Regular Meeting Minutes January 20, 2021

REGULAR MEETING MINUTES OF THE PLANNING AND ZONING COMMISSION OF THE CITY
OF CHANDLER, ARIZONA January 20, 2021, held in the City Council Chambers, 88 E.
Chicago Street.

1.

CALL TO ORDER / ROLL CALL
CHAIRMAN RICK HEUMANN called the regular meeting to order at 5:48 p.m.

The following Commissioners answered Roll Call:
Chairman Rick Heumann

Vice Chairman David Rose

Commissioner Robert Klob

Commissioner Michael Flanders

Commissioner George Kimble

Commissioner Gregg Pekau

Commissioner Matt Eberle

Absent:

Also, present:

Mr. Kevin Mayo, Planning Administrator
Mr, David de la Torre, Planning Manager
Ms. Susan Fiala, Senior City Planner

Mr. Thomas Allen, Assistant City Attorney
Ms, Catherine Flores, Clerk

PLEDGE OF ALL E:
Pledge of Allegiance led by COMMISSIONER KLOB

APPROVAL OF MINUTES:

Study Session and Regular Meeting Minutes of Wednesday, January 6, 2021
Approved.

MOVED BY VICE CHAIRMAN ROSE, seconded by COMMISSIONER PEKAU to approve the

Study Session and Regular Meeting minutes of January 6, 2021, Planning Commission
Hearing.

The motion passed unanimously 7-0,

AGENDA ITEMS:_

CHAIRMAN HEUMANN informed the audience before the regular meeting,
Commission and Staff met in an open study session to discuss both items on the agenda
with recommendations to approve Item A with stipulations and Item B to be continued
pending Design Review.

A. PLH20-0033, PLH20-0034 CHANDLER LA PAGLIA HIGH SCHOOL SEMINARY AND
PROFESSIONAL OFFICES Approved with stipulation

Request area plan amendment to the Southeast Chandler Area Plan from Envisioned
Community/Regional Open Space and Recreational Opportunities to Traditional
Suburban Character, Rezoning from Agricultural District (AG-1) to Planned Area
Development (PAD), and Preliminary Development Plan approval for professional

Planning & Zoning Commission Regular Meeting Minutes

January 20, 2021 - Page 2

offices and institutional/educational uses on approximately 1.7 acres located south of

the southwest corner of Gilbert and Ocotillo Roads.

Stipulation Item A: Approved with stipulation.for the rezoning and land use. Planning
and Zoning Commission discussed the proposed permitted
recommended that medical and dental offices be prohibited uses due to traffic and

circulation patterns for both on-site and off-site.

Background

e Site is approximately 1.7 net acres,

e Annexation request is scheduled for the February 11, 2021 City Council meeting to

request Initial City zoning of Agricultural District (AG-1). Annexation public hearing held

on October 15, 2020.

e Site is currently vacant.

Surrounding Land Use Data

North Commercial (Unincorporated - South | Commercial (Dollar Self Storage)
Arizona Olympian Gymnastics)

East Ibert Rd. then new Chandler Unified West . RWCD Canal
School District high school

General Plan and Southeast Chandler Area Plan

(SECAP)

Existing Proposed
General Plan Neighborhoods No change
utheast Chandler Area Plan pvisioned Community/Regional faditional Suburban Character

Open Space and Recreational
Opportunities

Proposed Development

Seminary
Building Area $,681 sq. ft. (+ 1,329 sq. ft. future expansion) Total of 5,010 sq.
ft.
Building Height (max.) 22 ft.

Parking Required

25 spaces total (includes future expansion)

Parking Provided

27 spaces total

Future commercial
offices/medical offices

Building Area

6,336 sq. ft.

Building Height (max.}

30 ft.

Parking Required

43 additional spaces (1 space per 150 sq. ft.)

Parking Provided

70 total shared spaces

land uses and

Planning & Zoning Commission Regular Meeting Minutes
january 20, 2021 - Page 3

Review and Recommendation

Planning staff finds the proposal is consistent with the General Plan designation of
Neighborhoods and the amendment to the Southeast Chandler Area Plan (SECAP). The
Envisioned Community/Regional Open Space and Recreational Opportunities land use
designation was identified at a time when the City owned property along the RWCD
canal; however, the City property was sold and a regional open space and recreational
area is no longer planned. A Traditional Suburban Character land use allows single story

buildings along arterial streets, including for commercial and institutional/educational
developments.

The request for rezoning to PAD provides for a limited list of permitted land uses which
include the seminary (institutional/educational), general office, professional office,
medical office, which generate low-traffic including but not limited to dental, Insurance,
counseling, assisted living, real estate and title companies. Prohibited uses include retail
of any kind, call centers, cleaners, barbers, personal services, animal boarding and
similar businesses.

The site layout and building architecture is in conformance with the SECAP design
guidelines for commercial/non-residential land uses. Architectural design of the future
professional office building requires a new PDP application to evaluate building
architecture. Signage for the future phase may require a PDP if the future development
prefers to modify the requirements of the Sign Code for PAD zoned properties. The
seminary proposes one wall mounted sign.

Staff finds the proposal to be consistent with the goals of the General Plan and the
SECAP, as amended, and recommends approval subject to conditions.

Public / Neighborhood Outreach

¢ This request was noticed in accordance with the requirements of the Chandler Zoning
Code,

e« A Neighborhood Meeting sign was posted on the property.

e A virtual neighborhood meeting was held on December 3, 2020. Three residents
attended virtually to obtain project information. No questions were asked. No opposition
to request was stated, An attendee commented the project is a nice fit.

¢ As of writing this memo, Planning staff is not aware of opposition to the request.

Recommended Actions
Area Plan Amendment

Planning staff recommends Planning and Zoning Commission move to recommend
approval of the Area Plan Amendment to the Southeast Chandler Area Plan from
Envisioned Community/Regional Open Space and Recreational Opportunities to
Traditional Suburban Character.

Rezoning

Planning staff recommends Planning and Zoning Commission move to recommend
approval of rezoning from Agricultural District (AG-1) to PAD for professional offices
and Institutional/educational uses, subject to the following conditions:

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 4

1. Development shall be in substantial conformance with the Development Booklet,
entitled “Chandler La Paglia High School Seminary and Professional Offices” and
kept on file in the City of Chandler Planning Division, in File No, PLH20-0034,
modified by such conditions included at the time the Booklet was approved by
the Chandler City Council and/or as thereafter amended, modified or
supplemented by the Chandler City Council.

2. The following uses shall be permitted:
Institutional uses including church, seminary, nursing home, and educational
entity.

Commercial Office uses including general office, professional office, medical
office, dental, insurance, counseling, real estate and title companies.

Other similar institutional and/or office uses not listed here may be permitted
upon determination by the Planning Administrator that it will not generate a
greater or more intense traffic impact on the area.

3, The following uses shall be prohibited: retail, call centers, dry cleaners, personal
services (e.g., barber, nail and beauty salons, tattoo, day spa), animal daycare and
boarding, bakery, bars, drive-through and restaurants.

4, Completion of the construction of all required off-site street improvements
including but not limited to paving, landscaping, curb, gutter and sidewalks,
median improvements and street lighting to achieve conformance with City
codes, standard details, and design manuals.

5. Right-of-way dedications to achieve full half-widths, including turn lanes and
deceleration lanes, per the standards of the Chandler Transportation Plan,

6. Prior to the time of making any lot reservations or subsequent sales agreements,
the subdivider/homebuilder/lot developer shall provide a written disclosure
statement, for the signature of each buyer, acknowledging that the subdivision is
located adjacent to or nearby a City of Chandler water facility/recharge ponds that
may cause adverse noise, odors, and other externalities. The “Public Subdivision
Report”, “Purchase Contracts”, CC&R’s, and the individual lot property deeds shall
include a disclosure statement outlining that the site is adjacent to or nearby a
wastewater treatment facility, and the disclosure shall state that such uses are
legal and should be expected to continue indefinitely. The disclosure shall be
presented to prospective homebuyers on a separate, single form for them to read
and sign prior to or simultaneously with executing a purchase agreement. This
responsibility for notice rests with the homebuilder/lot developer and shall not
be construed as an absolute guarantee by the City of Chandler for receiving such
notice.

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 5

Preliminary Development Plan
Planning staff recommends Planning and Zoning Commission move to recommend
approval of the Preliminary Development Plan, subject to the following conditions:

1. Development shall be in substantial conformance with the Development Booklet,
entitled “Chandler La Paglia High School Semin nd Professional Offices” and
kept on file in the City of Chandler Planning Division, in File No. PLH20-0034,
modified by such conditions included at the time the Booklet was approved by
the Chandler City Council and/or as thereafter amended, modified or
supplemented by the Chandler City Council.

2. A separate Preliminary Development Plan approval shall be required for the
future building (Phase 2).

3. The site shall be maintained in a clean and orderly manner.

4, The landscaping in all open-spaces shall be maintained by the property owner or
property owners’ association, and shail be maintained at a level consistent with
or better than at the time of planting.

5. The landscaping in all rights-of-way shall be maintained by the adjacent property
owner or property owners’ association.

6. Landscaping plans (including for open spaces, rights-of-way, and street medians)
and perimeter walls shall be approved by the Planning Administrator.

7. Sign packages, including freestanding signs as well as wali-mounted signs, shall
be designed in coordination with landscape plans, planting materials, storm
water retention requirements, and utility pedestals, so as not to create problems
with sign visibility or prompt the removal of required landscape materials.

8. Preliminary Development Pian approval does not constitute Final Development
Plan approval; compliance with the details required by all applicable codes and
conditions of the City of Chandler and this Preliminary Development Plan shall
apply.

Propo: Motions

Area Plan Amendment

Move Planning and Zoning Commission recommend approval of PLH20-0033, Area Plan
Amendment to the Southeast Chandler Area Plan from Envisioned Community/Regional
Open Space and Recreational Opportunities to Traditional Suburban Character as
recommended by Planning staff.

Rezoning

Move Planning and Zoning Commission recommend approval of PLH20-0034 Chandler
La Paglia High School Seminary and Professional Offices rezoning from Agricultural
District (AG-1) to Planned Area Development (PAD) for professional offices and
institutional/educational uses, subject to conditions as recommended by Pianning staff.

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 6

Preliminary Development Plan

Move Planning and Zoning Commission recommend approval of Preliminary
Development Pian, PLH20-0034 Chandler La Paglia High School Seminary and
Professional Offices, subject to conditions as recommended by Planning staff.

B. PLH20-0023, PLT20-0037 PECOS AND MCQUEEN RETAIL Continued to Design
Review February 3, 2021 and Planning and Zoning February 17, 2021

Request to Rezone from Agricultural District (AG-1) to Planned Area Development (PAD)
for Neighborhood Commercial (C-1) uses, Preliminary Development Plan and
Preliminary Plat approval for a neighborhood commercial center on approximately 3.5
acres located at the southwest corner of Pecos and McQueen Roads,

Following the writing of the staff memo, Planning staff Planning staff received
correspondence from residents in the area stating concerns related to the
proposed Starbucks.

Background
Site is approximately 3.5 acres

Site is currently vacant

Surrounding Land Use Data

North Commercial South Single-family residential

East McQueen Rd., then vacant and West Single-family residential

single-family residential

General Plan and Chandler Airpark Area Plan

Existing Proposed

General Plan Neighborhoods No change

Chandler Airpark Area Plan | Neighborhood Commercial No change
Proposed Development

Site area 3.5 acres

Building Area
Pad A: 2,306 sq. ft. (restaurant)
Pad B: 2,800 sq. ft. (restaurant)
Pad C: 13,000 sq. ft. (daycare
Total : 18,106 sq. ft. total

Building Height (max.) 22 ft.

Building Setbacks Required: Arterial landscaped intersection 50 ft. by 250 ft.
Proposed: 44 ft. by 223 ft. along Pecos Rd.
50 ft. by 226 ft. along McQueen Rd.

West: 20ft. Accessory structure

50 ft. Main building

South: 50 ft.

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 7

Parking Required 101 spaces total
Parking Provided 103 spaces total
Building Architecture Contemporary with stucco, brick veneer, metal railings
and steel

Comprehensive Sign One development sign, two monument signs, wail
Program mounted signs

Review and Recommendation

Planning staff finds the proposal is consistent with the General Plan designation of
Neighborhoods and the Chandler Airpark Area Plan designation of Neighborhood
Commercial. The General Plan land use designation allows Neighborhood Commercial
uses within developments located at arterial intersections to serve commercial needs of
low-density residential communities.

The site layout provides three pad sites including two proposed restaurants and a
daycare. Pad site A is proposed as a Starbucks drive-thru as clustered with a future
restaurant/drive-through. Future phasing also includes a daycare. Building architecture
is contemporary, Building and site layout comply with the intent of the Commerciai
Design Standards.

Late hour business policy defines any restaurant that opens its doors to the public one
or more hours between midnight and 6 a.m., one or more days a week. Also, the policy
is applicable when commercial is within 300 ft. of existing residential zoning. The
proposed Starbucks anticipates business hours from 4:30 a.m. to 10 p.m., daily. These
hours and building distance of approximately 206 ft. to the west, residentially zoned
parcels require approval of the proposed businesses hours from 4:30 a.m. to 6 a.m,
Mitigation proposed includes an 8 ft. tall solid wall along the entire site perimeter and
several landscaped areas. Staff recommends as a stipulation that a 42-inch tall solid
screen wall be constructed along the west and south edges of the Starbucks’ drive
through lane since this is the only building to be constructed in Phase 1, At the time Pad
Bis constructed, additional screen walls may be required to provide additional screening.

The applicant requests relief from the Zoning Code requirement that initial construction
include a minimum of 12,000 sq. ft. of building area in Phase One. The request is to have
the ability to leave Pads B and C be constructed In future phases. Perimeter landscaping
along the entire site is to be included with Phase One. The required 50 ft. by 250 ft.
landscape intersection is requested to be minimally reduced along both Pecos and
McQueen roads. Staff supports the requested waivers due to the infill nature of the site
and driveway location constraints.

Staff finds the proposal to be consistent with the goals of the General Plan and
recommends approval subject to conditions.

Traffic Analysis
A Traffic Impact Analysis was prepared to analyze existing conditions and traffic with the
proposed development. Based on the analysis, traffic impacts of the proposed

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 8

development could be mitigated by making adjustments to the existing traffic signal
timing at the McQueen Road/Pecos Road intersection to maintain acceptable levels of
service. Additionally, the Transportation Engineering Division will continue to work with
the applicant to establish a circulation plan for the Day Care/Pre-K. This is being done in
an effort to document pick-up/drop-off procedures and minimize potential implications
to the adjacent public roadways that have occurred with similar land uses.

Public / Neighborhood Outreach

° This request was noticed in accordance with the requirements of the Chandler
Zoning Code.
° Avirtual neighborhood meeting was held on July 21, 2020. Ten residents attended

virtually to obtain project information. Questions and concerns voiced relate to
traffic, construction timing, existing irrigation ditch, drive through locations,
vehicle exhaust, land uses, and children’s safety (daycare), No opposition to
request was stated.

° As of writing this memo, Planning staff is not aware of opposition to the request.

Recommended Actions
Rezoning

Planning staff recommends Planning and Zoning Commission move to recommend
approval of rezoning from Agricultural District (AG-1) to PAD for Neighborhood
Commercial (C-1) uses, subject to the following conditions:

1. Development shall be in substantial conformance with the Development Booklet,
entitled “Pecos and McQueen Retail” and kept on file in the City of Chandler
Planning Division, in File No. PLH20-0023, modified by such conditions included
at the time the Booklet was approved by the Chandler City Council and/or as
thereafter amended, modified or supplemented by the Chandler City Council.

2. Completion of the construction of all required off-site street improvements
including but not limited to paving, landscaping, curb, gutter and sidewalks,
median improvements and street lighting to achieve conformance with City
codes, standard details, and design manuals.

3. Right-of-way dedications to achieve full haif-widths, including turn lanes and
deceleration lanes, per the standards of the Chandler Transportation Plan.

4, Late hour businesses shall not be open to the public from 10 p.m. to 4:30 a.m.,
seven days a week.

Preliminary Development Plan
Planning staff recommends Planning and Zoning Commission move to recommend
approval of the Preliminary Development Plan, subject to the following conditions:

1. Development shall be in substantial conformance with the Development Booklet,
entitled “Pecos and McQueen Retail” and kept on file in the City of Chandler
Planning Division, in File No. PLH20-0023, modified by such conditions included

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 9

at the time the Booklet was approved by the Chandler City Council and/or as
thereafter amended, modified or supplemented by the Chandler City Council.

2. Solid screen walls of 42 inches in height shall be constructed along the outer
edges of drive-through lanes.

3. The site shall be maintained in a clean and orderly manner.

4, The landscaping in all open-spaces shall be maintained by the property owner or

property owners' association, and shall be maintained at a level consistent with
or better than at the time of planting.

5. The landscaping in all rights-of-way shail be maintained by the adjacent property
owner or property owners' association.

6. Landscaping plans (including for open spaces, rights-of-way, and street medians)
and perimeter walls shall be approved by the Planning Administrator.

7. Sign packages, including freestanding signs as well as wall-mounted signs, shall
be designed in coordination with landscape plans, planting materials, storm
water retention requirements, and utility pedestals, so as not to create problems
with sign visibility or prompt the removal of required landscape materials.

8, Preliminary Development Plan approval does not constitute Final Development
Plan approval; compitance with the details required by all applicable codes and
conditions of the City of Chandler and this Preliminary Development Plan shall
apply.

Preliminary Plat

Planning staff recommends Planning and Zoning Commission move to recommend
approval of the Preliminary Plat, subject to the following condition:

1, Approval by the City Engineer and Planning Administrator with regard to the
details of all submittals required by code or condition.

Proposed Motions

Rezoning

Move Planning and Zoning Commission recommend approval of PLH20-0023 Pecos and
McQueen Retail rezoning from Agricultural District (AG-1) to Planned Area Development
(PAD) for Neighborhood Commercial (C-1) uses, subject to conditions as recommended
by Planning staff.

Preliminary Development Plan
Move Planning and Zoning Commission recommend approva! of Preliminary
Development Plan, PLH20-0023 Pecos and McQueen Retail, subject to conditions as
recommended by Planning staff.

Preliminary Plat
Move Pianning and Zoning Commission recommend approval of Preliminary Plat, PLT20-
0037 Pecos and McQueen Retail, as recommended by Planning staff.

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 10

C. Motion to Cancel the February Planning Commission Hearings
Recommendation: APPROVED with reinstatement of February 17, 2021

Due to management of cases, Planning staff is recommending cancellation of the
February 3, 2021, and February 17, 2021, Planning and Zoning Commission hearings.

Proposed Motion: APPROVED with reinstatement of February 17, 2021
Move to cancel the February 3, 2021, and February 17, 2021, Planning and Zoning
Commission hearings as recommended by Planning staff.

SUSAN FIALA mentioned that the applicant would like to come up and discuss Item B,
PLH20-0023, PLT20-0037 PECOS AND MCQUEEN RETAIL .

DAVID DE LA TORRE, Planning Manager mentioned that we would like to cancel the
February 3, and February 17, 2021 Planning and Zoning Commission meeting.

MOVED BY COMMISSIONER EBERLE seconded by COMMISSIONER KLOB move to
cancel the February 3, 2021, and February 17, 2021, Planning and Zoning
Commission meeting. The motion carried.

CHAIRMAN HEUMANN mentioned Item B, has some challenges with the site and it was
unanimously recommended to continue to Design Review. He weicomed the applicant
to come up and speak.

APPLICANT REESE ANDERSON with Pew and Lake, mentioned that he is a bit frustrated
and understands the comments made, but with the cancellation of the February
meetings pushes them into March. He stated that they have been working on the site
plan for over six months and that, the initial proposal did have the drive-thru in the
corner but was modified and now it is part of the discussion, Reese stated modifications
to the site is restricted due to the size of the site but was open to taking it to Design
Review and asked if the February 17", Planning and Zoning Commission meeting be
reinstated.

MOVED BY COMMISSIONER FLANDERS seconded by COMMISSIONER EBERLE to
approve with stipulations, Item A. PLH20-0033, PLH20-0034 CHANDLER LA PAGLIA
HIGH SCHOOL SEMINARY AND PROFESSIONAL OFFICES on the Consent Agenda
with a recommendation to move Item B. PLH20-0023, PLT20-0037 PECOS AND
MCQUEEN RETAIL to Action for Design Review. The motion carried.

MOVED BY COMMISSIONER PEKAU seconded by COMMISSIONER FLANDERS to
reinstate Planning and Zoning Commission meeting for February 17, 2021.

5. BRIEFING ITEMS:
None

6. MEMBERS COMMENTS/ANNOUNCEMENTS
None

Planning & Zoning Commission Regular Meeting Minutes
January 20, 2021 - Page 11

7.

CALENDAR
The next study session wili be held before the regular meeting on Wednesday, February

17, 2021, in the Chandler City Council Chambers, 88 East Chicago Street, Chandler,
Arizona.

ADJOURNMENT
The study session was adjourned at 6:08 p.m.

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