Community Space Policy

Community Space Policy 7/1/20202021 
1 
 
 
Community Space Policy and Use Agreement 
127 North Kingston Only 
 
Renter agrees to assume responsibility for the cost of repair or replacement if the community space 
or its equipment, furniture, fixtures, or other appliances specified in the attached inventory list are 
damaged. 
 
 
Renter agrees to use the community room solely for the purpose stated to the City of 
Chandler Housing and Redevelopment Division in writing.  
 
Renter also must be present at the function and assume responsibility for the conduct of all 
guests.  Renter agrees to ensure that the guests do not make excessive noise or otherwise 
disturb the neighbors.   
 
Renter also agrees to play any music at a moderate volume only.   
 
Renter is aware that the community space is a non-alcoholic and non-smoking facility.  
 
Renter agrees to comply with the City of Chandler Smoke-Free Policy, which states, “Smoking 
is not permitted anywhere on public housing grounds, to include living units, interior and 
exterior common areas, outdoor areas, and in or near public housing and administrative 
office buildings.” 
 
Fee & Deposit 
 
Renter agrees to pay a fee of $16.00 per hour by check or money order for the rental of the 
community room.  The deposit of $100.00 by check or money order will need to be paid at least two 
weeks in advance of the event. 
 
Return of Deposit 
 
The City Housing and Redevelopment Division agrees to return the deposit within 7 days of the 
rental only under the following conditions: 
 
The community space and its equipment furniture, fixtures, and other appliances 
specified in the attached inventory list are not damaged. 
 
Renter cleans the community space and returns it to its original condition immediately 
after the rental, including: 
o 
Turning off all electrical appliances, except the refrigerator in the kitchen; 
o 
Wiping down all countertops, appliances and tables; 
o 
Removing all food items from the refrigerator. 
o 
Sweeping and mopping the floors and vacuuming all rugs.  We will provide a 
broom, mop and vacuum upon request; 
Attachment I

Community Space Policy 7/1/20202021 
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o 
Returning all furniture to the original position; 
o 
Locking all doors; and  
o 
Throwing out all garbage; and 
o 
Cleaning restrooms 
 
Renter returns the community space key to the management office by noon of the day after the 
event. 
 
Managements Right To Reimbursement 
 
Management shall deduct from the deposit the costs of repairing damage to the community space 
and repairing or replacing any items on the attached inventory list that are damaged or missing 
(including the cost of changing the lock on the community space door if the key is lost). 
 
Management will deduct a cleaning fee of $16.00 per hour per maintenance person from the 
deposit if staff must complete any of the cleaning tasks listed in Return of Deposit, above. 
 
Renter agrees to pay any replacement of repair costs that exceed the amount of the deposit. 
 
Indemnification 
 
To the extent permitted by law, Renter shall indemnify and hold harmless the City of Chandler 
Housing and Redevelopment Division, its managing agent, and their respective officers, directors, 
beneficiaries, shareholders, partners, agents, and employees from and against all fines, suits, 
damages, claims, demands, losses, and actions (including attorney's fees) arising out of, or relating 
to, all acts, failures, omissions, and negligence of Renter, his or her agents, employees, visitors, 
guests, invitees, and contractors arising out of, or in any way relating to, Renter's use of the 
community room.  This indemnification shall apply both to claims of third parties and to claim of the 
Renter or any guest of the Renter. 
 
 
 
__________________________________________________________ 
_______________________ 
Head of Household Signature  
 
 
 
Date 
 
 
 
__________________________________________________________ 
_______________________ 
Housing Administrative Supervisor Signature  
 
Date

Community Space Policy 7/1/20202021 
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Community Space and Use Rental Form 
 
 
Date of Request: _____________________________ 
 
 
Name of Person Making Request:  
 
 
 
Address:  
 
 
 
Phone:  
 
 
Email:   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
127 North Kingston Street Chandler AZ 85224 
 
 
Purpose:  
  
 
 
  
 
Date Needed: _______________________    
 
Time of Use FROM: _________ a.m./p.m.  TO: _________ a.m./p.m. 
 
 
HOUSING OFFICE INFORMATION 
 
 
REVIEWED BY: _____________________________________________________________  
 
 
 
 
 
Housing Specialist  
 
 
APPROVED TO BE FORWARDED: 
_____________________________________________       __________________ 
 
 
 
 
 
Housing Administrative Supervisor 
          Date 
 
 
PERMISSION GRANTED BY:  
 
_____________________________________________        ___________________ 
 
 
 
 
 
Housing and Redevelopment Manager           Date 
 
cc:  Housing Maintenance Supervisor