Minutes of the Study Session of June 7, 2021
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Meeting Minutes
City Council Study Session
June 7, 2021 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, Acting City Manager
Vice Mayor Mark Stewart
Debra Stapleton, Assistant City Manager
Councilmember OD Harris
Kelly Schwab, City Attorney
*Councilmember René Lopez
Dana DeLong, City Clerk
Councilmember Terry Roe
Councilmember Christine Ellis
*Councilmember Matt Orlando
*Councilmember Lopez and Councilmember Orlando attended telephonically.
Scheduled Public Appearances
MAYOR HARTKE invited Vice Mayor Stewart to join him for the recognitions.
1.
Service Recognitions
None.
2.
Proclamation - Military Mental Health Resilience Month
MAYOR HARTKE read the proclamation and invited Operation Shockwave to accept.
CARRIE WARFIELD, Operation Shockwave, said they do suicide prevention for veterans using
complementary and integrative healing modalities. Ms. Warfield thanked Council for their support and
said in Chandler there are 13,000 veterans.
Consent Agenda and Discussion
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City Clerk
1.
May 2021 City Council Meeting Minutes
Move City Council approve the Council Meeting minutes of the Special Meeting - Budget Briefing
of April 23, 2021; Special Meeting and Study Session of May 24, 2021; and Special Meeting and
Regular Meeting of May 27, 2021.
2.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.
City Magistrate
3.
Public Defender Agreements
Move City Council to approve Public Defender Agreements between the City of Chandler,
Chandler Municipal Court and Jared Allen in the amount of $50,000, Manny Jacobo in the
amount of $50,000, Alex Gonzalez in the amount of $50,000, Laurie Grogan in the amount of
$50,000, Scott Silva in the amount of $50,000, Michael Smith in the amount of $50,000 and Lynn
Arouh (part-time) in the amount of $25,000.
Development Services
4.
Final Adoption of Ordinance No. 4973 PLH20-0019 Commonwealth Lofts
Rezoning
Move City Council adopt Ordinance No. 4973 approving PLH20-0019 Commonwealth Lofts,
Rezoning from Agricultural (AG-1) District to Planned Area Development (PAD) for townhomes
located at 699 E. Commonwealth Avenue, subject to the conditions as recommended by Planning
and Zoning Commission.
Economic Development
5.
Agreement No. ED8-920-3876, Amendment No. 3, for Search Engine Optimization and Pay Per
Click Services
Staff move that City Council approve Agreement No. ED8-920-3876, Amendment No. 3, with
Simpleview, LLC, for search engine optimization and pay per click services, in an amount not to
exceed $75,200 for the period of July 1, 2021, through June 30, 2022.
Information Technology
6.
Purchase of IBM Notes Annual Support and Maintenance Services
Move City Council approve the purchase of IBM Notes annual support and maintenance services,
from SHI International Corporation, utilizing the Omnia Partners Contract No. 2018011-02, in the
amount of $93,694, and authorize the City Manager or designee to sign a linking agreement with
SHI International Corporation.
7.
Purchase of EAM System Annual Support and Maintenance
Move City Council approve the sole source purchase of EAM system annual support and
maintenance from CentralSquare Technologies, LLC, in the amount of $92,921 for the term of
July 1, 2021, through June 30, 2022.
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8.
Purchase of Oracle Annual Support and Maintenance
Move City Council approve the purchase of Oracle annual support and maintenance from
Mythics, Inc., utilizing Omnia Partners Contract No. 180233-002, in the amount of $300,165, for
the term of August 1, 2021 through July 31, 2022, and authorize the City Manager or designee
to sign a linking agreement with Mythics, Inc.
9.
Agreement No. IT1-918-4343, for Business License Portal Applications Managed Support
Services.
Move City Council approve Agreement No. IT1-918-4343, with Parsus Solutions, LLC, for business
license portal applications managed support services, in the amount of $500,000, for the period
of June 15, 2021, through June 14, 2022.
Management Services
10.
License Series 12, Restaurant Liquor License Application for V&S, LLC, DBA Brooklyn V's Pizza.
Move for recommendation to the State Department of Liquor Licenses and Control for approval
of the State Liquor Job No. 149186, a Series 12 Restaurant Liquor License, for Jared Michael
Repinski, Agent, V&S, LLC, dba Brooklyn V's Pizza, located at 4991 S. Alma School Road, Suite
12, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 301001.
Neighborhood Resources
11.
Resolution No. 5483 Authorizing the Allocation of Fiscal Year 2021-2022 General Funds
Move City Council pass and adopt Resolution No. 5483, authorizing the allocation of Fiscal Year
2021-2022 General Funds in the amount of $1,087,344.23 and American Rescue Plan funds in
the amount of $737,955.77 to various non-profit agencies in accordance with the
recommendations of the Chandler Housing and Human Services Commission and staff.
COUNCILMEMBER ELLIS called for a staff presentation.
RIANN BALCH, Community Resources Manager, presented the following presentation.
• Process
o Annual Allocation Process
o Award Approximately 1 Million
o Non-Profit Organizations Serving Chandler Residents
o Utilize ZoomGrants
o One-Year Contracts
• Priorities
o Populations in Need
▪ People experiencing homelessness and/or housing crisis
▪ Households with Low and Moderate Income
▪ Seniors who are isolated or have low income
▪ Youth who are isolated or have low income
▪ People living with mental health and/or substance use disorders
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▪ People living with physical and/or intellectual disabilities
o Areas of Need
▪ Housing for all incomes
▪ Behavioral health
▪ Homelessness
▪ Better communication of available resources
▪ Transportation
▪ Social isolation
▪ Food security
• Evaluation
o Three subcommittees of the HHSC Evaluate Proposals
o Criteria Include:
▪ Address Priority Needs
▪ Experience and Expertise
▪ Past Performance
▪ Collaboration
▪ Community Involvement
• Monitoring
o Ongoing Technical Assistance
o Agency Tours
o Mid-Term Report
o Final Report
• Additional Opportunities
o Award ARP Funds to Non-Profits Not Engaged in Annual GF Process
o Grants from $5,000 to $10,000
o Must be located in Chandler
COUNCILMEMBER ELLIS said she wanted to ensure the community was aware of this. Councilmember
Ellis said the City is fortunate to have such great partners when it comes to social services and engaging
the community. Councilmember Ellis asked how this process would be for those smaller organizations
that are coming up and doing great work to apply.
MS. BALCH said through ZoomGrants there is a comprehensive application that requires a lot of
information. For the organizations that are just getting started or do not have as robust of a structure,
the process would be simplified. Ms. Balch said they would put information out, and meeting with the
organizations, and help them apply. Ms. Balch said staff is still working on the details of that process.
MAYOR HARTKE asked what the timeline for the second part would be around July or August.
MS. BALCH said yes.
MAYOR HARTKE thanked Council for their support in helping a variety of people through the non-
profits to address needs that Council may not be aware of.
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Public Works and Utilities
12.
Project Agreement No. WA2108.401, with Professional Piping Systems, LLC, dba WaCo
Contracting for the Small Water Valve Replacements 2021
Move City Council award Project Agreement No. WA2108.401 to Professional Piping Systems,
LLC, dba WaCo Contracting, pursuant to Job Order Contract No. JOC1702.401, for the Small
Water Valve Replacements 2021, in an amount not to exceed $909,698.87.
13.
Professional Services Agreement No. ST2112.201, with Premier Engineering Corporation, for the
Alleyway Rehab PM10 Dust Emissions Reduction 2 Design Services
Move City Council award Professional Services Agreement No. ST2112.201 to Premier
Engineering Corporation, for the Alleyway Rehab PM10 Dust Emissions Reduction 2 Design
Services, in an amount not to exceed $72,376.88.
14.
Professional Services Agreement No. WA2107.201, with Arcadis U.S., Inc., for the Hunt Highway
Water Production Facility Ground Subsidence Mitigation Design Services
Move City Council award Professional Services Agreement No. WA2107.201 to Arcadis U.S., Inc.,
for the Hunt Highway Water Production Facility Ground Subsidence Mitigation Design Services,
in an amount not to exceed $115,594.
15.
Professional Services Agreement No. WA2108.451 with Ritoch-Powell & Associates Consulting
Engineers, Inc., for the Small Water Valve Replacements 2021 Construction Management Services
Move City Council award Professional Services Agreement No. WA2108.451 to Ritoch-Powell &
Associates Consulting Engineers, Inc., for the Small Water Valve Replacements 2021 Construction
Management Services, in an amount not to exceed $80,450.
Public Hearing
16.
FY 2021-22 Annual Budget and 2022-2031 Capital Improvement Program and Setting of
Property Tax Levies
1. Open Public Hearing
2. Staff Presentation
3. Council Discussion
4. Discussion from the Audience
5. Close Public Hearing
Adjourn
The meeting was adjourned at 6:13 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
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Approval Date of Minutes: June 24, 2021
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 7th day of June 2021. I further certify that
the meeting was duly called and held and that a quorum was present.
DATED this _______ day of June, 2021.
__________________________
City Clerk