August 4, 2021 Study Session Minutes

STUDY SESSION MINUTES OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF
CHANDLER, ARIZONA August 4, 2021, held in the City Council Chambers, 88 E. Chicago
Street. :

1. CALL TO ORDER/ ROLL CALL
CHAIRMAN HEUMANN called the study session to order at 5:00 p.m.
The following Commissioners answered Roll Call:
Chairman Rick Heumann
Vice Chairman David Rose
Commissioner George Kimble
Commissioner Matt Eberle

Absent:

Also, present:

Mr. Kevin Mayo, Planning Administrator
Mr. David de la Torre, Planning Manager
Ms. Kristine Gay, Senior City Planner

Mr. Ben Cereceres, City Planner

Mr. Thomas Allen, Assistant City Attorney
Ms. Julie San Miguel, Clerk

2. AGENDA ITEMS:

*a. PLH21-0023/PLH21-0005/PLT21-0004 THE VILLAGE AT HAMILTON PARK

Request Area Plan Amendment to the Chandler Airpark Area Plan from parks and Open
Space to Low Medium Density Residential, Rezoning from Agricultural District (AG-1) to
Planned Area Development (PAD) for multi-family residential, Preliminary Development
Plan approval for site layout and building architecture, and preliminary plat approval on
approximately 7.3 acres located at the southwest corner of Willis and McQueen roads.
(STAFF REQUESTS CONTINUANCE TO THE SEPTEMBER 1, 2021, PLANNING AND ZONING
COMMISSION MEETING.)

The applicant requests a continuance to allow additional time for adjustments to be made
to the project. As such, Planning staff recommends a continuance to the September 1,
2021, Planning and Zoning Commission meeting.

*b. PLH21-0018 MISSION CENTER LLC PAD

Request rezoning from Planned Industrial District (I-1) to Planned Industrial
District/Planned Area Development (I-1/PAD) for light industrial uses and limited
commercial uses on an approximately 3.2-acre lot with an existing building. The subject
property is located at 3350 N. Arizona Avenue, approximately one quarter of a mile north
of the northwest corner of Elliot Road and Arizona Avenue.

Planning and Zoning Commission Study Session Minutes
August 4, 2021 - Page 2

Background
e Approximately 3.2 acres

e Subject site zoned Planned Industrial District (I-1)

Surrounding Land Use Data

North Existing building zoned: I-1 South Across Chilton Drive: Vacant lot
(Planned Industrial District) zoned I-1 (Planned Industrial
District)

East Across Arizona Avenue: Planned | West Property zoned: I-1 (Planned
Area Development (PAD) for a Industrial District) with a Use
motor.sports sales and service Permit for a church

facility)

Site Conditions

Building Square Footage 27,858 square feet
Parking Spaces Provided 122 parking spaces
Parking Spaces Required 122 parking spaces

Review and Recommendation

The request is to expand the list of permitted uses on a parcel zoned I-1 (Planned
Industrial) to allow compatible commercial uses (see attached Exhibit B). The site, having
direct frontage along Arizona Avenue is suitable for commercial uses much like Pollack
Business Park North located southeast of the site, across Arizona Avenue. The site
currently contains one 27,858 square-foot single-story building. Two driveways provide
access off Chilton Drive and parking is provided on the west, east and south side of the
building.

Staff finds the proposal to be consistent with the goals of the General Plan thus
recommending Planning and Zoning Commission recommend approval subject to
conditions.

Public/Neighborhood Outreach

e This request was noticed in accordance with the requirements of the Chandler Zoning
Code.

e A virtual neighborhood meeting was held on June 30, 2021 and no neighbors were in
attendance.

e As of the writing of this memo, Planning staff has received an email from a nearby
resident that had concerns about the possibility of outdoor storage and display, the
applicant advised the neighbor that the site does not have the space for outdoor
display/storage due to the need for all current parking spaces and the landlord does
not intend to allow for outdoor storage. Planning staff is unaware of any concerns or
opposition to the request.

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August 4, 2021 - Page 3

Recommended Action

Rezoning

Planning staff recommends Planning and Zoning Commission move to recommend
approval of Rezoning from Planned Industrial District (I-1) to Planned Industrial
District/Planned Area Development (I-1/PAD), subject to the following conditions:

1. Development shall be in substantial conformance with Exhibit A, entitled “Mission
Center LLC” and kept on file in the City of Chandler Planning Division, in File No.
PLH21-0018, modified by such conditions included at the time the Booklet was
approved by the Chandler City Council and/or as thereafter amended, modified or
supplemented by the Chandler City Council.

2. Uses permitted on the subject property shall be consistent with Exhibit B.
3. Landscaping shall be in compliance with current Industrial Design Standards.
4. The site shall be maintained in a clean and orderly manner.

5. Sign packages, including free-standing signs as well as wall-mounted signs, shall be
designed in coordination with landscape plans, planting materials, storm water
retention requirements, and utility pedestals, so as not to create problems with sign
visibility or prompt the removal of required landscape materials.

6. Any exterior modifications to the site, building elevations and/or landscaping shall
require administrative design review approval.

7, Outdoor storage shall not be permitted.

*c. PLH20-0003/PLT20-0005 ARBOR SQUARE

Request Rezoning from Planned Area Development (PAD) for single-family residential to
PAD Amended for single-family residential, Preliminary Development Plan approval for
subdivision layout and building architecture, and preliminary plat approval on
approximately 2.5 acres located on El Monte Place, approximately 1/2 mile east and 1/5
mile north of the intersection of Warner and Alma School roads.

Background
e Site is 2.5 acres in area and undeveloped

e In 2005, the site was rezoned from AG-1 to PAD for 15 single-family homes.

Surrounding Land Use Data

North | Alley, then Single-family South | El Monte Place, then Single-family

East | Single-family West | Multi-family

Planning and Zoning Commission Study Session Minutes

August 4, 2021 - Page 4

General Plan and Area Plan Designations

Plan Recommended Land Use Proposed Amendment
General Plan Neighborhoods No Change
Proposal _ _
Proposal Existing PAD/PDP
Land Use 16 Single-family homes 15 Single-family homes
1,772 - 2,407 sq. ft. floor plans 1,650 - 2,200 sq.ft. floor plans
Height 16 2-story homes 5 2-story homes
_ ___| Max. shown height: 26’ 2" 10 1-story homes
Front 20' - Garage to Back of Sidewalk 18’ - Garage to Back of Sidewalk
10’ - Livable Space to Property Line | 10’ - Livable Space to Property Line
Side | 5’ 5! -
Northern Lots 1-5: Northern Lots:
22’ 1" to Enclosed Living Area 10’ to Enclosed Living Area
14' 7” to Covered Patio 7’ to Covered Patio
Minimum Eastern Lots 6-10: Eastern Lots:
Proposed 24’ 11” to Enclosed Living Area 10’ to Enclosed Living Area
Yards Rear 17'5" to Covered Patio 10’ to Covered Patio
Interior Lots 11-16: Interior Lots:
8' to Enclosed Living Area 10’ to Enclosed Living Area
15’ 6" to Covered Patio 10 to Covered Patio
Western Lots: Western Lots:
No Western Lots Proposed 10' to Building
El Monte Place Frontage: El Monte Place Frontage:
1.5’ knee wall - 3’ accent wall 6’ privacy wall setback 5-15’
setback +/- 8’ from ROW from ROW
Open Space: Open Space:
: .2-Acre turfed retention basin .2-Acre turfed retention basin
Neighborhood :
: 2 Seating areas 1 Shaded ramada
Design
Street: Street:
5’ wide sidewalks 4' wide sidewalks
+/- 14 On-street parking spaces 0 On-street parking spaces
All lots have 20’ deep driveways 2 lots without 20’ deep
driveways
Architectural 3 plan options 3 plan options

Planning and Zoning Commission Study Session Minutes
August 4, 2021 - Page 5

Design 12 color/elevation schemes 9 color/elevation schemes
Materials: Materials:
Stucco, vertical and horizontal lap | Stucco, stone veneer, & concrete
siding, board and batten, stone roofing

veneer, & concrete tile roofing

Accents: Accents:

Stucco trim and banding, tile, Stucco trim and banding,
shutters, metal accent roofs, and wooden brackets on 2-story
wrought iron gable and juliet homes

balcony features _

Review and Recommendation
Staff finds the proposed rezoning, and preliminary development plan, and preliminary plat
to align with the goals of the 2016 General Plan. The 2016 General Plan identifies the site as
being located within an area designated as a future land use of “Neighborhoods,” which
calls for a variety of housing types and densities.

The proposal seeks one more home than the existing PAD and the ability to build all two-
story homes. The existing PAD allows for only five two-story homes. To balance this
requested amendment to the existing PAD, the applicant has made enhanced the site
layout with the following changes:

- 14more on-street guest parking spaces

- 1’ wider on-site sidewalks

- Deeper driveways

- Deeper perimeter lots and rear yards that are approximately twice as deep

- Neighborhood-facing open space and accented knee wall

- Streamlined location of SRP easement that avoids weaving between lots by

running parallel to western property line
- Enhanced diversity of building materials and color schemes

Public/Neighborhood Outreach

e This request was noticed in accordance with the requirements of the Chandler Land
Use and Zoning Code.

¢ To comply with CDC social distancing guidelines, the applicant hosted a digital
neighborhood meeting via Zoom on December 1, 2020.

e Seven people registered and attended the meeting.

¢ Questions and moderate concern were shared regarding why two-story homes were
proposed.

o In response, the applicant clarified that there are two-story homes in the
neighborhood to the east, and two-story apartment buildings to the west.

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August 4, 2021 - Page 6

o Based on the neighbors’ concern, the applicant increased the size of the rear
yards for all perimeter lots and restricted certain perimeter lots to being
developed only with Plans 3501 or 3524 which have fewer windows on the
second floor.

e As of writing this memo, Planning staff has not received further opposition from
residents regarding the proposal.

Recommended Actions

Rezoning

Planning staff recommends Planning and Zoning Commission move to recommend
approval of the rezoning from Planned Area Development (PAD) to Planned Area
Development (PAD) Amended for single-family residential, subject to the following
conditions:

1. Development shall be in substantial conformance with the conceptual plans included in
the Development Booklet, entitled, “Arbor Square” and kept on file in the City of
Chandler Planning Division, in File No. PLH20-0003, modified by such conditions
included at the time the Booklet was approved by the Chandler City Council and/or as
thereafter amended, modified, or supplemented by Chandler City Council.

2. Minimum setbacks shall be as follows:

20' - Face of garage door to back of sidewalk
10’ - Livable space to property line*

Side 5’

Northern Lots 1-5:

20’ to Enclosed Living Area

12’ to Covered Patio

Front

Eastern Lots 6-10:
Rear* 20’ to Enclosed Living Area
12’ to Covered Patio

Interior Lots 11-16:

15’ to Enclosed Living Area

8' to Covered Patio

*Where unforeseen and non-self-imposed issues may
arise as part of initial site development, the Planning
Administrator may administratively allow for up to a two-
foot reduction to the stipulated setback.

3. Completion of the construction of all required off-site street improvements including
but not limited to paving, landscaping, curb, gutter and sidewalks, median

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August 4, 2021 - Page 7

improvements, and street lighting, to achieve conformance with City codes, standard
details, and design manuals.

Right-of-way dedications to achieve full half-widths, including turn lanes and
deceleration lanes, per the standards of the Chandler Transportation Plan.

The landscaping and all other improvements in all open-spaces shall be maintained by
the property owner or property owners' association and shall be maintained at a level
consistent with or better than at the time of planting.

The landscaping in all rights-of-way shall be maintained by the adjacent property owner
or property owners’ association.

The covenants, condition, and restrictions (CC & R’s) to be filed and recorded with the
subdivision shall mandate the installation of front and rear yard landscaping within 180
days from the date of occupancy with the homeowner's’ association responsible for
monitoring and enforcement of this requirement, and shall require the following:

a. Front yard landscaping shall consist of a minimum of two trees and shall be
substantially as shown in “Exhibit N, Typical Front Yards,” as included in the
Development Booklet.

b. Perimeter lots 1-10 shall have a minimum of one tree planted in the rear
yard. Said tree shall be a species that typically grows to at least 20 feet in
height at maturity and that provides sufficient canopy coverage and foliage
to provide partial screening to adjacent properties.

Preliminary Development Plan
Planning staff recommends Planning and Zoning Commission move to recommend
approval of the Preliminary Development Plan, subject to the following conditions:

1.

Development shall be in substantial conformance with the conceptual plans included
in the Development Booklet, entitled, “Arbor Square” and kept on file in the City of
Chandler Planning Division, in File No. PLH20-0003, modified by such conditions
included at the time the Booklet was approved by the Chandler City Council and/or as
thereafter amended, modified, or supplemented by Chandler City Council.

Homes shall not exceed 30 feet in height as measured to the top of the ridge.

Landscaping plans (including for open spaces, rights-of-way, and street medians) and
perimeter walls shall be approved by the Planning Administrator.

Fifty percent of the trees planted along El Monte Place shall be a minimum of 36-inch
box and 12-feet in height at the time of planting.

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August 4, 2021 - Page 8

5. All mechanical equipment shall be fully screened on all sides. Said screening shall be
architecturally integrated with the building or fully screened by a privacy wall.

6. The same elevation shall not be built side-by-side or directly across the street from
one another.

7. Preliminary Development Plan approval does not constitute Final Development Plan
approval; compliance with the details required by all applicable codes and conditions
of the City of Chandler and this Preliminary Development Plan shall apply.

Preliminary Plat
Planning staff recommends Planning and Zoning Commission move to recommend
approval of the Preliminary Plat, subject to the following condition:

1. Approval by the City Engineer and Planning Administrator with regard to the details
of all submittals required by code or condition.

CHAIRMAN RICK HEUMANN pointed out the street from the east is not developed and
asked if that was part of this.

KRISTINE GAY, SENIOR CITY PLANNER responded yes, part of this is having the street
fully developed.

CHAIRMAN RICK HEUMANN presented statements regarding Staff obtaining the revised
elevation from the Applicant and it being presented at the Regular Meeting.

3. BRIEFING ITEMS:
a. New Software for Planning and Zoning Commission Agenda

DAVID DE LA TORRE, PLANNING MANAGER stated last December the City Council began
using electronic agendas for their meetings and now the City Clerk will be using the same
electronic agenda software for all boards, committees, and commissions. He further stated
the new software which is called Agenda Quick, will be used for the next Planning and
Zoning Commission Agendas on August 18, 2021. He presented a mock agenda and
explained the software will be more visual with photos. He mentioned the same
information would appear on the agendas and the attachments will be listed separately in
links due to the limited file size. He advised the Commission would still receive a
notification that the agenda is ready through an email.

CHAIRMAN HEUMANN asked if the attachments will be listed as separate links due to the
file size.

Planning and Zoning Commission Study Session Minutes
August 4, 2021 - Page 9

DAVID DE LA TORRE, PLANNING MANAGER stated that is correct, we were not limited
previously, but now we will be limited on file size.

CHAIRMAN HEUMANN presented concerns regarding the size limitations as Chandler is
the City of Innovation.

COMMISSIONER EBERLE mentioned there could be a reason behind the data restriction
and pointed out the possibility of it being used for other things.

CHAIRMAN HEUMANN stated he understood but is concerned about the change.

4. MEMBERS COMMENTS/ANNOUNCEMENTS
None

5. CALENDAR
The next Study Session will be held before the regular meeting on Wednesday, August 18,

2021, in the Chandler City Council Chambers, 88 E. Chicago Street.

Mb

Rick Heumann, Chairman

ae

Kev Mayo, Secketary

6. ADJOURNMENT

The study session was adjourned at 5:20 p.m.