April 8, 2021 Regular Meeting Minutes

City of Chandler — Regular Meeting (2021-04-22)

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CITY OF CHANDLER COUNCIL MEETING MINUTES
Regular Meeting
Thursday, April 8, 2021

MINUTES OF THE REGULAR MEETING OF THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY
OF CHANDLER, ARIZONA, held in the City of Chandler Council Chambers, 88 E. Chicago St., Chandler,
Arizona, on Thursday, April 8, 2021.

THE MEETING WAS CALLED TO ORDER BY MAYOR KEVIN HARTKE AT 6:00 P.M.

The following members answered roll call:

Kevin Hartke

Mayor

Mark Stewart

Vice Mayor
OD Harris

Councilmember
René Lopez

Councilmember

Terry Roe

Councilmember
Christine Ellis

Councilmember
Matt Orlando

Councilmember

Also in attendance:

Joshua Wright

Acting City Manager

Debra Stapleton

Assistant City Manager
Kelly Schwab

City Attorney

Dana DeLong

City Clerk

INVOCATION: The invocation was given by Reverend Denise Burns, Chandler Church of the Nazarene.

PLEDGE OF ALLEGIANCE: Councilmember Roe led the Pledge of Allegiance.

CONSENT AGENDA – DISCUSSION

MAYOR HARTKE said the photo radar item has been postponed and would be rescheduled to a future meeting.

MAYOR HARTKE had comments on Consent Agenda Item No. 4.

4.
FY 2020-21 One-time Exceptional Performance Awards for Employees

MAYOR HARTKE said at the beginning of the pandemic, Council worked with staff to reduce spending and put
a hiring and travel freeze in place. Mayor Hartke said these measures were taken over the past year as there
was uncertainty over the results of the pandemic. Mayor Hartke said this is a one-time performance award to
all regular full time and part time employees except for Council. Mayor Hartke said there were several million
dollars in savings because of 120 vacant positions due to the hiring freeze that were not filled. Out of the
vacancy savings this item would reinvest the dollars back into the employees. Mayor Hartke thanked staff for

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their work over the pandemic and meeting the demands and challenges to ensure the residents’ quality of life
and their access to services were unaffected.

MAYOR HARTKE said the following comment was received for Consent Agenda Item No. 7.

IVETTETTE AGUILAR, Harrison St, Chandler, Arizona, 85225, submitted the following comment:
Thank you to the Serene States builder for allowing neighbors to provide feedback regarding their residential
project and actively listen to the privacy concerns and implement the suggestions given. Special thanks to Mark
Stewart and Matt Orlando, who actively took up this cause when brought to their attention and became great
facilitators. Ivette Aguilar

COUNCILMEMBER LOPEZ thanked the volunteers for the City that serve on the Boards and Commissions, who
provide input and guidance in many facets of the City. Councilmember Lopez said they keep the City running
efficiently and effectively.

CONSENT AGENDA – MOTION AND VOTE

COUNCILMEMBER ORLANDO MOVED TO APPROVE THE CONSENT AGENDA OF THE APRIL 8, 2021, CITY
COUNCIL MEETING; SECONDED BY COUNCILMEMBER ELLIS.

KELLY SCWAB, City Attorney, asked if the motion included the additional stipulations on Consent Agenda Item
No. 7.

COUNCILMEMBER ORLANDO said yes.

MOTION TO APPROVE THE CONSENT AGENDA CARRIED UNANIMOUSLY (7-0).

CONSENT AGENDA ITEMS
1.
Resolution No. 5452 Authorizing a Grant Agreement with the Federal Aviation Administration (FAA) to
Accept a Coronavirus Response and Relief Supplemental Appropriation Act (CRRSA) Grant
Move City Council pass and adopt Resolution No. 5452 authorizing a grant agreement with the Federal
Aviation Administration to accept a Coronavirus Response and Relief Supplemental Appropriation Act
(CRRSA) grant not to exceed $57,162 for airport operating purposes; and authorizing the City Manager,
or designee, to execute the grant agreement and all other documents necessary to effect the
agreement.

BACKGROUND FROM COUNCIL MEMO:
On December 27, 2020, the President signed the Consolidated Appropriations Act of 2021. Division M
of that Act is the Coronavirus Response and Relief Supplemental Appropriation Act (CRRSA). Title IV of
CRRSA provides approximately $2 billion in economic relief to eligible US airports to prevent, prepare
for, and respond to the COVID-19 public health emergency. CRRSA includes a set aside amount for
airports in the federal contract tower (FCT) program, of which Chandler is included. On February 12,
2021, the FAA announced that Chandler will be receiving a grant in the amount of $57,162. The
funding is allocated between a non-primary amount of $23,000 and an FCT amount of $34,162. The
funding may be used for airport operational expenses, however, the FCT funding must be used for costs
associated with supporting the contract tower operations. The expenses can include including
sanitation program expenses, payroll, operational, and debt service costs.

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Staff recommends City Council pass and adopt Resolution No. 5452 authorizing a grant agreement with
the Federal Aviation Administration (FAA) to accept a Coronavirus Response and Relief Supplemental
Appropriation Act (CRRSA) grant not to exceed $57,162 for airport operating purposes; and authorizing
the City Manager, or designee, to execute the grant agreement and all other documents necessary to
effect the agreement.

Financial Implications:
No City matching funds are required to accept this grant.

2.
March 2021 City Council Minutes
Move City Council approve the meeting minutes of the Study Session and the Regular Meeting of
March 22, 2021, and the Work Session - Budget Workshop and Regular Meeting of March 25, 2021.

3.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.

BACKGROUND FROM COUNCIL MEMO:
Airport Commission
Reappoint Dave Siegel
Appoint Chad Wakefield

Arts Commission
Reappoint Michelle Hirsch
Appoint Linnsey Amores

Board of Adjustment
Reappoint Manuel Ramirez
Reappoint Chad Wakefield

Board of Appeals
Reappoint Jeff Cullumber

Citizen's Panel for Review of Police Complaints and Use of Force
Reappoint Betty McGee
Reappoint Holly Mesnard
Reappoint Sandra Woods
Appoint Christopher Heo

Cultural Foundation
Reappoint Susan Baker
Reappoint Mike Halle
Reappoint Christian Lopez
Reappoint Julia Marreel

Domestic Violence Commisison
Appoint Polly Knape, Arizona's Children Association
Appoint Chelsea Grieve
Appoint Teresa Ferguson

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Economic Development Advisory Board
Reappoint Julie Trujillo
Reappoint Cecilia Ashe
Reappoint Mike Spangenberg
Reappoint Nick Woodruff
Appoint Chase Farnsworth
Appoint Kari Zurn

Health Care Benefits Trust Board
Reappoint Val Gale

Historic Preservation Commission
Reappoint Matt Eberle
Reappoint Jeff Velasquez

Housing and Human Services Commission
Reappoint Heather Mattisson
Appoint Ryan Magel
Appoint Julie Martin

Human Relations Commission
Reappoint Jacob Bello
Appoint Garry Ong
Appoint Pamela Morris

Industrial Development Authority
Reappoint Charles Ertl
Reappoint Lee Kroll
Reappoint Shannon Wilson

Library Board
Reappoint Karla Palafox
Reappoint Maria Munoz
Appoint Dylan Martin
Appoint Michael McElhany

Mayor's Committee for People with Disabilities
Reappoint Marguerite Smith
Reappoint Ted Maish
Reappoint Janet Rosen

Merit Board
Reappoint Lon Miller

Museum Foundation
Reappoint Maris Ann Thomas
Reappoint Joshua Askey

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Reappoint Martin Sepulveda
Reappoint Michelle Reid
Appoint Calvenea Malloy

Neighborhood Advisory Committee
Reappoint Amber Hutchinson
Reappoint Peter Cwik

Parks and Recreation Board
Reappoint Tim Johnson
Appoint John David

Planning and Zoning Commission
Reappoint Matt Eberle
Reappoint Gregg Pekau

Transportation Commission
Reappoint Ron Hardin
Appoint David Heineking

Workers' Compensation Trust Board
Reappoint Val Gale

4.
FY 2020-21 One-time Exceptional Performance Awards for Employees
Move City Council approve a one-time exceptional performance award of $3,000 to each full-time
employee and $1,500 to each part-time employee, employed as of December 31, 2020, and remaining
employed through March 27, 2021, for an estimated cost of $5,530,000 across all Funds; and $3,060,000
in Fund Contingency Transfers to only be used should vacancy savings appropriation not be sufficient in
a specific Fund/Cost Center combination, including General Fund of $2,800,000, to various Cost Centers
within General Fund, Special Revenue Funds (i.e. Grant-217, Community Development Block Grant
(CDBG)-219, Public Housing Authority (PHA)-224, 227, 230, 232, 233) and Self Insurance Funds (i.e.
Workers Compensation-736, Insured Liability-737, Uninsured Liability-738, Short Term Disability-739,
and Medical-741); Water Fund 605 of $200,000; and Solid Waste Fund 625 of $60,000.

BACKGROUND FROM COUNCIL MEMO:
In FY 2020-21, based on the potential impacts of the COVID-19 pandemic, a decision was made to hold
ongoing market increases for general employees until the City was able to fully realize the impact the
pandemic would have on City revenues and operations. As has been reported through budget
briefings, the City of Chandler has performed better than the revised budget during this unprecedented
time. Additionally, vacant City positions were held for several months as part of the budget
considerations, which placed additional responsibilities on employees. In a typical year, the City
anticipates vacancy savings of 1.5% of total personnel costs. During FY 2020-21, Chandler is estimating
vacancy savings of over 3.0% ($5M) in General Fund or over 4% ($8M) in all funds due to the high
number of vacant positions. In addition to the pandemic, other challenges were faced by the City and
its employees. Team Chandler rose to the occasion and maintained a high level of service to Chandler
residents while keeping City operations and services functioning.

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In light of City employees' outstanding performance over the past year, I am recommending employees
who were employed as of December 31, 2020, and who have remained employed through March 27,
2021, receive a one-time exceptional performance award to be included in the April 15, 2021, regular
pay check. This award includes 1,522 full-time employees at $3,000 each and 29 regular part-time
employees at $1,500 each. The total cost, with employer benefits, is estimated to be $5,530,000 in one -
time funding across all funds. Although vacancy savings exists from budgeted positions, Fund
Contingency Transfers totaling $3,060,000 are needed in various funds to ensure adequate
appropriation in the cost centers where payments will be applied. If approved, a City-wide
communication will be provided prior to the payment with additional details.

5.
Final Adoption of Ordinance No. 4961, PLH20-0023 Pecos and McQueen Retail
Rezoning
Move City Council adopt Ordinance No. 4961, approving PLH20-0023 Pecos and McQueen Retail
located at the southwest corner of Pecos and McQueen roads, Rezoning from Agricultural District (AG -
1) to Planned Area Development (PAD) for Neighborhood Commercial (C-1) uses, subject to the
conditions as recommended by Planning and Zoning Commission.

BACKGROUND FROM COUNCIL MEMO:
The site is approximately 3.5 acres. The applicant is currently working with the City to acquire an
approximate 2,660 sq. ft. City of Chandler-owned parcel located at the immediate corner of the
intersection (an ordinance authorizing the sale of this parcel also appears as a separate item on this
agenda). Site is currently vacant

Ordinance introduced and tentatively adopted on March 25, 2021.

Surrounding Land Use Data:
North
Pecos Rd., then commercial
South
Single-family residential
East
McQueen
Rd.,
then
single-family
residential and vacant commercial
West
Single-family residential

General Plan and Area Plan Designations:

Existing
Proposed
General Plan
Neighborhoods
No change
Chandler Airpark Area Plan
Neighborhood Commercial
No change

Proposed Development
Site Area
3.5 acres plus future acquisition of approximate 2,660 sq. ft. City parcel
Building Area
Pad A: 2,306 sq. ft. (restaurant)
Pad B: 2,800 sq. ft. (restaurant)
Pad C: 13,000 sq. ft. (daycare)
Total : 18,106 sq. ft.
Building Height
(max.)
22 ft.
Building Setbacks
Required: Arterial landscaped intersection 50 ft. by 250 ft
Proposed: 35 ft. min. by 223 ft. along Pecos Rd.
23 ft. min. by 250 ft. along McQueen Rd.
West: 20ft. Accessory structure

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50 ft. Main building
South: 50 ft.
Parking Required
101 parking spaces
Parking Provided
112 parking spaces
Building
Architecture
Contemporary with stucco, brick veneer, metal railings, and steel
Comprehensive Sign
Program
One development sign, two monument signs, wall-mounted signs

Review and Recommendation
Planning staff finds the proposal is consistent with the General Plan designation of Neighborhoods and
the Chandler Airpark Area Plan designation of Neighborhood Commercial. The General Plan land use
designation allows Neighborhood Commercial uses within developments located at arterial
intersections to serve commercial needs of low-density residential communities.

The site layout provides three pad sites, including two proposed restaurants and a daycare. Pad site A is
proposed as a Starbucks drive-through. Pad site B is proposed as a future restaurant/drive-through and
a daycare is proposed for Pad C. Building architecture is contemporary. Building and site layout comply
with the intent of the Commercial Design Standards.

Late-hour business policy defines any restaurant that opens its doors to the public one or more hours
between midnight and 6 a.m., one or more days a week. Also, the policy is applicable when commercial
development is within 300 ft. of existing residential zoning. The proposed Starbucks anticipates
business hours from 4:30 a.m. to 10 p.m., daily. These hours and building distance of approximately 206
ft. to the west residentially-zoned parcels require approval of the proposed businesses hours from 4:30
a.m. to 6 a.m. Mitigation proposed includes an 8 ft. tall solid wall along the entire site perimeter and
several landscaped areas.

The applicant requests relief from the Zoning Code requirement that initial construction include a
minimum of 12,000 sq. ft. of building area in Phase One. The request is to allow the flexibility to
construct Pads B and C in future phases. Development Booklet Attachment A (see attached) identifies
improvements that will be completed during phase one, which includes Pad A and all site
improvements including landscaping, driveways, and parking except for Pad B building area on the
south and Pad C and associated parking area to the north of Pad C. Pad sites B and C would be covered
with decomposed granite until market conditions allow development.

The second request is to reduce the 50 ft. by 250 ft. landscape intersection along both Pecos and
McQueen roads. The reduced landscaped intersection allows the two drive-through pad sites additional
distance from existing residential and the proposed daycare. The applicant is currently working with the
City's Real Estate division to purchase the City owned parcel of approximately 2,660 sq. ft. located at the
immediate corner of the site.

Staff supports the requested waivers due to the infill nature of the site, site acreage and driveway
location constraints. Staff finds the proposal to be consistent with the goals of the General Plan and
recommends approval subject to conditions.

Traffic Analysis

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A Traffic Impact Analysis was prepared to analyze existing conditions and traffic with the proposed
development. Based on the analysis, traffic impacts of the proposed development could be mitigated
by making adjustments to the existing traffic signal timing at the McQueen Road/Pecos Road
intersection to maintain acceptable levels of service. Additionally, the Transportation Engineering
Division will continue to work with the applicant to establish a circulation plan for the Day Care/Pre -K.
This is being done in an effort to document pick-up/drop-off procedures and minimize potential
implications to the adjacent public roadways that have occurred with similar land uses. Staff
recommends a stipulation to address the future daycare's drop off/pick up circulation plan.

Public / Neighborhood Notification
This request was noticed in accordance with the requirements of the Chandler Zoning Code.
A virtual neighborhood meeting was held on July 21, 2020. Ten residents attended virtually to obtain
project information. Questions and concerns voiced relate to traffic, construction timing, existing
irrigation ditch, drive through locations, vehicle exhaust, land uses, and children's safety (daycare). No
opposition to the request was stated.
Planning staff received letters from residents in opposition to the proposed Starbucks stating they
would rather support local businesses.

Planning and Zoning Commission Vote Report
Planning and Zoning Commission meeting March 3, 2021
Motion to Approve
In Favor: 5 Opposed: 1 (Pekau) Absent: 1 (Kimble)

At the January 20, 2021, Planning and Zoning Commission meeting, the case was continued to conduct
a Design Review Committee (DRC). On February 3, 2021, the DRC provided the applicant suggestions
on revising the site plan which include shifting Pad sites A and B further away from the proposed
daycare. The applicant requested further continuance to the March 3, 2021, Planning and Zoning
Commission meeting to allow additional time to address the DRC's guidance. At the March 3 meeting,
the Planning and Zoning Commission modified Preliminary Development Plan stipulation number 9 by
adding "e", effectively requiring all offsite and onsite improvements during phase one except for
building pads B and C. The drive-through lane for Pad B is included as an exception to the required
phase one improvements.

Recommended Conditions of Approval
Rezoning
1. Development shall be in substantial conformance with the Development Booklet, entitled "Pecos and
McQueen Retail" and kept on file in the City of Chandler Planning Division, in File No. PLH20 -0023,
modified by such conditions included at the time the Booklet was approved by the Chandler City
Council and/or as thereafter amended, modified or supplemented by the Chandler City Council.
2. Completion of the construction of all required off-site street improvements including but not limited
to paving, landscaping, curb, gutter and sidewalks, median improvements and street lighting to
achieve conformance with City codes, standard details, and design manuals.
3. Right-of-way dedications to achieve full half-widths, including turn lanes and deceleration lanes, per
the standards of the Chandler Transportation Plan.
4. Late hour businesses shall not be open to the public from 10 p.m. to 4:30 a.m., seven days a week.

6.
Introduction of Ordinance No. 4968, PLH20-0063 McKinley Glenn (Staff Requests Continuance to the
May 13, 2021, City Council Meeting)

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Move City Council continue PLH20-0063 McKinley Glenn, located east of the southeast corner of
Chandler Heights and Cooper roads to the May 13, 2021, Council meeting, as recommended by
Planning and Zoning Commission.

BACKGROUND FROM COUNCIL MEMO:
At the March 17, 2021, Planning and Zoning Commission Meeting, staff recommended a continuance to
allow the applicant more time to complete the preliminary plat for the proposed development.
Planning and Zoning Commission Vote Report
Planning and Zoning Commission meeting March 17, 2021
Motion to Approve continuance to the April 21, 2021, Planning & Zoning Commission meeting
In Favor: 5 Opposed: 0 Absent: 2 (Rose, Pekau)

7.
Introduction of Ordinance No. 4967, PLH20-0052/PLT20-0039 Serene Estates
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 4967 approving PLH20-0052 Serene
Estates, Rezoning from Neighborhood Commercial (C-1) to Planned Area Development for single-family
residential, located northwest of the northwest corner of Galveston and Hartford streets, subject to the
conditions as recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH20-0052 Serene Estates for subdivision
layout and housing product, located northwest of the northwest corner of Galveston and Hartford
streets, subject to the conditions as recommended by Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT20-0039 Serene Estates, located northwest of the
northwest corner of Galveston and Hartford streets, subject to the condition recommended by Planning
and Zoning Commission.

BACKGROUND FROM COUNCIL MEMO:
Approximately 2.3 net acres and undeveloped. Site zoned C-1, allowing for commercial uses to support
the immediate neighborhood. Subject site wraps an existing commercial corner with a laundromat,
convenience store, and restaurant. A Use Permit to allow a U-Haul facility on a portion of the subject
site was denied in 2012. General Plan designates the site as Neighborhoods and is considered infill.
Project consist of 15 lots totaling 6.4 du/ac

Surrounding Land Use Data:
North
Alley then single family
South
Galveston Street then single-family and
two-story apartments
East
Hartford
Street
then
two-story
apartments
West
Alley then single family

General Plan and Area Plan Designations:

Existing
Proposed
General Plan
Neighborhoods
No Change

Proposed Development

Single family subdivision
# of Lots
15 single family lots

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Density
6.4 dwelling units per acre
Building Setbacks (min.)
Front – 8.6 ft. to livable, 20 ft. to garage from back of sidewalk
Sides – 5 ft. & 5 ft.
Rear - 10 ft., designated lots in exhibit allow for single-story, attached
patios to encroach 5 ft. into 10 ft. setback
Lot Size
Lots range from 3,612 sq. ft. to 6,748 sq. ft.
Lot Coverage (max.)
65 percent
Building Height (max.)
All homes two-story; 28 ft. to midpoint of peak
Architecture Theme
Contemporary and Farmhouse
Number of Elevations
6
House Size
1,795 sq. ft. to 2,292 sq. ft.
Number of Floor Plans
3
Parking Spaces
Each lot provides a two-vehicle garage with driveways
On-street parking provided on both sides of street; subdivision is not
gated

Review and Recommendation
Planning staff finds the proposal consistent with the General Plan. Due to the infill nature of the site, the
lots are smaller than adjacent single-family homes to the west and north. However, a twenty-foot alley
separates the existing homes and the proposed development. The proposed two-story product is an
appropriate transition from the neighborhood commercial to the single family lots. The proposed single
family subdivision will provide a public local street through the development, which allows for parking
on both sides of the street for guests and residents. An amenity is not proposed due to size constraints
of providing a public street, but a public park (Navarrete Park) and two schools are within walking
distance of the proposed development.

Due to the infill nature of the site, the Residential Development Standards (RDS) for subdivision layout
are not applicable. However, the RDS guidelines remain applicable to the architectural design of the
homes. The proposed single family residential subdivision meets the intent of development standards
and residential design guidelines. In order to provide private covered patios for each lot, eight lots
request to encroach five (5) feet into the rear yard setback to provide an adequate patio cover. Some to
these lots have the ability to build the private patio in the side yard with the appropriate floor plan. As
recommended by Planning staff, all lots are required to provide a covered patio in either the rear or
side yard at the time of construction. Staff finds the proposal to be consistent with the goals of the
General Plan and Planning & Zoning Commission recommends approval subject to conditions.

Public / Neighborhood Notification
This request was noticed in accordance with the requirements of the Chandler Land Use and Zoning
Code. To comply with CDC social distancing guidelines, the applicant hosted a digital neighborhood
meeting on February 10, 2021. Ten (10) households attended the virtual meeting; two residents asked
questions about the proposal. One resident asked about the proposed walls along the alley,
construction timelines and cost of homes. The other resident had concerns with two-story homes
adjacent to single-story homes regarding privacy issues, as well as concerns with having a Homeowner's
Association (HOA) for the new subdivision as they thought it meant excluding the proposed subdivision
from the City's rules.

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Planning staff has received one phone call after the neighborhood meeting from the concerned
resident who attended the meeting and asked questions. Staff discussed their concerns regarding: the
proposed architecture of the homes is "too modern" for the surrounding neighborhood; two-story
homes adjacent to single-story; and the resident thought the property should develop as a community
center or library for the neighborhood children. The resident is opposed to the request and has
surveyed adjacent homeowners: four letters are attached. Additionally, a video was made by the
resident and emailed to Mayor and Council. Planning staff has received a letter of support from a
resident who attended the neighborhood meeting: their statement of support is attached.

Planning and Zoning Commission Vote Report
Planning and Zoning Commission meeting March 17, 2021
Motion to Approve
In Favor: 5 Opposed: 0 Absent: 2 (Rose, Pekau)

During the Planning and Zoning Commission Study Session, additional Preliminary Development Plan
stipulations 10-15 were added to enhance the proposed housing elevations and add monument signs
at both entries. Both items will be reviewed by staff administratively.

Recommended Conditions of Approval
Rezoning
Planning and Zoning Commission recommends the City Council approve of rezoning from C-1 to PAD
for single family residential, subject to the following conditions:
1. Development shall be in substantial conformance with the Development Booklet, entitled, "Serene
Estates" and kept on file in the City of Chandler Planning Division, in File No. PLH20-0052, modified
by such conditions included at the time the Booklet was approved by the Chandler City Council
and/or as thereafter amended, modified or supplemented by Chandler City Council.
2. Completion of the construction of all required off-site street improvements including but not limited
to paving, landscaping, curb, gutter and sidewalks, median improvements and street lighting to
achieve conformance with City codes, standard details, and design manuals.
3. The developer shall be required to install landscaping in the arterial street median(s) adjoining this
project. In the event that the landscaping already exists within such median(s) the developer shall be
required to upgrade such landscaping to meet current City Standards.
4. Right-of-way dedications to achieve full half-widths, including turn lanes and deceleration lanes, per
the standards of the Chandler Transportation Plan.
5. Minimum setbacks shall be as provided below and further detailed in the development booklet:

Front yard setbacks
8.6 ft. to livable; 20 ft. to garage from back of sidewalk
Side yard setbacks
5 ft. and 5 ft.
Rear yard setback
10 ft., designated lots in "Exhibit B" allow for single-story, attached
patios to encroach 5 ft. into 10 ft. setback

Preliminary Development Plan
Planning and Zoning Commission recommends the City Council approve the Preliminary Development
Plan, subject to the following conditions:
1. Development shall be in substantial conformance with the Development Booklet, entitled "Serene
Estates" and kept on file in the City of Chandler Planning Division, in File No. PLH20-0052, modified

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by such conditions included at the time the Booklet was approved by the Chandler City Council
and/or as thereafter amended, modified or supplemented by the Chandler City Council.
2. The site shall be maintained in a clean and orderly manner.
3. The landscaping in all open-spaces shall be maintained by the property owner or property owners'
association, and shall be maintained at a level consistent with or better than at the time of planting.
4. The landscaping in all rights-of-way shall be maintained by the adjacent property owner or property
owners' association.
5. Landscaping plans (including for open spaces, rights-of-way, and street medians) and perimeter
walls shall be approved by the Planning Administrator.
6. The covenants, conditions and restrictions (CC & R's) to be filed and recorded with the subdivision
shall mandate the installation of front yard landscaping within 180 days from the date of occupancy
with the homeowners' association responsible for monitoring and enforcement of this requirement.
7. Sign packages, including free-standing signs as well as wall-mounted signs, shall be designed in
coordination with landscape plans, planting materials, storm water retention requirements, and
utility pedestals, so as not to create problems with sign visibility or prompt the removal of required
landscape materials.
8. Preliminary Development Plan approval does not constitute Final Development Plan approval;
compliance with the details required by all applicable codes and conditions of the City of Chandler
and this Preliminary Development Plan shall apply.
9. All lots shall provide a cover patio in either the rear or side yard at the time of construction.
10. Add more articulation to roof such as a dormer to 2072 farmhouse plan.
11. Left elevation on both 1795 plans shall be enhanced to create more articulation.
12. The front elevation of the 1795 contemporary plan shall break up the horizontal element of the
porch roof to create vertical elements.
13. Plan 2292 contemporary shall create more articulation on the rear to mimic the front elevation.
14. Monument signs shall be added to both entrances to be architecturally compatible with the
materials and colors of the homes.
15. Same elevation shall not be built side by side.

Preliminary Plat
Planning and Zoning Commission recommends the City Council approve the Preliminary Plat, subject to
the following condition.
1. Approval by the City Engineer and Planning Administrator with regard to the details of all submittals
required by code or condition.

8.
Use Permit and Entertainment Use Permit, PLH20-0054 BAR @118W
Move City Council approve Use Permit and Entertainment Use Permit, PLH20-0054 Bar @118W, located
at 118 W. Boston Street, subject to the conditions recommended by Planning and Zoning Commission.

BACKGROUND FROM COUNCIL MEMO:
Zoned as City Center District (CCD). Zoning Code requires Use Permit approval for bar or cocktail
lounge in all zoning districts. Zoning Code requires Entertainment Use Permit approval when outdoor
speakers and/or live entertainment is provided and the establishment is located within 1,320 feet of
residential property. The subject site is located approximately 292 feet east of existing residential
properties.

Surrounding Land Use Data:

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North Abandoned building (CCD)
South
Commercial stores and restaurants (CCD)
East
Eyelash extensions & offices (CCD)
West
Chiropractic office (CCD)

Proposed Development:
Building/Suite Area
757 sq. ft. building & 1,150 sq. ft. courtyard
# of employees
10-12 employees
Hours of operation
10:00AM-2:00AM Daily
Hours of
entertainment
5 small outdoor speakers will provide background music during hours of
operation 10:00 AM-2:00 AM
No live entertainment will be provided
# of seats
Approximately 29 indoor seats and 25 patio seats

Review and Recommendation:
Planning staff finds the use permit request for a bar compatible with the surrounding uses. The hours of
operation do conflict with the commercial and office uses. The omission of live entertainment will
further help the bar blend into the commercial/office strip. The entertainment use permit is for
background music only in their courtyard. The bar expects to be busier at night after 5:00 P.M., when
the commercial and office uses are closed for the night. The establishment shall provide a contact
phone number for a responsible person to any interested neighbors and property owners to resolve any
noise complaints that may occur. Planning staff finds the proposal to be consistent with the goals of the
General Plan and Area Plan and Planning & Zoning Commission recommends approval subject to
conditions.

General Plan and Area Plan Designations
2016 General Plan
Neighborhood & Downtown Chandler Growth
Area
Downtown - South Arizona Avenue Area Plan
Urban commercial & Future Growth Area

Planning staff finds the proposal to be consistent with policies of the General Plan that call for a variety
of non-residential uses such as commercial, institutional, public facilities, and commercial offices. The
General Plan Downtown Chandler Growth Area is called out as a destination for arts, entertainment,
tourism, specialty retail, and special events.

Planning staff also finds the proposal to be consistent with policies of the Downtown-South Arizona
Avenue Area Plan as urban commercial denotes areas that are appropriate for retail, restaurant, and
personal services. The future growth area denotes that the area is intended for future expansion of the
cultural and entertainment category, which includes support uses such as performing arts, art galler ies,
hotels, retail, restaurant, dance clubs, cinemas, and amusement arcades.

Public / Neighborhood Notification
This request was noticed in accordance with the requirements of the Chandler Zoning Code. A
neighborhood meeting was held on March 3, 2021, via Zoom. There was one attendee. One neighbor
was concerned about live entertainment potentially being provided; the applicant advised the neighbor
that there will be none. As of the writing of this memo, Planning staff is unaware of opposition to the
request.

Planning and Zoning Commission Vote Report

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Planning and Zoning Commission meeting March 17, 2021
Motion to Approve
In Favor: 4 Opposed: 0 Absent: 2 (Pekau & Rose)

Recommended Conditions of Approval
Planning staff finds the request is in compliance with the General Plan and the Planning & Zoning
Commission recommends approval of Use Permit for bar and Entertainment Use Permit for speakers on
outside courtyard, subject to the following conditions:
1. Substantial expansion or modification beyond the approved attachments (Floor Plan and Narrative)
shall void the Use Permit and require new Use Permit application and approval for a bar.
2. Substantial expansion or modification beyond the approved attachments (Floor Plan and Narrative)
shall void the Entertainment Use Permit and require new Entertainment Use Permit application and
approval.
3. The Use Permit is non-transferable to any other location.
4. The Entertainment Use Permit is non-transferable to any other location.
5. The site shall be maintained in a clean and orderly manner.
6. No noise shall be emitted from external speakers or live entertainment in such a manner that
exceeds the general level of noise emitted by uses outside the premises of the business and
disturbs adjacent businesses and residential areas.
7. The establishment shall provide a contact phone number for a responsible person (i.e., bar owner
and/or manager) to any interested neighbors and property owners to resolve noise complaints
quickly and directly.
8. The Use Permit for a bar shall remain in effect for two (2) years from the date of City Council
approval. Continuation of the Use Permit for a bar beyond the expiration date shall require
reapplication to and approval by the City of Chandler.
9. The Entertainment Use Permit shall remain in effect for two (2) years from the date of City Council
approval. Continuation of the Entertainment Use Permit beyond the expiration date shall require
reapplication to and approval by the City of Chandler.

9.
Preliminary Development Plan, PLH20-0067 The Johnathan
Move City Council approve Preliminary Development Plan, PLH20-0067 The Johnathan, located at 55 N.
Arizona Place, subject to the conditions as recommended by Planning and Zoning Commission.

BACKGROUND FROM COUNCIL MEMO:
38,400 Square Foot Site, 105,000 Square Foot Building. Subject site zoned Planned Area Development
(PAD) for Office, Retail and Parking Garage Development in 1997. The original Preliminary Development
Plan (PL98-0142 Chandler Office Center) for signage was approved in 1999.

Surrounding Land Use Data:
North
Across Buffalo Street: Vacant lot zoned
CCD
South Across Commonwealth Avenue: Existing
building zoned PAD
East
City Facilities including Library and
Development Services Building
West
Across Arizona Place: City Park Zoned
CCD

Proposed Development: Signage

Existing (PL98-0142)
Proposed
Type of signage
Major Tenant: 17,500 square feet of Major Tenant: 15,000 square feet of

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leased space or more
Minor Tenant: First-floor occupancy
and 5,000 square feet or more of
leased space
leased space or more
Minor Tenant: 15,000 square feet or
less of leased space
Retail Sign: Retail Tenants
Center ID Sign: The Johnathan
Entry Wall Sign: The Johnathan
Maximum number
of signs allowed per
tenant
Major Tenant: Two (2)
Minor Tenant: One (1)
Major Tenant: Two (2)
Minor Tenant: One (1)
Retail Tenant: One (1)
Center ID Sign: One (1)
Entry Wall Sign: One (1)
Maximum number
of signs allowed on
the building
concurrently
Four (4)
Major Tenant: Four (4)
Minor Tenant: Four (4)
Retail: Six(6)
Center ID: One (1)
Entry Wall: One (1)
Signage type
location
Major Tenant: -Between 2nd and 3rd
floor & above the 5th floor
Minor Tenant: Between 2nd and 3rd
floor

Major Tenant: Above the 5th floor
Minor Tenant: Above 2nd floor (If a
minor tenant is located on the 3rd
floor, their sign may be placed on the
upper sign band)
Retail Sign: Above colonnade
Center ID Sign: Above first-floor entry
wall
Entry Wall Sign: Mounted on entry
block wall
Maximum Sign
Dimensions
Major Tenant & Minor Tenant: -
Minimum letter height of 24'' and
maximum letter height of 36''
-Maximum sign width varies by sign
band location
Major Tenant: 36'' x 504''
Minor Tenant: 24'' x 301.6''
Retail Tenant: 20'' x 176.3''
Center ID Sign: 20'' x 216.8''
Entry Wall Sign: 18'' x 81''
Sign Material &
Finish
Major
Tenant:
-Non-illuminated
letters to fabricated from a brush
stainless steel reverse pan channel
letter/logo with 5'' deep returns
-Illuminated
letters
Logo
with
brushed stainless steel returns and
¾'' stainless steel trim caps
-Letter style and logo are subject to
landlord approval
Minor Tenant: -5'' deep-pan channel
letters
-Logo with brushed stainless steel
returns and ¾'' stainless steel trim
caps
-Letter style and logo are subject to
landlord approval
Major Tenant: 3'' deep individual pan
channel letters
Letter style and logo are subject to
the landlord
Minor Tenant: 3'' deep individual pan
channel letters
Letter style and logo are subject to
the landlord
Retail Tenant: 3'' deep individual pan
channel letters with finished backs
Letter style and logo are subject to
the landlord
Center ID Sign: 3'' deep, panel channel
lettering. Returns finished backs and
thin trim retailer painted white
Entry Wall Sign: 1/4'' thick flat cut out

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aluminum lettering painted black
Illumination
Signs located above the 5th floor are
to be non-illuminated & Signs
located between the 2nd and 3rd
floor are to be illuminated
Major Tenant: Internal illumination
(white neon)
Minor Tenant: Internal illumination
(white neon)
Major Tenant: Halo illuminated with
white LED
Minor Tenant: Halo illuminated with
white LED
Retail Tenant: Non illuminated
Center ID Sign: Face illuminated with
white LED
Entry Wall Sign: Non illuminated

Review and Recommendation:
Changes to the signage have not occurred since originally approved in 1999. The Preliminary
Development Plan (PDP) to amend the existing sign plan comes at a time when the building is being
updated to provide a more modern look. Planning staff finds that the request for the amendment to the
existing Comprehensive Sign Plan meets the intent of the Sign Code and the proposed signage is
architecturally integrated with the building and provides an updated appearance that is harmonious
with the building's remodel.

Public / Neighborhood Notification
The request was noticed in accordance with the requirements of the Chandler Zoning Code. A
neighborhood meeting was held on March 9, 2021. No neighbors were in attendance. Planning staff
received one (1) comment in support of the request. As of the writing of this memo, Planning staff is
not aware of any opposition to the request.
Planning and Zoning Commission Vote Report
Planning and Zoning Commission meeting March 17, 2021
Motion to Approve
In Favor: 5 Opposed: 0 Absent: 2 (Rose & Pekau)

Recommended Conditions of Approval
Planning staff finds the request is in compliance with the General Plan and the Planning and Zoning
Commission recommends approval of the Preliminary Development Plan, subject to the following
conditions:
1. Signage shall be in substantial conformance with the elevations, entitled Exhibits and kept on file in
the City of Chandler Planning Division, in File No. PLH20-0067, modified by such conditions
included at the time the exhibit was approved by the Chandler City Council and/or as thereafter
amended, modified or supplemented by the Chandler City Council.
2. Signs shall be designed in coordination with landscape plans, planting materials, storm water
retention requirements, and utility pedestals, so as not to create problems with sign visibility or
prompt the removal of required landscape materials.

10.
Resolution No. 5458, Authorizing Support for a Foreign Trade Zone Application for Viavi Solutions, Inc.;
Manufacturing Facility to be Located at 3455 South McQueen Road
Move to approve Resolution No. 5458, authorizing support for a Foreign Trade Zone application for
Viavi Solutions, Inc.; manufacturing facility to be located at 3455 South McQueen Road; authorizing
support for a property tax reclassification from class one to class six for all new personal property;
authorizing a development agreement between Viavi and the City of Chandler; authorizing the
execution of an Intergovernmental Agreement between the City of Chandler and the City of Phoenix;

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and authorizing the Mayor to sign the Resolution and related documents as approved by the City
Attorney.

BACKGROUND FROM COUNICL MEMO:
Viavi is a manufacturer of network testing, measurement, assurance and light management and optical
coatings products and technologies. Viavi has more than 50 locations throughout the world and over
3,600 employees. The company generated more than $1 billion in revenue during its last fiscal year and
is listed on the Nasdaq under ticker symbol "VIAV." In late 2020, the City's Economic Development
Division began engaging with Viavi regarding two separate projects: a new manufacturing operation
and a headquarters relocation out of San Jose, California.

Viavi has undertaken a competitive site selection process to evaluate multiple metropolitan areas
outside of Arizona and multiple cities within Metro Phoenix. The company has short-listed an existing
industrial building in Chandler, located at 3455 South McQueen Road. The building is under
consideration for both the manufacturing project and the headquarters project. Over the next three
years, these two combined projects have the potential to bring 233 jobs to Chandler at an average
salary of $139,820. In addition, Viavi anticipates making a capital investment of $96,311,609. Viavi has
expressed that obtaining Foreign Trade Zone (FTZ) status for the property is a primary factor in its site
selection process. FTZ status confers certain benefits to exporters, including paying reduced duty rates
on manufactured products. Within Arizona, activated FTZ sites also are eligible for a property tax
reclassification benefit. Real and personal property can be reclassified from class one to class six
property, which carries a lower assessment ratio (5% instead of 18%).

Viavi has requested City support to obtain FTZ status and the property tax reclassification benefit. In
consideration of this support, the company has agreed to only pursue reclassification for new personal
property that would be located within its Chandler FTZ site. Additionally, the development agreement
stipulates that Viavi's headquarters must be located in Chandler for a minimum of five years. To obtain
the property tax reclassification benefit, the company must provide concurrence letters from each
taxing jurisdiction that would be affected by the reclassification. Viavi's FTZ consultant is responsible for
requesting these concurrence letters and this process has begun. The consultant has received a
concurrence letter from Chandler Unified School District stating their support for this property tax
reclassification. The resolution included with this Council item would serve as the City of Chandler's
concurrence letter.

To obtain FTZ status, an application must eventually be submitted to the federal Foreign Trade Zones
Board. The application would first be submitted to the City of Phoenix, which serves as grantee for FTZ
No. 75, covering Chandler and other areas in Metro Phoenix. If Chandler City Council approves this
resolution with authorization to enter into an intergovernmental agreement with the City of Phoenix,
the next step would be for the City of Phoenix to submit Viavi's application to the Foreign Trade Zones
Board requesting the designation of an FTZ subzone at the site under consideration in Chandler.

Financial Implications:
Property tax reclassification from class one to class six for all new personal property. This is a statutory
benefit available in Arizona for companies that receive Foreign Trade Zone status.

11.
Agreement No. IT8-920-3889, Amendment No. 3, with Neudesic, LLC, for Annual Application Support
Services

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Move City Council approve Agreement No. IT8-920-3889, Amendment No. 3, with Neudesic, LLC, for
annual application support services, in the amount of $123,000, for the period of May 1, 2021, through
April 30, 2022.

BACKGROUND FROM COUNCIL MEMO:
The Capital Projects Division manages approximately $900 million in Capital Improvement Projects
(CIP). In 2018, the division implemented a computerized project management system to leverage
project information for transparency, more efficient management and automated reporting. Phase 1
consisted of developing the Core Portal, where all projects have high-level reports within a system
dashboard that displays the status of each project's life-cycle. Phase 2 leveraged the contract fee
schedules for streamlined and automated payments to consultants and contractors. Phase 3 and Phase
4 are planned for the future and will allow automated data entry and creation of documents including
document sharing, team communication and integrated project calendars. Neudesic, LLC is the vendor
that provides application support and maintenance for this system.

12.
Purchase of Microsoft Software Licenses from CDW-G
Move City Council approve the purchase of Microsoft software licenses, from CDW-G, using the Omnia
Partners Contract No. 2018011-01 in an amount not to exceed $723,139.

BACKGROUND FROM COUNCIL MEMO:
The Information Technology Department is seeking the renewal of the Enterprise Agreement with
Microsoft, which includes licensing for Citywide subscriptions for 365, SQL licensing for critical
application services, Biztalk licenses for application integrations, Windows 10 licensing for
desktop/laptop computers, Windows Server licensing for Infrastructure and Applications, and
Sharepoint licensing for departmental applications.

13.
License Series 11, Hotel/Motel Liquor License application for Sonesta International Hotels Corporation,
dba Sonesta Select Phoenix Chandler
Move for recommendation to the State Department of Liquor Licenses and Control for approval of the
State Liquor Job No. 135943, a Series 11, Hotel/Motel Liquor License, for Andrea Dahlman Lewkowitz,
Agent, Sonesta International Hotels Corporation, dba Sonesta Select Phoenix Chandler, located at 920
N. 54th Street, and approval of the City of Chandler Series 11, Hotel/Motel Liquor License No. 300649
L11.

BACKGROUND FROM COUNCIL MEMO:
This application for a liquor license was posted for hearing on April 8, 2021. The Police Department
reports no objections to the issuance of this license, and no written protests pursuant to A.R.S. 4-201(B)
have been received. With a Series 11, Hotel/Motel Liquor License, the business may sell all alcoholic
beverages for on-premise consumption only. The property was previously known as Courtyard by
Marriott Phoenix Chandler.

14.
Final Adoption of Ordinance No. 4964 Authorizing the Sale of a Parcel of City-Owned Land at the
Southwest Corner of McQueen Road and Pecos Road
Move City Council approve final adoption of Ordinance No. 4964 authorizing the sale of a parcel of
City-owned land at southwest corner of McQueen Road and Pecos Road to WNDG, LLC, an Arizona
Limited Liability Company.

BACKGROUND FROM COUNCIL MEMO:

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WNDG, LLC, is developing a retail center at the southwest corner of McQueen and Pecos roads.
Consideration of the applicant's rezoning appears as a separate item on this City Council agenda. There
is a small City-owned parcel at this location that was previously used as a wastewater lift station.
WNDG, LLC, has offered to pay the City five hundred dollars ($500.00) for the parcel so that it can be
added into their development. This amount is a typical value the City pays for remnant parcels when
acquiring portions within existing roadways. This parcel is an uneconomic remnant of little value and
must be maintained by the City at the expense of its citizens. WNDG, LLC, will landscape the parcel and
maintain it in the future. Staff has reviewed and approved the legal description and recommends City
Council approve the sale of the property to WNDG, LLC. This Ordinance was introduced and tentatively
adopted on March 25, 2021.

15.
Project Agreement No. WW2003.401 with Garney Companies, Inc., for the Airport Water Reclamation
Facility Headworks Drain Piping
Move City Council award Project Agreement No. WW2003.401 to Garney Companies, Inc., Pursuant to
Job Order Contract No. JOC1914.401, for the Airport Water Reclamation Facility Headworks Drain
Piping, in an amount not to exceed $391,070.

BACKGROUND FROM COUNCIL MEMO:
The Airport Water Reclamation Facility (AWRF), located at 905 E. Queen Creek Road, has been in
operation since 1997. As wastewater enters the headworks building, it passes through filter screens to
remove large debris utilizing a network of concrete channels. These channels are designed to be
periodically drained to fully access the filter screens for maintenance and repair. However, the valves
and piping associated with this drain system are in poor condition, and City staff is limited in their
maintenance activities on the filter screens.

The project scope of work consists of removal and replacement of valves, piping, and appurtenances
associated with the channel drainage system in the AWRF headworks building. The work will be
coordinated with AWRF staff to minimize disruption to the treatment process. The contract completion
time is 180 calendar days following Notice to Proceed. A related Professional Services Agreement with
Brown and Caldwell, Inc., for the Airport Water Reclamation Facility Headworks Drain Piping
Construction Management Services, is also scheduled for this City Council meeting.

16.
Professional Services Agreement No. WW2003.451, with Brown and Caldwell, Inc., for Airport Water
Reclamation Facility Headworks Drain Piping Construction Management Services
Move City Council award Professional Services Agreement No. WW2003.451, to Brown and Caldwell,
Inc., for the Airport Water Reclamation Facility Headworks Drain Piping Construction Management
Services, in an amount not to exceed $55,050.

The project scope of work consists of contractor oversight, construction administration and inspection,
AWRF staff coordination, schedule review, construction meetings, shop drawings and submittals,

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preparation of final as-built drawings, and project close-out. The contract completion time is 210
calendar days following Notice to Proceed. A related Construction Contract with Garney Companies,
Inc., for the Airport Water Reclamation Facility Headworks Drain Piping, is also scheduled for this City
Council meeting.

DISCUSSION AND POSSIBLE ACTION

17.
Council Public Safety Subcommittee discussion on Public Safety: Crime Statistics, Call Volume, Imp act
of COVID-19 and Future Staffing and Resource Needs, as requested by Councilmember Orlando.

MAYOR HARTKE introduced the discussion item and said Council has a strong commitment to ensuring that
the public safety departments are staffed and have resources. Mayor Hartke said they want to ensure they have
staff needed for this budget as well as in future years.

COUNCILMEMBER ORLANDO thanked public safety staff as they have encountered a lot over the past year and
it has not gotten easier for them. Councilmember Orlando said COVID-19 exposed a lot of deficiencies and
concerns within the City so it is not unique that we are the only City that has done a dynamic change in their
thought processes. Councilmember Orlando said the issues faced over the last year were exacerbated such as
mental health, social issues, and COVID-19 in its entirety. Councilmember Orlando said Councilmember Harris,
Councilmember Roe, and himself listened to the Chiefs during the Subcommittee meeting and said there are
dynamic changes happening. Councilmember Orlando said he thought it was a compelling issue that needed
to be heard by Council and the public.

SEAN DUGGAN, Police Chief, presented the following presentation.
•
Chandler Police Department Update
•
City of Chandler Population
o 12% increase in population in the last ten years
•
Chandler Police Department Historical Crime Rate
o Chandler Part I Crime Rate per 1,000 Population
o 40% decrease in Part I crimes per 1,000 population in the last ten years
•
Chandler Police Department Historical Crime Index
o Chandler UCR Part I Crime Index
o 33% Decrease in total Part I crimes in the last ten years
•
Chandler Police Department Part I Crime
o 2020 UCR Part I Crime Index Breakdown
o In 2020 90% of Part I crimes in the City of Chandler were non-violent
•
City of Chandler Shooting Incident Counts
o 110 Shooting victims in Chandler in 2020
o Victims Shot 26 24%
o Victims Deceased 9 8%
o Chandler Shooting Incidents
▪
2016 – 47
▪
2017 - 54
▪
2018 – 49
▪
2019 – 59
▪
2020 - 75
•
City of Chandler Sexual Assaults
o 2014 – 60

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o 2015 -79
o 2016 -124
o 2017 – 130
o 2018 – 149
o 2019 -134
o 2020 – 123
•
Challenges
o Gun Violence
o Sex Crimes
o Homelessness (1,331 CFS)
o Mental Health (978 CFS including 574 mental health petitions)
▪
65% increase from 2015
o Internet Based Crimes
▪
Internet Crimes Against Children (ICAC)
▪
Human Trafficking
▪
Financial Crimes
▪
Identity Theft, etc.
o Protests (30x)
•
Chandler Police Sworn Staffing
o 2008/2009 – 334
o 20092010 – 332
o 2010/2011 – 327
o 2011/2012 – 317
o 2012/2013 – 320
o 2013/2014 – 320
o 2014/2015 – 320
o 2015/2016 – 324
o 2016/2017 – 324
o 2017/2018 – 328
o 2018/2019 -332
o 2019/2020 – 332
o 2020/2021 – 334
•
Staffing Analysis Recommendations
o Recommended Aug 2016: 149 Patrol Officers
o Assigned Patrol Officers 2016: 134 Patrol Officers
o Difference: 15 Patrol Officers
•
Patrol Staffing Response Plan
o Effective 2017
▪
Three sworn positions added to patrol (civilianized range/housing positions)
▪
Three vacant traffic section positions reassigned to patrol
▪
One sworn PDIT position reassigned to patrol
▪
Three new sworn positions from approved DP assigned to patrol
▪
One vacant PDIT position reclassified to officer and assigned to patrol
o Effective 2018
▪
Two City positions reclassified to police officers assigned to patrol
▪
As on March 2018: 13 additional officers assigned to patrol
o Summer 2019
▪
Two additional officers added to patrol

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•
One SRO reassigned to patrol in June
•
One additional DP officer position assigned to patrol in July
o Final 2019
▪
Fifteen officers added to patrol 2016-2019 for total complement of 149
•
Staffing Past/Present
o Added 14 officers 4 SRO’s to sworn complement (2015-2019)
o 15 officers to patrol (2019)
o Created Beat-18 in southern part of the City (2018)
o Staffing needs (2021)
▪
Detective Support: Sex Crimes, Gangs, Computer Crimes, HT, Robbery/Homicide (Strategic
Plan)
▪
Bike/ Neighborhood Response team (Strategic Plan)
▪
Mental Health Unit (Strategic Plan)
▪
Training
▪
PDIT
▪
Communications Section (911 PSAP)
▪
Support Services (Crime Analysis, Forensics, Property and Records)
▪
Detention

COUNCILMEMBER ORLANDO asked where the staff was pulled from for the Gun Task Force.

CHIEF DUGGAN said three came from patrol, a supervisor and two officers, and two were detectives.

COUNCILMEMBER ORLANDO said there are less officers now because they have been pulled to work a
strategic area.

CHIEF DUGGN said yes, two less on patrol.

COUNCILMEMBER ORLANDO said the two detectives were also pulled in a different area.

CHIEF DUGGAN said yes, they were gang detectives.

COUNCILMEMBER ORLANDO said over the years they have been staffing these task forces, but they have had
to take staff from the existing base to staff these. There are not enough officers to cover their beats and still do
these other tasks without a lot of overtime.

CHIEF DUGGAN said there are still ways to cover the beats, but this issue is that people are tired. Chief Duggan
said the issue is no longer money, but it is pressing people to work more. It has been an exhausting year.

COUNCILMEMBER ORLANDO asked how many officers are eligible to retire.

CHIEF DUGGAN said 82 to 84 officers have 20 years or more of service.

COUNCLMEMBER ORLANDO said his concern was taking officers off of their beat to handle other issues, the
overtime, and the over working.

CHIEF DUGGAN said every day they are prioritizing to handle what needs to be done with their limited
resources. The top priority in the City is to handle their gun crimes.

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COUNCILMEMBER ORLANDO asked how many over hires are in process.

CHIEF DUGGAN said five positions funded and another 10 are available.

COUNCILMEMBER ORLANDO said they have been reactive instead of proactive.

CHIEF DUGGAN said they are trying to get ahead and bring more people on board, but recruitment is a
challenge. There are not many people who are willing to be a police officer in this country. Chief Duggan said
there are some very talented people who want to do this job, but they are being courted by every agency.

COUNCILMEMBER ELLIS said the public safety staff in the room are well committed to this City and thanked
them for their service. Councilmember Ellis said Council understands that the police department needs help
and they are ready to do that. Councilmember Ellis said Council is in the process of reviewing the budget and
public safety is at the forefront of their discussion. Councilmember Ellis said there are positions are available,
but finding qualified candidates is difficult and they need to be aggressive in marketing. Councilmember Ellis
said she wanted to know how many people they need, where they need them, and when.

CHIEF DUGGAN said they need help today. The pressing concern is ensuring there is a process that gives the
City an advantage over the competition. Chief Duggan said they have requested additional background
investigators and software to help. It is difficult to give a specific number. Chief Duggan said it would take a
number of officers to get them where they need to be.

COUNCILMEMBER ELLIS said when she first was elected she sat with the Chief to see how she could help.
Councilmember Ellis said they spoke about different ways to help and ensure the proper person is there to
make those decisions so everyone can go home safe. Councilmember Ellis said she has lived in Chandler for 34
years and has always felt safe because the Police Department does their job well.

CHIEF DUGGAN said he would be happy to work with staff to create a roadmap.

COUNCILMEMBER ELLIS encouraged staff to continue to voice their opinions and continue to show up big.

COUNCILMEMBER ROE said he has many opportunities to talk to police officers and the officers always say
they love their job and working for the City. Councilmember Roe said he has heard from all staff that Chandler
works shorthanded and they need help. Councilmember Roe said he has been on Council since 2015 and
attended each year a budget discussion where they heard from all the divisions about what their needs are.
Councilmember Roe listed all of the things that were being requested. Councilmember Roe said the Chief has
had the podium each year to say that they need help and Councilmember Roe said he heard each year that
they are working it out. Councilmember Roe said he understood some of the City politics, but at the end of the
day Chief Duggan is the Chief of Police. Councilmember Roe said he was unhappy to hear about this tonight
and wanted to hear about these things along the way. Councilmember Roe said he was a retired office and
patrol is the first place that members are taken from to do specialty assignments. Councilmember Roe said he
loves Chandler and that most of them do as well. Councilmember Roe talked about high density housing in
Chandler and talked about responding to the calls in these complexes from his experience.

CHIEF DUGGAN said he appreciated Councilmember Roe’s comments and said in the past he has stated that
patrol is the number one area of focus. Chief Duggan said that is what had to be fixed over the past five years.
Chief Duggan said this was not the first time they have asked for resources.

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MAYOR HARTKE said they have added a number of homeless navigators in Neighborhood Resources and
Police do get a number of homeless calls and asked for them to see how they can better respond. Mayor
Hartke said he would be open to more ideas of how they could collaborate and utilize other resources.

VICE MAYOR STEWART said Council and the community is very grateful and happy about what the Police
Department does for the community. Vice Mayor Stewart said this presentation was eye opening and would
like to get more information about how they got to this place. Vice Mayor Stewart talked about the recession,
the PSPRS situation and honoring the commitment the City made, and how the City did not lay anyone off
employees when other cities did. Vice Mayor Stewart said this is the first time he has heard this breakdown and
is happy he did. Vice Mayor Stewart said there is a process of working with the budget team to see where they
can afford to address these issues. Vice Mayor Stewart said he wanted to ensure the City is safe and that is a
need that comes first before they address the wants. Vice Mayor Stewart said it is important they continue to
communicate.

COUNCILMEMBER LOPEZ said the graphs are very telling about policing in the community and the community
in general. Councilmember Lopez said he has interacted a lot about public safety with other cities and Chandler
is by far one of the safest cities. Councilmember Lopez said other cities are surprised about the number of
sworn officers and the crime rate for the population. It is the attitude and representation of the officers that
makes the City feel safe and propagates through the rest of society. Councilmember Lopez said they need to
find the root cause of the issue and they need to find the immediate issue to be addressed. Councilmember
Lopez said it seems they don’t necessarily have an immediate issue, but rather there is a major risk on the back
end when it comes to support for the officers so they can keep officers on patrol. Councilmember Lopez said
he wanted to work with staff to see what they can do to compete to get qualified staff and address the
shortage.

CHIEF DUGGAN said their immediate need is hiring. Chief Duggan said they do a staffing analysis each year.
They are at where they need to be on patrol now, but there is a gap as far as support.

COUNCILMEMBER LOPEZ knows they have had to flex different things and make prioritizations, but now they
need to establish a long term plan. Councilmember Lopez said they are seeing the exhaustion that COVID-19
has brought and the impact on families that feel that as well.

COUNCILMEMBER HARRIS thanked the public safety staff for keeping the City safe. Councilmember Harris said
their job is to save lives and they want to go back home to their families. Councilmember Harris said the public
safety departments take on a lot for the City. Councilmember Harris asked if there have been different
categories of crime coming up between 2008 and 2021.

CHIEF DUGGAN said yes, they have seen a proliferation of web based crime where predators online are preying
on children and human trafficking. There are a lot more vulnerable people online because of the COVID-19 lock
down.

COUNCILMEMBER HARRIS asked if they have seen officers work a lot of overtime.

CHIEF DUGGAN said yes.

COUNCILMEMBER HARRIS asked if they work their regular hours too.

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CHIEF DUGGAN said yes, overtime is in addition to their regularly scheduled hours.

COUNCILMEMBER HARRIS asked if they stay beyond their shift to cover or continue.

CHIEF DUGGAN said yes, and they may be asked to come in on their day off.

COUNCILMEMBER HARRIS said last year there were a lot of protests and asked how many hours officers
worked per day.

CHIEF DUGGAN said he did not have that breakdown. There was a week in June where the Police Department
was fully mobilized working 12 hour shifts and worked 8 days straight. There have been protests August
through November every Friday at Chandler Boulevard and Arizona Avenue. Chief Duggan said officers were
sent out 13 straight weeks on Thursday nights to Gilbert to assist them. Recently there have been five weeks of
protests.

COUNCILMEMBER HARRIS said the officers are expanding their time in other areas and over what they
expected when they first joined. Councilmember Harris asked if that took away time from their family and
impacts their mental health.

CHIEF DUGGAN said yes. Chief Duggan said they expand and contract as needed and are reliant on people
disrupting their lives to come in as necessary.

COUNCILMEMBER HARRIS asked if it was culture of the police to not complain about not having enough staff
and instead just focusing on getting the job done.

CHIEF DUGGAN said no, there are complaints every day but they still do the job and they do it remarkably well.

COUNCILMEMBER HARRIS said the officers need support and Chief Duggan has taken a brave stance to tell
Council what they need. Councilmember Harris asked Chief Duggan to go back to his team and put together a
comprehensive plan addressing the needs and what it would look like over a duration of time. Councilmember
Harris asked Chief Duggan to come back to Council with the plan. Councilmember Harris said he did not want
tired officers and wanted them to have time with their family. When there are fresh eyes they can get things
done much faster. Councilmember Harris said the officers see many difficult things every day and it is
important for them to take time for their mental health. Councilmember Harris said he wanted the plan to take
into consideration the growing population in Chandler and new businesses coming as well and address the
future issues.

COUNCILMEMBER ORLANDO said Council may have mixed emotions about what they heard tonight.
Councilmember Orlando said Chief Duggan is only doing his job and he asked him to speak because the issue
is important for Council. Councilmember Orlando said they can talk about how they got here, but that is not
the issue. The issue is that Chief Duggan needs help and how soon he needs the help. Councilmember Orlando
asked how many people were needed this year and the following years.

CHIEF DUGGAN said looking at the long term plan it would be dozens.

COUNCILMEMBER ORLANDO asked for the numbers.

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CHIEF DUGGAN said any amount would be beneficial. The first priority would be to hire for the vacancies they
have right now. That would give 15 people and then they would built on that.

COUNCILMEMBER ORLANDO said there are dollars with the American Recovery Act, that is a four year plan
that they could use funds for. Councilmember Orlando said they had done something similar in the 90’s.
Councilmember Orlando asked the City Manager that on Friday the 23rd to see what could be done for 2021.
Councilmember Orlando said the 15 positions are already there and wanted to know what positions are
needed in addition to those existing 15.

JOSHUA WRIGHT, Acting City Manager, thanked Council for their discussion. Mr. Wright said it has been a wild
year and a year ago they were talking about cutting the budget dramatically. Mr. Wright said they cut $10.5
million dollars because of what they thought would happen because of COVID-19 and another $20 million in
the current fiscal year. Mr. Wright said they have an opportunity now, as Councilmember Orlando said, to use
these anticipated one time dollars to find creative solutions and leverage the dollars to make impacts on these
issues. Mr. Wright said they want to find creative solutions to effect ongoing savings in the budget and do this
in a logical and sustainable fashion. Mr. Wright said staff has been talking about this issue and would be
looking at a holistic solution.

COUNCILMEMBER ORLANDO asked if one time dollars would be used to get ahead of the issue.

MR. WRIGHT said yes, everything is on the table and they are looking creatively at the issue to get ahead of it.

VICE MAYOR STEWART said there have been discussions about staffing and they have a budget process that
they work through to see what they can afford now and in the future.

MAYOR HARTKE invited the public to speak on Consent Agenda Item No. 17.

MICHAEL COLLINS, 250 E. Chicago St, Chandler, AZ, President of the Chandler Law Enforcement Association,
said he worked for the Police Department for 27 years. Mr. Collins said his concerns over the years are the
same as expressed by the Chief. Mr. Collins said the staff are exhausted. They have been made to more with
less for a very long time, but they will always show up and be there. Mr. Collins said this problem did not come
to light in the last six months, but has been greatly exposed and shown in this last year. Mr. Collins said now
that they have identified these issues, the Chandler Law Enforcement Association members are looking for
Council direction and support and a solution. Mr. Collins said they are aware of the issues of hiring qualified
people and it would not be something that could be resolved in the next few weeks. Mr. Collins wanted to
ensure there is a plan in place to address the needs to come.

TOM LOVEJOY, PO Box 261, President of Chandler Lieutenants and Police Sergeants Association, said they are
tired and they are looking for hope. Mr. Lovejoy said even if they hired these positions right now they would
not see them until next year. Mr. Lovejoy said the pay is average and the things the City offers are average so
the candidates go to other agencies. Mr. Lovejoy thanked Councilmember Orlando for bringing this to Council.
Mr. Lovejoy said he presented to Council in 2018 asking for help and nothing happened. Mr. Lovejoy said he
appreciated Council’s dialogue and their commitment. Mr. Lovejoy said the Chief has a plan and will share it.
Mr. Lovejoy said he has one Internet Crimes Against Children detective. Normally, there are about 6 tips that
come in, but this year there were 61. Mr. Lovejoy said they see the faces of the children that are being
impacted and they need Council’s help to do something about it. Mr. Lovejoy thanked Councilmember Ellis,
Councilmember Harris, and Councilmember Orlando for all they have done. Mr. Lovejoy said they had a similar
issue in 1993 and encouraged Council to look at what was done back then.

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MAYOR HARTKE said a written comment was received regarding Agenda Item No. 17.

BETH BRIZEL, 6130 W. Shannon St., Chandler, 85225 submitted the following comment:
Good evening Mayor, Honorable Councilmembers, and Community members. L am Beth Brizel, Co—President of
the Community Advisory Board. I'm speaking in consideration of the Chandler police officers and police
representatives. I'm asking for your support to increase the police budget to fill vacant positions and hire new
officers and civilian personnel to adequately staff the Chandler police department. While growth is important to a
city, RESPONSIBLE growth is critical. Continuing to grow the City of Chandler without ensuring adequate essential
services such as police, fire, ambulance, and mental health professionals is simply imprudent and potentially
harmful to Chandler residents and to our growth as a community. Increasing the number of police officers is
critical for the health and safety of our residents.

We have an amazing police force and it is unreasonable for us to ask our police staff to continue to operate while
being under staffed. Any occupation in which an employee, (especially public safety employees) are overworked
affords the opportunity for error. Some occupations even cap the number of hours per week an individual can
work in order ensure the safety of its workers. A police officer’s role in the community is twofold - First, to protect
society and Second, to serve their community. Particular zip codes already have a longer response time than other
areas of the city. By not properly staffing the Chandler police force, we are compromising the health, safety, and
livability of Chandler residents, particularly in these select zip codes.

I, and the Community Advisory Board, stand in support of Council’s efforts to secure funding to increase the
number of police officers needed to protect and serve the City of Chandler. The first and foremost duty of an
elected official is to provide a healthy and safe community for their residents and employees. Therefore we thank
you in advance for your vote to increase the police budget in order to hire more police personnel. Your vote to
increase the budget will be a good faith effort to preserve the health, safety, and livability standards for all the
residents in Chandler.

INFORMATIONAL

18.
Study Session & Regular Meeting Minutes of March 3, 2021, Planning and Zoning Commission

UNSCHEDULED PUBLIC APPEARANCES
DERRICK HATHAWAY, 1914 W. Cortez Circle, Chandler, 85224, said the police came to his residence in the fall
of 2019 for trespassing his residence. Mr. Hathaway had a one year lease paid in full to the property owner. Mr.
Hathaway’s personal things and vehicle were reported stolen for not allowing access to the property. Mr.
Hathaway said he spoke to the Chief and told Mr. Hathaway he did not file a complaint as he would do
something about it. Mr. Hathaway said he provided a copy of his lease and supporting documents to the
Mayor’s Office. Mr. Hathaway said he has tried to maintain a stable living place. Mr. Hathaway said he would
like to get the one year lease that he lost paid in full to be paid by the City.

CURRENT EVENTS

1. Mayor's Announcements

MAYOR HARTKE said this week is Chandler Gives Week, a time to give back to the non-profits that have
worked hard to serve the community through the pandemic. Mayor Hartke said that he and Vice Mayor
Stewart have specials at Ginger Monkey for a Charity Cook Off.

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Thursday, April 8, 2021

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2. Council's Announcements

COUNCILMEMBER LOPEZ said the City is joining AMWUA to celebrate Water Awareness Month and Arizona
Water Professionals Appreciation Week. Water professionals have played a vital role over the past year and
water plays a very important role in our lives. The City treated 23 billion gallons of water to Chandler customers
and through innovative program and services, saved over 97 million gallons of water.

COUNCILMEMBER ELLIS thanked everyone for attending the meeting.

3. City Manager’s Announcements
MR. WRIGHT thanked Council for their support of staff and they do have the very best people. Mr. Wright said
staff has endured a very difficult year, but continued to provide great service to the City.

ADJOURNMENT: The meeting was adjourned at 7:36 p.m.

ATTEST: __________________________

______________________________

City Clerk Mayor

Approval Date of Minutes: April 22, 2021

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting
of the City Council of Chandler, Arizona, held on the 8th day of April, 2021. I further certify that the meeting
was duly called and held and that a quorum was present.

DATED this _______ day of April, 2021.

___________________________

City Clerk