Professional Services Agreement

City of Chandler Professional Services Agreement  
 Page 1  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
 
 
 
PROFESSIONAL SERVICES AGREEMENT 
Design Services 
POLICE WORK AREA AND STORAGE RENOVATION 
Project No. PD2205.201 
Council Date: January 27, 2022       Item No.  
 
THIS AGREEMENT (“Agreement”) is made and entered into on the ______ day of_________________, 
2022 (“Effective Date”), by and between City of Chandler, an Arizona municipal corporation, 
("City''), and Arrington Watkins Architects, LLC, an Arizona Limited Liability Company, 
("Consultant") (City and Consultant may individually be referred to as “Party” and collectively 
referred to as “Parties”). 
 
RECITALS 
 
A. City proposes to engage Consultant to provide Design Services for POLICE WORK AREA AND 
STORAGE RENOVATION project as more fully described in Exhibit "A", which is attached to and 
made a part of this Agreement by this reference. 
 
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for 
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to 
and made a part of this Agreement by this reference. 
 
C. City desires to contract with Consultant to provide these services under the terms and 
conditions set forth in this Agreement. 
 
AGREEMENT 
 
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this 
Agreement, City and Consultant agree as follows: 
 
SECTION I--CONSULTANT’S SERVICES 
 
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the 
terms and conditions of this Agreement and within the care and skill that a person who 
provides similar services in Chandler, Arizona exercises under similar conditions. All work or 
services furnished by Consultant under this Agreement must be performed in a skilled and 
workmanlike manner.  All fixtures, furnishings, and equipment furnished by Consultant as 
part of the work or services under this Agreement must be new, or the latest model, and of 
the most suitable grade and quality for the intended purpose of the work or service.

City of Chandler Professional Services Agreement  
 Page 2  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
 
SECTION II--PERIOD OF SERVICE 
 
Consultant must perform the services described in Exhibit “A” for the term of this 
Agreement.  Unless amended in writing by the Parties, the Agreement term expires 200 
calendar days after the Notice to Proceed (NTP) Date. 
 
SECTION III--PAYMENT OF COMPENSATION AND FEES 
 
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully 
described in Exhibit “B” for performance of the services approved and accepted by City 
under this Agreement must not exceed $102,600 for the full term of the Agreement. 
Consultant may not increase any compensation or fees under this Agreement without the 
City’s prior written consent. Consultant must submit monthly requests for payment of 
services approved and accepted during the previous billing period and must include, as 
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished 
during the billing period, a list of any deliverables submitted, and any subconsultant’s or 
supplier’s actual requests for payment plus similar narrative and listing of their work. 
Consultant must submit an Application and Certification for Payment Sheet with the monthly 
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those 
services negotiated as a lump sum will be made in accordance with the percentage of the 
work completed during the preceding billing period. Services negotiated as a not-to-exceed 
fee will be paid in accordance with the work effort expended on the service during the 
preceding month. All requests for payment must be submitted to City for review and 
approval. City will make payment for approved and accepted services within 30 calendar days 
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for 
any and all tax obligations that result from Consultant’s performance under this Agreement.  
 
SECTION IV--CITY'S OBLIGATIONS 
 
As part of Consultant’s services under this Agreement, City will provide furnished items, 
services, or obligations as detailed in Exhibit “D”. 
 
SECTION V--GENERAL CONDITIONS 
 
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in 
writing and will be deemed to have been duly given and received either (a) on the date of 
service if personally served on the party to whom notice is to be given, or (b) on the third day 
after the date of the postmark of deposit by first class United States mail, registered or 
certified, postage prepaid and properly addressed as follows:

City of Chandler Professional Services Agreement  
 Page 3  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
To City: 
City of Chandler 
Public Works & Utilities Department 
Attn:  CIP City Engineer 
P.O. Box 4008, Mail Stop 407 
Chandler, AZ 85244-4008 
Phone:  480-782-3343 
Email:  andrew.goh@chandleraz.gov 
 
With a Copy to: 
City of Chandler 
Public Works & Utilities Department 
Attn: Project Manager 
P.O. Box 4008, Mail Stop 407,  
Chandler, AZ 85244-4008 
To Consultant: 
Arrington Watkins Architects, LLC  
Mailing Address: 5240 N. 16th St., Ste. 101, Phoenix, AZ 85016  
Physical Address:  
Statutory Agent Name: N/A 
Statutory Agent Mailing Address:  
Statutory Agent Physical Address:  
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE 
Name:  Matthew A. Gorman 
Title:  Principal Architect 
Phone:  602-279-4373 
Email:  mgorman@awarch.com 
 
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses 
pertaining to this Agreement and records of accounts between City and Consultant must be 
kept on the basis of generally accepted accounting principles and must be made available to 
City and its auditors for up to three years following City’s final acceptance of the services 
under this Agreement (this requirement is increased to five years if construction of this 
project is federally funded). City, its authorized representative, or any federal agency, 
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of 
all cost and pricing data, including data used to negotiate this Agreement and any 
amendments. City reserves the right to decrease the total amount of Agreement price or 
payments made under this Agreement or request reimbursement from Consultant following 
final contract payment on this Agreement if, upon audit of Consultant’s records, the audit 
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data. 
Consultant will include a similar provision in all of its contracts with subconsultants who 
provide services under the Agreement to ensure that City, its authorized representative, or 
the appropriate federal agency, has access to the subconsultants’ records to verify the 
accuracy of all cost and pricing data. City reserves the right to decrease Contract price or 
payments made on this Agreement or request reimbursement from Consultant following 
final payment on this Agreement if the above provision is not included in subconsultant 
agreements, and one or more subconsultants refuse to allow City to audit their records to

City of Chandler Professional Services Agreement  
 Page 4  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of 
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate 
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings, 
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit. 
 
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results 
in a substantial change in this Agreement, thereby materially increasing or decreasing the 
scope of services, cost of performance, or Project schedule, the work will be performed as 
directed by City. However, before any modified work is started, a written amendment must 
be approved and executed by City and Consultant. Such amendment must not be effective 
until approved by City. Additions to, modifications, or deletions from this Agreement as 
provided herein may be made, and the compensation to be paid to Consultant may 
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and 
agreed that no claim for extra services or materials furnished by Consultant will be allowed 
by City except as provided herein, nor must Consultant do any work or furnish any materials 
not covered by this Agreement unless such work is first authorized in writing. Any such work 
or materials furnished by Consultant without prior written authorization will be at 
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written 
authorization Consultant will make no claim for compensation for such work or materials 
furnished. 
 
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants 
contained herein, except that City reserves the right, at its discretion and without cause, to 
terminate or abandon any service provided for in this Agreement, or abandon any portion of 
the Project for which services have been performed by Consultant. In the event City abandons 
or suspends the services, or any part of the services as provided in this Agreement, City will 
notify Consultant in writing and immediately after receiving such notice, Consultant must 
discontinue advancing the work specified under this Agreement. Upon such termination, 
abandonment, or suspension, Consultant must deliver to City all drawings, plans, 
specifications, special provisions, estimates and other work entirely or partially completed, 
together with all unused materials supplied by City. Consultant must appraise the work 
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may 
inspect Consultant’s work to appraise the work completed. Consultant will receive 
compensation in full for services performed to the date of such termination. The fee will be 
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by 
Consultant and City. If there is no mutual agreement on payment, the final determination will 
be made in accordance with the "Disputes" provision in this Agreement. However, in no event 
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in 
accordance with Section "Alteration in Character of Work." City will make the final payment 
within 60 days after Consultant has delivered the last of the partially completed items and 
the Parties agree on the final fee. If City is found to have improperly terminated the 
Agreement for cause or default, the termination will be converted to a termination for 
convenience in accordance with the provisions of this Agreement. 
 
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must 
indemnify, save and hold harmless City and its officers, officials, agents and employees 
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses

City of Chandler Professional Services Agreement  
 Page 5  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
(including court costs, attorneys' fees and costs of claim processing, investigation and 
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful, 
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers, 
directors, agents, employees, or subconsultants in connection with this Agreement. This 
indemnity includes any claim or amount arising out of or recovered under workers' 
compensation law or on account of the failure of Consultant to conform to any federal, state 
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify 
lndemnitee from and against any and all Claims, except those arising solely from 
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary 
loss investigation, defense and judgment costs where this indemnification applies. In 
consideration of the award of this Agreement, Consultant agrees to waive all rights of 
subrogation against lndemnitee for losses arising from or related to this Agreement. The 
obligations of Consultant under this provision survive the termination or expiration of this 
Agreement. 
 
5.6 Insurance Requirements. Consultant must procure insurance under the terms and 
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may 
arise from or relate to performance of the work under this Agreement by Consultant and its 
agents, representatives, employees, and subconsultants. Consultant and any subconsultant 
must maintain this insurance until all of their obligations have been discharged, including any 
warranty periods under this Agreement. These insurance requirements are minimum 
requirements for this Agreement and in no way limit the indemnity covenants contained in 
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are 
sufficient to protect Consultant from liabilities that might arise out of the performance of the 
work under this Agreement by Consultant, Consultant’s agents, representatives, employees, 
or subconsultants. Consultant is free to purchase such additional insurance as may be 
determined necessary. 
 
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other 
duly executed documents as may be reasonably requested by City to implement the intent 
of this Agreement. 
 
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors, 
assigns, and legal representatives to the other party to this Agreement and to the partners, 
successors, assigns, and legal representatives of such other party in respect to all covenants 
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in 
this Agreement without the written consent of the other party. In no event may any 
contractual relation be created between any third party and City. 
 
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties 
required not disposed of by agreement between Consultant and City, the final determination 
at the administrative level will be made by City Engineer. 
 
5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for 
the completeness and accuracy of Consultant’s services, data, and other work prepared or 
compiled under Consultant’s obligation under this Agreement and must correct, at 
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.

City of Chandler Professional Services Agreement  
 Page 6  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
Correction of errors disclosed and determined to exist during any construction of the project on 
architectural or engineering drawings and specifications must be accomplished by Consultant.  
The cost of the design necessary to correct those errors attributable to Consultant and any 
damage incurred by City as a result of additional construction costs caused by such engineering 
or architectural errors will be chargeable to Consultant and will not be considered a cost of the 
Work.  The fact that City has accepted or approved Consultant’s work will in no way relieve 
Consultant of any of Consultant’s responsibilities. 
 
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by 
Consultant in the format prescribed by City.  These reports will be delivered to City per schedule.  
When requested by City, Consultant will attend Council meetings and provide finished documents 
including correspondence for Council action, supporting charts, graphs, drawings and colored 
slides of same. 
 
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s 
payments up to the amount equal to the claims City may have against Consultant until such 
time that a settlement on those claims has been reached. 
 
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to 
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.). 
 
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent 
contractor. Any provisions in this Agreement that may appear to give City the right to direct 
Consultant as to the details of accomplishing the work or to exercise a measure of control 
over the work means that Consultant must follow the wishes of City as to the results of the 
work only. These results must comply with all applicable laws and ordinances. 
 
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must 
submit to City detailed resumes of key personnel that will be involved in performing services 
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to 
perform services under this Agreement. At any time hereafter that Consultant desires to 
change key personnel while performing under the Agreement, Consultant must submit the 
qualifications of the new personnel to City for prior approval. Key personnel include, but are 
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will 
maintain an adequate and competent staff of qualified persons, as may be determined by 
City, throughout the performance of this Agreement to ensure acceptable and timely 
completion of the Scope of Services. If City objects, with reasonable cause, to any of 
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if 
required, remove such personnel from the Project and replace with new personnel agreed to 
by City. 
 
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City 
for approval the names of consultants or subconsultants to be used under this Agreement. 
Any subsequent changes are subject to City’s written prior approval. 
 
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act 
required under this Agreement by reason of acts of God or other cause beyond the control

City of Chandler Professional Services Agreement  
 Page 7  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
and without fault of the Party (financial inability excepted), performance of that act may be 
excused, but only for the period of the delay, if the Party provides written notice to the other 
Party within ten days of such act. The time for performance of the act may be extended for a 
period equivalent to the period of delay from the date written notice is received by the other 
Party. 
 
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the 
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act 
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these 
laws in performing this Agreement and to permit City to verify such compliance. 
 
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant 
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a 
boycott of Israel as defined by state statute. 
 
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding a contract to 
any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A). 
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their 
compliance with all federal immigration laws and regulations that relate to their employees 
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a 
material breach of the Agreement and may be subject to penalties up to and including 
termination of the Agreement. City retains the legal right to inspect the papers of any 
Consultant’s or subconsultant’s employee who provides services under this Agreement to 
ensure that Consultant and subconsultants comply with the warranty under this provision. 
 
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding a 
contract to any natural person who cannot establish that such person is lawfully present in 
the United States. To establish lawful presence, a person must produce qualifying 
identification and sign a City-provided affidavit affirming that the identification provided is 
genuine. This requirement will be imposed at the time of contract award. This requirement 
does not apply to business organizations such as corporations, partnerships, or limited 
liability companies. 
 
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been 
employed or retained to solicit or secure this Agreement upon an agreement or 
understanding for a commission, percentage, brokerage, or contingent fee, and that no 
member of the Chandler City Council, or any City employee has any interest, financially, or 
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this 
Agreement without liability or, at its discretion, to deduct from the Agreement price or 
consideration, the full amount of such commission, percentage, brokerage, or contingent fee. 
 
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this 
Agreement or to require performance of the other Party of any of the provisions hereof must 
not be construed to be a waiver of such provisions, nor must it affect the validity of this 
Agreement or any part thereof, or the right of either Party to thereafter enforce each and 
every provision.

City of Chandler Professional Services Agreement  
 Page 8  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential 
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section, 
of any work or services performed by Consultant for third parties that may involve or be 
associated with any real property or personal property owned or leased by City. Such notice 
must be given 7 business days prior to commencement of the services by Consultant for a 
third party, or 7 business days prior to an adverse action as defined below. Written notice 
and disclosure must be sent in accordance with Section 6.7 above.  An adverse action under 
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement 
acquired in connection with this Agreement to assist a third party in pursuing administrative 
or judicial action against City; or (b) testifying or providing evidence on behalf of any person 
in connection with an administrative or judicial action against City; or (c) using data to produce 
income for Consultant or its employees independently of performing the services under this 
Agreement, without the prior written consent of City. Consultant represents that except for 
those persons, entities, and projects identified to City, the services performed by Consultant 
under this Agreement are not expected to create an interest with any person, entity, or third 
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a 
written notice and disclosure of the information as set forth in this Section constitute a 
material breach of this Agreement. 
 
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all 
information, whether written or verbal, including plans, photographs, studies, investigations, 
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field 
notes, work product, proposals, correspondence and any other similar documents or 
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in 
the performance of this Agreement. The Parties agree that all data, regardless of form, 
including originals, images, and reproductions, prepared by, obtained by, or transmitted to 
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s 
performance of this Agreement is confidential and proprietary information belonging to City. 
Except as specifically provided in this Agreement, Consultant or its subconsultants must not 
divulge data to any third party without City’s prior written consent. Consultant or its 
subconsultants must not use the data for any purposes except to perform the services 
required under this Agreement. These prohibitions do not apply to the following data 
provided to Consultant or its subconsultants have first given the required notice to City: (a) 
data which was known to Consultant or its subconsultants prior to its performance under this 
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its 
subconsultants’ knowledge and belief, had the legal right to make such disclosure and 
Consultant or its subconsultants are not otherwise required to hold such data in confidence; 
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to 
which Consultant or its subconsultants are subject. In the event Consultant or its 
subconsultants are required or requested to disclose data to a third party, or any other 
information to which Consultant or its subconsultants became privy as a result of any other 
contract with City, Consultant must first notify City as set forth in this Section of the request 
or demand for the data. Consultant or its subconsultants must give City sufficient facts so 
that City can be given an opportunity to first give its consent or take such action that City may 
deem appropriate to protect such data or other information from disclosure. All data must 
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its 
subconsultants assume all liability to maintain the confidentiality of the data in its possession

City of Chandler Professional Services Agreement  
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Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
and agrees to compensate City if any of the provisions of this Section are violated by 
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking 
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable 
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this 
Section must be incorporated into all subagreements entered into by Consultant. A violation 
of this Section may result in immediate termination of this Agreement without notice. 
 
5.26 Personal Identifying Information-Data Security. Personal identifying information, 
financial account information, or restricted City information, whether electronic format or 
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At 
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic 
files. This includes data saved to laptop computers, computerized devices, or removable 
storage devices. When personal identifying information, financial account information, or 
restricted City information, regardless of its format, is no longer necessary, the information 
must be redacted or destroyed through appropriate and secure methods that ensure the 
information cannot be viewed, accessed, or reconstructed. In the event that data collected or 
obtained by Consultant or its subconsultants in connection with this Agreement is believed 
to have been compromised, Consultant or its subconsultants must immediately notify City 
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate 
potential breaches of this data and, where applicable, the cost of notifying individuals who 
may be impacted by the breach. Consultant agrees that the requirements of this Section must 
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a 
violation of this Section must be deemed to cause irreparable harm that justifies injunctive 
relief in court. A violation of this Section may result in immediate termination of this 
Agreement without notice. The obligations of Consultant or its subconsultants under this 
Section must survive the termination of this Agreement. 
 
5.27 Jurisdiction and Venue. This Agreement is made under, and must be construed in 
accordance with and governed by the laws of the State of Arizona without regard to the 
conflicts or choice of law provisions thereof. Any action to enforce any provision of this 
Agreement or to obtain any remedy with respect hereto must be brought in the courts 
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and 
irrevocably consents to the jurisdiction and venue of such court. 
 
5.28 Survival. All warranties, representations, and indemnifications by Consultant must 
survive the completion or termination of this Agreement. 
 
5.29 Modification. Except as expressly provided herein to the contrary, no supplement, 
modification, or amendment of any term of this Agreement will be deemed binding or 
effective unless in writing and signed by the Parties.  
 
5.30 Severability. If any provision of this Agreement or the application to any person or 
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this 
Agreement and the application will not be affected and will be enforceable to the fullest 
extent permitted by law. 
 
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or

City of Chandler Professional Services Agreement  
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Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
contemporaneous written or oral agreement between the Parties regarding the subject 
matter is merged and superseded. 
 
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this 
Agreement is hereby expressly made of the essence. 
 
5.33 Date of Performance. If the date of performance of any obligation or the last day of any 
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation 
will be due and owing, and the time period will expire, on the first day after which is not a 
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this 
Agreement, any performance provided for herein will be timely made if completed no later 
than 5:00 p.m. (Chandler time) on the day of performance. 
 
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any 
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties 
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive 
benefit of City and Consultant and not for the benefit of any other party. 
 
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler 
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in 
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions 
in this Agreement prevail. 
 
5.36 Document/Information Release. Documents and materials released to Consultant, 
which are identified by City as sensitive and confidential, are City’s property. The 
document/material must be issued by and returned to City upon completion of the services 
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication 
in any manner is prohibited without City’s prior written approval. The document/material 
must be kept secure at all times. This directive applies to all City documents, whether in 
photographic, printed, or electronic data format.  
 
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated 
by reference: 
 
  
 
 
Exhibit A - Scope of Services / Schedule 
Exhibit B - Compensation and Fees 
Exhibit C - Insurance Requirements 
Exhibit D - Special Conditions 
Exhibit E – Federal Requirements (if applicable)  
 
5.38 Special Conditions. As part of the services Consultant provides under this Agreement, 
Consultant agrees to comply with and fully perform the special terms and conditions set forth 
in Exhibit “D”, which is attached to and made a part of this Agreement. 
 
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all 
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and 
regulations.

City of Chandler Professional Services Agreement  
 Page 11  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
 Rev. 10/28/2021 
 
 
 
5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this 
Agreement, Consultant must maintain all applicable City, state, and federal licenses and 
permits required to fully perform Consultant’s services under this Agreement. 
 
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services 
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant, 
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or 
materials that do not comply with this Agreement must be corrected by Consultant (including, 
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written 
warranties and redlines for as-built conditions must be delivered to City on or before City’s 
final acceptance of Consultant’s services under this Agreement.  
 
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume 
Expenditures).  In addition to City of Chandler and with the approval of Consultant, this 
Agreement may be extended for use by other municipalities, school districts, and government 
agencies of the State.  Any such usage by other entities must be in accordance with the 
ordinance, charter, or procurement rules and regulations of the respective political entity.   
 
5.43 Budget Approval into Next Fiscal Year.  This Agreement will commence on the Effective 
Date and continue in full force and effect until it is terminated or expires in accordance with 
the provisions of this Agreement.  The Parties recognize that the continuation of this 
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is 
subject to the City Council's approval of a budget that includes an appropriation for this item 
as an expenditure.  The City does not represent that this budget item will be actually adopted. 
This determination is solely made by the City Council. 
 
 
 
 
 
SIGNATURE PAGE TO FOLLOW

Matthew A Gorman
1/5/2022
Principal Architect
mgorman@awarch.com

City of Chandler Professional Services Agreement – Exhibit “A” 
Page A-1  
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION  
Project No.: PD2205.201 
Rev. 10/28/2021 
 
 
EXHIBIT “A” 
SCOPE OF SERVICES/SCHEDULE

5 2 4 0  N o rth 16 th Stre e t
Suite  10 1 
Pho e nix, Arizo na 8 5 0 16  
Te le p ho ne : (6 0 2 ) 2 79 -4 3 73  
Fax: (6 0 2 ) 2 79 -9 110  
 
A Lim ited Liability Com pany 
 
 
 
November 29, 2021 
 
 
 
Kimberly Moon, PE 
Assistant CIP City Engineer | Principal Engineer of CIP Design Group 
City of Chandler Public Works & Utilities 
PO Box 4008, MS 407  
215 E Buffalo Street, Suite 101  
Chandler, AZ 85244-4008 
 
 
RE: 
Architectural Services for 
PD2205.201  
Police Work Area and Storage Renovation located at  
250 E Chicago St, Chandler, Arizona 85225 
 
Ms. Moon: 
 
Per your request, Arrington Watkins Architects LLC, is submitting this proposal to provide Design 
services for the Police Main Station Work Area and Storage Renovation. Features of the project are 
described in Attachment 1. The construction budget is undefined.  The proposal is organized as 
follows: 
 
Scope of services (Attachment 1) 
Exhibit “B” Fee Proposal summary 
Exhibit “B” Fee proposal – Arrington Watkins Architects, detail. 
Fee proposal – LSW Engineers 
Fee proposal – Pangolin Structural  
 
Professional Fee - The fees for this project are: 
 
Design phase services:   
 
 
 
$96,100 
 
Additional allowances for work that may be required are as follows: 
• 
Owner allowances: 
 
 
 
 
$6,000 
• 
Printing and related expense: 
 
 
   $500 
 
 
 
Project Duration – the overall design duration is anticipated to be 6 months or less from the 
Architect’s Notice to Proceed.  
 
Sincerely, 
Arrington Watkins Architects, LLC 
 
Matthew A. Gorman 
Principal Architect

Attachment 1 
 
 
 
DESIGN SCOPE OF WORK  
 
 
 
November 29, 2021 
 
 
Architectural Services for 
PD2205.201 Police Work Area and Storage Renovation 
 
 
 
 
GENERAL DESCRIPTION 
The project is the interior remodel of the police station building located at 250 E. 
Chicago St., Chandler, AZ 85225. The work area includes the existing police training and 
firing range which were vacated when the new training facility opened. The work area 
is located under the parking ramp at southeast corner of the Police Headquarters. The 
area is approximately 9,000 sf (gross).  
 
The intention is to turn the area into useful police office space. Goal is to keep costs 
minimal, maximize existing space to fit maximum number of office workstations 
possible. The area will need new interior finishes, air conditioning, lighting and power 
and data. The space will require insulation. The parking deck overhead leaks water and 
will need to be addressed. Removal of existing shoot house and storage by others.

Design Scope of Work 
PD2205.201 Police Work Area and Storage Renovation 
 
 
 
Arrington Watkins Architects, LLC 
Page. 2 
Construction Process:  The project will be constructed using the Design-Bid-Build 
process. 
 
DESIGN SCHEDULE 
 
To be coordinated with Owner.  
 
PROJECT PHASES 
The scope of work will consist of the phases as outlined in the contract with the 
following clarifications: 
 
Task 1.0 Pre-design/15% plans:  
• Kickoff meeting (in-person meeting onsite with walk after) 
• Research existing conditions:  site visit with architect and consultants to take 
measurements and confirm existing conditions (including which spaces are AC and 
which are evap cooled as they exist today); include B&F and ladder available, in case 
need to go above ceiling 
• 15% - concept development meeting and plan sheets (recommend simple floor plan and 
mechanical sheet of existing with areas that can be maximized for office space) – 
workshop style over the shoulder online/virtual meeting with core project team only. 
• Deliverable: List of project requirements/program and notes. Floor plan sketches for 
space utilization, HAVC plan sketch, and documentation of available power and 
plumbing. Initial code analysis.  
 
Task 2.0 60% Design: 
• 60% plans for review by larger project team (all project stakeholders, including Police 
Teams, B&F, ADA, etc.), plans to include approximate (dashed line) delineation for 
typical sized workstations for consideration but not a full/detailed/tailored furniture 
plan – to maximize the space – fit the max number of typical workstations possible  
• 60% comment tracking log and comment resolution meeting for larger whole project 
team/stakeholders 
• Deliverable: 60% documents, including: 
o 60% Plans, details, key specifications.  
 
Task 3.0 Construction Documents (90% and 100% Design) 
• Develop construction documents necessary to obtain a building permit and for 
construct the project. 
• Participate in coordination meetings.  
• One meeting with Building Department to discuss the project if appropriate. 
• Provide complete finish schedule. 
• 90% construction document submittal for Owner review to larger stakeholder group. 
• Collect and document review comments. 
• Meet with core project team to resolve comments. 
• 100% construction documents for building permit review.  
• Building Permit:

Design Scope of Work 
PD2205.201 Police Work Area and Storage Renovation 
 
 
 
Arrington Watkins Architects, LLC 
Page. 3 
o Submit plans to the Development Services for review. 
o Submit plans to Engineering for review, if needed. 
o Pick up redlines, if required by plan reviewer. 
o Resubmit documents for approval. 
• Provide Owner with all revised information. 
o Conversion of electronic files to CAD for City use (one time event). 
o Final plans, specifications and estimate submitted for record.  
• Deliverable:  
o 90% plans and technical specification. We understand the client will prepare 
Division 0 and 1 specification. 
o 100% construction documents.  
 
Task 4.0 Bidding – Not Included 
 
Task 5.0 Construction Administration – Not Included 
 
DESIGN TEAM RESPONSIBILITIES 
 
The Architect will be required to retain and be responsible for the following 
engineering disciplines. Detailed proposals by each consultant are available for review if 
requested.   
 
• Arrington Watkins Architects 
• Design team project management. 
• Architecture. 
• Life safety code compliance. 
• Interior color and finish palette. 
• Initial furniture layout – final layout and purchasing by PD. 
• Submissions and presentations. 
 
• LSW Engineers (MPE Engineers) 
• Mechanical/Plumbing engineering. 
• Electrical engineering. 
• Fire alarm system design (performance based). 
• Fire Sprinkler performance specifications. 
• Telecommunications: device locations/conduit on plan only.  
• Security access control: device location/conduit on plan only. Coordinate with 
City vendor. 
• CCTV: device locations/conduit on plan only. 
• CATV: device locations on plan only. 
• Audio Visual: device locations/conduit on plan only. 
• Information Technology: device locations on plan, cables to demark location in 
building.

Design Scope of Work 
PD2205.201 Police Work Area and Storage Renovation 
 
 
 
Arrington Watkins Architects, LLC 
Page. 4 
• Pangolin (Structural) 
• Structural design for new openings at any new HVAC or doors or windows. 
(allowance)  
• Advise on connections to existing concrete structure for HVAC equipment. 
 
End of Scope

Design Scope of Work 
PD2205.201 Police Work Area and Storage Renovation 
 
 
 
Arrington Watkins Architects, LLC 
Page. 5 
DESIGN STANDARDS 
 
Applicable federal, state, county, and local requirements covering the design and construction of this 
project.  The applicable design standards include the following, listed in order of precedence: 
• 
City of Chandler Development Codes including building code 
 
 
DESIGN PHASE PROJECT MEETINGS 
 
AWA will attend and participate in the following project meetings. AWA will prepare and distribute 
attendance sheet, meeting agenda, and meeting minutes as indicated below. Meeting minutes will be 
prepared by AWA within five days after the meeting and send to the City’s project manager for review; 
then after approval AWA will distribute to all meeting participants.  City will be responsible for inviting 
appropriate City staff and other stakeholders to project meetings.  Meetings included in this scope of 
work include the following: 
 
 
Meeting Type 
Number of 
Meetings 
Documentation 
Kick off Meeting 
1 
Meeting Minutes 
Programming Meetings 
0 
N/A 
Design Progress Meetings 
4 
Meeting Minutes 
Neighborhood Meetings 
0 
N/A 
Public Meetings 
0 
N/A 
Comment Resolution 
1 
N/A 
Building Department 
1 
Meeting Minutes 
Council Meeting 
0 
N/A 
Pre-Bid Conference 
0 
Issue addenda  
(if necessary) 
Total Meetings During Design 
7 
 
 
 
 
Meetings will be virtual when practical to do so. 
 
PROJECT MANAGEMENT AND COORDINATION 
 
AW shall provide internal project management and control for all aspects of engineering design.  
Included in this task are management and maintenance of project schedule, records, correspondence, 
quality control activities, and correspondence with City staff. 
 
DIRECT COSTS / REIMBURSABLE EXPENSES 
 
Along with the architectural/engineering design fee total on the proposal cover sheet, We have 
provided totals for direct costs and reimbursable expenses (see bullet points below). City shall 
reimburse AWA for direct costs and reimbursable expenses incurred as part of this project.  Anticipated 
direct costs and reimbursable expenses shall include the following: 
• 
Document reproduction for all deliverables identified 
• 
Sub consultant services

Design Scope of Work 
PD2205.201 Police Work Area and Storage Renovation 
 
 
 
Arrington Watkins Architects, LLC 
Page. 6 
• 
Mileage is NOT reimbursed by the City of Chandler for local consultants 
 
ALLOWANCES 
 
Along with the architectural/engineering design fee total on the proposal cover sheet, we have provided 
totals for allowances. The following allowances are provided for additional services that may be 
requested by the City as part of this project.  
 
Owner’s Allowance: A general ALLOWANCE is provided for additional services not identified in this 
scope of work but determined by the City to be required for completion of the project.  All tasks 
completed under this allowance shall be identified and authorized by the City in advance. 
• 
Allowances will only be used with prior written authorization from the City’s project manager. 
All allowances will be tracked and identified separately on invoices. 
 
• 
Any work not specifically identified as being part of this scope of work or allowances shall be 
clearly identified in advance and no such work shall be started without prior written 
authorization from the City’s engineering project manager. 
 
• 
Additional Task may include the following: 
• 
Electrical Load Reading 
• 
Additional investigation of existing conditions 
• 
Additional design meetings 
 
EXCLUSIONS 
The following work is specifically excluded from the Scope of Work for this project: 
 
• 
Fire Sprinkler final design, documents and permits (by Contractor). 
• 
Fire Alarm final design, documents and permits (by Contractor). 
• 
Security system final design and installation (by City vendor). 
• 
A/V systems final design and installation (by City vendor). 
• 
Coordination with commissioning agent (if any) and associated work. 
• 
Select and procure loose furnishings/furniture. 
• 
CCTV system design (if any) and installation up to demark (by service provider). 
• 
Alert Monitor System cable and devices (by Fire Department/City of Chandler). 
• 
Legal descriptions for utility easements 
• 
Meetings or teleconference meetings beyond those listed. 
• 
Technology system design  
• 
All work associated with LEED certification of the project or implementation of net zero strategies 
• 
Building Information Modeling (BIM) data entry or clash free modeling is not included. 
• 
Documenting energy code compliance of systems not in our scope of services described above. 
• 
Utility company energy rebate data collection and/or submission

Design Scope of Work 
PD2205.201 Police Work Area and Storage Renovation 
 
 
 
Arrington Watkins Architects, LLC 
Page. 7 
• 
Life cycle cost analysis 
 
CITY OF CHANDLER RESPONSIBILITIES 
• 
Provide record construction drawings of the facility 
• 
Participate in design meetings 
• 
Coordinate interdepartmental communication.  
• 
Provide document review and feedback at each phase 
• 
Pay all permit submittal fees  
• 
Hire commissioning agent (if desired) 
• 
Procure security systems, access control systems, CCTV, and CATV, via City vendors

City of Chandler Professional Services Agreement – Exhibit “B” 
Page B-1 
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION  
Project No.: PD2205.201 
Rev. 10/28/2021 
 
 
EXHIBIT “B” 
COMPENSATION AND FEES

Task
Cost
1
1. Pre-design/15% plans
-
            
19,195.00
$                 
2
2. 60% Design
-
            
24,530.00
$                 
3
3. 90% and 100% Construction Docs
0
28,475.00
$                 
4
0
0
-
$                             
SUBCONSULTANTS
18,900.00
$                  
5,000.00
$                   
-
$                             
23,900.00
$                 
ALLOWANCES
500.00
$                       
6,000.00
$                   
6,500.00
$                    
102,600.00
$       
SUBTOTAL TASK 1:
SUBTOTAL TASK 2:
Description
Arrington Watkins Architects LLC
EXHIBIT "B"
DESIGN
SCOPE OF SERVICES
FEE SCHEDULE
PD2205.201 Police Work Area and Storage Renovation
Direct Expense Allowance
Owner's Allowance
SUBTOTAL ALLOWANCES:
PROJECT TOTAL:
SUBTOTAL TASK 3:
SUBTOTAL SUBCONSULTANTS:
LSW Engineers
Pangolin Structural (allowance)
Subconsultant Name
SUBTOTAL TASK 4:

PD2205.201 Police Work Area and Storage Renovation
Principal 
Architect
Project 
Manager
Project 
Architect
BIM/ 
Drafter
Administrative 
Assistant
 $      200.00  $ 170.00  $       150.00  $ 110.00  $              85.00 
13
0
48
80
7
19,195.00
$   
148
1.1 Project start up
4
4
4
1,740.00
$     
12
1.2 Kick off meeting and prep
2
2
1
785.00
$        
5
1.3 Existing conditions research
1
12
2,000.00
$     
13
1.4 Background models
6
32
4,420.00
$     
38
1.5 Code analyis
12
6
2,460.00
$     
18
1.6 15% drawings
2
8
42
6,220.00
$     
52
1.7 Design Meetings 
4
4
2
1,570.00
$     
10
12
0
64
100
18
24,530.00
$   
194
2.1 Plans
2
24
100
2
15,170.00
$   
128
2.2 Specifications
28
8
4,880.00
$     
36
2.3 Meetings
8
8
6
3,310.00
$     
22
2.4 Review / resolution
2
4
2
1,170.00
$     
8
-
$              
0
-
$              
0
-
$              
0
10.5
0
80
116
19
28,475.00
$   
225.5
3.1 Plans
4
20
100
2
14,970.00
$   
126
3.2 Specifications
32
6
5,310.00
$     
38
3.3 Meetings
4
4
2
1,570.00
$     
10
3.4 Permit submittal
0.5
4
2
870.00
$        
6.5
3.5 Review response
1
8
16
2
3,330.00
$     
27
3.6 Resubmittal
0.5
4
1
785.00
$        
5.5
3.7 Package project for bid
0.5
8
4
1,640.00
$     
12.5
35.5
0
192
296
44
$72,200
567.5
 < HOURLY RATES 
Arrington Watkins Architects LLC
EXHIBIT "B-2"
Hours and Rates
< PROJECT ROLE
< NAME OF PERSON
TOTAL HOURS:
TASK DESCRIPTION
TOTAL HOURS           
PER TASK
1. Pre-design/15% plans
2. 60% Design
3. 90% and 100% Construction Docs

2333 W Northern Ave, #9  .  Phoenix, Arizona 85021-9334  .  Telephone 602.249.1320  .  Facsimile 602.336.3276
November 23, 2021
Arrington Watkins Architects
5240 N 16th St
Phoenix, AZ 85016
Attn:
Matt Gorman
Re:
Chandler Police Headquarters Work Area and Storage Renovation 
LSW Proposal PR2021-445—Rev. 1
Mr. Gorman:
We are pleased to offer our engineering services for the Police Work Area and Storage 
Renovations at City of Chandler Police Headquarters Building located at 250 East Chicago 
Street.  
PROJECT UNDERSTANDING
This project is understood to be an approximately 9,000 SF interior remodel of the existing 
police training and firing range which has been vacated. The work area is located under the 
parking ramp at southeast corner of the Police Headquarters Building and includes 
converting the existing shooting range and associated spaces into a work/office area and 
storage space. The project delivery system is understood to be Design-Bid-Build.
Our mechanical, plumbing, and electrical, and technology engineering services for this 
project will consist of the following.  Services not indicated below are considered outside of 
our basic scope and will be provided upon request as an additional service. 
It is our understanding that the design of this project will include number and description of 
deliverables as defined below. Schedule is to be coordinated with the Owner after notice to 
proceed. 
Task 1.0 - Pre-Design/15% Package
1.
Provide basic sketch (PDF markups) drawing showing the engineering systems 
intended for this project.
2.
Provide a written narrative describing the engineering systems intended for this 
project.  
3.
Assist the architectural design team with the engineering systems space 
requirements in the development of the schematic building floor plan.
SIGN

Arrington Watkins Architects
LSW Proposal PR2021-445—Rev. 1
November 23, 2021
Page 2
Task 2.0 - 60% Design
1.
Prepare design development drawings showing all main engineering systems 
equipment locations and sizes.  Equipment weights will be shown as needed for the 
Structural Engineer.  The drawings will also include the following: 
a.
Routing of mechanical duct mains.
b.
Mechanical zoning layout and thermostat locations for review.
c.
Routing of main plumbing utilities and invert elevations as needed for the 
Civil Engineer.
d.
Routing of cable tray.
e.
Routing of site electrical and technology duct banks.
2.
Provide engineering systems equipment cut sheets for review.
3.
Assist the architectural design team in the development of the ceiling plan.
Task 3.0 - Construction Documents (90% and 100% Design)
1.
(90%) Completion of the engineering design drawings.
2.
(90%) Completion of the engineering specifications.
3.
(100%) Finalizing the design drawings and specifications addressing the Plan Review 
and Owner comments.
Task 4.0 - Bidding
1.
No LSW scope. 
SCOPE OF WORK
Mechanical
The mechanical scope for this project is anticipated to include: 
1.
Complete heating, cooling, and ventilation load calculations.
2.
Design of packaged DX heating and cooling unitary equipment, and all associated 
ductwork, air distribution, condensate piping, and controls.
3.
Design of restroom exhaust systems, and all associated ductwork, exhaust inlets, 
and controls.

Arrington Watkins Architects
LSW Proposal PR2021-445—Rev. 1
November 23, 2021
Page 3
Plumbing
The plumbing scope for this project is anticipated to include: 
1.
Selection of plumbing fixtures as located on the Architectural plans and the sizing 
and routing of the associated domestic cold/hot water and the waste and vent 
piping for these fixtures.  Our design includes connection to the existing pipe mains.  
It is assumed that the existing plumbing utilities are adequate for this project and 
design to replace these utilities is not assumed as part of the scope of this project.
2.
Sizing and selection of the domestic water heater system.
Electrical
The electrical scope for this project is anticipated to include: 
1.
Design of the electrical power distribution for this project, including connection to 
the equipment, receptacles, lighting, and Owner equipment.  Our design includes 
connection to the existing power distribution system within this facility.  It is 
assumed that the existing power distribution system is adequate for this project and 
design to increase the capacity, modify or replace this system is not assumed as part 
of the scope of this project.
2.
General Lighting:  Our design includes selection of lighting fixtures, locating the 
lighting fixtures and the associated switching/control of the lighting systems.
3.
Lighting system illumination and energy compliance calculations for lighting fixtures 
selected by LSW are included if required by the local jurisdiction.  An illumination 
and energy compliance calculation for lighting fixtures selected by others is not 
included.
4.
For the purpose of justifying load additions to existing electrical infrastructure, 
existing electrical loads will be established from existing record drawings and our 
site investigation.  If adequate records and documentation are not available, 30-day 
maximum demand load readings may be required (which are not included).
Technology Systems 
The technology scope for this project is anticipated to include: 
1.
Rough-in design only, including back boxes and raceways as directed by the Owner 
and/or other consultants. Optional systems included are building communications, 
audio visual, security and surveillance, and CATV.
2.
Passive Network Cabling:  Our design service includes cabling system design from 
outlet locations to the Main Equipment Room (MER) or Telecommunications Room 
(TR), cable support and pathway system, and multiple pair copper cabling.

Arrington Watkins Architects
LSW Proposal PR2021-445—Rev. 1
November 23, 2021
Page 4
Fire Sprinkler
The fire sprinkler scope for this project is anticipated to include: 
1.
Performance based specification addressing the fire sprinkler system design for 
bidding purposes.  The installation drawings (including detailed piping drawings and 
calculations) will be a deferred submittal by the Fire Sprinkler Contractor.
Fire Alarm
The fire alarm scope for this project is anticipated to include:
1.
Performance based fire alarm system design for bidding purposes, including device 
placement, a typical riser diagram, and specifications.  The installation drawings 
(including detailed wiring diagrams, load calculations, voltage drop calculations, 
etc.) will be a deferred submittal by the Fire Alarm Contractor.
GENERAL
Our scope will include the following general engineering services for the project: 
1.
Site investigation to observe the systems associated with this project (site 
investigation is limited to accessible areas only).
2.
Attend up to three (3) meetings during the design phase of this project. Included 
meeting are anticipated as follows:
a.
Project Kick Off and Site Walk
b.
Design Progress
c.
Comment Resolution  
3.
Design using Revit with models stored on a BIM360 Project HUB.  It is required that 
while our model is in BIM360, the model shall remain independent from all 
disciplines outside of our scope of work, and any revisions to the model shall be 
made by our staff only.  It is anticipated that the architectural BIM360 model 
elements will be “frozen” 14 days before each milestone deliverable.
4.
Provide one set of drawings in electronic portable document format (PDF) at each 
intermediate deliverable.
5.
Provide one final set of signed and sealed drawings in electronic portable document 
format (PDF) at the completion of design.
6.
Provide one final set of signed and sealed specifications in electronic portable 
document format (PDF) at the completion of design. 
7.
Our bid phase services will include attendance at the Pre-Bid Meeting.

Arrington Watkins Architects
LSW Proposal PR2021-445—Rev. 1
November 23, 2021
Page 5
PROFESSIONAL FEE
Our fee for the work outlined above is a lump sum amount as follows: 
Task 1.0 – 15%
$2,740.
Task 2.0 – 60%
7,360.
Task 3.0 – 90/100%
8,800.
----------
Total
$18,900.
NOTE:  This fee includes all travel expenses incurred within the metropolitan Phoenix area.  
Travel outside the metropolitan Phoenix area will be billed as a reimbursable expense, 
including, but not limited to, travel, rentals, meals, lodging, and reasonable incidental 
expenses. 
This fee does not include plotting or printing of sets of our drawings or other discipline’s 
drawings for interprofessional coordination or distribution.
This fee is quoted on a lump sum basis.  The breakdown of the fee into phases or tasks is for 
your convenience.  The fee will be billed 100% at the end of the project, unless the scope of 
the project is changed by written agreement.
CLIENT SERVICES
Services requested of the Client and/or Owner include the following: 
1.
Provide the following as required to assist us in the site investigation of existing 
conditions:  facility access and an escort, ladders or other means to access overhead 
systems and equipment, and authorization for the use of cameras.
2.
Provide copies of the existing construction documents.
3.
Provide access to the building maintenance staff to answer questions.
4.
Provide all connection requirements for Owner-provided equipment.
5.
Provide a project title block and updated Revit model in a timely manner to meet 
the established project deliverables.
6.
Provide the following building and Owner information:
a.
Building Occupancy Classification.
b.
Building Construction Type.
c.
Building Hazard Classification.
d.
Building Seismic and Risk Category.

Arrington Watkins Architects
LSW Proposal PR2021-445—Rev. 1
November 23, 2021
Page 6
e.
Owner’s Fire Suppression Insurance Requirements.
7.
Provide a water flow and pressure test to document the water main capabilities.
8.
Provide a PDF set of the drawings at each established deliverable.
EXCLUSIONS
1.
Cost estimating.
2.
Construction administration services. 
3.
Meetings or teleconference meetings beyond those listed. 
4.
Electrical demand load readings.
5.
Technology system design (other than passive cabling).
6.
All work associated with LEED certification of the project. 
7.
Building Information Modeling (BIM) beyond an LOD-200 or clash-free modeling 
including COBie, Uniformat, MasterFormat, OmniClass, etc., input data.
8.
Building energy consumption calculations or modeling.
9.
Design of stair pressurization, smoke removal, or smoke evacuation systems.
10.
Documenting energy code compliance of the building envelope or other systems 
not in our scope of services described above.
11.
Utility company energy rebate data collection and/or submission. 
12.
Life cycle cost analysis.
13.
All support or coordination work associated with an independent Commissioning 
Agent.  
14.
Functional testing or commissioning services.
15.
Value engineering services or changes after completion of the associated 60% 
design documents.
16.
Any design services caused by scope changes.
17.
Preparation of Revit or BIM record drawings.  These drawings are assumed to be 
provided by the Contractor.
18.
Work in relation to the delinquency or insolvency of the Contractor(s).
19.
Project partnering meetings.

Arrington Watkins Architects
LSW Proposal PR2021-445—Rev. 1
November 23, 2021
Page 7
ADDITIONAL SERVICES
Additional services will be performed on an hourly basis at our standard billing rates or a 
separate fixed fee contract as determined by your firm.  Our current rate structure is shown 
below for your reference.  Hourly contracted work will be invoiced based on our rates in 
effect at the time of such requests.
2022:
Principal
$220./ hour
Senior Engineer
$200./ hour
Engineer
$150./ hour
Senior Designer
$130./ hour
Field Observer
$120./ hour
Designer
$110./ hour
CAD Operator
$80./ hour
Administrative
$75./ hour
Outside Services
Our cost
This proposal is effective for not more than 90 days.
LSW accepts the AIA contract and requests that you prepare this document reflecting the 
terms and conditions of this proposal for our mutual execution prior to our beginning work.
We appreciate this opportunity and look forward to working with your firm on this project.
Regards,
LSW ENGINEERS ARIZONA, INC.
Josh Shore, PE
Vice President
jps:cek:mw
Please indicate your acceptance of this proposal by signing and returning one copy of this 
letter for our files.
APPROVED:  
DATE: 
YOUR PROJECT / REFERENCE NO.: 
 
PR2021-445 fee Chandler PD HQ Renovation.docx

1440 E Missouri Avenue 
Suite C195 
Phoenix, AZ 85014 
p.602.888.0336 
www.pangolinstr.com 
 
 
November 3, 2021 
 
Mr. Matt Gorman 
ARRINGTON WATKINS ARCHITECTS 
5240 N. 16th Street, Suite 101 
Phoenix, Arizona 85014 
 
Dear Matt, 
 
Please consider our fee proposal to provide structural engineering services for CHANDLER POLICE 
WORK AREA AND STORAGE RENOVATION located at 205 E. Chicago Street, Chandler, Arizona. 
 
Project Description 
The scope of work includes the interior remodel of the existing police station building.  Structural 
scope will include new openings in existing walls and support of new mechanical equipment. 
 
Basic Services and Deliverables 
1. Maximum of (2) site visits 
2. Construction Document Phase 
a. Structural calculations 
b. Permit and/or Construction Document submittal 
3. Attend local meetings necessary for the completion of this project 
4. Services During Construction (SDC) including: 
a. Review of structural shop drawing submittals 
b. Respond to contractor’s field questions 
c. Review of special inspection and testing reports 
. 
Services that are specifically excluded from Basic Services are as follows: 
 
1. Estimation of structural construction cost and construction schedule 
2. Procurement of building permit 
3. Material inspection and testing services: 
a. Geotechnical testing and inspections

PANGOLIN STRUCTURAL LLC 
1440 E Missouri Ave, Suite C195, Phoenix, AZ 85014 
Page 2 of 3 
 
 
 
b. Concrete sampling and material testing 
c. Structural steel material testing (UT Testing for full moment connections)  
 
Services that are excluded from Basic Services for the purposes of this fee proposal but may be 
provided as Additional Services are as follows: 
 
1. Preparation of record drawings 
2. Special Structural Inspection as required by the Building Code 
3. Site visits beyond those stipulated above 
 
Fees 
Our fee for Basic Services will be invoiced on a monthly basis at our standard hourly rates against 
an allowance of $ 10,000. 
 
Engineering Rates 
Principal / Partner  
 
$/hour  
170.0 
Principal 
  
 
$/hour  
170.0 
Associate  
 
 
$/hour  
150.0 
Structural Engineer  
 
$/hour  
130.0 
Project Engineer 
 
$/hour  
120.0 
Structural Designer III  
$/hour  
115.0 
Structural Designer II  
$/hour  
105.0 
Structural Designer I 
 
$/hour  
85.0 
 
Drafting Rates 
Senior BIM Designer 
 
$/hour  
105.0 
BIM Designer  
 
$/hour  
85.0 
 
Administration 
General Admin  
 
$/hour  
60.0 
 
This proposal is valid for a period of sixty calendar days from the date of this proposal. In the 
event the project is stopped, we will be reimbursed based on our percentage of completion on 
the project at the time we are notified to stop.  
 
 
 
 
 
5,000

PANGOLIN STRUCTURAL LLC 
1440 E Missouri Ave, Suite C195, Phoenix, AZ 85014 
Page 3 of 3 
 
 
 
If this meets with your approval, please indicate so in the appropriate space provided below and 
return one signed dated copy to our office. 
 
Very truly yours, 
 
PANGOLIN STRUCTURAL LLC 
 
 
 
 
Jeffrey V. Novak, P.E. 
 
 
 
 
Crystal Blanton, S.E., P.E. 
Partner | Principal 
 
 
 
 
 
Managing Partner | Principal 
 
 
 
Authorized by: ______________________________________________as of ______________, 2021 
(Person signing represents they are legally authorized to sign on behalf of entity)

City of Chandler Professional Services Agreement – Exhibit “C” 
Page C-1 
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
Rev 10/28/2021 
 
 
EXHIBIT “C” 
INSURANCE REQUIREMENTS 
 
1. 
General. 
 
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate 
of insurance on a standard insurance industry ACORD form.  The ACORD form must be 
issued by an insurance company authorized to transact business in the State of Arizona 
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do 
business in the State of Arizona with policies and forms satisfactory to City.  Provided, 
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’ 
Compensation coverage.  
 
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their 
obligations have been discharged, including any warranty periods under this Agreement are 
satisfied, the insurances set forth below. 
 
1.3 The insurance requirements set forth below are minimum requirements for this Agreement 
and in no way limit the indemnity covenants contained in this Agreement. 
 
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are 
sufficient to protect Consultant from liabilities that might arise out of the performance of 
the Agreement services under this Agreement by Consultant, its agents, representatives, 
employees, subconsultants, and Consultant is free to purchase any additional insurance as 
may be determined necessary. 
 
1.5 Failure to demand evidence of full compliance with the insurance requirements in this 
Agreement or failure to identify any insurance deficiency will not relieve Consultant from, 
nor will it be considered a waiver of its obligation to maintain the required insurance at all 
times during the performance of this Agreement. 
 
1.6 Use of subconsultants:  If any work is subcontracted in any way, Consultant must execute a 
written contract with subconsultant containing the same Indemnification Clause and 
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is 
responsible for executing the Agreement with the subconsultant and obtaining Certificates 
of Insurance and verifying the insurance requirements. 
 
2. 
Minimum Scope and Limits of Insurance.  Consultant must provide coverage with limits of 
liability not less than those stated below. 
 
2.1 Professional Liability.  If the Agreement is the subject of any professional services or work 
performed by Consultant, or if Consultant engages in any professional services or work 
adjunct or residual to performing the work under this Agreement, Consultant must maintain 
Professional Liability insurance covering errors and omissions arising out of the work or 
services performed by Consultant, or anyone employed by Consultant, or anyone whose 
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of 
$1,000,000 each claim and $2,000,000 all claims.  In the event the Professional Liability

City of Chandler Professional Services Agreement – Exhibit “C” 
Page C-2 
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
Rev 10/28/2021 
 
 
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past 
completion and acceptance of the work or services, and Consultant, or its selected Design 
Professional will submit Certificates of Insurance as evidence the required coverage is in 
effect.  The Design Professional must annually submit Certificates of Insurance citing that the 
applicable coverage is in force and contains the required provisions for a 3 year period. 
 
2.2 Commercial General Liability-Occurrence Form.  Consultant must maintain “occurrence” form 
Commercial General Liability insurance with a limit of not less than $2,000,000 for each 
occurrence, $4,000,000 aggregate.  Said insurance must also include coverage for products 
and completed operations, independent contractors, personal injury and advertising injury. 
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess 
insurance must be “follow form” equal or broader in coverage scope than underlying 
insurance. 
 
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles  
 
Vehicle Liability:  Consultant must maintain Business/Automobile Liability insurance with a 
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles 
assigned to or used in the performance of Consultant’s work or services under this 
Agreement.  If any Excess or Umbrella insurance is utilized to fulfill the requirements of this 
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in 
coverage scope than underlying insurance. 
 
2.4 Workers Compensation and Employers Liability Insurance:  Consultant must maintain Workers 
Compensation insurance to cover obligations imposed by federal and state statutes having 
jurisdiction of Consultant employees engaged in the performance of work or services under 
this Agreement and must also maintain Employers’ Liability insurance of not less than 
$1,000,000 for each accident and $1,000,000 disease for each employee. 
 
3. 
Additional Policy Provisions Required. 
 
3.1 Self-Insured Retentions or Deductibles.  Any self-insured retentions and deductibles must be 
declared and approved by City.  If not approved, City may require that the insurer reduce or 
eliminate any deductible or self-insured retentions with respect to City, its officers, officials, 
agents, employees, and volunteers. 
 
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage. 
 
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its 
officers, officials, agents, and employees.  Any insurance or self-insurance maintained 
by City, its officers, officials, agents, and employees will be in excess of the coverage 
provided by Consultant and must not contribute to it. 
 
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is 
made or suit is brought, except with respect to the limits of the insurer's liability.

City of Chandler Professional Services Agreement – Exhibit “C” 
Page C-3 
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
Rev 10/28/2021 
 
 
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under 
the indemnification provisions of this Agreement. 
 
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation 
against City, its officers, officials, agents, and employees, for losses arising from Work 
performed by Consultant for City. (Does not apply to Professional Liability coverage.) 
 
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial 
General Liability insurance as specified in this Agreement for a minimum period of 3 
years following completion and acceptance of the Work.  Consultant must submit a 
Certificate of Insurance evidencing Commercial General Liability insurance during this 
3-year period containing all the Agreement insurance requirements, including 
naming City of Chandler, its agents, representatives, officers, directors, officials and 
employees as Additional Insured as required. 
 
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will 
reasonably rely upon the Certificate of Insurance as evidence of coverage but this 
acceptance and reliance will not waive or alter in any way the insurance requirements 
or obligations of this Agreement.   
 
3.2.  Insurance Cancellation During Term of Contract/Agreement.  
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant 
must forward renewal or replacement Certificates to City within 10 days after the 
renewal date containing all the required insurance provisions. 
 
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must 
provide the required coverage and must not be suspended, voided or canceled 
except after thirty (30) days prior written notice has been given to City, except when 
cancellation is for non-payment of premium, then ten (10) days prior notice may be 
given.  Such notice must be sent directly to Chandler Law-Risk Management 
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona  85225. If any 
insurance company refuses to provide the required notice, Consultant or its 
insurance broker must notify City of any cancellation, suspension, non-renewal of any 
insurance within seven (7) days of receipt of insurers’ notification to that effect.  
 
3.3 
City as Additional Insured.  The policies are to contain, or be endorsed to contain, the following 
provisions: 
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or 
be endorsed to contain, the following provisions:  City, its officers, officials, agents, 
and employees are additional insureds with respect to liability arising out of activities 
performed by, or on behalf of, Consultant; Products and Completed operations of 
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant. 
 
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the 
full limits of liability purchased by Consultant even if those limits of liability are in 
excess of those required by this Agreement.

City of Chandler Professional Services Agreement – Affidavit of Lawful Presence 
Page AFF-1 
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
Rev. 11/1/19 
 
 
EXHIBIT “D” 
SPECIAL CONDITIONS 
 
 
Connection of Existing Fire Protection System. Consultant must provide City of Chandler Fire 
Marshall a copy of the 30% and 90% design documents for review. The cover letter to the Fire 
Marshall must request a review for all building fire protection connections to existing, new, or 
replaced water lines. When water lines of any size are included in the scope of work Consultant is 
responsible for obtaining information on all existing fire protection systems which could 
potentially be connected to the water line in the scope of work, and is responsible for the 
connection, reconnection, and identification of the fire protection system. 
 
1. Contract Worker Access Controls, Badge and Key Access Requirements. A Contract Worker 
from Consultant’s firm must not be allowed to begin work in any City facility without: (A) 
The prior completion and City's acceptance of the required background screening; and (8) 
when required, the Contract Worker's receipt of a City issued badge. A badge will be issued 
to a Contract Worker solely for access to City facility(s) to which the Contract Worker is 
assigned. Each Contract Worker who enters a City facility must use the badge issued to 
the Contract Worker. 
 
2. Badges. After receipt of the badge application, the Contract Worker will proceed to the 
Badging Office for processing of the badge application and issuance of the badge. City will 
not process the badge application until the Contract Worker satisfies the required 
Background Screening (as defined herein). The Contract Worker must comply with all 
requirements and furnish all requested information as requested by the Badging Office. 
Any and all fees associated with security badging will be assessed in compliance with 
Chandler City Code §4-22. 
 
3. Key Access Procedures. If the Contract Worker's services require keyed access to enter a 
City facility(s), a separate key issue/return form must be completed and submitted by 
Consultant for each key issued. 
 
4. Stolen or Lost Badges or Keys. Consultant must report lost or stolen badges or keys to City 
immediately. A new badge application or key issue form must be completed and 
submitted along with payment of the applicable fees prior to issuance of a new badge or 
key. 
5. Return of Badges or Keys. All badges and keys are the property of City and must be 
returned to City at the Badging Office within one (1) business day of when the Contract 
Worker's access to a City facility is no longer required to furnish the services under this 
Agreement. Consultant must collect a Contract Worker's badge and key(s) upon the 
termination of the Contract Worker's employment; when the Contract Worker's services 
are no longer required at the particular City facility(s); or upon termination, cancellation 
or expiration of this Agreement. 
 
6. Consultant’s default under this Section must include, but is not limited to the following: 
(1) Contract Worker gains access to a City facility(s) without the proper badge or key; (2)

City of Chandler Professional Services Agreement – Affidavit of Lawful Presence 
Page AFF-2 
Public Works & Utilities Department, Capital Projects Division  
Project Name: POLICE WORK AREA AND STORAGE RENOVATION 
Project No.: PD2205.201 
Rev. 11/1/19 
 
 
Contract Worker uses a badge or key of another to gain access to a City facility; (3) Contract 
Worker commences services under this Agreement without the proper badge, key or 
Background Screening; (4) Contract Worker or Consultant submits false information or 
negligently submits wrong information to City to obtain a badge, key or applicable 
Background Screening; or (5) Consultant fails to collect and timely return Contract 
Worker's badge or key upon termination of Contract Worker's employment, reassignment 
of Contract Worker to another City facility or upon the expiration, cancellation or 
termination of this Agreement. Consultant acknowledges and agrees that the access 
control, badge and key requirements in this Section are necessary to preserve and protect 
public health, safety and welfare. Accordingly, Consultant agrees to properly cure any 
default under this Section within three (3) business days from the date notice of default is 
sent by City. The parties agree that Consultant’s failure to properly cure any default under 
this Section must constitute a breach of this Section. In addition to any other remedy 
available to City at law or in equity, Consultant must be liable for and must pay to City the 
sum of one thousand dollars ($1,000.00) for each breach by Consultant of this Section. 
The parties further agree that the sum fixed above is reasonable and approximates the 
actual or anticipated loss to City at the time and making of this Agreement in the event 
that Consultant breaches this Section. Further, the parties expressly acknowledge and 
agree to the fixed sum set forth above because of the difficulty of proving City's actual 
damages in the event that Consultant breaches this Section. The parties further agree that 
three (3) breaches by Consultant of this Section arising out of any default within a 
consecutive period of three (3) months or three (3) breaches by Consultant of this Section 
arising out of the same default within a period of twelve (12) consecutive months will 
constitute a material breach of this Agreement by Consultant and City expressly reserves 
all of its rights, remedies and interests under this Agreement, at law and in equity 
including, but not limited to, termination of this Agreement.