Minutes of the Study Session of September 20, 2021
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Meeting Minutes
City Council Study Session
September 20, 2021 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:06 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, Acting City Manager
Vice Mayor Mark Stewart
Debra Stapleton, Assistant City Manager
Councilmember OD Harris
Dawn Lang, Deputy City Manager/CFO
Councilmember René Lopez
Kelly Schwab, City Attorney
Councilmember Terry Roe
Dana DeLong, City Clerk
Councilmember Christine Ellis
Councilmember Matt Orlando
Scheduled Public Appearances
MAYOR HARTKE invited Vice Mayor Stewart to join him for the recognitions.
1. Service Recognitions
Robert Steele – 10 Years, Management Services
Benn Hernandez – 20 Years, Community Services
2. 2021 Employee of the Year Awards
Regan Tillar – City Magistrate
Alba Trujillo – Community Services
Elizabeth Olson – Cultural Development
Jesse Fellers – Development Services
Avery Armstrong – Fire
Kristin Maier – General Government
Andy Sandoval – Information Technology
Jerry Hodge – Management Services
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Lauren Koll – Neighborhood Resources
Melissa Deanda – Police
Lydia Ortiz – Public Works & Utilities
3. Proclamation - Thank a Water Hero Day
VICE MAYOR STEWART read the proclamation and invited staff to accept.
DERRICK PENILLA, Water Plant Operator, thanked the City and AMWA as they work tirelessly to provide
the City with reliable drinking water.
4. Proclamation - Domestic Violence Awareness Month
MAYOR HARTKE read the proclamation and invited staff and the Domestic Violence Commission to
accept.
SAMANTHA HINCHEY, Domestic Violence Commission Chair, thanked the Council and staff for their
ongoing support of the Domestic Violence Commission and there would be a virtual event September
29 to bring awareness to the community about this issue.
COUNCILMEMBER ELLIS thanked those who serve on the Commission. Councilmember Ellis thanked
the Police Department for always being there whenever there is a call. Councilmember Ellis said she
serves on the Board at MAG regarding domestic violence and that they are working on helping with
laws and bills that would help those in shelters and that victims do not return to the perpetrator.
5. SaveStation Donation by Parent Heart Watch.
MAYOR HARTKE said Parent Heart Watch has donated a lifesaving AED to the City that would be
placed at the Public Training Safety Facility. Mayor Hartke thanked them for the donation.
MARTHA LOPEZ-ANDERSON, Executive Director of Parent Heart Watch, said Parent Heart Watch is a
national organization that is focused on preventing sudden cardiac arrests and events in children,
teens, and young adults. Each year there is a conference that is held and this year Chandler was
selected to hold the conference but due to the pandemic it had to be postponed. Parents of those
whose young children died or those whose child survived the cardiac event survived come together to
support each other as well as medical professionals in the field. Ms. Lopez-Anderson said a
SaveStation tower is an outdoor device that holds an AED that anybody can use to save a life. Ms.
Lopez-Anderson said they hope it never has to be used but that it is there to save a life.
6. Team USA Recognitions
MAYOR HARTKE recognized the following Team USA members.
Lisa Spini, Desert Lights Gymnastics – Team USA Coach for MyKayla Skinner
Andrew Nicolaus – Team USA Men’s Skateboarding Team Manager
Joe Jackson – Team USA Wheelchair Rugby Paralympics
7. Salt River Project's HIP Transmission Line Proposal - Meghan H. Grabel
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MEGHAN GRABEL, 2929 N. Central Ave., Phoenix, Partner at Osborn Maledon, said she leads the firm’s
energy, water, and utility practice group regarding matters primarily before the Arizona Corporation
Commission. Transmission line sighting is a significant part of her practice and several weeks ago
members of the Reserve at Fulton Ranch HOA expressed concerned regarding this SRP project. The
lines would be adjacent and extremely close to the residential community. Ms. Grabel said they
expressed that the City planned on ungrounding a vast majority of the SRP line but that the portion of
the line bisecting their community and two other neighborhoods, for reasons that did not seem to
justify the disparate treatment of those three communities compared to others, would remain above
ground. The Reserve at Fulton Ranch has retained Ms. Grabel to represent their interests both here and
at the Arizona Corporation Commission. The Pinelake Estates and SouthShore Village HOAs have also
engaged Ms. Grabel in this matter.
MS. GRABEL said her clients have asked her to appear to say thank you and they appreciate the City,
SRP, and Intel’s early engagement with the community and they were delighted by the announcement
that Intel agreed to pay to bury line from Chandler Heights to the substation. Ms. Grabel said they are
grateful to the City, SRP, and Intel for listening to them and finding a workable solution. The line is
being built to serve one commercial customer and will benefit the City economically. In such
circumstances, it is right that all City residents be insulated from the negative consequences associated
with a visible high voltage transmission line. Ms. Grabel thanked Intel for their good corporate
citizenship. Work remains to be done before Intel’s commitment is realized and urged Council to do
what they can to make it happen. Ms. Grabel said she had an electronic petition to bury the line along
the railway that is signed by 897 people. Ms. Grabel would continue to work on behalf of the
communities with SRP regarding the route to ensure that the line is constructed below ground.
MAYOR HARTKE stated two comments were sent in regarding this item.
BARB KISH, 291 E. Tonto Pl., Chandler, submitted the following comment:
I just want to say THANK YOU FOR LISTENING to our concerns about the SRP HIP Project in our backyards!
We feel that our communities' concerns are being heard, and so appreciate that Josh Wright met with us
so quickly, and had already reached out to SRP. Please continue to work with SRP and Intel to guarantee
that all these lines get buried, to maintain the quality of life in all our Chandler neighborhoods, as well as
powering Intel's plans for the future. We are glad to be working together on this and other projects!
AJAY JOSHI, 436 E. Tonto Pl., Chandler, submitted the following comment:
Bury the power lines by Arizona Ave and Ocotillo (along the railroad tracks). For the safety, health and
property values of the residents of Pinelake Estates, The Reserve at Fulton Ranch and SouthShore village.
KEEP OUR COMMUNITY SAFE AND BEAUTIFUL. BURY THE POWER LINES. Thank you.
Consent Agenda and Discussion
Discussion was held on items 5, 16, 22, 23, and 47
Airport
1.
Purchase of Kubota Tractor
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Move City Council approve the utilization of Sourcewell Contract No. 032111-KBA, for the
purchase of a Kubota Tractor, from Bingham Equipment Company, in the amount of $74,141.41.
City Clerk
2.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.
City Manager
3.
Resolution No. 5508 Authorizing an Amendment to the Intergovernmental Agreement with
Valley Metro RPTA for FY 2021-22
Move City Council pass and adopt Resolution No. 5508 authorizing an amendment to the
Intergovernmental Agreement (IGA) between the Regional Public Transportation Authority
(RPTA) and the City of Chandler to provide fixed route bus, Paratransit and RideChoice service
for Fiscal Year 2021-22, in an estimated amount of $789,030.
4.
Project Agreement with Maricopa Association of Governments in Fiscal Year 2022-23 of
Proposition 400 Funds for Improvements to Chandler Heights Road (Gilbert Road to Val Vista
Drive)
Move City Council approve a Project Agreement with Maricopa Association of Governments
(MAG) for regional reimbursement of construction improvements to Chandler Heights Road
(Gilbert Road to Val Vista Drive), in the amount of $7,699,462.18.
Communications and Public Affairs
5.
Resolution No. 5512, Authorizing the Submittal of a $119,000 Pass-Through Indian Gaming
Revenue Sharing Grant Application from the Dignity Health Foundation – East Valley to the Gila
River Indian Community
Move City Council pass and adopt Resolution No. 5521 authorizing the submittal of a $119,000
pass-through Indian Gaming Revenue Sharing Grant Application from the Dignity Health
Foundation – East Valley to the Gila River Indian Community for the purchase of one Extra-
Corporeal Membrane Oxygenation (ECMO) Life Support Pump.
COUNCILMEMBER ELLIS asked for information regarding why it was important to receive this grant at
this time during COVID-19.
MATT BURDICK, Communications and Public Affairs Director, said this is part of the Arizona Gaming
Compact that was amended in April 2021 and this allocates 12% of the gaming revenues towards
services that benefit local and county facilities. Mr. Burdick said the City’s role is to review the
applications that have connections to Chandler and forward it to the appropriate tribal gaming agencies
that the nonprofit is seeking funds from. Gila River Indian Community elected to fund the grant for an
ECMO Life Support Pump and this would allow treatment to occur at Chandler Regional Hospital. This
is very important for cardiac and respiratory patients.
COUNCILMEMBER ELLIS said this machine is not currently in Chandler.
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MR. BURDICK said that was correct.
COUNCILMEMBER ELLIS said she was thankful that the City was part of this process.
Community Services
6.
Agreement No. CS0-988-4215, Amendment No. 1, with BrightView Landscape Services, Inc., for
Park Mowing Services
Move City Council approve Agreement No. CS0-988-4215, Amendment No. 1, with BrightView
Landscape Services, Inc., for park mowing services, in an amount not to exceed $450,000, for a
one-year period, October 1, 2021, through September 30, 2022.
7.
Purchase of Additional Software Modules of BiblioCommons for Online Services for the Chandler
Public Library
Move City Council approve the purchase of additional software modules for online services for
the Chandler Public Library, from BiblioCommons, in a combined amount not to exceed
$180,234, for a three-year period beginning October 1, 2021, through September 30, 2024.
8.
Agreement No. CS9-988-4086, Amendment No. 2, with Grounds Control, LLC, for City Parks
Landscape Services
Move City Council approve Agreement No. CS9-988-4086, Amendment No. 2, with Grounds
Control, LLC, for City parks landscape services, in amount not to exceed $1,585,000, for a one-
year period, October 1, 2021, through September 30, 2022.
Development Services
9.
Introduction and Tentative Adoption of Ordinance No. 4987, PLH20-0061/PLT21-0018 Parkside
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 4987 approving PLH20-0061
Parkside, Rezoning from Agricultural (AG-1) District to Planned Area Development (PAD) for
Single-family Residential, located at the northwest corner of Fairview Street and Cooper Road,
approximately one quarter of a mile north of Pecos Road, subject to the conditions as
recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH20-0061 Parkside for subdivision
layout and housing product, located at the northwest corner of Fairview Street and Cooper Road,
approximately one quarter of a mile north of Pecos Road, subject to the conditions as
recommended by Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT21-0018 Parkside, located at the northwest corner
of Fairview Street and Cooper Road, approximately one quarter of a mile north of Pecos Road,
subject to the condition as recommended by Planning and Zoning Commission.
Page 6 of 16
10.
Introduction and tentative adoption of Ordinance No. 4989, PLH21-0017/PLT21-0025 Elevation
AZ 87
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 4989 approving PLH21-0017
Elevation AZ 87, Rezoning from Planned Industrial/Planned Area Development (I-1/PAD) for
retail, light industrial, office and showroom to PAD for multi-family residential with Mid-Rise
Overlay for heights up to 55 feet, located at southeast corner of Arizona Avenue and Elliot Road,
subject to the conditions as recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH21-0017 Elevation AZ 87 for site
layout and building architecture, located at southeast corner of Arizona Avenue and Elliot Road,
subject to the conditions as recommended by Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT21-0025 Elevation AZ 87, located at southeast
corner of Arizona Avenue and Elliot Road, subject to the condition recommended by Planning
and Zoning Commission.
11.
Area Plan Amendment, Rezoning, Preliminary Development Plan, and Preliminary Plat, PLH21-
0023/PLH21-0005/PLT21-0004 The Village at Hamilton Park (Request for Withdrawal)
Move City Council withdraw PLH21-0023/PLH21-0005/PLT21-0004 The Village at Hamilton Park
as recommended by Planning and Zoning Commission.
12.
Preliminary Development Plan PLH21-0009 Phoenician Medical Center
Move City Council approve Preliminary Development Plan PLH21-0009 Phoenician Medical
Center for site layout and building architecture for a one-story medical office building located
approximately one quarter of a mile north of the northeast corner of Ray and Alma School roads,
subject to the conditions as recommended by Planning and Zoning Commission.
13.
Preliminary Development Plan, PLH21-0048 Alma 202 Comprehensive Sign Plan
Move City Council approve Preliminary Development Plan PLH21-0048 Alma 202 Comprehensive
Sign Plan, for a comprehensive sign plan for an office/retail development, located on the
northeast corner of Santan Freeway (Loop 202) and Alma School Road, subject to the conditions
as recommended by Planning and Zoning Commission.
14.
Preliminary Development Plan PLH21-0034 Woodspring Suites Hotel
Move City Council recommend approval of PLH21-0034 Woodspring Suites Hotel, Preliminary
Development Plan for site layout and building architecture for a four-story hotel on
approximately 2.7 acres, located in the Chandler Airport Center at the northeast corner of Cooper
and Germann roads, subject to the conditions as recommended by Planning and Zoning
Commission.
15.
Preliminary Development Plan, PLH21-0044 Quick Qlean Car Wash and Office Buildings
Comprehensive Sign Package
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Move City Council approve Preliminary Development Plan PLH21-0044 Quick Qlean Car Wash
and Office Buildings Comprehensive Sign Package for a car wash and offices, located east of the
southeast corner of Chandler Boulevard and McQueen Road subject to the conditions as
recommended by Planning and Zoning Commission.
16.
Preliminary Development Plan, PLH21-0043 Chandler Airpark 202
Move City Council approve Preliminary Development Plan PLH21-0043 Chandler Airpark 202 for
site layout and building architecture for four flex industrial buildings located at the northwest
corner of Germann Road and Northrop Boulevard, approximately one third of a mile west of
Cooper Road, subject to the conditions as recommended by Planning and Zoning Commission.
COUNCILMEMBER ORLANDO said the applicant has a robust landscape which is normal for the area.
DAVID DE LA TORRE, Planning Manager, said yes, the applicant is proposing above and beyond the
code requirements along the Paseo Trail.
COUNCILMEMBER ORLANDO said these buildings are close to the trail so the trees would help mitigate
the opposing activity of the buildings.
MR. DE LA TORRE said yes.
COUNCILMEMBER ORLANDO asked what the thought was to reduce the foliage.
MR. DE LA TORRE said the Planning and Zoning Commission first considered a proposal to increase the
number of trees on the property and then discussed the possibility of reducing the number. In the end
the Commission voted to adopt stipulation nine which would reduce the density of trees on the
property.
COUNCILMEMBER ORLANDO said he would reach out to the Planning and Zoning Commissioners for
their thoughts and asked that staff provide a proposed alternative motion regarding that stipulation.
MAYOR HARTKE said was going to suggest moving the stipulation as well but agreed with having
further conversation. Mayor Hartke said he wanted significant coverage along the trail.
COUNCILMEMBER ROE said he was impressed with this project, and they have come up with a very nice
architectural product. Councilmember Roe said many communities would not worry about what is on
the back of the property, but you could walk around this whole facility and be proud of it.
MR. DE LA TORRE thanked Councilmember Roe for the comments and thanked staff for their work.
17.
Mountain View Estates Final Plat
Move City Council approve Final Plat PLT20-0014, Mountain View Estates located at the
northeast corner of Riggs and Lindsay roads, as recommended by Development Services Staff.
Page 8 of 16
18.
Use Permit, PLH21-0045 SanTan Brewing Company, Inc
Move City Council approve Use Permit and Entertainment Use Permit, PLH21-0045 SanTan
Brewing Company, Inc., for a patio expansion with a Series 7 Beer and Wine Bar License and to
allow outdoor speakers and acoustic live entertainment, located at 495 E. Warner Road,
approximately half a mile east of Arizona Avenue on the south side of Warner Road, subject to
the conditions recommended by Planning and Zoning Commission.
19.
Use Permit, PLH21-0042 Sugar Bar
Move City Council approve Use Permit PLH21-0042 Sugar Bar for a Series 7 Beer and Wine
license, located at 960 E. Warner Road, Suite 6, generally located at the northwest corner of
McQueen and Warner roads, subject to the conditions recommended by Planning and Zoning
Commission.
20.
Use Permit PLH21-0059 Soho63 Outdoor Patio Extension
Move City Council recommend approval of Use Permit PLH21-0059 Soho63 Outdoor Patio
Extension for a Series 6 bar liquor license extension of premise, located at 63 E. Boston Street,
generally located on the southeast corner of Arizona Avenue and Boston Street, subject to the
conditions as recommended by Planning and Zoning Commission.
21.
Use Permit Extension, PLH21-0037 Pro Edge Performance Training, LLC
Move City Council approve PLH21-0037 Pro Edge Performance Training, LLC, a Use Permit
Extension request for the continued operation of a personal training fitness business on a
property zoned Planned Industrial District (I-1), located at 500 N. 56th Street, and more generally
located on the southwest corner of Galveston and 56th streets, subject to the conditions as
recommended by Planning and Zoning Commission.
Economic Development
22.
Agreement No. ED0-918-4196, Amendment No. 1, Innovations Incubator Management Services
Move City Council approve Agreement No. ED0-918-4196, Amendment No. 1, with Northern
Arizona Technology and Business Incubator, dba Moonshot at NACET, for Innovations Incubator
management services, in an amount not to exceed $250,000 for the period of one year,
beginning October 1, 2021, through September 30, 2022.
COUNCILMEMBER ORLANDO asked staff for a presentation and asked what would have to be done to
take this to the next level.
MICAH MIRANDA, Economic Development Director, said they are in the first year of the second option
contract year with NACET. They provide technology oriented entrepreneurial support services in the
incubator on behalf of the City. In the first year of the contract, they really wanted to increase the
visibility of what was being provided to the community. Mr. Miranda said they wanted to increase
attendance, visibility, and impressions in the media. Mr. Miranda said Council and staff really want the
incubator to be recognized as the incubator of choice in the southwest. There is a long way to go and
Page 9 of 16
there is a lot that needs to be done to get there. This is a City service geared towards the tech
entrepreneurs. Mr. Miranda said they were expecting to see more applications this year because of the
job layoffs due to COVID-19 but they have not seen that so staff is trying to better understand what is
happening in the tech ecosystems.
COUNCILMEMBER ORLANDO said he appreciated what Vice Mayor Stewart has done with this.
Councilmember Orlando said he wanted to see what it would take for venture capitalists to come in
and fund some of these projects and take the entrepreneurs to the next step.
MR. MIRANDA said he would follow-up with more information.
COUNCILMEMBER ELLIS said during COVID-19 there was not a place open for people to come with
those ideas. Six years into the program there is still not a home for the program and have a place where
people know where it is instead of it moving around. Councilmember Ellis said the City never shut down
but other places did and it has an impact on our services. Councilmember Ellis said she would like to
see that as part of the next phase.
MAYOR HARTKE said when the incubator did have a home it was not accomplishing the goals and
would like to see recommendations from NACET and other experts on the next steps. Mayor Hartke
suggested having a Council work session to discuss this further and Council goals around this.
VICE MAYOR STEWART said it is exciting to hear the rest of Council take notice and they are now getting
angel investors, support from the community, and getting entrepreneurial community to engage.
COUNCILMEMBER HARRIS said this was great and they want to ensure we continue to be a City of
innovation and have a place for people to come. Councilmember Harris said he wanted to look at other
entrepreneurs outside of the tech space, so it is equitable for everyone in Chandler.
Facilities and Fleet
23.
Purchase of Vehicles
Move City Council approve the utilization of the State of Arizona Contract No. ADSPO17-166120
with Courtesy Chevrolet, No. ADSPO17-166119 with Larry H. Miller Toyota, No. ADSPO17-
166122 with Midway Chevrolet, and No. ADSPO17-166124 with San Tan Ford for the purchase
of vehicles, in the amount of $1,364,023.98.
COUNCILMEMBER ORLANDO asked if they are looking at electric vehicles.
MIKE HOLLINGSWORTH, Facilities and Fleet Director, said yes but they need to have the infrastructure
put in place first. They have identified 31 preliminary locations for charging stations and staff is looking
at where electric vehicles would be useful.
Page 10 of 16
COUNCILMEMBER ORLANDO said it has been challenging to get local Chandler vendors to bid on some
of these projects to keep the sales tax dollars in Chandler. Councilmember Orlando asked if there was
anything else they could do.
DAWN LANG, Deputy City Manager/Chief Financial Officer, said it is important to try to engage local
vendors and that is an effort that is done every time there is a vehicle purchase. Ms. Lang said they have
contacts at all of the local dealerships but unfortunately there has been an inventory shortage and the
state contract seems to make the most sense at this point. Ms. Lang said the local vendors typically turn
them down because of the types of specialty vehicles the City needs to purchase.
COUNCILMEMBER ORLANDO said some of them do not have a fleet set up where they carry excess
inventory to satisfy some of these contracts.
MAYOR HARTKE said as long as they are reaching out to the local vendors then that is the best they
can do.
Fire Department
24.
Resolution No. 5513 Authorizing an Agreement with the City of Phoenix for Technical Rescue
and Hazardous Material Training for Chandler Fire Department Firefighters
Move City Council pass and adopt Resolution No. 5513, authorizing the Chandler Fire
Department (CFD) to enter into an agreement with the City of Phoenix to train Chandler Fire
Department Firefighters in Technical Rescue Training (TRT) and Hazardous Material Technical
(HZM) Certification Training.
25.
Resolution No. 5516, Affirming the Intent to Use Awarded Funds for an Indian Gaming Revenue
Sharing Grant to the Gila River Indian Community on behalf of the Chandler Fire Department
Move City Council pass and adopt Resolution No. 5516, affirming the intent to use awarded
funds in the manner described within the submitted application for an Indian Gaming Revenue
Sharing Grant to the Gila River Indian Community on behalf of the Chandler Fire Department in
the amount of $42,971.74.
Human Resources
26.
Agreement No. 1193, Calendar Year 2022 Amendment, with Delta Dental Plan of Arizona, Inc.,
for Dental Insurance Benefit
Move City Council approve Agreement No. 1193, Calendar Year 2022 Amendment, with Delta
Dental Plan of Arizona, Inc., for dental insurance benefit, in an amount not to exceed $118,240,
for the period of one year, beginning January 1, 2022, through December 31, 2022, and authorize
the City Manager, or designee to extend the Agreement for an additional one-year term of
January 1, 2023, through December 31, 2023 (CY2023), subject to the same terms and conditions.
27.
Agreement No. HR0-918-4163, Amendment No. 1, with Flexible Benefit Administrators, Inc., for
Flexible Spending Account and COBRA Administration
Page 11 of 16
Move City Council approve Agreement No. HR0-918-4163, Amendment No. 1, with Flexible
Benefit Administrators, Inc., for Flexible Spending Account administration in an amount not to
exceed $12,000 for the period of one year beginning January 1, 2022, through December 31,
2022, and for COBRA Administration in an amount not to exceed $12,000 for the period
beginning November 1, 2021, through December 31, 2022, and authorize the City Manager to
sign any amendment to this agreement for the additional terms.
28.
Agreement No. AS7-936-3803, Calendar Year 2022 Amendment, with ReliaStar Life Insurance
Company (Voya Financial), for Life and Accidental Death and Dismemberment Insurance
Move City Council approve Agreement No. AS7-936-3803, Calendar Year 2022 Amendment, with
ReliaStar Life Insurance Company (Voya Financial), for life and accidental death and
dismemberment insurance, in an amount not to exceed $850,000, for a period of one year,
beginning January 1, 2022, through December 31, 2022.
29.
Agreement No. 4049, Calendar Year 2022 Amendment, with Vision Service Plan Insurance
Company, for Vision Insurance Benefit
Move City Council approve Agreement No. 4049, Calendar Year 2022 Amendment, with Vision
Service Plan Insurance Company, for the vision insurance benefit, for the period of January 1,
2022, through December 31, 2022, and authorize the City Manager or designee to extend the
Agreement for an additional year from January 1, 2023, through December 31, 2023 (CY2023),
subject to the same terms and conditions.
30.
Agreement No. HR0-918-4162, Amendment No. 1, with United Behavioral Health, for the
Employee Assistance Program
Move City Council approve Agreement No. HR0-918-4162, Amendment No. 1, with United
Behavioral Health, for the Employee Assistance Program, in an amount not to exceed $47,000,
for the period of one year, beginning January 1, 2022, through December 31, 2022, and authorize
the City Manager or designee to extend the Agreement for an additional year beginning January
1, 2023, through December 31, 2023 (CY2023), subject to the same terms and conditions.
31.
Agreement No. AS8-952-3849, Amendment No. 1, with Cerner Corporation, for Wellness
Program Services and a Wellness Portal
Move City Council approve Agreement No. AS8-952-3849, Amendment No. 1, with Cerner
Corporation, for wellness program services and the wellness portal, in an amount not to exceed
$138,624, for the period of one year, beginning September 28, 2021, through September 27,
2022.
32.
Agreement No. 4046, Calendar Year 2022 Amendment, with Anthem Life Insurance Company,
for Public Safety Personnel Long-Term Disability Insurance
Move City Council approve Agreement No. 4046, Calendar Year 2022 Amendment, with Anthem
Life Insurance Company, for the long-term disability insurance benefit for public safety
personnel, in an amount not to exceed $200,000, for the period of January 1, 2022, through
December 31, 2022.
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33.
Agreement No. 3111, Calendar Year 2022 Amendment, with International City Management
Association Retirement Corporation, dba ICMA-RC, for 457(b) Deferred Compensation Plan and
Retirement Health Savings Plan Administrative Services
Move City Council approve Agreement No. 3111, Calendar Year 2022 Amendment, with
International City Management Association Retirement Corporation, dba ICMA-RC, for 457(b)
Deferred Compensation Plan and Retirement Health Savings Plan Administrative Services, for the
period of one year, beginning January 1, 2022, through December 31, 2022, and authorize the
City Manager, or designee, to sign any amendment to this agreement for the additional terms.
34.
Agreement No. 4388, with The Hartford Financial Services Group, Inc., for Business Travel
Accident Insurance
Move City Council approve Agreement No. 4388, with The Hartford Financial Services Group,
Inc., for business travel accident insurance, in an amount not to exceed $17,860, for the period
of one year, beginning January 1, 2022, through December 31, 2022, with the option of two one-
year extensions, and authorize the City Manager, or designee, to sign any amendment to this
agreement for the additional terms.
35.
Agreement No. 4118, Amendment No. 2, with The Segal Company (Western States), Inc., for
Employee Benefits Consulting Services
Move City Council approve Agreement No. 4118, Amendment No. 2, with The Segal Company
(Western States), Inc., for employee benefits consulting services, in an amount not to exceed
$120,000, for the period of one year, beginning January 1, 2022, through December 31, 2022,
and authorize the City Manager, or designee to agree to extend the Agreement for an additional
year from January 1, 2023, through December 31, 2023 (CY2023).
36.
Agreement No. HR5-948-3502, Calendar Year 2022 Amendment, with Blue Cross Blue Shield of
Arizona, for Group Medical and Pharmacy Benefit
Move City Council approve Agreement No. HR5-948-3502, Calendar Year 2022 Amendment, with
Blue Cross Blue Shield of Arizona, for group medical and pharmacy benefits, in an amount not
to exceed $2,190,000 for the period of one year, beginning January 1, 2022, through December
31, 2022.
Information Technology
37.
Purchase of Hardware Support and Maintenance
Move City Council approve the purchase of hardware support and maintenance, from vCore
Technology Partners, utilizing Arizona State Contract No. ADSPO16-100284, in the amount of
$92,000, for the period of September 25, 2021, through September 24, 2022.
38.
Agreement No. IT9-208-4034, Amendment No. 2, with CCG Systems, Inc., DBA FASTER Asset
Solutions, for Fleet Management System
Move City Council approve Agreement No. IT9-208-4034, Amendment No. 2, with CCG Systems,
Inc., DBA FASTER Asset Solutions, for the fleet management system in an amount not to exceed
Page 13 of 16
$77,509.68, for the period of one year, beginning September 30, 2021, through September 29,
2022.
Management Services
39.
Agreement No. MS2-918-4395 for a Comprehensive System Development/Impact Fee Study
Move City Council approve Agreement No. MS2-918-4395, with James Duncan and Associates,
Inc., dba Duncan Associates, for a Comprehensive System Development/Impact Fee Study, in an
amount not to exceed $131,800.
Neighborhood Resources
40.
Resolution No. 5514 Approving the Program Year 2020–2021 Chandler Consolidated Annual
Performance and Evaluation Report (CAPER)
Move City Council pass and adopt Resolution No. 5514 approving the Program Year 2020–2021
Chandler Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing the
City Manager or his designee to submit the CAPER to the United States Department of Housing
and Urban Development (HUD).
41.
Resolution No. 5522 for Approval and Authorization to Accept and Allocate Emergency Rental
Assistance Program (ERA 2.0) Funds to AZCEND to Assist Chandler Residents in Need Due to the
Impact of COVID-19
Move City Council pass and adopt Resolution No. 5522 approving and authorizing an agreement
between the US Department of the Treasury and the City of Chandler in the Amount of
$6,287,370.40 for the Emergency Rental Assistance Program (ERA 2.0); authorizing an agreement
between the City of Chandler and AZCEND to administer and distribute funds in an amount up
to $6,287,370.40 to assist Chandler households in need due to COVID-19; authorizing the
Neighborhood Resources Department to utilize up to ten percent of the funds to administer the
Emergency Rental Assistance Program and the Chandler Cares Team; and authorizing the City
Manager or designee to sign agreements and all related documents on behalf of the City of
Chandler.
Police Department
42.
Resolution No. 5518 authorizing the submittal of a $108,840 pass-through Indian Gaming Grant
Application from the Chandler Police Department to the Gila River Indian Community
Move the City Council pass and adopt Resolution No. 5518 authorizing the submittal of a
$108,840 Pass-Through Indian Gaming Grant Application from the Chandler Police Department
to the Gila River Indian Community.
43.
Purchase of Mobile Communication Services
Move City Council approve the purchase of mobile communication services, from Verizon
Wireless, utilizing the State of Arizona Contract No. CTR049877, in an amount not to exceed
$80,000.
Page 14 of 16
44.
Purchase of Annual Maintenance and Support Services for the Police Records Management
System (RMS) and Computer Aided Dispatch (CAD) System
Move City Council approve the purchase of annual maintenance and support services from
Versaterm Public Safety, Inc., for the Police RMS, for the period of September 1, 2021, through
August 31, 2022; and for the CAD system, for the period of August 1, 2021, through July 31, 2022,
in an amount not to exceed $465,207.
Public Works and Utilities
45.
Introduction of Ordinance No. 4986, Authorizing the Abandonment of a Temporary Drainage
Easement No Longer Needed for Public Use at the Northwest Corner of Arizona Avenue and
Germann Road
Move City Council introduce and tentatively adopt Ordinance No. 4986, authorizing the
abandonment of a temporary drainage easement no longer needed for public use at the
northwest corner of Arizona Avenue and Germann Road.
46.
Introduction of Ordinance No. 4988, Authorizing the Sale of City Property Located West of the
Southwest Corner of Cooper Road and Pecos Road
Move City Council introduce and tentatively adopt Ordinance No. 4988, authorizing the sale of
City property located west of the southwest corner of Cooper Road and Pecos Road to Felix E.
Vivas III and Elva G. Vivas for the sum of $221,000.
47.
Design and Construction Agreement No. WA1704.502, with Salt River Project, for the Knox Well
Design and Construction
Move City Council award Design and Construction Agreement No. WA1704.502 to Salt River
Project, for the Knox Well Design and Construction, in an amount not to exceed $458,030.
COUNCILMEMBER ORLANDO asked for a staff presentation.
JOHN KNUDSON, Public Works and Utilities Director, introduced the item and said over the last 30
years they have partnered with SRP for nine current water wells that produce potable water for the City.
The true benefit is as SRP loses agricultural land within the City they have the wells that still exist. SRP
allows the City to use the well on a priority basis and the total cost is only the difference between an
agricultural well to a potable well. Mr. Knudson said during the drilling process we pay for water quality
sampling and some different materials of construction. During the equipping process the wells are
equipped to City standards for potable wells. If the City were to create a well on its own it would cost
around $3 million. When we partner with SRP the total cost is usually between $500,000 and $750,000
so there is a tremendous savings. SRP pays for and does all of the maintenance on the well and gives
the City a discount on the electricity for the well. This well would be a backup well to one of the chip
suppliers in City.
COUNCILMEMBER ORLANDO said there is a lot of good done in local government and they try to save
money as much as possible and thanked staff for their work.
Page 15 of 16
48.
Professional Services Agreement No. WW1901.201, Amendment No 3, with Wilson Engineers,
LLC, for Additional Design Services, for the Water Reclamation Facilities Improvements
Move City Council award Professional Services Agreement No. WW1901.201, Amendment No. 3,
to Wilson Engineers, LLC, for additional design services, for the Water Reclamation Facilities
Improvements, in the amount of $313,560, for a revised contract amount not to exceed
$4,435,940.
49.
Professional Services Agreement No. WA2105.201, with Water Works Engineers, LLC, for the
Water Facilities Optimization Improvements Design Services
Move City Council award Professional Services Agreement No. WA2105.201 to Water Works
Engineers, LLC, for the Water Facilities Optimization Improvements Design Services, in an amount
not to exceed $1,263,410.
50.
Pre-Construction Services Construction Manager at Risk Contract No. WA2103.251, with
Quantum, for the Pecos Surface Water Treatment Plant SCADA Upgrade
Move City Council award Pre-Construction Services Construction Manager at Risk Contract No.
WA2103.251 to Quantum, for the Pecos Surface Water Treatment Plant SCADA Upgrade, in an
amount not to exceed $568,524.
51.
Purchase of an XBroom Street Sweeper
Move City Council approve the purchase of an XBroom Street Sweeper, from Nescon, LLC,
utilizing Maricopa County Contract No. 190170-S, in the amount of $297,804.25.
52.
Purchase of Traffic Paint
Move City Council approve the purchase of traffic paint, from Ennis-Flint, Inc., utilizing City of
Mesa Contract No. 2020047, in an amount not to exceed $85,000.
53.
Purchase of Onsite Testing and Repair of Large Water Meters
Move City Council approve the purchase of onsite testing and repair of large water meters, from
Metering Services, Inc., utilizing City of Phoenix Contract No.147870, in an amount not to exceed
$85,000.
Informational
54.
Study Session and Regular Minutes of August 4, 2021, Planning and Zoning Commission
55.
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License
Premises Administratively Approved
56.
Study Session & Regular Meeting Minutes of August 18, 2021, Planning and Zoning Commission
Adjourn
The meeting was adjourned at 7:06 p.m.
Page 16 of 16
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: October 11, 2021
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 20th day of September, 2021. I further
certify that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of October, 2021.
__________________________
City Clerk