Extracted text (via pymupdf)
32036 characters
Rev: 3/4/2021
Page 1
Amendment No. 1
Project No. ST2004.451
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
Construction Management Services
Alma School Road Improvements (Pecos Road to Germann Road)
Project No. ST2004.451
Council Date: April 22, 2021 Item No.
THIS AMENDMENT NO. 1 (“Amendment No. 1”) to the agreement for services dated July
23, 2020 (the “Agreement”) is made by and between the City of Chandler, an Arizona
municipal corporation, (“City”) and Ritoch-Powell & Associates Consulting Engineers, Inc.
(“Consultant”), on this ______ day of ___________________, 2021 (“Effective Date”). (City and
Consultant may individually be referred to as “Party” and collectively referred to as
“Parties”).
RECITALS
A.
The Parties entered into the Agreement for the following services: Construction
Management Services (“Services”) for Alma School Road Improvements (Pecos to Germann
Road) project.
B.
The Parties have determined that it is necessary and desirable for the Consultant to
perform additional services for the City under the terms and conditions set forth in this
Amendment No. 1 and the Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and mutual promises contained in the
Agreement and this Amendment No. 1, the Parties agree to amend and modify the
Agreement as follows.
SECTION I – CONSULTANT’S SERVICES
The Agreement is amended to add the modified scope of work described in Exhibit “A”
attached to and made a part of this Amendment No. 1 by this reference.
SECTION II – PERIOD OF SERVICE
The Agreement is amended to increase the contract time by 240 calendar days for a total
510 calendar days.
Rev: 3/4/2021
Page 2
Amendment No. 1
Project No. ST2004.451
SECTION III – PAYMENT OF COMPENSATION AND FEES
The Agreement is amended to increase the total contract price in an amount not to exceed
$ 168,553.28 for a total contract amount of $ 468,487.28 payable in accordance with
Exhibit “B” attached to and made a part of this Amendment No. 1 by this reference.
SECTION IV – CONFLICT AMONG DOCUMENTS
The Agreement and this Amendment No. 1 constitute the complete agreement between
the Parties concerning the subject matter of the Agreement and replace any prior oral or
written communications between the Parties. The terms and conditions of the Agreement
are incorporated into and made a part of this Amendment No. 1. If a conflict or ambiguity
arises among the Agreement and Amendment No. 1, the instrument in the following order
prevails and controls: (1) Amendment No. 1; and (2) Agreement.
SIGNATURE PAGE TO FOLLOW
Rev: 3/4/2021
Page 4
Amendment No. 1
Project No. ST2004.451
Amendment No. 1 (cont.)
Project No. ST2004.451
These changes result in the following adjustments of contract amount and time:
Original Contract amount:
$ 299,934
Current Contract amount, prior to this Amendment: (including previous Amendments)
$ 299,934
Net change resulting from this Amendment:
$168,553.28
Revised Contract amount, including this Amendment:
$ 468,487.28
Last Contract amount approved by Council:
$299,934
Amendment % of last Contract amount approved by Council: (if accumulated amount
over 10% of previous Contract amount approved by Council, Council approval is required)
56%
Contract time or completion date prior to this Amendment: (including
previous amendments)
270
or
Days
Date
Net change resulting from this Amendment:
240
or
Days
Date
Revised Contract time or completion date: (including this amendment)
510
or
Days
Date
THIS AMENDMENT No. does NOT require Council approval:
Amendment is less than 10% of Contract amount last approved by Council
THIS AMENDMENT No. 1 does require Council approval:
X
Amendment is over 10% of previous Contract amount approved by Council
Amendment No. 1 Council approval: Item No.: , if applicable
OWNER NAME & DATE APPROVAL: Andy Goh, 3/24/21
E-copy:
Project Mgr.
Consultant
Owner
File
Rev: 3/4/2021
Page 5
Amendment No. 1
Project No. ST2004.451
EXHIBIT A
SCOPE OF WORK
EXHIBIT “A”
PRECONSTRUCTION & CONSTRUCTION MANAGEMENT
ALMA SCHOOL ROAD SCOPE OF SERVICES
PROJECT TASKS
1.
PRE-CONSTRUCTION ASSISTANCE
1.1 MEETINGS
1.1.1 Preconstruction Conference Meetings
1.1.1.1 Consultant will attend one (1) Preconstruction Meeting.
1.2 COST MODELS & GUARANTEED MAXIMUM PRICE (GMP)
1.2.1 GMP
1.2.1.1 Upon receipt of CM@R’s GMP submittal, Consultant will review, and provide
comment to City, GMP utilizes unit prices in previous cost models and
includes CM@R’s Construction Fee, General Conditions Costs, Taxes,
Insurance, Bonds, and Project Allowances and Contingencies. This task
assumes one (1) GMP review only. Consultant assumes the GMP utilizes
the same unit prices for the same item of work as detailed in the Phase 1
construction contract.
2.
CONSTRUCTION MANAGEMENT
2.1 Weekly Construction Meetings
2.1.1 Consultant must conduct weekly construction meetings. Each meeting includes
agenda and minutes; Request for Information (RFI); Shop Drawing; Request for
Information (RFI); Field Directive (FD); and Allowance Logs will be attached to
agendas and meeting minutes. Consultant assumes sixteen (16) weekly meetings
will be held.
2.2 CPM Schedule
2.2.1 Consultant must review and evaluate Contractor’s initial CPM schedule and provide
recommendations. CM assumes one (1) review of initial CPM schedule.
2.2.2 Consultant must review Contractor’s monthly CPM schedule updates submitted with
each payment application, identify CPM tasks behind schedule that may affect critical
path items, project substantial and final completion dates and initiate
correspondence to City regarding those tasks. Consultant assumes four (4) reviews
of updated CPM schedule.
2.3 Requests for Information (RFI’s)
2.3.1 Consultant must review, evaluate, and respond to Contractor RFI’s. Consultant
assumes a maximum of ten (10) RFI responses.
2.3.2 Consultant must prepare and maintain a submittal log of all RFI’s.
2.4 Shop Drawing Submittals
2.4.1 Consultant must review, evaluate, and respond to Contractor shop drawing
submittals. Consultant assumes a maximum of twenty (20) submittals.
2.4.2 Consultant must prepare and maintain a submittal log of all shop drawing submittals.
2.5 Requests for Proposal (RFP)
2.5.1 Consultant must prepare, review responses (cost derivations) and provide
recommendations for RFP documents detailing requested additional work tasks.
Consultant assumes maximum of five (5) RFPs.
2.5.2 Consultant must prepare and maintain a submittal log list of all RFPs.
2.6 Time & Material (T&M)
2.6.1 Consultant must prepare, submit, document contractor’s actual T&M work
performed, approve and process T&M payment for additional work tasks. Consultant
assumes maximum of five (5) T&Ms.
2.6.2 Consultant must prepare and maintain a submittal log list of all RFPs.
2.7 Field Directives (FD’s)
2.7.1 Consultant must prepare FD documents detailing requested additional work tasks,
review and evaluate Contractor FD responses and provide recommendations.
Consultant assumes a maximum of ten (10) FD’s.
2.7.2 Consultant must prepare and maintain a submittal log list of all FD’s.
2.8 Contractor Payment Applications
2.8.1 Consultant must review and evaluate Contractor monthly payment applications and
make recommendation for payment. Consultant assumes a maximum of five (5)
payment applications.
2.8.2 Coordinate payment application with the City quantity report and the inspectors’
daily logs.
2.9 Public Outreach
2.9.1 Consultant must provide public outreach services. Tasks will include: create and
maintain project website; maintain a 24-hour bilingual project hotline to respond to
inquiries, complaints and maintain a call log; public weekly email updates; public
interactions with property owners as a liaison between property owners and the
City; coordination meetings; project meetings.
3.
CONSTRUCTION INSPECTION
3.1 Inspection Services
3.1.1 Consultant must provide daily construction inspection to verify materials and
installations conform to construction documents.
3.1.2 Consultant must prepare daily inspection reports documenting Contractor
construction activities and progress noted during field inspection visits.
3.1.3 Consultant must maintain a weekly record of constructed pay quantities and compile
monthly totals.
3.2 Project Closeout
3.2.1 Consultant must compile non-conformance list prior to Substantial Completion.
3.2.2 Consultant must schedule and conduct substantial completion inspection.
3.2.3 Consultant must prepare substantial completion punch list. Consultant must track
items on the punch list and note the completed items.
3.2.4 Consultant must schedule and conduct final completion inspection.
3.2.5 Consultant must complete, acquire signatures and distribute the substantial and final
completion certificates.
4.
UTILITY COORDINATION
4.1 Utility Coordination
4.1.1 Consultant must coordinate with utility providers and City’s utility departments’
representative.
5.
RECORD DRAWINGS
5.1 Record Drawings
5.1.1 Review and monitor Contractor’s weekly updates on red-line drawing set.
5.1.2 Transfer red-line comments to City’s construction plans to create record drawings.
5.1.3 Provide resident engineer and/or landscape architect stamp/certification on record
drawings cover sheet. Ensure all required signatures on the cover sheet.
5.1.4 Provide and deliver record drawings in digital pdf format to the City.
6.
PROJECT MANAGEMENT
6.1 Project Monitoring
6.1.1 CONSULTANT must prepare regular monthly progress reports.
6.1.2 CONSULTANT must perform regular budget monitoring.
6.1.3 Pay applications will be submitted monthly. Invoices will be broken down to the same
level of detail as the attached fee schedule.
6.2 Manage Sub-Consultants
6.2.1 CONSULTANT must monitor subconsultants schedule and work products and ensure
that all activities are coordinated.
ASSUMPTION, CLARIFICATIONS, AND EXCLUSIONS
1.
Total contract time is assumed to be 16 calendar weeks for all preconstruction, construction and
contract close out CM services.
2.
Project Designer will provide Post Design Services to respond to and provide responses for
design basis related questions identified during construction activities.
3.
Inspection time is based on Contractor working for 10 hour days five (5) days a week for 12 weeks,
and 10 hour days one (1) day a week for four (4) weeks.
4.
Application fees for City reviews and permits will be paid by CITY.
5.
Allowances will only be utilized with prior written approval from the City representative.
6.
The Direct Expense Allowance will be used for normal reimbursable expenses on the project.
Items must be billed at cost and backup must be provided with pay applications.
7.
The following items are excluded from this scope of work:
a. Public Meetings
b. Special Inspections
c. Aerial Mapping and photography
d. Environmental Investigation
e. Landscape and irrigation inspection services of layouts and/or pressure test
f.
Traffic engineering or CM services
g. Potholing and survey for potholing
h. Private and public utility relocation design
i.
Drainage analysis or design
j.
Pavement design
Rev: 3/4/2021
Page 6
Amendment No. 1
Project No. ST2004.451
EXHIBIT B
FEE SCHEDULE
Updated 3/22/2021 4:37 PM
PHOENIX: 1001 N. Central Avenue, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 1 of 5
CLASSIFICATION
MAN HOURS
UNIT
UNIT RATE
QUANTITY
TOTAL
1
Miles
0.54
$
432.00
$
233.28
$
Principal
0
2
-
$
3
-
$
Project Manager - Sr./Engineering Dept M
0
4
-
$
5
-
$
Project Manager - Sr.
35
Project Engineer - Sr.
0
Printing (8-1/2" x 11")
Each
0.10
$
-
$
Printing (11" x 17")
Each
0.15
$
-
$
EIT
215
Bond Large Format
Each
1.44
$
-
$
Mylar Large Format
Each
12.14
$
-
$
Inspection/Construction Observer
656
Exhibits
Each
250.00
$
-
$
Deliveries/Postage
Each
50.00
$
-
$
Project Coordinator
31
233.28
$
Registered Land Surveyor - Sr.
0
SUBCONSULTANT
TASK
FEE
Registered Land Surveyor
0
1
Resident Engineer
34,750.00
$
2
Public Outreach
5,800.00
$
Chief of Survey Crews
0
3
4
2-Person Survey Crew
0
5
6
-
$
Administrative Assistant
6
7
-
$
8
-
$
9
-
$
10
-
$
40,550.00
$
CONSULTANT/EXPENSES
TASK
FEE
1
Non-Scope Tasks
15,000.00
$
2
3
4
5
15,000.00
$
LUMP SUM
X
TIME AND MATERIALS
240
(CALENDAR DAYS)
X
SOLICITATION / DIRECT SELECT
ON-CALL TASK ORDER
EXHIBIT "B"
Owner Allowance
CONTRACT TERMS
ALLOWANCES
SUBTOTAL SUBCONSULTANTS FEE
SUBTOTAL ALLOWANCES
PAYMENT METHOD
CONTRACT DURATION
PROCUREMENT METHOD
2020 Standard Hourly Rate Schedule
(RPA RATE TABLE NAME)
40,550.00
$
153,553.28
$
15,000.00
$
Kimley Horn
MakPro Allowance
112,770.00
$
112,770.00
$
(ON-CALL CONTRACT NO.)
-
$
-
$
390.00
$
245.00
$
140.00
$
115.00
$
120.00
$
150.00
$
65.00
$
TOTAL DIRECT LABOR
SUBTOTAL CONTRACT LABOR
Total Contract Fee & Allowances
110.00
$
COST PROPOSAL SUMMARY
PROJECT NAME:
FEDERAL PROJECT NO.:
PROJECT NO.:
BILLING RATES
LABOR COSTS
CONTRACT LABOR
DIRECT AND OUTSIDE EXPENSES
TRACS NO.:
Alma School (Pecos to SR 202)
City Project No. ST2004.451
N/A
N/A
DESCRIPTION
200.00
$
2,635.00
$
-
$
-
$
Personal Vehicle Mileage
REPRODUCTIONS - AT COST (Estimates Only)
6,300.00
$
SUBTOTAL DIRECT AND OUTSIDE EXPENSES
SUBCONSULTANTS FEE
24,725.00
$
78,720.00
$
-
$
-
$
180.00
$
85.00
$
145.00
$
130.00
$
168,553.28
$
Subtotal Contract Labor
Subtotal Direct and Outside Expenses
-
$
Subtotal Subconsultants
Total Contract Fee
Subtotal Allowances
112,770.00
$
233.28
$
Updated 3/22/2021 4:37 PM
PHOENIX: 1001 N. Central Avenue, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 2 of 5
# of Sheets
Principal
Project Manager
-
Sr./Engineering
Dept Manager
Project Manager
- Sr.
Project
Engineer - Sr.
EIT
Inspection/Cons
truction
Observer
Project
Coordinator
Registered
Land Surveyor -
Sr.
Registered
Land Surveyor
Chief of Survey
Crews
2-Person
Survey Crew
Administrative
Assistant
Hourly Rate
245.00
$
200.00
$
180.00
$
140.00
$
115.00
$
120.00
$
85.00
$
145.00
$
130.00
$
110.00
$
150.00
$
65.00
$
1
Precon Assistance
1.1
Pre-Construction Meeting (1)
1
1
1
3
$380.00
1.2
GMP review & comment
1
6
7
$870.00
0
0
2
0
7
0
1
0
0
0
0
0
10
$1,250.00
2.1
CM Weekly Meetings
2.1.1
Conduct mtgs, agenda, minutes (16)
8
32
16
56
$6,480.00
0
0
8
0
32
0
16
0
0
0
0
0
56
$6,480.00
2.2
CM CPM Schedule
2.2.1
Review & comment baseline CPM
4
4
$460.00
2.2.2
Review & comment monthly CPM (4)
4
4
$460.00
0
0
0
0
8
0
0
0
0
0
0
0
8
$920.00
2.3
CM RFIs
2.3.1
Review, evaluate & respond (10)
15
15
$1,725.00
2.3.2
Prepare & update log
4
4
$460.00
0
0
0
0
19
0
0
0
0
0
0
0
19
$2,185.00
2.4
CM Shop Drawings
2.4.1
Review, evaluate & respond (20)
30
30
$3,450.00
2.4.2
Prepare & update log
4
4
$460.00
0
0
0
0
34
0
0
0
0
0
0
0
34
$3,910.00
Total Cost By
Task
DERIVATION OF COST PROPOSAL SUMMARY
SUBTOTAL Precon Assistance
Total Hours By
Task
Task
Description
SUBTOTAL CM CPM Schedule
SUBTOTAL CM RFIs
SUBTOTAL CM Shop Drawings
Updated 3/22/2021 4:37 PM
PHOENIX: 1001 N. Central Avenue, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 3 of 5
# of Sheets
Principal
Project Manager
-
Sr./Engineering
Dept Manager
Project Manager
- Sr.
Project
Engineer - Sr.
EIT
Inspection/Cons
truction
Observer
Project
Coordinator
Registered
Land Surveyor -
Sr.
Registered
Land Surveyor
Chief of Survey
Crews
2-Person
Survey Crew
Administrative
Assistant
Hourly Rate
245.00
$
200.00
$
180.00
$
140.00
$
115.00
$
120.00
$
85.00
$
145.00
$
130.00
$
110.00
$
150.00
$
65.00
$
Total Cost By
Task
DERIVATION OF COST PROPOSAL SUMMARY
Total Hours By
Task
Task
Description
2.5
CM RFPs
2.5.1
Prepare, evaluate & respond (5)
10
10
$1,150.00
2.5.2
Prepare & update log
4
4
$460.00
0
0
0
0
14
0
0
0
0
0
0
0
14
$1,610.00
2.6
CM T&Ms
2.6.1
Prepare, evaluate & respond (5)
5
5
$575.00
2.6.2
Prepare & update log
2
2
$230.00
0
0
0
0
7
0
0
0
0
0
0
0
7
$805.00
2.7
CM Field Directives
2.7.1
Prepare, evaluate & respond (10)
10
10
$1,150.00
2.7.2
Prepare & update log
4
4
$460.00
0
0
0
0
14
0
0
0
0
0
0
0
14
$1,610.00
2.8
CM - Contractor Payment Applications
2.8.1
Review & evaluate pay apps (5)
10
10
$1,150.00
2.8.2
Coord w/ City report & inspector reports
5
5
$575.00
0
0
0
0
15
0
0
0
0
0
0
0
15
$1,725.00
2.9
CM - Public Outreach
2.9.1
Weekly coord, review & updates
8
8
$920.00
0
0
0
0
8
0
0
0
0
0
0
0
8
$920.00
SUBTOTAL CM - Public Outreach
SUBTOTAL CM RFPs
SUBTOTAL CM T&Ms
SUBTOTAL CM Field Directives
SUBTOTAL CM - Contractor Payment Applications
Updated 3/22/2021 4:37 PM
PHOENIX: 1001 N. Central Avenue, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 4 of 5
# of Sheets
Principal
Project Manager
-
Sr./Engineering
Dept Manager
Project Manager
- Sr.
Project
Engineer - Sr.
EIT
Inspection/Cons
truction
Observer
Project
Coordinator
Registered
Land Surveyor -
Sr.
Registered
Land Surveyor
Chief of Survey
Crews
2-Person
Survey Crew
Administrative
Assistant
Hourly Rate
245.00
$
200.00
$
180.00
$
140.00
$
115.00
$
120.00
$
85.00
$
145.00
$
130.00
$
110.00
$
150.00
$
65.00
$
Total Cost By
Task
DERIVATION OF COST PROPOSAL SUMMARY
Total Hours By
Task
Task
Description
3.1
Construction Daily Inspection
3.1.1
Daily onsite w/ reports
16
640
656
$79,680.00
0
0
16
0
0
640
0
0
0
0
0
0
656
$79,680.00
3.2
Construction Project Closeout
3.2.1
Compile nonconformance list
4
4
$460.00
3.2.2
Schedule/conduct Substantial inspect
4
4
$460.00
3.2.3
Prepare Substantial punch list
4
4
$460.00
3.2.4
Schedule/conduct Final inspect
4
4
$460.00
3.2.5
Complete/distribute completion certs
2
2
$230.00
0
0
0
0
18
0
0
0
0
0
0
0
18
$2,070.00
4.1
Utility Coordination
4.1.1
Utility Coordination
12
12
$1,380.00
0
0
0
0
12
0
0
0
0
0
0
0
12
$1,380.00
5.1
Record Drawings
5.1.1
Review Contractor's weekly redlines
16
16
$1,920.00
5.1.2
Transfer Contractor Redlines to Mylars
24
24
$2,760.00
5.1.3
Provide RE and LA Certification
1
1
$115.00
5.1.4
Deliver Record Drawings (Mylar & PDF)
2
2
$230.00
0
0
0
0
27
16
0
0
0
0
0
0
43
$5,025.00
6.1
Project Monitoring
6.1.1
Monthly monitoring, invoice & report
6
9
6
21
$2,235.00
0
0
6
0
0
0
9
0
0
0
0
6
21
$2,235.00
SUBTOTAL Construction Daily Inspection
SUBTOTAL Utility Coordination
SUBTOTAL Record Drawings
SUBTOTAL Project Monitoring
SUBTOTAL Construction Project Closeout
Updated 3/22/2021 4:37 PM
PHOENIX: 1001 N. Central Avenue, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 5 of 5
# of Sheets
Principal
Project Manager
-
Sr./Engineering
Dept Manager
Project Manager
- Sr.
Project
Engineer - Sr.
EIT
Inspection/Cons
truction
Observer
Project
Coordinator
Registered
Land Surveyor -
Sr.
Registered
Land Surveyor
Chief of Survey
Crews
2-Person
Survey Crew
Administrative
Assistant
Hourly Rate
245.00
$
200.00
$
180.00
$
140.00
$
115.00
$
120.00
$
85.00
$
145.00
$
130.00
$
110.00
$
150.00
$
65.00
$
Total Cost By
Task
DERIVATION OF COST PROPOSAL SUMMARY
Total Hours By
Task
Task
Description
6.2
ManageSub-consultants
6.2.1
Manage sub-consultants
3
5
8
$965.00
0
0
3
0
0
0
5
0
0
0
0
0
8
$965.00
0
0
35
0
215
656
31
0
0
0
0
6
943
-
$
-
$
6,300.00
$
-
$
24,725.00
$
78,720.00
$
2,635.00
$
-
$
-
$
-
$
-
$
390.00
$
112,770.00
$
Total Hours
Total Dollars
SUBTOTAL ManageSub-consultants
1
March 12, 2021
PRECONSTRUCTION & CONSTRUCTION MANAGEMENT
ALMA SCHOOL ROAD AND PECOS ROAD CONSTRUCTION MANAGEMENT
Project Tasks
1.
PRE-CONSTRUCTION ASSISTANCE
1.1 MEETINGS
1.1.1 Preconstruction Conference Meetings
1.1.1.1 Consultant will attend one (1) Preconstruction Meeting.
1.2 DESIGN REVIEW
1.2.1 Project Design and Constructability Review
1.2.1.1 Consultant will perform a review of all construction documents for familiarity
and for general conformance with City requirements.
1.3 COST MODELS & GUARANTEED MAXIMUM PRICE (GMP)
1.3.1 GMP
1.3.1.1 Upon receipt of CM@R’s GMP submittal, Consultant will review, and
provide comment to City, GMP utilizes unit prices in previous cost models
and includes CM@R’s Construction Fee, General Conditions Costs, Taxes,
Insurance, Bonds, and Project Allowances and Contingencies.
2.
CONSTRUCTION MANAGEMENT
2.1 Weekly Construction Meetings
2.1.1 Consultant must conduct weekly construction meetings. Consultant assumes
sixteen (16) weekly meetings will be held.
2.2 CPM Schedule
2.2.1 Consultant must review and evaluate Contractor’s initial CPM schedule and provide
recommendations. CM assumes one (1) review of initial CPM schedule.
2.2.2 Consultant must review Contractor’s monthly CPM schedule updates submitted with
each payment application, identify CPM tasks behind schedule that may affect
critical path items, project substantial and final completion dates and initiate
correspondence to City regarding those tasks. Consultant assumes four (4) reviews
of updated CPM schedule.
2.3 Requests for Information (RFI’s)
2.3.1 Consultant must review, evaluate, and respond to Contractor Requests for
Information (RFI’s). Consultant assumes a maximum of seven (7) RFI responses.
2.4 Shop Drawing Submittals
2.4.1 Consultant must review, evaluate, and respond to Contractor shop drawing
submittals. Consultant assumes a maximum of twenty (20) submittals.
2.5 Requests for Proposal (RFP)
2.5.1 Consultant must prepare, review responses (cost derivations) and provide
recommendations for RFP documents detailing requested additional work tasks.
Consultant assumes maximum of five (5) RFPs.
2.6 Time & Material (T&M)
2.6.1 Consultant must prepare, submit, document contractor’s actual T&M work
performed, approve and process T&M payment for additional work tasks. Consultant
assumes maximum of five (5) T&Ms.
2
March 12, 2021
2.7 Field Directives (FD’s)
2.7.1 Consultant must prepare FD documents detailing requested additional work tasks,
review and evaluate Contractor FD responses and provide recommendations.
Consultant assumes a maximum of ten (10) FD’s.
2.8 Contractor Payment Applications
2.8.1 Consultant must review and evaluate Contractor monthly payment applications and
make recommendation for payment. Consultant assumes a maximum of five (5)
payment applications.
2.8.2 Coordinate payment application with the City quantity report and the inspectors’ daily
logs.
2.9 Public Outreach
2.9.1 Consultant must coordinate with the City and Ritoch-Powell for public outreach
services.
3.
CONSTRUCTION INSPECTION
3.1 Inspection Services
3.1.1 Consultant must provide supplemental construction inspection and site visits to
review construction progress and construction issues. Consultant assumes one (1)
site visit for three (3) hours per week for twelve (12) weeks.
3.2 Project Closeout
3.2.1 Consultant must review non-conformance list prior to Substantial Completion.
3.2.2 Consultant must schedule and conduct substantial and final completion inspection.
3.2.3 Consultant must prepare substantial completion punch list generated from
substantial completion inspection.
3.2.4 Consultant must complete and distribute the substantial and final completion
certificates.
4.
UTILITY COORDINATION
4.1 Utility Coordination
4.1.1 Consultant must coordinate with utilities providers and City’s utility departments.
5.
MATERIALS TESTING
5.1 Quality Assurance (QA) Test Program
5.1.1 Consultant must review Contractor’s QC testing reports.
6.
RECORD DRAWINGS
6.1 Record Drawings
6.1.1 Review and monitor Contractor’s weekly updates on red-line drawing set. Review
Record Drawings prepared by Ritoch-Powell.
7.
PROJECT MANAGEMENT
7.1 Project Management and Project Monitoring
7.1.1 Consultant must perform regular budget monitoring. Pay applications will be
submitted monthly.
3
March 12, 2021
ASSUMPTION, CLARIFICATIONS, AND EXCLUSIONS
1.
Application fees for City reviews and permits will be paid by CITY.
2.
The Direct Expense Allowance will be used for normal reimbursable expenses on the project.
Items must be billed at cost and backup must be provided with pay applications.
3.
All meeting agendas and minutes will be prepared by Ritoch-Powell.
4.
Kimley-Horn’s understanding is that Kimley-Horn will provide Resident Engineer services and
oversight for each of the tasks mentioned in this scope. A majority of the detailed reviews and
effort will be done by Ritoch-Powell.
5.
Consultant will not supervise, direct, or have control over the Contractor’s work, nor shall the
Consultant have authority to stop the work or have responsibility for the means, methods,
techniques, equipment choice and usage, schedules, or procedures of construction selected by
the Contractor, for safety programs incident to Contractor’s work, or for any failure of Contractor
to comply with any laws.
6.
Consultant does not guarantee the performance of any Contractor and has no responsibility for
the Contractor’s failure to perform its work in accordance with the Contract Documents.
7.
The following items are excluded from this scope of work:
a. Public Meetings
b. Material Testing
c. Private and Public Utility Relocation Design
d. GIS Survey and Topographic Survey
Detail of Consultant's Compensation
Alma School Road and Pecos Road Pre-Construction Construction Management
March 12th, 2021
Sr. PM/Prof II
Sr. Prof.
Resident
Engineer
Analyst
Designer
Admin.
TASK DESCRIPTION
SUBTOTAL
$ 205.00 $ 180.00 $ 160.00 $ 140.00 $ 120.00 $ 75.00
1 - PRE-CONSTRUCTION ASSISTANCE
2,720
$
-
-
17
-
-
-
1.1.1 Preconstruction Conference Meeting
640
$
4
1.2.1 Project Design and Constructabilty Review
800
$
5
1.3.1 GMP Review
1,280
$
8
2 - CONSTRUCTION MANAGEMENT
19,680
$
-
-
123
-
-
-
2.1 Weekly Construction Meetings
6,400
$
40
2.2 CPM Schedule
1,920
$
12
2.3 Requests for Information (RFI)
1,120
$
7
2.4 Shop Drawings
3,200
$
20
2.5 Requests for Proposal (RFP)
1,600
$
10
2.6 Time & Materials (T&M)
1,600
$
10
2.7 Field Directives (FD)
2,400
$
15
2.8 Contractor Payment Applications
800
$
5
2.9 Public Outreach
640
$
4
3 - CONSTRUCTION INSPECTION
7,360
$
-
-
46
-
-
-
3.1 Inspection Services
5,760
$
36
3.2 Project Closeout
1,600
$
10
4 - UTILITY COORDINATION
800
$
-
-
5
-
-
-
4.1 Utility Coordination
800
$
5
5 - MATERIALS TESTING
800
$
-
-
5
-
-
-
5.1 Quality Assurance (QA) Test Program
800
$
5
6 - RECORD DRAWINGS
1,120
$
-
-
7
-
-
-
6.1 Record Drawings
1,120
$
7
7 - Project Management
1,770
$
-
2
6
-
-
6
7.1 Project Management and Project Monitoring
1,770
$
2
6
6
ALMA SCHOOL SUBTOTAL DIRECT LABOR
34,250
$
0
2
209
0
0
6
DIRECT EXPENSES
EXPENSES
500
$
ALMA SCHOOL TOTAL CONTRACT FEE
34,750
$
From:
Teresa Makinen
To:
Shea Perry
Subject:
[External] MakPro Estimate for Extension of Project - ST2004-401 Alma School Road Improvements
Date:
Thursday, March 11, 2021 8:57:35 AM
Good morning Shea,
Thank First of all, thank you for the opportunity to take another look at our budget as it related to
the additional effort for the extension of the Alma School Road Improvements project for an
additional three months. additional three months, on behalf of MakPro, I would like to request
an increase to our budget of $4,000, bringing our grand total for the project to $14,000. Our
original budget was $10,000, and through end of February we’ve expended $8,200, leaving
$1,800 available. I’ve detailed the effort for the additional three months in the table below:
ALMA SCHOOL ROAD IMPROVEMENTS
Activity
Principal Hrs
($110/hr)
Associate Hrs
($90/hr)
Total
Public Outreach Services
Task 1: Develop & Maintain Project Website
6
4
$1,020
Task 2: Progress Meetings (12)
6
12
$1,740
Task 3: Public Communications
6
8
$1,380
Task 4: Community Contact
6
10
$1,560
Sub Total
23
34
$5,700
Reimbursable Expenses
$100
Grand Total
$5,800
Remaining on contract
<$1,800>
Additional Funds Requested
$4,000
Please take a look and let me know if you have questions or need additional information. Thanks
so much and have a great day!
Teresa Makinen
O: 480.890.1927
C: 602.421.3069