May 10, 2021 Study Session Minutes
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Meeting Minutes
City Council Study Session
May 10, 2021 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:08 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, Acting City Manager
Vice Mayor Mark Stewart
Debra Stapleton, Assistant City Manager
Councilmember OD Harris
Kelly Schwab, City Attorney
Councilmember René Lopez
Dana DeLong, City Clerk
Councilmember Terry Roe
Councilmember Christine Ellis
Councilmember Matt Orlando
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Ellis to join him for the recognitions.
1. Service Recognitions
Chad Ecalono – 15 Years, Police Department
Erich Kuntze – 20 Years, Public Works and Utilities
Christine Vrabec – 20 Years, Public Works and Utilities
Salvador Leyvas – 15 Years, Public Works and Utilities
2. Proclamation - Public Works Week
MAYOR HARTKE read the proclamation and invited staff to accept.
John Knudson, Public Works and Utilities Director, said on behalf of the 350 employees in the Public
Works and Utilities Department and Buildings and Facilities, thanked Council for their continued
support for the construction they do in the City. Chandler is one of only four nationally accredited
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organizations in Arizona and they are thankful that Council supports proper maintenance and
construction of infrastructure.
3. Proclamation – Water Safety Month
COUNCILMEMBER ELLIS read the proclamation and invited staff to accept.
KEITH WELCH, Fire Battalion Chief, said they are excited to be out in the community and they have
expanded the curriculum to the police department as well. Mr. Welch said they appreciated the support
and are looking forward to the activities this month.
Consent Agenda and Discussion
City Clerk
1.
April 2021 City Council Minutes
Move to approve the Council meeting minutes of the Work Session of April 19, 2021, Study
Session of April 19, 2021, the Special Meeting - Micro Retreat of April 21, 2021, the Special
Meeting of April 22, 2021, and the Regular Meeting of April 22, 2021.
2.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.
City Manager
3.
Final Adoption of Ordinance No. 4972 Amending the sunset date for the termination of the
Citizen Bond Exploratory Committee and Subcommittees
Move City Council approve Ordinance No. 4972, changing the sunset date for the termination of
the Citizen Bond Exploratory Committee and Subcommittees.
4.
Resolution No. 5479 Adoption of City Council Strategic Framework for 2021-2023
Move the City Council pass and adopt Resolution No. 5479 approving the City Council Strategic
Framework for 2021-2023.
MAYOR HARTKE thanked Council for their work and ideas on the Strategic Framework as well as staff
for their work. Mayor Hartke said this is an excellent document that would serve Council well. This keeps
staff and Council focused on the direction of the City.
5.
Resolution No. 5481 Approving Allocations of the Anticipated ARPA and Remaining AZCares
Grant Contingencies
Move City Council approve Resolution No. 5481, allocating spending of ARPA/AZCares Grant
Fund Contingency (217.1290.5911) in the amount of $44,556,946, based on capital and operating
needs discussed at the April 21, 2021, City Council Strategic Micro-Retreat, by the City Council
Focus Areas of Economic Vitality of $4,611,946, Innovation and Technology of $18,275,000,
Mobility of $4,000,000, Quality of Life of $12,820,000, and Neighborhoods of $3,850,000, with
$1,000,000 remaining in Contingency, beginning July 1, 2021.
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MAYOR HARTKE thanked staff for the work that went into this. This allocates the money and as items
come forth Council would be able to vote on them or adjust as needed.
6.
Job Order Project Agreement No. ST1613.402, with Nesbitt Contracting Company, Inc., for the
American Disabilities Act Project Upgrades, Phase II
Move City Council award Job Order Project Agreement No. ST1613.402 to Nesbitt Contracting
Company, Inc., Pursuant to Job Order Master Agreement No. JOC1907.401, for the American
Disabilities Act Project Upgrades, Phase II, in an amount not to exceed $839,992.28.
Community Services
7.
Purchase of Security Services from Universal Protection Service, dba Allied Universal Security
Professionals
Move City Council approve the purchase of security services from Universal Protection Service,
dba Allied Universal Security Professionals, utilizing State of Arizona Contract No. ADSPO18-
207131, in the amount of $165,000, and authorize the City Manager or designee to sign linking
agreement with Universal Protection Service, dba Allied Universal Security Professionals.
Cultural Development
8.
Resolution No. 5473 Development Agreement and Ordinance No. 4971 Purchase Agreement, for
property located at 51 E. Boston Street
Resolution No. 5473
Move City Council pass and adopt Resolution No. 5473 adopting the provisions of a
Development Agreement between Specht Commercial Properties, LLC, and the City of Chandler
for the sale and redevelopment of City-owned real property located at 51 E. Boston Street.
Ordinance No. 4971
Move City Council introduce and tentatively adopt Ordinance No. 4971, adopting the provisions
of a Purchase Agreement between Specht Commercial Properties, LLC, and the City of Chandler
for the sale of 51 E. Boston Street, and authorizing the City Manager to sign all related documents
as approved by the City Attorney.
Development Services
9.
Introduction of Ordinance No. 4966, ANX20-0005 Annexation of Approximately 10 Acres and
Initial City Zoning East of the Southeast corner of Chandler Heights and Cooper roads
Move City Council introduce and tentatively adopt Ordinance No. 4966 approving the
annexation of approximately 10 acres and Initial City Zoning - east of the southeast corner of
Chandler Heights and Cooper roads as recommended by Planning staff.
10.
Introduction of Ordinance No. 4968, PLH20-0063/PLT21-0008 McKinley Glenn located East of
the Southeast Corner of Chandler Heights and Cooper Roads
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 4968 approving PLH20-0063
McKinley Glenn, Rezoning from Agricultural (AG-1) District to Planned Area Development (PAD)
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for single family residential located east of the southeast corner of Chandler Heights and Cooper
roads, subject to the conditions as recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH20-0063 McKinley Glenn for
subdivision layout located east of the southeast corner of Chandler Heights and Cooper roads,
subject to the conditions as recommended by Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT21-0008 McKinley Glenn located east of the
southeast corner of Chandler Heights and Cooper roads, subject to the conditions recommended
by Planning and Zoning Commission.
11.
Adoption of Resolution No. 5464 and Introduction and Tentative Adoption of Ordinance No.
4969, PLH20-0064/PLH20-0065/PLT21-0014 Dobson/Pecos Development, located at the
Northwest Corner of Dobson and Pecos Roads
Area Plan
Move City Council approve Resolution No. 5464 San Tan Area Plan amendment, PLH20-0064,
located at the northwest corner of Dobson and Pecos roads as recommended by Planning and
Zoning Commission.
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 4969 approving PLH20-0065
Dobson/Pecos Development, Rezoning from AG-1 to PAD for Mixed-Use, Office, Medical Uses,
Commercial, Retail, and Age-Restricted Multi-family with a Mid-Rise Overlay located at the
northwest corner of Dobson and Pecos roads, subject to the conditions as recommended by
Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH20-0065 Dobson/Pecos
Development for building architecture and site layout for age-restricted multi-family located at
the northwest corner of Dobson and Pecos roads, subject to the conditions as recommended by
Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT21-0014, located at the northwest corner of
Dobson and Pecos roads, subject to the conditions recommended by Planning and Zoning
Commission.
12.
Preliminary Development Plan PLH20-0071 Chandler Connection
Move City Council approve Preliminary Development Plan PLH20-0071 Chandler Connection,
located east of the southeast corner of Germann and Cooper roads, subject to the conditions as
recommended by Planning and Zoning Commission.
Economic Development
13.
Purchase of Signage for West Chandler Employment Corridor
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Move City Council approve the purchase of signage for theWest Chandler Employment Corridor,
from YESCO, LLC, utilizing the City of Peoria Contract No. P19-0079, in the amount of $239,937,
and authorize the Acting City Manager or designee to sign a linking agreement with YESCO, LLC.
Information Technology
14.
Purchase of Information Technology Temporary Contract Staffing Services
Move City Council approve the purchase of Information Technology temporary contract staffing
services, from Computer Aid, Inc., utilizing Sourcewell Contract No. 020817-CA1 in the amount
of $987,800, and authorize the City Manager or designee to sign a linking agreement with
Computer Aid.
Management Services
15.
Agreement No. MS3-920-3131, Amendment No. 2, for Electronic Payment Portal Services
Move City Council approve Agreement No. MS3-920-3131, Amendment No. 2, with Invoice
Cloud, Inc., for electronic payment portal services, at the agreed upon transaction fees, for the
period of June 1, 2021, through May 31, 2022.
16.
Agreement No. MS8-946-3910, Amendment No. 4, with Heinfeld, Meech & Co., P.C., for Audit
Services
Move City Council approve Agreement No. MS8-946-3910, Amendment No. 4, with Heinfeld,
Meech & Co, P.C., for audit services, in the amount of $124,405 for the period June 1, 2021,
through May 31, 2022.
17.
New License Series 6, Bar Liquor License application for The Perch, LLC, dba The Aviary
Move for recommendation to the State Department of Liquor Licenses and Control for approval
of the State Liquor Job No. 142479, a Series 6, Bar Liquor License, for Jared Michael Repinski,
Agent, The Perch, LLC, dba The Aviary, located at 220 S. Arizona Avenue, and approval of the City
of Chandler, Series 6, Bar Liquor License No. 300796 L06.
18.
New License Series 12, Restaurant Liquor License application for Montgomery Key, LLC, dba The
Double Dutch
Move for recommendation to the State Department of Liquor Licenses and Control for approval
of the State Liquor Job No. 144654, a Series 12, Restaurant Liquor License, for Jason Michael Key,
Agent, Montgomery Key, LLC, dba The Double Dutch, located at 1890 W. Germann Road, Suite
1, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 300873 L12.
19.
License Series 7, Beer and Wine Bar Liquor License application for Highgate Concessions
Company, LLC, dba Homewood Suites Chandler
Move for recommendation to the State Department of Liquor Licenses and Control for approval
of State Liquor Job No. 131978, a Series 7, Beer and Wine Bar Liquor License, for David Anthony
Mahan, Agent, Highgate Concessions Company, LLC, dba Homewood Suites Chandler, located
at 7373 W. Detroit Street, and approval of the City of Chandler Series 7, Beer and Wine Bar Liquor
License No. 300823 L07.
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20.
Series 12, Restaurant Liquor License application for Gracilly, LLC, dba Mambo's Dominican
Kitchen
Move for recommendation to the State Department of Liquor Licenses and Control for approval
of State Liquor Job No. 144295, a Series 12, Restaurant Liquor License, for Jose Alfredo Garcia,
Agent, Gracilly, LLC, dba Mambo's Dominican Kitchen, located at 1950 N. Arizona Avenue, Suite
8, and approval of the City of Chandler Series 12, Restaurant Liquor License No. 300866 L12.
Police Department
21.
Resolution No. 5478 Authorizing Intergovernmental Agreements with Chandler Unified School
District No. 80, Kyrene School District No. 28, and Mesa Unified School District No. 4 for the
Assignment of School Resource Officers to Schools Located Within the Chandler City Limits
Move City Council pass and adopt Resolution No. 5478 authorizing Intergovernmental
Agreements (IGAs) with Chandler Unified School District No. 80, Kyrene School District No. 28,
and Mesa Unified School District No. 4 for the assignment of School Resource Officers (SRO) to
schools located within the Chandler City limits; authorizing the Mayor to sign the agreements;
and authorizing the Chief of Police to administer, execute, and submit all documents and other
necessary instruments in connection with said program.
Public Works and Utilities
22.
Professional Services Agreement No. EN2101.451, with Ritoch-Powell & Associates Consulting
Engineering, Inc., for On-Call Construction Management Services
Move City Council award Professional Services Agreement No. EN2101.451, to Ritoch-Powell &
Associates Consulting Engineering, Inc., for On-Call Construction Management Services, in an
amount not to exceed $500,000 per year, for a two-year term, with the option of one (1) two-
year extension.
23.
Purchase of Maintenance, Repair, and Operations Supplies and Related Services from WESCO
Distribution, Inc.
Move City Council approve the purchase of maintenance, repair, and operations (MRO) supplies
and related services from WESCO Distribution, Inc., utilizing Omnia Partners Contract No.
R192008, in an amount not to exceed $1,850,000, and authorize the City Manager or designee
to sign a linking agreement with WESCO Distribution, Inc.
24.
Agreement No. ST1-929-4308 / CHN0248T / T029601X, with H&E Equipment Services, Inc., for
the Purchase of Street Sweepers
Move City Council approve Agreement No. ST1-929-4308 / CHN0248T / T029601X, with H&E
Equipment Services, Inc., for the purchase of street sweepers, in an amount not to exceed
$501,657.26.
Public Hearing and Action Agenda
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25.
Public Hearing for Fiscal Year 2021-2022 Annual Assessment for the City of Chandler, Arizona,
Downtown Chandler Enhanced Municipal Services District (Associated with Item No. 26)
1. Open Public Hearing
2. Staff Presentation
3. Council Discussion
4. Discussion from the Audience
5. Close Public Hearing
26.
Resolution No. 5475, approving the Fiscal Year 2021-2022 annual assessment for City of
Chandler, Arizona, Downtown Chandler Enhanced Municipal Services District
Move City Council pass and adopt Resolution No. 5475 approving the 2021-2022 Annual
Assessment for City of Chandler, Arizona, Downtown Chandler Enhanced Municipal Services
District.
27.
Discussion and possible action regarding the City Manager recruitment process, as requested by
Councilmember Orlando.
Informational
28.
Study Session & Regular Meeting of March 17, 2021, Planning and Zoning Commission
Adjourn
The meeting was adjourned at 6:27 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: May 27, 2021
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 10th day of May 2021. I further certify that
the meeting was duly called and held and that a quorum was present.
DATED this _______ day of May, 2021.
__________________________
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City Clerk