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1
INTERGOVERNMENTAL AGREEMENT
MARICOPA COUNTY
by and through the
DEPARTMENT OF PUBLIC HEALTH
4041 N. Central Avenue, #1400, Phoenix, Arizona 85012
1.
Agreement No: C-86-23-________
2. Agreement Type: _IGA
3.
Agreement Amount: $175,900
4. Purpose: Communicable Disease Investigation Support
5.
Start Date: January 1, 2024
6. Expiration Date: December 31, 2024
This Agreement is entered into by and between the Arizona Board of Regents for and on behalf of Arizona State University
(referred to herein as “Contractor”), and Maricopa County, by and through its Department of Public Health (MCDPH) (referred to
herein after as “County”). Contractor and the County are collectively referred to herein as the “Parties” and individually as a
“Party.” Contractor, for and in consideration of the covenants and conditions set forth herein, shall provide and perform the
services as set forth below. All rights and obligations of the Parties shall be governed by the terms of this Agreement, its exhibits,
attachments, and appendices, including any subcontracts or amendments as set forth herein and in:
Section I
-
General Provisions
Section III
-
Work Statement
Section II
-
Special Provisions
Section IV
-
Compensation
This Agreement contains all the terms and conditions agreed to by the Parties. No other understanding, oral or otherwise,
regarding the subject matter of this Agreement shall be deemed to exist or to bind the Parties. Nothing in this Agreement shall
be construed as consent to any lawsuit or waiver of any defense in a lawsuit brought against the County or the Contractor in any
State or federal Court.
Legal Notice under this Agreement shall be given by personal delivery or by registered or certified mail, postage prepaid, return
receipt requested, to the addresses set forth below and shall be effective upon receipt by the Party to whom addressed unless
otherwise indicated in the notice.
Notice to Contractor: Arizona State University
Phone: 480-965-4730
Address: Attn: Office of Research and Sponsored Projects, P.O. Box 876011, Tempe, Arizona 85287-6011
Notice to Department: MCDPH Grants/Contract Unit
Phone: (602) 372-4163
Address: 4041 North Central Avenue, Suite #1400, Phoenix, Arizona 85012
IN WITNESS WHEREOF, the parties enter into this Agreement:
The Arizona Board of Regents for and on behalf of
Arizona State University
MARICOPA COUNTY BOARD OF SUPERVISORS
Signature
Signature
Name
Kristy Macdonald
Name
Title
Assistant Director, Research Operations
Title
Date
Date
ATTEST:
Signature
Date
Office of the Clerk of the Board
Pursuant to A.R.S. § 11-952, the undersigned public agency
attorney has determined that this Intergovernmental Agreement
is in proper form and is within the powers and authority granted
under the laws of the State of Arizona.
Pursuant to A.R.S. § 11-952, the Attorney for the Board of
Supervisors has determined that this Intergovernmental
Agreement is within the powers and authority granted under the
laws of the State of Arizona.
Signature
Signature
Date
Date
Attorney for Maricopa County
SECTION I
GENERAL PROVISIONS
2
1.
EFFECT
To the extent the Special Provisions are in conflict with the General Provisions, the Special
Provisions shall control. To the extent the Work Statement(s) and the Special or General
Provisions are in conflict, the Work Statement(s) shall control.
2.
DEFINITIONS
As used throughout this Agreement, the following terms shall have the following meanings:
A.
Agreement means this document and all attachments and amendments hereto.
B.
Contractor means the person, firm or organization listed on the Cover Page of
this Agreement.
C.
County means Maricopa County, Arizona.
D.
Department means the Maricopa County Department of Public Health.
E.
Funding Source means any federal, State, or private agency funding source,
which may impose conditions on the funding that will be passed on to the
Contractor.
F.
Contractor Staff, Employee or Faculty means a person or persons employed
by, contracted with, or retained by the Contractor for the purpose of providing the
services and responsibilities contained in this Contract.
G.
HIPAA means the Health Insurance Portability and Accountability Act of 1996 (PL
104-191) and the United States Department of Health and Human Services
(DHHS) final regulations on “Privacy Standards for Individually Identifiable Health
Information”, as amended and clarified from time to time.
3.
GENERAL REQUIREMENTS
A.
The terms of this Agreement shall be construed in accordance with Arizona law.
Any lawsuit arising out of this Agreement shall be brought in the appropriate court
in Maricopa County.
B.
The Contractor shall, without limitation, obtain and maintain all licenses, permits,
and authority necessary to do business, render services, and perform work under
this Agreement, and shall comply with all laws regarding unemployment insurance,
disability, and workers’ compensation.
C.
The Contractor is an independent contractor in the performance of work and the
provision of services under this Agreement and is not to be considered an officer,
employee, or agent of the County.
4.
AMENDMENTS
All Amendments to this Agreement must be in writing and signed by authorized persons
for both Parties. All amendments shall clearly state the effective date of the action.
SECTION I
GENERAL PROVISIONS
3
5.
ADEQUACY OF RECORDS
If the Contractor's books, records and other documents related to this Agreement are not
sufficient to support and document that allowable services were provided to eligible clients,
the Contractor shall reimburse the County for the services not adequately supported and
documented.
6.
RETENTION OF RECORDS
A.
This provision applies to all financial and programmatic records, supporting
documents, statistical records, and other records of the County and Contractor that
relate to this Agreement.
B.
As required by A.R.S. §35-124, the County and Contractor shall retain all financial
books, records, and other documents related to this Agreement for five (5) years
after final payment or until after the resolution of any audit questions, which could
be more than five (5) years, whichever is longer. County, federal, or State auditors,
and any other persons duly authorized by the County, shall have full access to and
the right to examine, copy and make use of any and all such financial books,
records and other documents. The records will be provided during standard
business hours at Arizona State University, Tempe, AZ, or another location
designated by ASU on reasonable notice to the County.
7.
ASSIGNMENT AND SUBCONTRACTING
No rights, liability, obligations or duties under this Agreement may be assigned, delegated,
or subcontracted without the prior written approval of the County and Contractor.
8.
AUDIT DISALLOWANCES
A.
The Contractor shall, upon written demand, therefore, reimburse the County for
any payments made under this Agreement that are disallowed, by a federal, State
or County audit in the amount of the disallowance, as well as court costs and
attorney fees the County incurs to pursue legal action relating to a disallowance.
B.
If the County determines that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance
and the required course of action, which shall be at the option of the County either
to adjust any future claim submitted by the Contractor by the amount of the
disallowance or to require immediate repayment of the disallowed amount by the
Contractor.
C.
The County shall, upon review and agreement of the Parties, remit to the
Contractor any payments determined to have been insufficiently paid, in the
amount of the payment shortfall, as well as court costs and attorney fees the
Contractor incurs to pursue legal action relating to such short payment.
9.
AGREEMENT COMPLIANCE MONITORING
County may monitor the Contractor's compliance with, and performance under, the terms
and conditions of this Agreement. On-site visits for compliance monitoring may be made
SECTION I
GENERAL PROVISIONS
4
by the County and/or its grantor agencies at any time during the Contractor's normal
business hours, announced or unannounced. During an on-site visit, the Contractor shall
make its records and documents related to work performed or services provided under
this Agreement available to the County for inspection and copying.
10.
AVAILABILITY OF FUNDS
A.
The provisions of this Agreement relating to the payment for services shall become
effective when funds assigned for the purpose of compensating the Contractor, as
provided herein, are actually available to the County for disbursement. The
Department shall be the sole authority in determining the availability of funds under
this Agreement and the County shall keep the Contractor fully informed as to the
availability of funds. The County shall refer no clients to Contractor for periods of
time for which funding is not available unless at the discretion of both parties, an
alternate source of funds are made available to continue the medical service. The
County will not authorize any services under this Agreement unless it has funds
available to pay for such services and County will remain responsible for payment
of all services so authorized.
B.
If any action is taken by any State agency, federal department, or any other agency
or instrumentality to suspend, decrease, or terminate its fiscal obligations under or
in connection with this Agreement, the County may amend, suspend, decrease, or
terminate its obligations under or in connection with this Agreement. If this
Agreement is terminated, the County shall be liable for payment only for services
rendered prior to the effective date of the termination, provided that such services
are performed in accordance with the provisions of this Agreement. The County
shall give written notice of the effective date of any suspension, amendment, or
termination under this section at least ten (10) days in advance.
C.
In accordance with A.R.S. § 35-154, if Contractor’s performance under this
Agreement depends on the appropriation of funds by the Arizona Legislature, and
if the Legislature fails to appropriate the funds necessary for performance, then
Contractor may provide written notice of this to County and cancel this Agreement
without further obligation of either Party. Appropriation is a legislative act and
beyond the control of Contractor.
11.
CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS
A.
The Contractor shall, during the term of this Agreement, immediately inform the
County in writing of the award of any other contract or grant where the award of
such contract or grant may affect either the direct or indirect costs being paid or
reimbursed under this Agreement.
B.
County may request, and the Contractor shall provide within a reasonable time,
not exceeding ten (10) working days, a copy of such other contract or grant, when,
in the opinion of the County, the award of the contract or grant may affect the costs
being paid or reimbursed under this Agreement.
C.
If the County determines that the award to the Contractor of such other contract or
grant has affected the costs being paid or reimbursed under this Agreement, the
County shall prepare an amendment to this Agreement effecting a cost adjustment.
If the Contractor disputes the proposed cost adjustment, the dispute shall be
resolved pursuant to the "Disputes" clause section contained herein.
SECTION I
GENERAL PROVISIONS
5
12.
DEFAULT
For material breach of contractual obligations, or upon the happening of any event which
would jeopardize the ability of the Contractor to perform its contractual obligations, the
County may suspend, modify, or terminate this Agreement immediately upon giving written
notice to the Contractor in the event of non-performance of any stated objectives. Unless
expressly stated otherwise this in this Agreement, such determination will not be made
until such time as the disputes process has been exhausted.
13.
TERMINATION
A.
Either Party may terminate this Agreement at any time by giving the other Party at
least thirty (30) calendar days prior written notice. The notice shall be given by
personal delivery or by registered or certified mail, postage prepaid, return receipt
requested. Additionally, the terminating Party will give the other Party a courtesy
email per the Notices section advising of the pending termination.
B.
This Agreement may be terminated by mutual written agreement of the Parties
specifying the termination date therein.
C.
The County may terminate this Agreement upon twenty-four (24) hours’ notice
when the County deems the health or welfare of a patient is endangered or the
Contractor’s non-compliance jeopardizes funding source financial participation. If
not terminated by one of the above methods, this Agreement will terminate upon
the expiration date of this Agreement as stated on the Cover Page of this
Agreement.
D.
Either Party has the right to terminate this Agreement for cause upon fourteen (14)
working days written notice for any of the following reasons:
(1)
Breach of this Contract which is not corrected within fourteen (14) working
days after written notice thereof or registered mail, return receipt requested.
(2)
Inability to discharge the duties and responsibility under this Contract for a
continual period of 30 days or more.
E.
This contract is subject to cancellation in accordance with the provision of A.R.S.
§ 38-511.
F.
If County terminates this Agreement prior to the expiration date, County will remain
responsible for payment to Contractor for all work and services performed through
the date of termination and for reimbursement to Contractor of all non-cancellable
commitments incurred in the performance of the work and/or services. Upon
termination, the property purchased in furtherance of this Agreement will remain
the property of the purchasing Party, unless expressly specified otherwise.
14.
SEVERABILITY
Any provision of this Agreement that is determined to be invalid, void, or illegal by a court
shall in no way affect, impair, or invalidate any other provision hereof, and the remaining
provisions shall remain in full force and effect.
SECTION I
GENERAL PROVISIONS
6
15.
STRICT COMPLIANCE
The waiver of a breach hereunder may be affected only by a writing signed by the waiving
Party and will not constitute, or be held to be, a waiver of any other or subsequent breach
of to affect in any way the effectiveness or enforceability of the provision in question.
16.
NON-LIABILITY
A. Neither Party and its officers, representatives, agents, and employees shall be liable
for any act or omission by the Contractor or any subcontractor, employee, officer,
agent, or representative of the Contractor or any subcontractor occurring in the
performance of this Agreement, nor shall they be liable for purchases or contracts
made by the Contractor or any subcontractor in connection with this Agreement.
B. Contractor is a public institution and, as such, any indemnification, liability limitation,
release or hold harmless provision set forth in this Agreement will be limited as
required by Arizona law, including without limitation Article 9, Sections 5 and 7 of the
Arizona Constitution and A.R.S. §§ 35-154 and 41-621. Therefore, notwithstanding
any other provision of this Agreement, Contractor's liability under any claim for
indemnification arising under this Agreement is limited to claims for property damage,
personal injury, or death to the extent caused by negligent acts or omissions of
Contractor.
17.
INDEMNITY
Each Party (as “Indemnitor”) agrees to indemnify, defend, and hold harmless the other
Party (as “Indemnitee”) from and against all claims, losses, liability, costs, and expenses
(including reasonable attorneys’ fees) (hereinafter collectively referred to as “Claims”)
arising out of bodily injury of any person (including death) or property damage, but only to
the extent that such Claims, which result in vicarious liability to Indemnitee, are caused by
the act, omission, negligence, misconduct, or other fault of Indemnitor, its officers, agents,
employees, or volunteers.
18.
COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or entity has been employed or retained to solicit
or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee. For breach or violation of this warranty, the
County may immediately terminate this Agreement without liability.
19.
SAFEGUARDING CLIENT INFORMATION
The use or disclosure by any Party of any information concerning an eligible individual
served under this Agreement is directly limited to the performance of this Agreement.
County and Contractor shall safeguard confidential and privileged client and patient
information i.e., medical, financial and patient specific information, and shall only disclose
such information in accordance with all applicable federal, state and local laws, rules,
and/or regulations, including HIPAA. The use or disclosure by any party of any information
concerning a client or patient served under this Agreement or any other applicable payer
contract is directly limited to services under this Agreement subject to applicable federal,
state and local laws, rules and/or regulations. Contractor’s obligation to maintain the
confidentiality of all medical, financial and patient specific information shall exist after
SECTION I
GENERAL PROVISIONS
7
termination or expiration of this Contract. County shall assist Contractor with regard to
Contractors’ obligation to comply with HIPAA.
20.
RIGHTS IN DATA
The Parties shall have the use of data and reports resulting from this Agreement without
cost or other restriction, except as otherwise provided herein or by law. Each Party shall
supply to the other Party, upon request, any available information known to the supplying
Party that is relevant to this Agreement and to the performance hereunder.
(Appendix B)
21.
OWNERSHIP OF INFORMATION
Subject to applicable state and federal laws, rules and regulations, including, without
limitation, those concerning confidentiality of patient records, the Contractor shall have full
and complete ownership rights to and the sole and exclusive right to inspect, reproduce,
duplicate, adapt, distribute, display, disclose and otherwise use all reports, information,
data and material prepared by the Contractor in performance of the Agreement. County
may examine and may receive copies of such information necessary for County's
performance of this Agreement.
22.
NON-DISCRIMINATION
Non-Discrimination. The Parties will comply with all applicable laws, rules, regulations,
and executive orders governing equal employment opportunity, immigration, and
nondiscrimination, including the Americans with Disabilities Act. If applicable, the Parties
will abide by the requirements of 41 CFR §§ 60- 1.4(a), 60-300.5(a) and 60-741.5(a).
These regulations prohibit discrimination against qualified individuals based on their status
as protected veterans or individuals with disabilities and prohibit discrimination against all
individuals based on their race, color, religion, sex or national origin. Moreover, these
regulations require that covered prime contractors and subcontractors take affirmative
action to employ and advance in employment individuals without regard to race, color,
religion, sex, national origin, protected veteran status or disability.
23.
EQUAL EMPLOYMENT OPPORTUNITY
Neither Party will discriminate against any employee or applicant for employment because
of race, color, religion, sex, pregnancy, childbirth or medical conditions related to
pregnancy or childbirth, political affiliation or religious affiliation or ideas, culture, creed,
social origin or condition, genetic information, sexual orientation, gender identity or
expression, national origin, ancestry, age, disability, military service or veteran status, or
marital status. The Contractor shall take affirmative action to insure that applicants are
employed and that employees are treated during employment without regard to their race,
color, religion, sex, pregnancy, childbirth or medical conditions related to pregnancy or
childbirth, political affiliation or religious affiliation or ideas, culture, creed, social origin or
condition, genetic information, sexual orientation, gender identity or expression, national
origin, ancestry, age, disability, military service or veteran status, or marital status. Such
action shall include, but is not limited to, the following: employment, upgrading, demotion
or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor shall, to the extent such provisions apply, comply with Titles VI and VII of the
Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); the Rehabilitation Act
of 1973, as amended (29 U.S.C. §§ 701, et seq.); the Age Discrimination in Employment
SECTION I
GENERAL PROVISIONS
8
Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); the Immigration Reform and Control
Act of 1986 (Pub. L. No. 99-603) (“IRCA”); and Arizona Executive Order 2009-09, as
amended by Executive Order 2023-01, which mandates that all persons shall have equal
access to employment opportunities. The Contractor shall also comply with all applicable
provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.).
24.
RIGHT OF PARTIAL CANCELLATION
If more than one activity is funded by this Agreement, the County reserves the right to
terminate this Agreement or any part thereof based on the Contractor's failure to perform
any part of this Agreement without impairing, invalidating or canceling the remaining Work
Statement obligations.
25.
RIGHT TO EXTEND AGREEMENT
Subject to the availability of funds and acceptable Contractor performance, the Contractor
hereby acknowledges and agrees that the County shall have the right to extend this
Agreement for additional one-year periods, not to exceed a total extended term of five (5)
years, except that the cost will be subject to renegotiation. Any extension of this
Agreement shall be in writing mutually acceptable to the Department and the Contractor
and signed by both Parties.
26.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
A.
The undersigned, an authorized representative of the Contractor, certifies, to the
best of his or her knowledge and belief, that the Contractor, defined as the primary
participant in accordance with 2 C.F.R. Part 180, and its principals:
1) are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency.
2) have not within the 3-year period preceding this Agreement been convicted of
or had a civil judgment entered against them for the commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a
public (federal, State or local) transaction or contract under a public transaction;
violation of federal or State antitrust statues or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
3) are not presently indicted or otherwise criminally or civilly charged by a
government entity (federal, State or local) with the commission of any of the
offenses enumerated in paragraph (2) of this certification; and
4) have not within the 3-year period preceding this Agreement had one or more
public transactions (federal, State or local) terminated for cause or default.
B.
If the Contractor is not able to provide this certification, an explanation as to why
shall be attached to this Agreement.
C.
The Contractor shall include, without modification, this Paragraph in all lower tier
covered transactions (i.e., transactions with subcontractors) and in all solicitations
SECTION I
GENERAL PROVISIONS
9
for lower tier covered transactions related to this Agreement.
27.
E-VERIFICATION OF EMPLOYEES
The Contractor warrants that it is in compliance with A.R.S. § 41-4401 and further
acknowledges:
A.
That the Contractor and its subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214;
B.
That a breach of the warranty under subsection A above shall be deemed a
material breach of this Agreement that entitles the County to, among other things,
immediately terminate this Agreement without liability;
C.
That the County and any contracting government entity retains the legal right to
inspect the papers of any contractor or subcontractor employee who works on this
Agreement to ensure that the contractor or subcontractor is complying with the
warranty provided under subsection A above and that the contractor agrees to
make all papers and employment records of said employee(s) available during
normal working hours in order to facilitate such an inspection;
D.
That nothing herein shall make any contractor or subcontractor an agent or
employee of the County or contracting government entity.
28.
DISPOSITION OF PROPERTY
All property acquired with funds provided for in this agreement shall become the property
of the funding source.
29.
CIVIL SERVICES DIVISION
The parties to this agreement acknowledge that they are aware that the Civil Services
Division of the Maricopa County Attorney’s Office (Civil Division) may be chosen as the
attorney for other parties to this agreement, and the signing party acknowledges that it is
aware of a potential conflict of interest, and it waives any claim of conflict of interest, which
may arise by virtue of Civil Division’s representation of other parties to this agreement.
-the remainder of this page intentionally blank-
SECTION II
SPECIAL PROVISIONS
10
1.
EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement(s) are in conflict
with the Special or General Provisions, the Work Statement(s) shall control.
2.
DISPUTES
Except as otherwise provided by law, or otherwise specifically agreed to by the Parties,
any dispute not involving a question of law arising out of this Agreement that is not
resolved between the Parties within a reasonable time, which shall not exceed 120 days,
shall be resolved as follows:
A.
Disputes must be filed with the person administering this Agreement for the
County, if one has been appointed, or, if not, with the Procurement Officer,
within ten (10) days from the date the Contractor knew or should have
known the basis of the dispute.
B.
The person administering this Agreement or the Procurement Officer, as
applicable, shall respond in writing to the dispute within fourteen (14) days.
C.
The Contractor may abide by the decision or may appeal the decision to
the Director of the Department within seven (7) days.
This Paragraph shall not apply to claims arising from bodily injury, death, or property
damage.
As required by A.R.S. § 12-1518, the Parties agree to make use of arbitration in disputes
that are subject to mandatory arbitration pursuant to A.R.S. §12-133.
3.
CHANGES
A.
The Department may, at any time, by written order, make changes within the
general scope of this Agreement in any one or more of the following areas:
1.
Work Statement activities reflecting changes in funding source or County
regulations, policies, or requirements.
2.
Administrative requirements, such as changes in reporting periods,
frequency of reports, or report formats, required by funding source or
County regulations, policies, or requirements.
3.
Contractor reimbursement schedules and/or program budgets.
B.
The order will not increase or decrease the maximum reimbursable amount to be
paid the Contractor. Additionally, the order will not direct substantive changes in
services to be rendered by the Contractor.
C.
Any dispute or disagreement caused by such order shall constitute a "Dispute"
SECTION II
SPECIAL PROVISIONS
11
within the meaning of the Disputes Clause of the Special Provisions of this
Agreement and shall be administered accordingly.
4.
AUDIT REQUIREMENT
A.
If the Contractor expends $750,000 or more in a year in federal awards, the
Contractor shall have a single audit conducted for that year according to the Office
Management and Budget, Title 2, Subtitle A, Chapter II, PART 200—UNIFORM
ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT
REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200.
The audit report shall be submitted to the County for review within nine (9) months
following the close of the fiscal year. The Contractor shall take any necessary
corrective action to remedy any material weaknesses and/or reportable conditions
identified in the audit report within six (6) months after the release date of the
report. The County may consider sanctions as described in § .225 of OMB Circular
A-133 for contractors not in compliance with the audit requirements. All books and
records shall be maintained in accordance with Generally Accepted Accounting
Principles (GAAP).
B.
The Contractor shall schedule an annual financial audit to be submitted to the
County for review within twelve (12) months following the close of the program’s
fiscal year. Contractor understands that its failure to meet this requirement may
result in the loss of current funding and disqualification from consideration for
future County-administered funding.
C.
Comply with the requirement of the Federal Office of Management and Budget
(“OMB”) Circular A-133. The Contractor is responsible for having an audit
performed in accordance with, and when required, by OMB Circular A-133, and for
sending a copy of the report issued as a result of the audit to the County within
thirty (30) days of issuance. The County reserves the right to engage an auditor,
at the Contractor’s expense, to perform an OMB Circular A-133 audit of the
Contractor in the event that the Contractor fails to engage an auditor or the County
rejects or disapproves of the auditor engaged by the Contractor.
5.
INSURANCE
A.
The Contractor shall have in effect at all times during the term of this Agreement,
insurance or comparable self-insurance that is adequate to protect the County, its
officers, employees, property, and equipment against the losses set forth below.
The Contractor shall provide the County with a certificate of insurance or a certified
copy of the insurance policy naming the County as an additional insured, or, if the
Contractor is self-insured, shall provide the County with a letter indicating that it is
self-insured.
B.
The following types and amounts of insurance are required as minimums:
1.
Workers’ compensation and unemployment insurance as required by law.
2.
Unemployment insurance as required by Arizona law.
3.
Public liability, bodily injury, and property damage policies that insure
SECTION II
SPECIAL PROVISIONS
12
against claims for liability for the Contractor’s negligence or maintenance
of unsafe vehicles, facilities, or equipment brought by clients receiving
services pursuant to this Agreement and by lawful visitors of such clients.
The limits of the policies shall not be less than $2,000,000 per occurrence
and $4,000,000 aggregate.
C.
Automobile and Truck Liability, Bodily Injury and Property Damages:
1.
General liability, each occurrence; $1,000,000
2.
Property damage; $1,000,000
3.
Combined single limit; $1,000,000
D.
Standard minimum deductible amounts are allowable. Any losses applied against
insurance deductible are the sole responsibility of the Contractor.
E.
Professional Liability:
1.
Insurance for the Contractor and its agents, employees, and other staff
shall be maintained with coverage limits of one million dollars ($1,000,000)
per person, three million dollars ($3,000,000) per occurrence.
2
The Contractor agrees that in the event it, or any of its agents, employees,
and other staff working under this Agreement, is named as a defendant in
litigation, or is identified in a written notice of claim, wherein professional
misconduct is alleged and such allegations arise under the services or
terms of this Agreement, the Contractor will promptly notify the Department
in writing. The duty to notify under this paragraph applies whether or not
the County is alleged to be involved, is named as a party to the matter, or
could be potentially liable as a party.
F.
The Contractor shall immediately inform the Department of any cancellation of its
insurance or any decrease in its lines of coverage at least thirty (30) days before
such action takes place.
G.
Exception: In the event the Contractor(s) is/are a public entity, then the Insurance
Requirements shall not apply. Such public entity shall provide a Certificate of Self-
Insurance. If the Contractor(s) is/are a State of Arizona agency, board,
commission, or university, none of the above shall apply.
6.
SPECIAL REQUIREMENTS
A.
If the use of subcontractors is approved by the County, the Contractor agrees to
use written subcontracts or consultant agreements that conform to federal and
State laws and regulations and the requirements of this Agreement appropriate to
the service or activity covered by the subcontract. These provisions apply with
equal force to the subcontract as if the subcontractor were the Contractor. The
Contractor is responsible for performance under this Agreement whether or not
any subcontractors are used. The Contractor shall submit a copy of each
subcontract to the County upon written request.
SECTION II
SPECIAL PROVISIONS
13
7.
REPORTING REQUIREMENTS
If requested by the County, the Contractor shall submit annual progress reports on or
before the third (3rd) day of the month following the end of the reporting period.
8.
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Pursuant to A.R.S. § 38-511, the County may cancel this Agreement without penalty or
further obligation, within three years after execution of this Agreement, if any person
significantly involved in initiating, negotiating, securing, drafting, or creating this
Agreement on behalf of the County is, at any time while this Agreement or any extension
of this Agreement is in effect, an employee or agent of any other Party to this Agreement
in any capacity or is a consultant to any other Party to this Agreement with respect to the
subject matter of this Agreement.
9.
POLICY ON CONFIDENTIALITY
The Contractor and the County understand and agree that this Agreement is subject to all
State and federal laws protecting client confidentiality of medical, behavioral health and
drug treatment information.
As public institutions, the Parties are subject to A.R.S. §§39-121 through 39-127 regarding
public records. Accordingly, notwithstanding any other provision of this Agreement, any
provision regarding confidentiality is limited to the extent necessary to comply with Arizona
law.
The Parties may choose, from time to time, in connection with the work contemplated
under this Agreement, to disclose proprietary or confidential information to each other
(Confidential Information). All such disclosures must be made in writing and marked as
Confidential Information. The Parties will use reasonable efforts to prevent the disclosure
to unauthorized third parties of any Confidential Information of the other Party and will use
such information only for the purposes of this Agreement, and for three (3) years after the
termination of this Agreement; provided that the receiving Party’s obligations hereunder
shall not apply to information that:
a) was already known to the receiving party prior to the time of first disclosure; or
b) at the time of disclosure is in the public domain, or after the date of the disclosure,
lawfully becomes a part of the public domain other than through breach of this
Agreement by the receiving party; or
c) is received in good faith, without any obligation of confidentiality from a third party
having a legal right to disclose the same; or
d) is independently developed by the receiving party by individuals without access to
such information; or
e) is required to be disclosed by the receiving party pursuant to a legally enforceable
order, law, subpoena, or other regulation (“Order”), provided, however, that the
receiving party promptly notifies the disclosing party in advance of such disclosure and
discloses only that Information necessary to comply with said Order.
If Confidential Information is disclosed orally or visually, Confidential Information must be
SECTION II
SPECIAL PROVISIONS
14
identified as confidential at the time of disclosure and reduced to writing, marked
confidential, and transmitted to the receiving party within thirty (30) days of the initial
disclosure. Contractor shall retain the right to refuse acceptance of such Confidential
Information which is not required for the purposes of this Agreement.
10.
LAWS, RULES AND REGULATIONS
The Contractor and the County understand and agree that this Agreement is subject to all
State and federal laws, rules, and regulations that pertain hereto.
11. SPONSORSHIP ACKNOWLEDGMENT
All promotional materials, brochures, and flyers prepared by the Contractor relating to this
Agreement shall include the following statement, “Sponsored by Maricopa County
Department of Public Health.”
12.
ADVERTISING, PUBLICITY, NAMES AND MARKS
County will not do any of the following, without, in each case, Contractor’s prior written
consent: (i) use any names, service marks, trademarks, trade names, logos, or other
identifying names, domain names, or identifying marks of Contractor (ASU Marks),
including online, advertising, or promotional purposes; (ii) issue a press release or public
statement regarding this Agreement, except for documents used for internal consumption
by Sponsor; or (iii) represent or imply any Contractor endorsement or support of any
product or service in any public or private communication. Any permitted use of ASU
Marks must comply with Contractor’s requirements, including using the ® indication of a
registered mark
13.
EXPORT CONTROL
County agrees to give Contractor express advance written notice prior to providing
Contractor any export controlled information, technology, software, equipment or know-
how so Contractor can take the appropriate measures. All export controlled information,
technology, software, equipment or know-how furnished by the County shall be
appropriately marked as “export controlled”. County agrees to furnish Contractor only
export controlled information that Contractor needs to complete its work under this
Agreement. Contractor shall have the right to refuse acceptance of export controlled
information.
14.
Federal Disclosure Requirements
County acknowledges and agrees that: (1) federal agencies that provide funding for
research may require disclosure of contracts pursuant to Section 223 of the National
Defense Authorization Act (NDAA), Section 117 of the Higher Education Act of 1965, as
amended (HEA), and National Security Presidential Memorandum 33 (NSPM-33)
(collectively, “Federal Disclosure Requirements”); and (2) nothing in this Agreement shall
prevent ASU from disclosing the Agreement to federal agencies pursuant to the Federal
Disclosure Requirements.
SECTION III
WORK STATEMENT
15
1.
BACKGROUND:
MCDPH provides the mandated service of identifying and responding to reportable
conditions in Maricopa County. Emergency responses to disease outbreaks (e.g.,
COVID-19 pandemic, mpox outbreak) strain internal investigations capacity, and
MCDPH relies on agreements with university partners to scale-up the workforce and
maintain operations.
2.
PURPOSE:
MCDPH is building local capacity to investigate communicable disease cases and
outbreaks. This agreement will give MCDPH capacity to rapidly scale- and respond to
emergency public health events up with trained investigators, and ASU students will gain
practical experience in public health.
3. RESPONSIBILITIES OF THE CONTRACTOR
ASU to assist with Communicable Disease Case Investigations. Assistance includes
training of staff to conduct investigation, collecting data, and providing ASU faculty, staff
and students to support case investigations. ASU will have any and all students involved
sign a confidentiality agreement, hereto attached to this Agreement and take appropriate
confidentiality training.
Contractor shall provide the following:
1. ASU will use reasonable efforts to collect complete data from each case interviewed
including disease-specific observations (DSO).
2. ASU will not collect any data beyond MCDPH approved forms. If there is a request
for ASU to collect data beyond what is included in the original MCDPH form, then
an amendment to this Agreement will be processed and mutually agreed upon
between ASU and MCDPH.
3. MCDPH shall have full access to and the right to examine, copy, and make use of
any and all such data.
4. ASU will follow current MCDPH processes and complete real-time data entry in
MEDSIS.
5. ASU team will provide education to cases using MCDPH public-facing educational
resources.
6. ASU will attempt to maintain Spanish-speaking capability.
7. ASU will provide year-round case investigation coverage for an average of 83 cases
per month.
8. ASU will comply with all applicable provision of law and other rules and regulation of
any and all governmental authorities relating to the performance of services.
9. ASU will assist MCDPH with emergency public health response investigation
activities, as needed. Activities and routine investigations workload will be
SECTION III
WORK STATEMENT
16
discussed and mutually upon between ASU and MCDPH.
4.
RESPONSIBILITIES OF COUNTY
1. MCDPH shall provide funding up to $ 175,900.
2. MCDPH shall coordinate MEDSIS access for designated ASU personnel.
3. MCDPH shall develop and provide protocols for conducting communicable disease
case investigations for MCDPH.
4. MCDPH shall provide training to ASU faculty and staff to successfully perform
communicable disease case investigations for MCDPH.
5. MCDPH shall provide troubleshooting support to ASU faculty, staff, and students if
they face challenges while conducting investigations for MCDPH.
6. MCDPH will follow-up with cases identified by ASU as high risk to complete complex
investigations.
7. MCDPH will provide quality assurance and data analytic support using information
entered into MEDSIS by ASU.
8. MCDPH shall communicate case investigation needs to ASU faculty if MCDPH needs
support during an emergency public health response.
SECTION IV
COMPENSATION
17
1.
COMPENSATION
A.
The Contractor shall submit a detailed monthly invoice by the 25th of the following
month.
B.
The Department shall, within thirty (30) working days from the date of receipt of
Contractor’s invoice, process and remit to the Contractor a warrant for payment.
Should the Department make disallowance in the claim, the claim shall be
processed to the reduced amount. The Contractor shall be notified at the address
below in writing of the amount and reasons for any disallowances and shall be
afforded the opportunity to document the appropriateness of the disallowed costs
and to resubmit an invoice for payment.
C.
Each Party assumes sole and exclusive responsibility for payment of any federal
and state income taxes, federal social security taxes, workers’ compensation, and
unemployment insurance benefits for its physicians, staff, agents, and employees,
as well as any and all other mandatory governmental deductions or obligations.
D.
The Agreement amount is not-to-exceed $175,900 for Year one (1). The
Agreement amount for each year of the subsequent years of the term will be
negotiated based on the County’s need and the availability of funds.
2.
METHOD OF PAYMENT
A.
The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. At a minimum, the invoice must provide the following
information:
•
Company name, address and contact
•
County bill-to name and contact information
•
Contract Serial Number
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity
•
Contract Item number(s)
•
Description of Purchase (services)
•
Pricing per unit of service
•
Extended price
•
Total Amount Due
B.
Problems regarding billing or invoicing shall be directed to the using agency as
listed on the Purchase Order
C.
The Contractor must maintain and have available upon request supporting
documents for each monthly reimbursement request, including invoices of costs
incurred and expenditure reports.
D.
Subject to the availability of funds, the County will, within thirty (30) working days
from the date of receipt of documents enumerated herein, process and remit to the
Contractor a warrant for payment up to the maximum total allowable for services
SECTION IV
COMPENSATION
18
provided. Should the County make a disallowance in the claim, the claim shall be
processed for the reduced amount. If the Contractor protests the amount or the
reason for a disallowance, the protest shall be construed as a dispute concerning
a question of fact within the meaning of the “Disputes” clause of the Special
Provisions of this Agreement.
E.
The Contractor understands and agrees that the County will not honor any claim
for payment submitted six (6) months after the date of service. The Contractor
understands and agrees that the County will not process any claim for payment for
services rendered prior to the expiration date that is submitted sixty (45) days after
the expiration date without approval of the County.
F.
Payments made by the County to the Contractor are conditioned upon the timely
receipt of applicable, accurate, and complete invoices submitted by the Contractor.
The Contractor forfeits the right to reimbursement for costs incurred in any month
for which it fails to meet the deadline for submitting the monthly reports, except if
such failure is beyond the reasonable control of the Contractor.
G. The Contractor shall submit monthly invoices to:
Maricopa County Department of Public Health
Division of Epidemiology and Informatics
4041 N Central Ave, Suite #600
Phoenix, AZ 85012
E-mail: Leticia.Martin@maricopa.gov
4.
NOTICE
Any notice given under this Agreement shall be sent to the attention of the following:
Department
Contractor
Maricopa County Department of
Public Health
Arizona State University
P.O. Box 876011
Tempe, AZ 85287-6011
Email: asu.awards@asu.edu
Cc: Email: megan.jehn@asu.edu
Attn: Jessica White
4041 N Central Ave, Suite 600
Phoenix, AZ 85012
Email: Jessica.White@maricopa.gov
Public Health
Grants and Contracts Unit
Attn: Grants Administrator
4041 N Central Ave, Suite 1400
Phoenix, AZ 85012
ASU AIDE Lab and Community Response Team
Communicable Disease Case
APPENDIX B: DATA USE
IGA ASU MCOPI
1
1. USE OF DATA
A. Carefully restrict use and access of information to those designated by MCDPH.
1. No data, in line list or aggregate form, may be released by ASU.
2. Analysis authorized under this IGA is limited to the minimum necessary to ensure
completion of contract requirements as outlined in Section 3. Any analysis or use of the
data beyond that, even by parties previously considered covered by this IGA, must be
submitted to the MCDPH Division of Epidemiology and Informatics at
http://www.maricopa.gov/epi and will be considered similar to all other academic
institution data requests in compliance with OE policies and procedures.
3. If ASU receives a request for data or information related to activities covered under this
IGA, then they should direct the party to http://www.maricopa.gov/epi, and the MCDPH
Division of Epidemiology and Informatics will work with that party in accordance with
Division policies and procedures.
B. The data shall only be accessed at locations which are considered physically secure for data
access and use. The data shall not be accessed at any public venue.
C. Prior to write-up and submission, conference abstracts must undergo the MCDPH Division of
Epidemiology and Informatics project approval and submission process. Please see
Attachment A for details. Abstract proposals must be sent to MCDPH at least three (3) weeks
prior to submission for review, comment, and permission to submit.
D. Prior to presenting MCDPH data or referencing work done for or with MCDPH under this or
past IGAs to audiences external to ASU and MCPDH, notification must be made, and all
materials submitted for review to MCDPH at least five (5) weeks prior to submission. Please
see Attachment A for details.
E. Prior to writing a manuscript that includes MCDPH data or references work done under this
or past IGAs, the project must undergo the MCDPH project approval and submission process.
After approval of the project proposal, a manuscript draft may proceed. Once a draft is
complete, notification must be made, and all materials submitted for review to MCDPH OE
at least five (5) weeks prior to submission. Please see Attachment A for details.
F. For studies, investigations, or field experiences which lead to draft manuscripts, the ASU
student(s) most involved, Pl, and OE staff will be invited to contribute and have an author
position relative to the amount of work contributed to the manuscript.”
ASU AIDE Lab and Community Response Team
Communicable Disease Case
APPENDIX B: DATA USE
IGA ASU MCOPI
2
2. SECURITY OF CONFIDENTIAL INFORMATION
A. The Contractor shall monitor the use of all Public Health Data disclosed by MCDPH under
this IGA, including but not limited to, Personal Identifying Information, and will carefully
restrict the sue and disclosure of such information as provided for herein.
B. Survival of Duty to Protect Confidential Information
It is understood and agreed by the Parties that the obligations set forth in this Section 3 shall
survive the expiration or termination of this IGA, except as expressly provided for herein.
C. Minimal Safeguard for Protected Health Information
The Contractor shall carefully restrict use and access of MCDPH Personally Identifying
Information solely to Authorized Persons and shall ensure that the Contractor implements the
following minimum safeguards to prevent a Security Breach in a manner consistent with the
requirements of this IGA or applicable law. Contractor safeguards shall, at a minimum,
require that the Contractor and its Authorized Persons:
1. Prohibit Personally Identifying Information supplied under the terms of this IGA from
being released or disclosed to anyone not working on MCDPH data collection and
analysis as an Authorized Person.
2. Secure all printouts containing individual identifiers or confidential data in a locked
vault, file cabinet, or other method reasonably necessary to protect the confidential
information.
3. Store all Public Health Data share pursuant to this IGA only on secured servers or
encrypted devices within MCDPH, which, at the termination of this IGA, shall be
securely deleted upon the conclusion of this IGA consistent with the requirements of this
IGA and applicable law.
4. If requested, provide MCDPH with a description of the security measures that are in
place to maintain the confidentiality of the data being received under this IGA.
5. Provide MCDPH, upon request, with a current list of Authorized Persons, and evidence
that all Authorized Persons who have access to the Public Health Data shared under this
IGA have participated in any required training and signed any documents that are
necessary to keep both MCDPH and the Contractor in compliance with HIPAA,
including but not limited to, user confidentiality affirmation statement, HIPAA training
certification or other HIPAA related compliance documents, if applicable.
6. Provide or continue to provide MCDPH with a copy of the contractor’s procedure for the
notification of MCDPH of any Security Breach, which shall include a requirement that
ASU AIDE Lab and Community Response Team
Communicable Disease Case
APPENDIX B: DATA USE
IGA ASU MCOPI
3
any user of the Public Health Data shared under this IGA shall immediately notify a
designated individual at MCDPH of any known or reasonably suspect Security Breach.
7. Maintain a log of all encrypted devices and identification numbers of those devices that
are authorized to transmit, receive, or store the Public Health Data shared under this IGA,
until the data are destroyed. MCDPH may request a copy of the log at any time during
the term of the IGA or until the data are destroyed.
8. Make clear to all Authorized Persons and other employees with a need to know that the
Contractor is prohibited from storing Public Health Data on non-encrypted flash drives,
CDs, external drives, smart phones, or other non-networked hard drives.
9. Provide MCDPH prompt proof of the complete destruction of the original data and any
copies or subsidiary data sets containing Personally Identifying Information that are
developed from the original data upon the conclusion of this IGA or at such time that
such destruction is required by applicable law and in compliance with County record
retention policies. Proof of destruction may include a certificate of destruction.
D. Security Breach
In the event of a Security Breach, pursuant to A.R.S. § 44-7501, MCDPH and the Contractor
agree to collaborate with each other on the investigation, mitigation, remediation and, if
necessary, breach notification of citizens. Pursuant to A.R.S. § 41-3507, MCDPH shall
notify ADHS and the Arizona Strategic Enterprise Technology (ASET) Statewide
Information Security and Privacy Office (SISPO) immediately upon becoming aware of
receiving notice of a Security Breach.
ASU AIDE Lab and Community Response Team
Communicable Disease Case
APPENDIX B: DATA USE
IGA ASU MCOPI
4
Abstract, Presentation, and Manuscript Approval and Submission Process
Conference Abstract and Journal Publication Approval and Submission Process:
Prior to drafting any abstracts or manuscripts that will be submitted to a conference or journal publication,
the author must complete the MCDPH Project Proposal form and submit it to the designees at MCDPH.
The proposal must be discussed prior to abstract/manuscript write-up.
The abstract/publication draft must be approved by all co-authors and MCDPH leadership prior to
conference/journal submission. Calendar appointments shall be set up for review of material. In the email,
if a conference, please attach appropriate materials and include the conference name, date, location, the
type of presentation accepted and the length of time for your talk (if applicable). If the subject is a
publication, please include the journal name, deadline submission date, and length of manuscript if
applicable.
If substantive comments are made which lead to changes in the conclusions, alteration of analytic
methods, or further analysis, then the updated draft highlighting these changes should be submitted for
review up to MCDPH.
If a submission is rejected, the lead author should discuss with the co-authors whether to submit to
another journal or not. If the same manuscript will be submitted to another journal, notification should be
made to all reviewers but re-approval of the manuscript is not needed.
MCDPH leadership may elect to withdraw the submission if one of the following conditions are met: 1)
MCDPH is unable to approve due to tight submission deadlines, 2) MCDPH disapproves of the
abstract/manuscript, or 3) MCDPH has significant edits which will create a significant delay or lead to
fundamental changes in the body of work.
MARICOPA COUNTY DEPARTMENT OF PUBLIC HEALTH
CONFIDENTIALITY AGREEMENT (“AGREEMENT”)
I,
, am an employee, volunteer or affiliate of the
Maricopa County Department of Public Health ("MCDPH"). I understand that in the course of my work
and experience, I may have access to and learn confidential patient and financial information obtained or
maintained in oral, electronic and/or paper form. Examples of such information are medical condition
and treatment, finances, social security numbers, phone numbers, addresses, living arrangements,
employment, sexual orientation, relations with family members, etc. I also understand that I may have
access to confidential information about the business and financial interests of the MCDPH. (All of the
above is referred to as "Confidential Information" in this Agreement). I understand that Confidential
Information is protected in every form, such as written records and correspondence, oral communications,
and computer programs and electronic applications.
I agree to comply with all existing and future MCDPH policies and procedures to protect the
confidentiality of Confidential Information. I understand and agree that the unauthorized disclosure of
Confidential Information, including patient information, is a violation of Federal and State Law(s). I
agree not to use, copy, make notes regarding, remove, release, or disclose Confidential Information unless
it is permitted by MCDPH policy.
I agree not to share or release any authentication code or device, password, or identification badge to any
other person, and I agree not to use or release anyone else's authentication code or device, password, or
identification badge. I agree not to allow any other person, except those authorized by MCDPH, to have
access to MCDPH information systems under my authentication code or device, password, or
identification badge. I agree to notify the appropriate administrator immediately if I become aware that
another person has access to my authentication code or device, password, or identification badge or
otherwise has unauthorized access to or has disclosed MCDPH information systems or Confidential
Information.
I agree that my obligations under this Agreement continue after my employment or my time as a
volunteer or affiliate ends.
I have read and understand this agreement and I agree to maintain confidentiality for the Confidential
Information to which I may be granted access. I understand that failure to comply may result in
disciplinary action, up to and including dismissal. Additionally, I understand if I reveal Confidential
Information without proper authorization, I may be subject to criminal and civil penalties or liabilities
under state and federal laws for invasion of privacy.
EMPLOYEE/AFFILIATE:
SUPERVISOR/PRECEPTOR REVIEW:
Signature
Signature
Print Name
Print Name
Date
Date
Communicable Disease Investigation Support
Scope of Work
1. Contact Details.
Technical Point of Contact for ASU:
Attention: Megan Jehn, Associate
Professor School of Human Evolution &
Social Change
P.O. Box 872402
Tempe, Arizona 85287-2402
Phone: 480-965-4730
Email: megan.jehn@asu.edu
2. Period of Performance.
This Scope of Work covers the period of January 1, 2024 - December 31, 2024. Specifically, ASU will
provide specified services described in this document.
3. Scope of Work
ASU to assist with Communicable Disease Case Investigations. Assistance includes training of staff to
conduct investigation, collecting data, and providing ASU faculty, staff and students to support case
investigations. ASU will have any and all students involved sign a
confidentiality agreement, hereto attached to this Exhibit and take appropriate confidentiality training.
Contractor shall provide the following:
1. ASU will use reasonable efforts to collect complete data from each case interviewed
including disease-specific observations (DSO).
2. ASU will not collect any data beyond what is requested by MCDPH. If there is a
request for ASU to collect data beyond what is included in the original MCDPH
form, then an amendment to this Exhibit will be processed and mutually agreed
upon between ASU and MCDPH.
3. MCDPH shall have full access to and the right to examine, copy, and make use of
any and all such data.
4. ASU will follow current MCDPH processes and complete real-time data entry in MEDSIS.
5. ASU team will provide MCDPH public-facing educational resources to cases.
6. ASU will attempt to maintain Spanish-speaking capability.
7. ASU will provide year-round case investigation coverage for an average of 83 cases per month.
8. ASU will comply with all applicable provision of law and other rules and regulation of
any and all governmental authorities relating to the performance of services.
9.
ASU will assist MCDPH with emergency public health response investigation
activities, as needed. Activities and routine investigations workload will be discussed
and mutually upon between ASU and MCDPH.
Budget Categories
Period 1
Cumulative
1/1/2024
12/31/2024
Senior/Key Personnel:
$20,672
$20,672
Megan Jehn
$16,161
$16,161
ERE:
$4,511
$4,511
Effort (FTE Months; AY/SUM/CAL):
0/0.935/0.935
Other Personnel:
$86,360
$86,360
Kimberly Prete
$57,408
$57,408
ERE:
$20,225
$20,225
Effort (FTE Months; AY/SUM/CAL):
9/3/2012
Undergraduate Student TBD03
$8,586
$8,586
ERE:
$141
$141
Effort (FTE Months; AY/SUM/CAL):
1.27/0/1.27
Total Number Other Personnel
4
4
Total Salary, Wages and ERE:
$107,032
$107,032
Equipment:
$0
$0
Travel:
$0
$0
1. Domestic
$0
$0
2. Foreign
$0
$0
Participant/Trainee Support Costs:
$0
$0
1. Tuition/Fees/Health Insurance
$0
$0
2. Stipends
$0
$0
3. Travel
$0
$0
4. Subsistence
$0
$0
5. Other
$0
$0
6. Number of Participants/Trainees
0
0
Other Direct Costs:
$5,006
$5,006
1. Materials and Supplies
$5,006
$5,006
2. Publication Costs
$0
$0
3. Consulting Costs
$0
$0
4. ADP/Computer Services
$0
$0
5. Subaward/Consortium/Contractual
$0
$0
6. Equipment or Facility Rentals/User Fees
$0
$0
7. Alterations and Renovations
$0
$0
8
$0
$0
9
$0
$0
10
$0
$0
Direct Costs:
$112,038
$112,038
Indirect Costs:
$63,862
$63,862
Total Direct and Indirect Costs:
$175,900
$175,900
Budget
Narrative
PERSONNEL:
Dr. Megan Jehn (PI) will commit .93 months to the project. She will provide management of the
case investigation program.
Kimberly Prete (12 calendar months) will primarily be responsible for overseeing the
operations, protocol development, training and supervision of students, and data
management of the case investigation program.
Three (3) undergraduates will be hired @$20//hr. They will work 10 hours per week for 22
weeks. They will provide case investigation support during gaps between academic terms and
provide additional surge capacity during high volume periods.
FRINGE BENEFITS:
Arizona State University defines fringe benefits as direct costs, estimates benefits as a
standard percent of salary applied uniformly to all types of sponsored activities, and charges
benefits to sponsors in accordance with the Federally-negotiated rates in effect at the time
salaries are incurred. Benefit costs are expected to increase per year; the rates used in the
proposal budget are based on the current Federally-negotiated Rate Agreement rate plus
annual escalation for out years. The applicable approved rates are:
Employee Category
Employee Class**
FY
2024
FY
2025
Faculty
Faculty (FAC)
27.10%
27.91%
Staff
Admin (ADM)
Classified (CLS)
34.20%
35.23%
Student (Hourly)/ Graduate or Undergraduate
1.60%
1.65%
EQUIPMENT: N/A
TRAVEL: N/A
PARTICIPANT/TRAINEE SUPPORT: N/A
OTHER DIRECT COSTS:
Materials and Supplies
$5,006 is requested to purchase technology required for case investigation and other
miscellaneous materials and supplies, such as headsets.
Other: N/A
INDIRECT COSTS:
Indirect costs are included at a rate of 57% of total direct costs.