Transportation Commission Minutes from August 18, 2021
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MINUTES OF THE TRANSPORTATION COMMISSION MEETING
Chandler City Hall
4th Floor Large Conference Room
175 S. Arizona Avenue, Chandler, Arizona
Wednesday, August 18, 2021 at 4:00 p.m.
Chairman Dan Henderson called the meeting to order at 4:00 p.m.
1. CALL TO ORDER / ROLL CALL
The following members answered roll call:
Chairman Dan Henderson* left the meeting at 5:11 pm
Vice Chairman John Repar
Commissioner Dean Brennan
Commissioner Samuel Enoch (Via Webex)
Commissioner Ron Hardin (Via Webex)
Commissioner David Heineking* joined the meeting at 4:05 p.m.
Commissioner Donald Smith
Staff and Guests in attendance:
Jason Crampton, Transportation Planning Supervisor
Nancy Jackson, Transportation Planning Coordinator
Sasha Pachito, Transportation Planning Coordinator
Ryan Peters, Government Relations & Policy Manager
Alexis Apodaca, Government Relations Coordinator
John Knudson, Public Works & Utilities Director
Kevin Lair, Transportation Manager
Kimberly Moon, Principal Engineer
Jennifer Honea, Public Information Officer
2. APPROVAL OF MINUTES
a. Minutes of Wednesday, July 21, 2021
A motion was made by Vice Chairman Repar, seconded by Commissioner Smith to
approve the minutes of July 21, 2021, as presented. The motion passed unanimously (7-
0).
3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC
None
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4. ACTION AGENDA
a. Valley Metro Intergovernmental Agreement Amendment:
Transportation Planning Coordinator NANCY JACKSON spoke to the commission
about the city’s Intergovernmental Agreement with the Regional Public
Transportation Authority (RPTA) for fixed route bus, paratransit and
RideChoice services.
Ms. Jackson highlighted various points of the agreement including:
The amendment is the third of six annual amendments to the Fiscal Year (FY)
2019 – FY 2025.
The amendment sets service levels and provides cost estimates for FY 2021-
22.
Future year service levels and costs will be established by subsequent annual
amendments to the FY 2019 – FY 2025 agreement.
The amendment represents a local funding decrease of 53% over FY 2020-21
due to the increase of federal funding
In response from questions from the commission, Transportation Planning
Supervisor JASON CRAMPTON joined Ms. Jackson in addressing questions form the
commission regarding funding. They explained that the local share of funding was
reduced this year due to having received a larger amount of federal funds. Mr.
Crampton noted that though the city’s contribution had gone down, overall costs had
gone up. He also confirmed that due to ridership decreasing because of the
pandemic, costs per rider had gone up. He added that increases to the agreement
per were typical and stated that the typical increases were 3-5% per year,
A motion was made by Vice Chairman Repar, seconded by Commissioner Brennan to
approve the Intergovernmental Agreement Amendment with the Regional Public
Transportation Authority (RPTA) to provide fixed route bus, paratransit and
RideChoice service for FY 2021-22 in an estimated amount of $789,030. The
motion passed unanimously (7-0).
b. Chandler Heights Road Project Agreement:
Transportation Planning Supervisor JASON CRAMPTON gave an overview to the
commission about the Chandler Heights Road Project and agreement with the
Maricopa Association of Governments (MAG).
Mr. Crampton noted the following items from the scope of work:
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Page 3 of 6
Project to provide an additional travel lane in the eastbound and westbound
directions from White Place to Val Vista Drive
Installation of raised landscaped median, curbing, gutters, sidewalks, ADA
upgrades, traffic signal upgrades, streetlighting, communication and traffic
signal system, storm drainage, irrigation and utility relocations, and
landscaping and fencing restoration.
The most recent construction cost estimate for the project was $10,646,000
but might increase. The reimbursement amount of $7,699,462.18 would be
adjusted for inflation in accordance with MAG’s policies.
Up to 70% of federal money can be used for the cost of project.
The project agreement does not cover right-of-way costs, only construction
costs.
COMMISSIONER BRENNAN inquired about bike lanes being constructed in the
intersection.
MR. CRAMPTON stated that the standard bike lanes would be constructed in the area
and noted the higher construction and maintenance costs for separated bike lanes.
He added that staff was looking at providing separated bike lanes on one of the
corridors at Chandler Heights or Ocotillo roads. He stated that a future agenda item
would be brought before the commission regarding bike lanes at those corridors.
A motion was made by Commissioner Smith seconded by Commissioner Heineking
to approve a Project Agreement with the Maricopa Association of Governments
(MAG) for regional reimbursement for construction improvements to Chandler
Heights Road (Gilbert Road to Val Vista Drive) in the amount of $7,699,462.18. The
motion passed by majority (6-1) with Commissioner Brennan voting nay.
Commissioner Brennan noted that he was not opposed to the project, however, he
expressed concerns over bike lanes and adequate pedestrian shade not being
addressed.
c.
Shared Mobility Program:
Transportation Planning Coordinator SASHA PACHITO presented an overview to the
commission of the proposed ongoing Shared Mobility Program. She stated that the
city held a one-year pilot program that expired in December 2020. The city had
received interest from companies but due to the COVID-19 pandemic, no companies
submitted applications to the city to participate in the program. She stated that the
on-going program would require companies to obtain an approved license
agreement with the city prior to staging and renting devices within city right-of-way.
She added that the program would allow the city to assess fess, terminate license, or
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elect to not renew licenses for companies that do not follow the program rules or are
not a good partner to the city.
Commission members expressed questions and concerns on the following:
Use of scooters on roadways
Administration and enforcement of the program
Number of companies operating in Chandler
Use areas
Number of allowable scooters
Start time allowing the use of the scooters
In response to the questions and concerns brought forward by commissioners,
Transportation Planning Supervisor JASON CRAMPTON noted the following:
Administration and enforcement of the program will be handled by
Transportation Planning staff.
Companies operating in Chandler will be required to enter into license
agreements for a one-year period. License Agreements will provide the city
greater flexibility in administering the program and holding vendors
accountable.
Users will utilize a company’s app to obtain the scooter and receive rider
information, including information as to where the scooter should be parked.
The program is open citywide, but heavy use areas are expected to be in the
Downtown area and vicinity near Chandler Fashion Center.
A maximum number of allowable scooters has not been set; however, the city
has the ability to deny applications for any reason. Additionally, there is limited
physical space for scooters to be parked, with only approximately 50 parking
locations located in the Downtown area.
A start time will be identified as part of the program as to when the scooters
can be made available for users.
City code amendment states that any user under the age of 18 is required to
wear a helmet. Additionally, some companies require driver’s license
information to utilize the scooter.
COMMISSIONER HARDIN asked for staff to have metrics in place in order to evaluate
the program after the one-year period concludes. Mr. Crampton concurred.
A motion was made by Commissioner Ron Hardin, seconded by Commissioner
Heineking to approve the Shared Mobility Program. The motion passed
unanimously (7-0).
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5. BRIEFING ITEMS
a. Bond Election Update:
Transportation Planning Supervisor JASON CRAMPTON presented an update on the
Bond Election to the commission.
The Special Election is scheduled for November 2, 2021.
No increase to property tax is needed.
City cannot advocate a position for or against.
Elected officials and city employees cannot use city resources to influence an
election, however, board and commission members could communicate
information out to fellow residents.
COMMISSIONER HARDIN spoke about work being done in support of the Bond
Election by former Mayor Boyd Dunn, who served as the Chairman of the Bond
Committee. He told the commission he would speak to Mr. Dunn and inquire when
communication was to be sent out to residents. Commissioner Hardin will request
the information that is to be provided to residents and will share with the
commission.
In response to comments from commission members, Government Relations & Policy
Manager RYAN PETERS reiterated the city did not plan on increasing property taxes
but was required to note on the election ballot that the city would be required to
increase taxes unless the Mayor and Council provide for payment from other sources.
Mr. Peters added that other funding sources that would be available to the city
included impact fees, various grants, as well as Proposition 400 funds.
Mr. Crampton highlighted various proposed bond projects along with the bond
authorization dollar amounts being requested. He stated that specific project
language was not part of the ballot and would allow staff the flexibility to transfer
funding to other projects if necessary and appropriate. He concluded by informing
the commission that information pertaining to the Bond Election could be found at:
www.chandleraz.gov/elections.
6. OTHER ITEMS
a. Transportation Project Status:
Nothing noted.
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b. Future Agenda Items:
Mr. Crampton stated future agenda items included updates on the Regional
Transportation Plan and Lindsay Road Project Alignment.
c. Next Meeting Date:
The next meeting date was announced for September 15, 2021.
7. ADJOURNMENT
A motion was made by Chairman Henderson, seconded by Commissioner Brennan to
adjourn the meeting at approximately 5:30 p.m. The motion passed unanimously (7-0).
_________________________________
________________________________
Chairman Dan Henderson Nancy Jackson
Transportation Commission Transportation Planning Coordinator