in the performance of the work, or resulting from the
incorporation in the work of any invention, design, process, product, or device not specified
in the Agreement, and must defend all such claims in connection with any alleged
infringement of such rights.
License to City for Reasonable Use. With this Agreement, Consultant and its subconsultants
hereby grant a license to City, its agents, employees, and representatives for an indefinite
period of time to reasonably use, make copies, and distribute as appropriate the
Documents, works or deliverables developed or created as a result of the Project and this
City of Chandler Professional Services Agreement – Affidavit of Lawful Presence
Page AFF-2
Public Works & Utilities Department, Capital Projects Division
Project Name: SNEDIGAR SPORTSPLEX WEST RESTROOM REPLACEMENT
Project No.: PR2102.201
Rev. 11/1/19
Agreement. This license also includes the making of derivative works.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.