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Page 1 of 12 TRANSIT SERVICES AMENDMENT 2021-22 TRANSIT SERVICES AMENDMENT BETWEEN THE CITY OF CHANDLER AND THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY CONTRACT # 118-75-2022 This Amendment dated July 1, 2021, amends the following items of the Master Intergovernmental Agreement #118-75-2021 (“Agreement”) entered into between the City of Chandler and the Regional Public Transportation Authority dated the 1st day of July 2018, as amended July 1, 2019, and July 1, 2020, (collectively, the “Agreement”). The following Sections amend those sections of the Agreement entered into July 1, 2020. SCHEDULE “C” – ADA MANDATED PARATRANSIT SERVICE ADA Mandated Paratransit Service Overview Schedule C Valley Metro ADA Paratransit Service Effective July 1, 2021 Service Overview Eligibility ADA certified, and ADA eligible visitors Service Area City of Chandler provides its residents with service throughout the entire city and to any areas throughout the region that are within ¾ mile of a transit route. Hours of Service 5 AM to 10 PM and at other times when transit is available within 3/4 mile of both the origin and destination. Trip Limits No limit to the number of trips an individual can take as long as the individual is ADA certified and the trips are within the ADA service area and during ADA service hours. Fares $4.00 FOR A ONE-WAY TRIP Fare Media Cash, Regional, Paratransit, East/Northwest and Phoenix DAR tickets, Phoenix Monthly DAR Pass (Phoenix fare media may only be used by Phoenix residents.) Page 2 of 12 TRANSIT SERVICES AMENDMENT 2021-22 Passenger Types Riders ADA certified and ADA eligible visitors Personal Care Attendant (PCA) ADA certified customer may indicate the need for a PCA, an individual who assists the customer with activities of daily living. Pursuant to ADA requirements, PCA's are not charged a fare. Reservation Changes and Cancellations Reservations Period 1 to 14 days prior to service; no same day trips Reserving based on Pick-Up Time If customer requests a specific pick-up time, VM Paratransit will offer a pick-up time that is within one hour of the time requested. Schedule C – Exhibit 4 – Payments to Provider FY21 Mixed Allocation Method – Paratransit o Mixed allocation provides a balanced methodology Fixed costs allocate by trip Fixed fee Incentives/Other VM costs Variable costs allocated by mile Trip costs Fuel costs Exhibit A “Payment Schedule” of Valley Metro’s paratransit provider contract outlines the method of reimbursement which will be used for these services: Fixed Fee – The RPTA’s contracted paratransit contractor will bill the agency a monthly fixed fee which will be allocated to each member based on its budgeted share of total paratransit trips to be provided. Per-Trip Charges – The RPTA’s paratransit contractor will bill the agency a set amount for each paratransit trip to be provided. Each member will be billed for each trip provided to its residents as well as for its share of trips provided to visitors as defined within the ADA. The member’s share for visitor per-trip costs will be equal to its share of the paratransit contractor’s fixed fee. Page 3 of 12 TRANSIT SERVICES AMENDMENT 2021-22 Fuel – The RPTA’s paratransit contractor will be reimbursed for fuel used by dedicated vehicles on a pass-through basis with no mark-up. These fuel reimbursements are further limited to the average price for fuel in the Phoenix metropolitan area as well as to the expected level of fuel consumption as specified by each vehicle’s Original Equipment Manufacturer (OEM). Each member’s share of reimbursable fuel costs is allocated based on number of miles provided to its residents. Performance-Related Incentives and Liquidated Damages – The RPTA’s paratransit contractor will be eligible to receive incentives for exceptional performance, and to be assessed liquidated damages for poor service. The RPTA will bill each member agency its share of incentives, and the RPTA will credit each member for its share of liquidated damages. Each member agency’s share of billed incentives and credited liquidated damages will be equal to its share of the paratransit contractor’s monthly fixed fee. Passenger Fares – The paratransit contractor will collect a fare from each rider in accordance with the paratransit fare structure established by the RPTA and/or as agreed to between the RPTA and the member. The paratransit contractor will retain fares paid in cash as partial payment for the service provided, and the member will be credited for these fares. Each member will be credited those cash fares collected from those riders whose service is attributed to that member. Page 4 of 12 TRANSIT SERVICES AMENDMENT 2021-22 SCHEDULE “D” – RIDECHOICE SERVICE OVERVIEW Valley Metro RideChoice Overview Effective July 1, 2021 Service Overview Eligibility Eligible residents of Incorporated City of Chandler who are ADA certified and/or seniors 65 years of age or older. Visitors Not eligible. Rider must be resident of participating community. Service Area Trips must be entirely within Maricopa County. Trip Limits Trip Option: Base level is 20 trips per month. If a rider uses RideChoice to get to work, school or medical appointments, rider may request an increase to 50 trips per month. Unused trips do not roll over. Mileage Option 400 (MO400): If customers need to take frequent longer trips, they may be eligible to receive their service as a monthly allocation of 400 miles which can be used for one-way trips of up to no more than 50 miles in length and operating entirely within Maricopa County and within the jurisdictional boundaries of any other RPTA member communities. Unused miles do not roll over. Valley Metro will not actively promote this option to Chandler residents unless directed to do so by Chandler staff. Valley Metro will inform Chandler staff of all new additions to MO400 Mileage Option 1200 (MO1200): RideChoice riders added to this option can only be approved by designated City of Chandler officials. Riders would receive a monthly allocation of 1200 miles which can be used for one-way trips up to no more than 100 miles, operating entirely within Maricopa County. Unused miles do not carry over. Trip Purposes Any trip, regardless of trip purpose. There are no trip purpose restrictions, but if a customer requests an increase in trip levels, they must demonstrate that they need the additional service to cover at least some service for school, work, or medical purposes. Furthermore, Valley Metro reserves the right to reduce a customer’s trip level back to the base level if it is determined that customers never or rarely use RideChoice for work, school or medical purposes. Fare Structure Fares Trip Option: $3 per one-way trip for up to eight miles. $2 per mile beginning after the eighth mile, rounding up at ¼ mile increments MO400: $3 per one-way trip up to no more than 50 miles. MO1200: $3 per one-way trip up to no more than 100 miles. Tips: Tips are not required, but if the customer chooses to pay a tip, the customer may do so at his/her option with the driver directly. RideChoice will not collect and/or process tips. Fare Media Credit/debit cards, some reloadable cash cards, RideChoice E-wallet, and cash (some providers) Page 5 of 12 TRANSIT SERVICES AMENDMENT 2021-22 Passenger Types Riders Riders who are ADA certified and/or seniors 65 years of age or older. Personal Care Attendant (PCA) Permitted Companions Customer may travel with up to three additional companions, including the PCA. Children Customers must be eighteen (18) years of age or older to travel unaccompanied. Customers may bring children as PCAs or companions. Mobility Devices and Disability-Related Equipment Service Animals Service animals are permitted on RideChoice. For more information on Valley Metro's service animal policies, visit www.valleymetro.org/accessibility/service-animals. Mobility Devices RideChoice will accommodate mobility devices measuring up to 51 inches in length and 34 inches in width and weighing not more than 800 pounds when occupied. Some providers may only be able to accommodate folding manual wheelchairs. Oxygen and Other Equipment Must be able to be safely secured on board the vehicle. Service Delivery Vehicle Response Times To be established by Valley Metro, in coordination with member cities. Early Trips To be established by Valley Metro, in coordination with member cities. Late Trips To be established by Valley Metro, in coordination with member cities. Missed Trips To be established by Valley Metro, in coordination with member cities. Boarding Window The driver will wait for five minutes. If the rider fails to board within that time, the driver may leave, and the rider will be charged with a no-show. Seatbelts and Mobility Device Securement Riders are subject to the securement policies of the individual RideChoice providers but are strongly encouraged to use seatbelts and mobility device securement systems. Page 6 of 12 TRANSIT SERVICES AMENDMENT 2021-22 The following Schedules replace and supersede those Schedules of the Agreement entered into July 1, 2020. The attached Schedule A replaces and supersedes Schedule A entered into July 1, 2020. The attached Schedule B replaces and supersedes Schedule B entered into July 1, 2020. The attached Schedule C replaces and supersedes Schedule C entered into July 1, 2020. The attached Schedule D replaces and supersedes Schedule D entered into July 1, 2020. The attached Schedule E replaces and supersedes Schedule E entered into July 1, 2020. All other terms of the Agreement dated July 1, 2018 remain unchanged and in full force and effect. Page 7 of 12 TRANSIT SERVICES AMENDMENT 2021-22 IN WITNESS WHEREOF, the Parties have each executed this Agreement as of the date first set forth above. REGIONAL PUBLIC TRANSPORTATION AUTHORITY (RPTA) By: _______________________________________ Scott W. Smith, Chief Executive Officer APPROVED AS TO FORM: By: _______________________________________ Michael J. Minnaugh, General Counsel CITY OF CHANDLER By: __________________________________ Kevin Hartke, Mayor By: __________________________________ Dana DeLong, City Clerk APPROVED AS TO FORM: By: __________________________________ Kelly Schwab, City Attorney Page 8 of 12 TRANSIT SERVICES AMENDMENT 2021-22 SCHEDULE “A” REGIONALLY FUNDED FIXED ROUTE BUS SERVICE Sources of Project Operating Budget I. Regionally Funded Fixed Route Bus Service $1,185,377 (including express) The above line represents the value of transit service paid for with regional Public Transportation Funds to the benefit of the City of Chandler. The calculation to derive this figure is daily revenue miles of service x number of service days x cost per revenue mile of service. FY22 Fixed Route Bus Estimate RPTA Operated in the City of Chandler PTF Funded Funding PTF HASTUS Chan Level Route Annual Miles Gross Cost Fares PM CRRSAA Funds ARPA Funds Net Cost W 56 8,551 63,050 $ (806) $ (4,647) $ (10,742) $ (36,096) $ 10,759 $ W 66 22,953 169,237 (4,798) (12,474) (28,834) (96,887) 26,245 W 72 86,728 639,460 (16,336) (47,132) (108,948) (366,084) 100,960 W 81 41,152 303,425 (6,848) (22,364) (51,696) (173,708) 48,809 W 96 108,863 802,669 (15,315) (59,161) (136,755) (459,520) 131,918 W 104 98,964 729,681 (11,838) (53,782) (124,319) (417,735) 122,008 W 108 65,762 484,880 (12,402) (35,739) (82,611) (277,589) 76,540 W 112 174,277 1,284,979 (36,887) (94,711) (218,928) (735,637) 198,817 W 136 23,246 171,394 (2,610) (12,633) (29,201) (98,121) 28,829 W 156 171,554 1,264,901 (60,556) (93,231) (215,507) (724,142) 171,465 W 541 10,006 77,896 (3,892) (5,438) (12,569) (42,235) 13,762 W 542 46,600 362,788 (12,729) (25,325) (58,539) (196,702) 69,493 S 56 1,529 11,274 (124) (831) (1,921) (6,454) 1,944 S 66 4,609 33,984 (476) (2,505) (5,790) (19,455) 5,758 S 72 10,548 77,773 (2,228) (5,732) (13,251) (44,524) 12,038 S 96 12,399 91,423 (1,408) (6,738) (15,576) (52,339) 15,362 S 108 6,056 44,655 (741) (3,291) (7,608) (25,564) 7,450 S 112 19,645 144,843 (4,931) (10,676) (24,678) (82,921) 21,638 S 136 3,678 27,117 (258) (1,999) (4,620) (15,524) 4,716 S 156 29,495 217,474 (5,135) (16,029) (37,052) (124,502) 34,756 H 56 1,731 12,761 (123) (941) (2,174) (7,306) 2,217 H 66 4,735 34,909 (443) (2,573) (5,948) (19,985) 5,961 H 72 9,894 72,949 (1,528) (5,377) (12,429) (41,763) 11,853 H 108 6,273 46,249 (555) (3,409) (7,880) (26,477) 7,929 H 112 17,771 131,032 (3,972) (9,658) (22,324) (75,014) 20,063 H 156 28,010 206,520 (3,793) (15,222) (35,186) (118,231) 34,089 Grand Total 1,015,029 $7,507,323 ($210,732) ($551,618) ($1,275,086) ($4,284,514) $1,185,377 Page 9 of 12 TRANSIT SERVICES AMENDMENT 2021-22 SCHEDULE “B” – CITY FUNDED FIXED ROUTE BUS SERVICE COST ESTIMATE For the period July 1, 2021 to June 30, 2022, the City of Chandler will pay the Regional Public Transportation Authority $789,030 for bus service on Routes in Chandler. Payments made by the CITY to RPTA for operation of bus routes depicted in Schedule B shall consist of twelve (12) monthly installments of $65,752.50 commencing July 1, 2021 and shall become due within thirty (30) days of receiving an invoice from the RPTA. Any or all member city contingency dollars will be used to true up actual costs at the end of the fiscal year. FY22 Fixed Route Bus Estimate RPTA Operated in the City of Chandler Chandler Funded Funding Chan HASTUS Chan Level Route Annual Miles Gross Cost Fares PM CRRSAA Funds ARPA Funds Net Cost W 72 1,649 12,155 $ $ (322) $ (896) (2,071) (4,322) $ $ 4,545 W 96 20,944 154,426 (2,946) (11,382) (26,310) (54,903) 58,884 W 112 16,249 119,806 (3,434) (8,830) (20,412) (42,595) 44,535 W 140 155,890 1,149,406 (27,479) (84,718) (195,830) (408,650) 432,729 W 156 5,056 37,280 (1,785) (2,748) (6,352) (13,254) 13,142 W 542 41,749 325,022 (11,405) (22,688) (52,445) (109,441) 129,042 S 72 459 3,382 (273) (249) (576) (1,203) 1,081 S 81 3,974 29,303 (666) (2,160) (4,992) (10,418) 11,067 S 112 1,545 11,395 (387) (840) (1,941) (4,051) 4,175 S 140 27,816 205,090 (2,224) (15,116) (34,942) (72,916) 79,892 S 156 1,063 7,835 (185) (577) (1,335) (2,786) 2,952 H 72 407 3,004 (305) (221) (512) (1,068) 898 H 112 1,568 11,561 (357) (852) (1,970) (4,110) 4,272 H 156 643 4,738 (81) (349) (807) (1,685) 1,816 Grand Total 279,011 $2,074,404 ($51,848) ($151,628) ($350,496) ($731,402) $789,030 Page 10 of 12 TRANSIT SERVICES AMENDMENT 2021-22 SCHEDULE “C” – ADA-MANDATED PARATRANSIT SERVICE For the period from July 1, 2021 through June 30, 2022, the Member City will pay Valley Metro an estimated amount of $0.00 for the provision of east valley paratransit services. This payment will consist of twelve (12) monthly installments of $0.00 which shall be due and payable within thirty calendar days (30) calendar days after the end of the corresponding service period. The final invoice payment may be adjusted up or down based on the extent to which the actual cost of service is higher or lower than the budget amount for service. FY22 Paratransit Service Funded by City of Chandler Paratransit Trips: Paratransit Trips 47,058 Total Trips 47,058 Cost: Contractor Transportation Cost $2,179,016 RPTA Salaries, Fringes & OHD $91,312 Contingency* $0 Total Gross Program Cost $2,270,328 Total Fare Revenue ($188,232) CRRSA Act Federal Funding ($287,911) ARP Act Federal Funding ($624,212) Total Net Program Cost Before PTF $1,169,972 PTF Balance Available $1,789,515 PTF Applied $1,169,972 Member City Contributions without contingency: ADA-Costs $0 Total Member City Contribution $0 *Contract Contingency $71,526 * Contingency is not included in the Member City contribution total or in the monthly billings. It may be billed, if needed, at end of the of the contract period. Page 11 of 12 TRANSIT SERVICES AMENDMENT 2021-22 SCHEDULE “D” – RIDE CHOICE The City of Chandler agrees to participate and financially support the Alternative Transportation Services program known as RideChoice for Fiscal Year 2021-22. The City of Chandler shall fund this project in the amount of $0.00 for the period July 1, 2021 to June 30, 2022. The City of Chandler will pay the RPTA for the project in twelve (12) monthly installments of $0.00. Payment of invoices shall become due within thirty (30) calendar days after the receipt of an invoice from RPTA. If the cost of the RideChoice program exceeds $619,543.00 a change order will be required to be executed by RPTA and the City of Chandler within two months. FY22 RideChoice Service Funded by City of Chandler RideChoice Trips: Ride Choice Trips 16,884 Total Trips 16,884 Cost: Contractor Transportation Cost $298,144 RPTA Salaries, Fringes & OHD $47,584 Contingency 0 Total Gross Program Cost $345,728 Total Fare Revenue ($55,980) Federal Funding ($41,000) ARP Act Federal Funding $0 Total Net Program Cost before PTF $248,748 PTF Balance Available $619,543 PTF Applied $248,748 Member City Contributions without contingency: RideChoice Costs $0 Total Member City Contribution $0 Page 12 of 12 TRANSIT SERVICES AMENDMENT 2021-22 SCHEDULE “E” – AMERICANS WITH DISABILITIES ACT (ACT) PUBLIC TRANSPORTATION FUNDS (PTF) AVAILABILITY For the period July 1, 2021 to June 30, 2022 the maximum amount of Public Transportation Funds (PTF) available for the City of Chandler is $1,789,515. The PTF will pay actual costs for ADA trips and other trips taken by ADA certified individuals using the RideChoice program up to the maximum amount. A final reconciliation at fiscal year-end will be performed and adjustments, if necessary, will be made using actual ADA eligible costs. Any remaining ADA PTF funds not used up to the maximum reimbursements may be requested by City for other ADA certified rider eligible expenses and certified by the City’s chief financial officer or designee. RPTA will reimburse City within thirty (30) business days based upon availability of funds. City may request that reimbursements be made electronically. Wire transfers must be pre-arranged through the RPTA Finance Department. Maximum amount: $1,789,515