August 9, 2021 Study Session Minutes
Extracted text (via pymupdf)
26660 characters
Meeting Minutes
City Council Study Session
August 9, 2021 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:03 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, Acting City Manager
Vice Mayor Mark Stewart
Debra Stapleton, Assistant City Manager
Councilmember OD Harris
Kelly Schwab, City Attorney
Councilmember René Lopez
Dana DeLong, City Clerk
Councilmember Terry Roe
Councilmember Christine Ellis
Councilmember Matt Orlando
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Orlando to join him for the recognitions.
1. Service Recognitions
Traci Conaway – 15 Years, Public Works and Utilities
Artemus (Nate) Meyers - 10 Years, Cultural Development
Vickie Ellexson - 10 Years, Neighborhood Resources
Jacalyn Brooks Meyers - 25 Years, Neighborhood Resources
David Mackay – 15 Years, Community Services
Consent Agenda and Discussion
Airport
1.
Resolution No. 5505, accept Federal American Rescue Plan Act Grant for Airport Operating
Purposes
Move City Council pass and adopt Resolution No. 5505 authorizing a grant agreement with the
Federal Aviation Administration to accept an American Rescue Plan Act (ARPA) grant not to
Page 2 of 11
exceed $59,000 for airport operating purposes; and authorizing the City Manager, or designee,
to execute the grant agreement and all other documents necessary to affect the agreement.
City Clerk
2.
July 2021 City Council Meeting Minutes
Move City Council approve the Council Meeting minutes of the Regular Meeting of July 12, 2021,
Study Session of July 12, 2021, Special Meeting of July 15, 2021, Regular Meeting of July 15,
2021, and Special Meeting of July 20, 2021.
3.
Board and Commission Appointment
Move City Council approve the Board and Commission appointment as recommended.
City Manager
4.
League of Arizona Cities and Towns Annual Dues
Move City Council authorize the payment of FY 2021-2022 membership dues to the League of
Arizona Cities and Towns in the amount of $100,800.
Community Services
5.
Resolution No. 5500 adopting the Parks Strategic Master Plan 2021
Move City Council approve Resolution No. 5500 adopting the Parks Strategic Master Plan 2021.
COUNCILMEMBER ORLANDO said that a lot of work had gone into this plan and there were questions
from residents regarding facilities in northern Chandler and asked for staff to clarify.
ANDY BASS, Community Services Director, said this has been a year and a half process and there have
been many public meetings. Mr. Bass said staff heard the desire from residents to have a park in north
Chandler. Mr. Bass said one of staff’s priority recommendations is to explore options to meet the needs
of north Chandler and other parts of the City has needed. Mr. Bass said there may private property for
sale that could be potential and some other opportunities that are unknown at this time. Once an
opportunity is identified, more information would be brought to Council.
COUNCILMEMBER ORLANDO said staff has been aggressive in getting grants in that area and there
may be opportunities for flood control.
MR. BASS said all options are on the table as they begin to explore opportunities.
MAYOR HARTKE thanked staff and Parks and Recreation Board for their work, and this would be an
important item over the next few years. Mayor Hartke thanked the community for their input.
MR. BASS thanked staff for all of their support.
6.
Project Agreement No. PR1808.402 with Foresite Design & Construction, Inc., Pursuant to Job
Order Contract No. JOC1905.401, for Mountain View Park Sidewalk and Drainage Improvements
Page 3 of 11
Move City Council award Project Agreement No. PR1808.402 to Foresite Design & Construction,
Inc., Pursuant to Job Order Contract No. JOC1905.401, for Mountain View Park Sidewalk and
Drainage Improvements, in an amount not to exceed $141,966.64.
7.
Agreement No. CS2-595-4335, with Pioneer Landscape Centers, Inc., for Rock, Granite, and
Miscellaneous Supplies
Move City Council approve Agreement No. CS2-595-4335, with Pioneer Landscape Centers, Inc.,
for rock, granite, and miscellaneous supplies, in an amount not to exceed $540,000, for a one-
year period, September 1, 2021, through August 31, 2022, with the option of up to four (4)
additional one-year extensions.
Cultural Development
8.
First Amendment to the 2018-2022 Ostrich Festival Agreement with Chandler Chamber of
Commerce and Steve LeVine Entertainment, LLC
Move City Council approve the First Amendment to the 2018-2022 License Agreement with
Chandler Chamber of Commerce and Steve LeVine Entertainment, LLC, extending the Agreement
to 2024 and allowing a second week of the Ostrich Festival in 2022.
Development Services
9.
Introduction and Tentative Adoption of Ordinance No. 4978, Adoption of Resolution No. 5502,
PLH21-0030/PLH21-0015/PLT21-0011 Old Stone Ranch Phase 4
Area Plan
Move City Council approve Resolution No. 5502, PLH21-0030, amending the Brooks Ranch Area
Plan by adding Single-Family Medium Density (0-6 du/ac), as recommended by Planning and
Zoning Commission.
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 4978 approving PLH21-0015
Old Stone Ranch Phase 4, Rezoning from Agricultural (AG-1) District to Planned Area
Development (PAD) for Single-family Residential located west of the northwest corner of
Chandler Heights and Lindsay roads, subject to the conditions as recommended by Planning and
Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH21-0015 Old Stone Ranch Phase
4 for subdivision layout and housing product located west of the northwest corner of Chandler
Heights and Lindsay roads, subject to the conditions as recommended by Planning and Zoning
Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT21-0011 Old Stone Ranch Phase 4 located west
of the northwest corner of Chandler Heights and Lindsay roads, subject to the condition
recommended by Planning and Zoning Commission.
10.
Introduction of Ordinance No. 4980, PLH20-0059 Price & Queen Creek Campus
Rezoning
Page 4 of 11
Move City Council introduce and tentatively adopt Ordinance No. 4980 approving PLH20-0059
Price & Queen Creek Campus, rezoning from AG-1 to PAD for office, manufacturing, and ancillary
commercial uses with a Mid-Rise Overlay for building heights up to 150 feet located at the
northeast corner of Price and Queen Creek roads, subject to the conditions as recommended by
Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH20-0059 for Price & Queen Creek
Campus located at the northeast corner of Price and Queen Creek roads, subject to the
conditions as recommended by Planning and Zoning Commission.
11.
Preliminary Development Plan, PLH20-0069 Chandler Corporate Center Lots 8 & 10
Move City Council approve Preliminary Development Plan PLH20-0069 Chandler Corporate
Center Lots 8 & 10, located north of the northwest corner of Chandler Boulevard and McClintock
Drive, subject to the conditions recommended by Planning and Zoning Commission.
12.
Preliminary Development Plan, PLH20-0072/PLT21-0016 Chandler Airpark Technology Center
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH21-0072 Chandler Airpark
Technology Center, located at the southwest corner of Gilbert Road and Insight Way, subject to
the conditions as recommended by Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT21-0016 Chandler Airpark Technology Center,
located at the southwest corner of Gilbert Road and Insight Way, subject to the condition
recommended by Planning and Zoning Commission.
13.
Preliminary Development Plan, PLH21-0033 Crave Chandler
Move City Council approve Preliminary Development Plan PLH21-0033 Crave Chandler for site
layout and building architecture for a one-story commercial building, located on the southeast
corner of Cooper Road and Yeager Drive, generally located about one quarter of a mile south of
the Santan Freeway on the east side of Cooper Road, subject to conditions as recommended by
the Planning and Zoning Commission
14.
Preliminary Development Plan, PLH21-0036 Compass Christian Church
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH21-0036 for exterior signage for
Compass Christian Church, located at 1825 S. Alma School Road, subject to the conditions as
recommended by Planning and Zoning Commission.
15.
Preliminary and Final Plat, PLT21-0002 and PLT21-0027 Nevada and Commonwealth
Move City Council approve Preliminary Plat PLT21-0002 and Final Plat PLT21-0027 located at the
southeast corner of Nevada Street and Commonwealth Avenue, generally located approximately
one quarter of a mile south and east of Chandler Boulevard and Arizona Avenue as
recommended by Planning and Zoning Commission.
Page 5 of 11
16.
Final Plat approval PLT20-0022, Queen Creek Commerce Center
Move City Council approve Final Plat PLT20-0022, Queen Creek Commerce Center, located at
the southwest corner of Queen Creek Road and Hamilton Street, as recommended by
Development Services Staff.
17.
Use Permit, PLH20-0070 Dogtopia Use Permit Extension
Move City Council approve Use Permit, PLH20-0070 Dogtopia Use Permit Extension, located at
4901 S. Arizona Avenue, Suite 7, at the northeast corner of Arizona Avenue and Chandler Heights
Road, subject to the conditions recommended by Planning and Zoning Commission.
18.
Use Permit, PLH21-0046 Cooper's Hawk Winery & Restaurant
Move City Council approve Use Permit PLH21-0046 Cooper's Hawk Winery & Restaurant, located
at 3325 West Chandler Boulevard, approximately one quarter of a mile west of the southwest
corner of Price Road and Chandler Boulevard, subject to the conditions recommended by
Planning and Zoning Commission.
Economic Development
19.
Resolution No. 5501 designating the City of Chandler Economic Development Division as
Chandler's Destination Marketing Organization (DMO) for fiscal year (FY) 2021-2022
Move City Council pass and adopt Resolution No. 5501 designating the City of Chandler
Economic Development Division as Chandler's Destination Marketing Organization (DMO) for
fiscal year (FY) 2021-2022; and authorizing the City Manager or the City Manager's designee to
execute any documents and instruments for purposes of this resolution.
Fire Department
20.
Resolution No. 5504 Agreement with Maricopa Medical for Ambulance Services
Move City Council pass and adopt Resolution No. 5504, authorizing the City of Chandler to enter
into an amended agreement with Maricopa Medical for the provision of ambulance services.
21.
Payment to City of Phoenix for Fire and Emergency Medical Dispatch Services
Move City Council approve payment for fire and emergency medical dispatch services for Fiscal
Year 2021-22, in accordance with the current intergovernmental agreement with the City of
Phoenix, in the amount of $1,321,186.44.
22.
Payment to City of Phoenix for Firefighter Health Services
Move City Council approve payment for Firefighter Physical Examinations for Fiscal Year 2021-
22, in accordance with the intergovernmental agreement with the City of Phoenix, in the amount
of $166,804.
Information Technology
23.
Purchase of Electronic Data Management System Annual Maintenance
Page 6 of 11
Move City Council approve the purchase of electronic data management system annual
maintenance, from InStream, in the amount of $61,292.
24.
Purchase of Annual Support for the Talent Management Suite
Move City Council approve the sole source purchase of annual support for the talent
management suite, from Saba Software, Inc., in the amount of $145,307.
Management Services
25.
New License Series 7, Beer and Wine Bar Liquor License Application for The Sugar Bar, LLC, DBA
The Sugar Bar
Move for recommendation to the State Department of Liquor Licenses and Control for approval
of the State Liquor Job No. 07070071, a Series 7, Beer and Wine Bar Liquor License, for Kyle
Joseph Hess, Agent, The Sugar Bar, LLC, DBA The Sugar Bar, located at 960 E Warner Road, Suite
6, and approval of the City of Chandler, Series 7, Beer and Wine Bar Liquor License No. 301053.
26.
License Series 12, Restaurant Liquor License Application for Bourbon Richard's, LLC, DBA Rosati's
Pizza
Move for recommendation to the State Department of Liquor Licenses and Control for approval
of the State Liquor Job No. 153309, a Series 12, Restaurant Liquor License, for Jeffrey Craig Miller,
Agent, Bourbon Richard's, LLC, DBA Rosati's Pizza, located at 1050 E. Ray Road, Suite 2, and
approval of the City of Chandler, Series 12, Restaurant Liquor License No. 301274.
Mayor and Council
27.
Appointment of City Manager and Approval of Employment Agreement
Move City Council appoint Joshua Wright as City Manager and approve an Employment
Agreement for the term of August 13, 2021, through June 30, 2022, with an annual base salary
of $261,500.
Police Department
28.
Purchase of Armored Rescue Vehicle Replacement
Move City Council approve the purchase of an armored rescue vehicle, from Lenco Armored
Vehicles, Inc, utilizing City of Tempe Contract No. T22-003-01, in the amount of $350,900.30.
COUNCILMEMBER HARRIS called for a staff presentation to clarify how this type of vehicle is used.
SEAN DUGGAN, Police Chief, presented the following presentation.
• Current ARV Photo
• New ARV Photo
CHIEF DUGGAN said this vehicle is to protect citizens and officers from gunfire. This is one of the most
important pieces of equipment because it is the only vehicle that provides true ballistic protection. Over
the past 20 years, the Chandler Police Department has used two armored vehicles. The first one was a
1981 surplus air force vehicle the Department obtained in 2000 and in 2003 it was upgraded to our
Page 7 of 11
current ARV which was funded through Homeland Security grants. Over the past 12 years, the vehicle
has been deployed at least 600 times responding to barricade incidents, hostage incidents, search
warrants, and any time there is a high propensity for gunfire. This helps transport officers closer to the
threat but has also been used many times to rescue and evacuate citizens. This can also be used to
bring supplies to officers at the perimeter of an incident and is used as a negotiator platform to bring
them close to the scene. Chief Duggan said this is a critical tool that is used judiciously and is not an
offensive weapon. This vehicle is no different than the armored trucks that transport money. Chief
Duggan said the City has been a member of the UASI rapid response team since 2003, and that program
has funds to provide training for the equipment we receive each year but also requires the City to be a
part of a mutual aid compact.
COUNCILMEMBER HARRIS said there needs to be policing in Chandler and wanted to ensure the police
are not being militarized. Councilmember Harris said there are other cities that have militarized the
police department who then confronts protesters and wanted to ensure Chandler is not looking to
confront people.
CHIEF DUGGAN said Chandler has had a similar piece of equipment for the last 20 years and over the
past 15 months there have been over 30 protests in the community. This is not the equipment that
would be deployed for any type of protest. This equipment is the only piece of equipment that can be
used to protect officers and citizens from gunfire. If there is gunfire present, this is used to extract
innocent bystanders and allow officers to get through to the threat.
VICE MAYOR STEWART asked if regular police cars have the ballistic protection that they need.
CHIEF DUGGAN said nothing like this vehicle can provide. It would be unrealistic to outfit all of the
vehicles like this one. There are some minor improvements that could be made to door panels, but it
would only be protection for small rounds. Chief Duggan said this vehicle can protect against high
velocity rounds.
VICE MAYOR STEWART asked if staff could provide more information on what the door panels or
ballistic glass would cost.
CHIEF DUGGAN said he would provide that information.
COUNCILMEMBER ELLIS asked how many times this type of vehicle has been used in a riot or against
the population in Chandler.
CHIEF DUGGAN said since he has been Chief over the past seven and a half years, this vehicle has never
been used in a riot. This vehicle is called on routinely when there are calls where firearms are present.
Each year there are dozens and dozens of calls where firearms are used or threatened to be used against
citizens or officers. This provides them protection in those scenarios.
COUNCILMEMBER ELLIS asked if there would be two vehicles now.
Page 8 of 11
CHIEF DUGGAN said their desire is to keep the old vehicle as a spare. Right now, they have one vehicle,
and they are the only City in the East Valley that has one vehicle. If this is down for repair, the
Department is out of that projection, and they are reliant on other cities to support us.
COUNCILMEMBER ELLIS asked if this was already in the budget.
CHIEF DUGGAN said this has already been budgeted through the CIP process.
COUNCILMEMBER ORLANDO said if they did not have this vehicle, they would have to wait for another
agency and there is a time element to those situations. Councilmember Orlando said if they had the
vehicle, they could potentially save more lives instead of waiting on another department to get there.
CHIEF DUGGAN said that is correct.
MAYOR HARTKE said the more tools they have to keep officers and citizens safe is a wise and prudent
action.
Public Works and Utilities
29.
Introduction of Ordinance No. 4979 Repealing Ordinance No. 4964 (Authorizing the Sale of a
Parcel of City-Owned Land at the Southwest Corner of McQueen Road and Pecos Road to
WNDG, LLC, an Arizona Limited Liability Corporation) and Authorizing the Sale of a Parcel of
City-Owned Land at the Southwest Corner of McQueen Road and Pecos Road to Copperstate
West, Inc.
Move City Council introduce and tentatively adopt Ordinance No. 4979 repealing Ordinance No.
4964 (authorizing the sale of a parcel of City-owned Land at the southwest corner of McQueen
Road and Pecos Road to WNDG, LLC, an Arizona Limited Liability Corporation) and authorizing
the sale of a parcel of City-owned land at the southwest corner of McQueen Road and Pecos
Road to Copperstate West, Inc., for the sum of $500.00.
30.
Resolution No. 5503, Authorizing the City of Chandler to Enter into an Agreement to Share Costs
Associated with Seeking to Obtain Approval for the Operation of the Flood Control Space in
Modified Roosevelt Dam under a Temporary Deviation to the Water Control Plan Among Various
Participating Entities and Salt River Agricultural Improvement and Power District
Move City Council pass and adopt Resolution No. 5503, authorizing the City of Chandler to enter
into an agreement to share costs associated with seeking to obtain approval for the operation
of the Flood Control Space in Modified Roosevelt Dam under a temporary deviation to the Water
Control Plan among various participating entities and Salt River Agricultural Improvement and
Power District in the amount of $61,347.
31.
Agreement No. ST7-750-3808, Amendment No. 3, with Arizona Materials, LLC, for Ready Mix
Concrete Materials
Page 9 of 11
Move City Council approve Agreement No. ST7-750-3808, Amendment No. 3, with Arizona
Materials, LLC, for ready mix concrete materials, in an amount not to exceed $70,000, for a one-
year period, August 1, 2021, through July 31, 2022.
32.
Agreement No. PW0-285-4197, Amendment No. 1, with AM Signal, LLC; Clark Transportation
Solutions; JTB Supply Company; and Sierra Transportation Technologies, for Traffic Signal
Equipment
Move City Council approve Agreement No. PW0-285-4197, Amendment No. 1, with AM Signal,
LLC; Clark Transportation Solutions; JTB Supply Company; and Sierra Transportation
Technologies, for traffic signal equipment, in a combined amount not to exceed $720,000, for a
one-year period, September 1, 2021, through August 31, 2022.
33.
Agreement No. PW1-885-4313, with Aquafit Chlorination Systems, LLC; Calgon Carbon
Corporation; CarbPure Technologies, LLC; DPC Enterprises, L.P.; Hill Brothers Chemical Company;
Momar, Inc.; Polydyne, Inc.; Salt Works; Solenis, LLC; Thatcher Company of Arizona, Inc.; TR
International Trading Company; Univar Solutions USA, Inc.; and Waternuts Aquatic Enterprise,
Inc., dba Commercial Pool Repair, for the Purchase of Water Treatment Chemicals
Move City Council award Agreement No. PW1-885-4313 to Aquafit Chlorination Systems, LLC;
Calgon Carbon Corporation; CarbPure Technologies, LLC; DPC Enterprises, L.P.; Hill Brothers
Chemical Company; Momar, Inc.; Polydyne, Inc.; Salt Works; Solenis, LLC; Thatcher Company of
Arizona, Inc.; TR International Trading Company; Univar Solutions USA, Inc.; and Waternuts
Aquatic Enterprise, Inc., dba Commercial Pool Repair, for the purchase of water treatment
chemicals, in a combined amount not to exceed $9,025,100, for a one-year term, August 15,
2021, through August 14, 2022, with the option of up to four one-year extensions.
34.
Payment of Membership Dues to Arizona Municipal Water Users Association
Move City Council approve payment of fiscal year 2021-2022 membership dues to the Arizona
Municipal Water Users Association in the amount of $101,948.
35.
Purchase of Water Treatment Chemicals
Move City Council approve the purchase of water treatment chemicals, from Thatcher Company
of Arizona, Inc., utilizing Omnia Partners Contract No. 212528, and from Brenntag Pacific Inc., Hill
Brothers Chemical Company, and Thatcher Company of Arizona, Inc., utilizing City of Mesa
Contract No. 2020135, in a combined amount not to exceed $3,890,462, for a one-year term,
August 15, 2021, through August 14, 2022, and authorize the City Manager or designee to sign
linking agreements.
36.
Professional Services Agreement No. EN2201.451, with Kitchell CEM, Inc., for On-Call Program
and Construction Management Services
Move City Council award Professional Services Agreement No. EN2201.451, to Kitchell CEM, Inc.,
for On-Call Program and Construction Management Services, in an amount not to exceed
$750,000 per year, for a two-year term, with the option of one (1) two-year extension.
Page 10 of 11
37.
Professional Services Agreement No. ST2009.201, Amendment No. 1, with Premier Engineering
Corporation, for the Dobson Road Improvements at Intel Driveways #1 and #4 Design Services
Move City Council award Professional Services Agreement No. ST2009.201, Amendment No. 1,
to Premier Engineering Corporation, for the Dobson Road Improvements at Intel Driveways #1
and #4 Design Services, increasing the contract limit by $72,751.13, for a revised contract amount
not to exceed of $239,573.13.
38.
Professional Services Agreement No. WA2104.201, with Hazen and Sawyer, P.C., for the Pecos
Surface Water Treatment Plant Filter Media Replacement Design Services
Move City Council award Professional Services Agreement No. WA2104.201 to Hazen and
Sawyer, P.C., for the Pecos Surface Water Treatment Plant Filter Media Replacement Design
Services, in an amount not to exceed $471,270.
39.
Professional Services Agreement No. WA2106.201, with Dick & Fritsche Design Group, Inc., for
the Pecos Surface Water Treatment Plant Laboratory and Administration Building HVAC
Renovations Design Services
Move City Council award Professional Services Agreement No. WA2106.201 to Dick & Fritsche
Design Group, Inc., for the Pecos Surface Water Treatment Plant Laboratory and Administration
Building HVAC Renovations Design Services, in an amount not to exceed $375,889.
40.
Professional Services Agreement No. WA2110.101, with Stantec Consulting Services Inc., for the
Hydraulic Modeling Support Consultant Services
Move City Council award Professional Services Agreement No. WA2110.101, to Stantec
Consulting Services Inc., for the Hydraulic Modeling Support Consultant Services, in an amount
not to exceed $100,000.
41.
Professional Services Agreement No. WW2108.101, with Jacobs Engineering Group, Inc., for the
Reclaimed Water System Study Design Services
Move City Council award Professional Services Agreement No. WW2108.101 to Jacobs
Engineering Group, Inc., for the Reclaimed Water System Study Design Services, in an amount
not to exceed $420,400.
42.
Professional Services Agreement No. WW2111.202, with Wilson Engineers, LLC, for the Chandler
Heights Road Utility Relocations Design Services
Move City Council award Professional Services Agreement No. WW2111.202 to Wilson Engineers,
LLC, for the Chandler Heights Road Utility Relocations Design Services, in an amount not to
exceed $499,940.
Briefing
43.
Briefing on COVID-19 as requested by Councilmember Harris
44.
Briefing on eviction prevention and utilities assistance as requested by Councilmember Harris
Page 11 of 11
Informational
45.
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License
Premises Administratively Approved
46.
Study Session and Regular Minutes of June 16, 2021, Planning and Zoning Commission
Adjourn
The meeting was adjourned at 6:27 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: August 26, 2021
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 9th day of August 2021. I further certify
that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of August, 2021.
__________________________
City Clerk