CM2-988-4424 Airport Landscape Enhancements
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Page 1 of 29 City Clerk Document No. City Council Meeting Date: February 11, 2022 CITY OF CHANDLER SERVICES AGREEMENT AIRPORT LANDSCAPE ENHANCEMENTS CITY OF CHANDLER AGREEMENT NO. CM2-988-4424 THIS AGREEMENT (Agreement) is made and entered into by and between the City of Chandler, an Arizona municipal corporation (City), and Brightview Landscape Services, Inc., an Arizona Corporation (Contractor), (City and Contractor may individually be referred to as Party and collectively referred to as Parties) and made _ , 2022 (Effective Date). RECITALS A. City proposes to provide landscape enhancements as more fully described in Exhibit A, which is attached to and made a part of this Agreement by this reference. B. Contractor is ready, willing, and able to provide the services described in Exhibit A for the compensation and fees set forth and as described in Exhibit B, which is attached to and made a part of this Agreement by this reference. C. City desires to contract with the Contractor to provide these services under the terms and conditions set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this Agreement, City and Contractor agree as follows: SECTION I: DEFINITIONS For purposes of this Agreement, the following definitions apply: Agreement means the legal agreement executed between the City and the Contractor City means the City of Chandler, Arizona Contractor means the individual, partnership, or corporation named in the Agreement Days means calendar days May, Should means something that is not mandatory but permissible Shall, Will, Must means a mandatory requirement SECTION II: CONTRACTOR’S SERVICES Contractor must perform the services described in Exhibit A to the City’s satisfaction within the DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD terms and conditions of this Agreement and within the care and skill that a person who provides similar services in Chandler, Arizona exercises under similar conditions. All work or services furnished by Contractor under this Agreement must be performed in a skilled and workmanlike manner. Unless authorized by the City in writing, all fixtures, furnishings, and equipment furnished by Contractor as part of the work or services under this Agreement must be new, or the latest model, and of the most suitable grade and quality for the intended purpose of the work or service. SECTION III: COMPLETION TIME Contractor must perform the services described in Exhibit A for the term of this Agreement. Following execution of this Agreement by City, the Contractor will immediately commence work and will complete all services described within 90 calendar days from the date the Contractor is notified to proceed. SECTION lV: PAYMENT OF COMPENSATION AND FEES Unless amended in writing by the Parties, Contractor's compensation and fees as more fully described in Exhibit B for performance of the services approved and accepted by the City under this Agreement must not exceed $80,000. Contractor must submit requests for payment for services approved and accepted during the previous billing period and must include, as applicable, detailed invoices and receipts, a narrative description of the tasks accomplished during the billing period, a list of any deliverables submitted, and any subcontractor’s or supplier’s actual requests for payment plus similar narrative and listing of their work. Payment for those services negotiated as a lump sum will be made in accordance with the percentage of the work completed during the preceding billing period. Services negotiated as a not-to-exceed fee will be paid in accordance with the work completed on the service during the preceding month. All requests for payment must be submitted to the City for review and approval. The City will make payment for approved and accepted services within 30 days of the City’s receipt of the request for payment. Contractor bears all responsibility and liability for any and all tax obligations that result from Contractor’s performance under this Agreement. SECTION V: GENERAL CONDITIONS 5.1 Records/Audit. Records of the Contractor's direct personnel payroll, reimbursable expenses pertaining to this Agreement and records of accounts between the City and Contractor must be kept on the basis of generally accepted accounting principles and must be made available to the City and its auditors for up to three years following the City’s final acceptance of the services under this Agreement. The City, its authorized representative, or any federal agency, reserves the right to audit Contractor's records to verify the accuracy and appropriateness of all cost and pricing data, including data used to negotiate this Agreement and any amendments. The City reserves the right to decrease the total amount of Agreement price or payments made under this Agreement or request reimbursement from the Contractor following final contract payment on this Agreement if, upon audit of the Contractor's records, the audit discloses the Contractor has provided false, misleading, or inaccurate cost and pricing data. The Contractor will include a similar provision in all of its contracts with subcontractors providing services under the Agreement Documents to ensure that the City, its authorized representative, or the appropriate federal agency, has access to the subcontractors’ records to verify the accuracy of all cost and pricing data. The City reserves the right Page 2 of 29 DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 3 of 29 to decrease Contract price or payments made on this Agreement or request reimbursement from the Contractor following final payment on this Agreement if the above provision is not included in subcontractor agreements, and one or more subcontractors refuse to allow the City to audit their records to verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of this Agreement, the audit discloses the Contractor has provided false, misleading, or inaccurate cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings, the Contractor will be liable for reimbursement of the reasonable, actual cost of the audit. 5.2 Alteration in Character of Work. Whenever an alteration in the character of work results in a substantial change in this Agreement, thereby materially increasing or decreasing the scope of services, cost of performance, or Project schedule, the work will be performed as directed by the City. However, before any modified work is started, a written amendment must be approved and executed by the City and the Contractor. Such amendment must not be effective until approved by the City. Additions to, modifications, or deletions from this Agreement as provided herein may be made, and the compensation to be paid to the Contractor may accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and agreed that no claim for extra work done or materials furnished by the Contractor will be allowed by the City except as provided herein, nor must the Contractor do any work or furnish any materials not covered by this Agreement unless such work is first authorized in writing. Any such work or materials furnished by the Contractor without prior written authorization will be at Contractor's own risk, cost, and expense, and Contractor hereby agrees that without written authorization Contractor will make no claim for compensation for such work or materials furnished. 5.3 Termination for Convenience. The City and the Contractor hereby agree to the full performance of the covenants contained herein, except that the City reserves the right, at its discretion and without cause, to terminate or abandon any service provided for in this Agreement, or abandon any portion of the Project for which services have been performed by the Contractor. In the event the City abandons or suspends the services, or any part of the services as provided in this Agreement, the City will notify the Contractor in writing and immediately after receiving such notice, the Contractor must discontinue advancing the work specified under this Agreement. Upon such termination, abandonment, or suspension, the Contractor must deliver to the City all drawings, plans, specifications, special provisions, estimates and other work entirely or partially completed, together with all unused materials supplied by the City. The Contractor must appraise the work Contractor has completed and submit Contractor's appraisal to the City for evaluation. The City may inspect the Contractor's work to appraise the work completed. The Contractor will receive compensation in full for services performed to the date of such termination. The fee shall be paid in accordance with Section IV of this Agreement, and as mutually agreed upon by the Contractor and the City. If there is no mutual agreement on payment, the final determination will be made in accordance with the Disputes provision in this Agreement. However, in no event may the payment exceed the payment set forth in this Agreement nor as amended in accordance with Alteration in Character of Work. The City will make the final payment within 60 days after the Contractor has delivered the last of the partially completed items and the Parties agree on the final payment. If the City is found to have improperly terminated the Agreement for cause or default, the termination will be converted to a termination for convenience in accordance with the provisions of this Agreement. 5.4 Termination for Cause. The City may terminate this Agreement for Cause upon the occurrence of any one or more of the following events: in the event that (a) the Contractor fails to perform DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 4 of 29 pursuant to the terms of this Agreement, (b) the Contractor is adjudged a bankrupt or insolvent, (c) the Contractor makes a general assignment for the benefit of creditors, (d) a trustee or receiver is appointed for Contractor or for any of Contractor’s property (e) the Contractor files a petition to take advantage of any debtor's act, or to reorganize under the bankruptcy or similar laws, (f) the Contractor disregards laws, ordinances, rules, regulations or orders of any public body having jurisdiction, or (g) the Contractor fails to cure default within the time requested. Where Agreement has been so terminated by City, the termination will not affect any rights of City against Contractor then existing or which may thereafter accrue. 5.5 Indemnification. The Contractor (lndemnitor) must indemnify, defend, save and hold harmless the City and its officers, officials, agents and employees (lndemnitee) from any and all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys' fees and costs of claim processing, investigation and litigation) (Claims) caused or alleged to be caused, in whole or in part, by the wrongful, negligent or willful acts, or errors or omissions of the Contractor or any of its owners, officers, directors, agents, employees, or subcontractors in connection with this Agreement. This indemnity includes any claim or amount arising out of or recovered under workers' compensation law or on account of the failure of the Contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. The Contractor must indemnify lndemnitee from and against any and all Claims, except those arising solely from lndemnitee's own negligent or willful acts or omissions. The Contractor is responsible for primary loss investigation, defense and judgment costs where this indemnification applies. In consideration of the award of this Agreement, the Contractor agrees to waive all rights of subrogation against lndemnitee for losses arising from or related to this Agreement. The obligations of the Contractor under this provision survive the termination or expiration of this Agreement. 5.6 Insurance Requirements. Contractor must procure insurance under the terms and conditions and for the amounts of coverage set forth in Exhibit C against claims that may arise from or relate to performance of the work under this Agreement by Contractor and its agents, representatives, employees, and subcontractors. Contractor and any subcontractors must maintain this insurance until all of their obligations have been discharged, including any warranty periods under this Agreement. These insurance requirements are minimum requirements for this Agreement and in no way limit the indemnity covenants contained in this Agreement. The City in no way warrants that the minimum limits stated in Exhibit C are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Agreement by the Contractor, the Contractor’s agents, representatives, employees, or subcontractors. Contractor is free to purchase such additional insurance as may be determined necessary. 5.7 Cooperation and Further Documentation. The Contractor agrees to provide the City such other duly executed documents as may be reasonably requested by the City to implement the intent of this Agreement. 5.8 Notices. Unless otherwise provided, notice under this Agreement must be in writing and will be deemed to have been duly given and received either (a) on the date of service if personally served on the party to whom notice is to be given, or (b) on the date notice is sent if by electronic mail, or (c) on the third day after the date of the postmark of deposit by first class United States mail, registered or certified, postage prepaid and properly addressed as follows: DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 5 of 29 For the City For the Contractor Name: David Sorenson Name: Jon Hasbrouk Title: Airport Operations & Maint. Supervisor Title: Vice President & General Manager Address: 2380 S. Stinson Way Address: 620 N. Golden Key Chandler, AZ 85225 Gilbert, AZ 85233 Phone: 480-782-3544 Phone: 480-689-3224 Email: david.sorenson@chandleraz.gov Email: Alejandro.vizcarra@brightview.com 5.9 Successors and Assigns. City and Contractor each bind itself, its partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party in respect to all covenants of this Agreement. Neither the City nor the Contractor may assign, sublet, or transfer its interest in this Agreement without the written consent of the other party. In no event may any contractual relation be created between any third party and the City. 5.10 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties required not disposed of by agreement between the Contractor and the City, the final determination at the administrative level will be made by the City Purchasing and Materials Manager. 5.11 Completeness and Accuracy of Contractor's Work. The Contractor must be responsible for the completeness and accuracy of Contractor's services, data, and other work prepared or compiled under Contractor's obligation under this Agreement and must correct, at Contractor's expense, all willful or negligent errors, omissions, or acts that may be discovered. The fact that the City has accepted or approved the Contractor's work will in no way relieve the Contractor of any of Contractor's responsibilities. 5.12 Withholding Payment. The City reserves the right to withhold funds from the Contractor's payments up to the amount equal to the claims the City may have against the Contractor until such time that a settlement on those claims has been reached. 5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to cancellation by the City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.). 5.14 Independent Contractor. For this Agreement the Contractor constitutes an independent contractor. Any provisions in this Agreement that may appear to give the City the right to direct the Contractor as to the details of accomplishing the work or to exercise a measure of control over the work means that the Contractor must follow the wishes of the City as to the results of the work only. These results must comply with all applicable laws and ordinances. 5.15 Project Staffing. Prior to the start of any work under this Agreement, the Contractor must assign to the City the key personnel that will be involved in performing services prescribed in the Agreement. The City may acknowledge its acceptance of such personnel to perform services under this Agreement. At any time hereafter that the Contractor desires to change key personnel while performing under the Agreement, the Contractor must submit the qualifications of the new personnel to the City for prior approval. The Contractor will maintain DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 6 of 29 an adequate and competent staff of qualified persons, as may be determined by the City, throughout the performance of this Agreement to ensure acceptable and timely completion of the Scope of Services. If the City objects, with reasonable cause, to any of the Contractor's staff, the Contractor must take prompt corrective action acceptable to the City and, if required, remove such personnel from the Project and replace with new personnel agreed to by the City. 5.16 Subcontractors. Prior to beginning the work, the Contractor must furnish the City for approval the names of subcontractors to be used under this Agreement. Any subsequent changes are subject to the City’s written prior approval. 5.17 Force Majeure. If either party is delayed or prevented from the performance of any act required under this Agreement by reason of acts of God or other cause beyond the control and without fault of the Party (financial inability excepted), performance of that act may be excused, but only for the period of the delay, if the Party provides written notice to the other Party within ten days of such act. The time for performance of the act may be extended for a period equivalent to the period of delay from the date written notice is received by the other Party. 5.18 Compliance with Laws. Contractor understands, acknowledges, and agrees to comply with the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989. All services performed by Contractor must also comply with all applicable City of Chandler codes, ordinances, and requirements. Contractor agrees to permit the City to verify Contractor’s compliance. 5.19 No Israel Boycott. By entering into this Agreement, Contractor certifies that Contractor is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a boycott of Israel as defined by state statute. 5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits the City from awarding a contract to any contractor who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A). Therefore, Contractor agrees Contractor and each subcontractor it uses warrants their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with§ 23-214, subsection A. A breach of this warranty will be deemed a material breach of the Agreement and may be subject to penalties up to and including termination of the Agreement. City retains the legal right to inspect the papers of any Contractor’s or subcontractor’s employee who provides services under this Agreement to ensure that the Contractor and subcontractors comply with the warranty under this provision. 5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit the City from awarding a contract to any natural person who cannot establish that such person is lawfully present in the United States. To establish lawful presence, a person must produce qualifying identification and sign a City-provided affidavit affirming that the identification provided is genuine. This requirement will be imposed at the time of contract award. This requirement does not apply to business organizations such as corporations, partnerships, or limited liability companies. 5.22 Covenant Against Contingent Fees. Contractor warrants that no person has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, and that no member of the Chandler City Council, or any City employee has any interest, financially, or otherwise, in DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 7 of 29 Contractor’s firm. For breach or violation of this warrant, the City may annul this Agreement without liability or, at its discretion, to deduct from the Agreement price or consideration, the full amount of such commission, percentage, brokerage, or contingent fee. 5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this Agreement or to require performance of the other Party of any of the provisions hereof must not be construed to be a waiver of such provisions, nor must it affect the validity of this Agreement or any part thereof, or the right of either Party to thereafter enforce each and every provision. 5.24 Disclosure of Information Adverse to the City’s Interests. To evaluate and avoid potential conflicts of interest, the Contractor must provide written notice to the City, as set forth in this Section, of any work or services performed by the Contractor for third parties that may involve or be associated with any real property or personal property owned or leased by the City. Such notice must be given seven business days prior to commencement of the services by the Contractor for a third party, or seven business days prior to an adverse action as defined below. Written notice and disclosure must be sent to the City’s Purchasing and Materials Manager. An adverse action under this Agreement includes, but is not limited to: (a) using data as defined in the Agreement acquired in connection with this Agreement to assist a third party in pursuing administrative or judicial action against the City; or (b) testifying or providing evidence on behalf of any person in connection with an administrative or judicial action against the City; or (c) using data to produce income for the Contractor or its employees independently of performing the services under this Agreement, without the prior written consent of the City. Contractor represents that except for those persons, entities, and projects identified to the City, the services performed by the Contractor under this Agreement are not expected to create an interest with any person, entity, or third party project that is or may be adverse to the City’s interests. Contractor's failure to provide a written notice and disclosure of the information as set forth in this Section constitute a material breach of this Agreement. 5.25 Data Confidentiality and Data Security. As used in the Agreement, data means all information, whether written or verbal, including plans, photographs, studies, investigations, audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field notes, work product, proposals, correspondence and any other similar documents or information prepared by, obtained by, or transmitted to the Contractor or its subcontractors in the performance of this Agreement. The Parties agree that all data, regardless of form, including originals, images, and reproductions, prepared by, obtained by, or transmitted to the Contractor or its subcontractors in connection with the Contractor's or its subcontractor’s performance of this Agreement is confidential and proprietary information belonging to the City. Except as specifically provided in this Agreement, Contractor or its subcontractors must not divulge data to any third party without the City’s prior written consent. Contractor or its subcontractors must not use the data for any purposes except to perform the services required under this Agreement. These prohibitions do not apply to the following data provided to the Contractor or its subcontractors have first given the required notice to the City: (a) data which was known to the Contractor or its subcontractors prior to its performance under this Agreement unless such data was acquired in connection with work performed for the City; or (b) data which was acquired by the Contractor or its subcontractors in its performance under this Agreement and which was disclosed to the Contractor or its subcontractors by a third party, who to the best of the Contractor's or its subcontractors knowledge and belief, had the legal right to make such disclosure and the Contractor or its subcontractors are not otherwise DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 8 of 29 required to hold such data in confidence; or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to which the Contractor or its subcontractors are subject. In the event the Contractor or its subcontractors are required or requested to disclose data to a third party, or any other information to which the Contractor or its subcontractors became privy as a result of any other contract with the City, the Contractor must first notify the City as set forth in this Section of the request or demand for the data. The Contractor or its subcontractors must give the City sufficient facts so that the City can be given an opportunity to first give its consent or take such action that the City may deem appropriate to protect such data or other information from disclosure. Unless prohibited by law, within ten calendar days after completion or termination of services under this Agreement, the Contractor or its subcontractors must promptly deliver, as set forth in this Section, a copy of all data to the City. All data must continue to be subject to the confidentiality agreements of this Agreement. Contractor or its subcontractors assume all liability to maintain the confidentiality of the data in its possession and agrees to compensate the City if any of the provisions of this Section are violated by the Contractor, its employees, agents or subcontractors. Solely for the purposes of seeking injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable harm that justifies injunctive relief in court. Contractor agrees that the requirements of this Section must be incorporated into all subcontracts entered into by Contractor. A violation of this Section may result in immediate termination of this Agreement without notice. 5.26 Personal Identifying Information-Data Security. Personal identifying information, financial account information, or restricted City information, whether electronic format or hard copy, must be secured and protected at all times by Contractor and any of its subcontractors. At a minimum, Contractor must encrypt or password-protect electronic files. This includes data saved to laptop computers, computerized devices, or removable storage devices. When personal identifying information, financial account information, or restricted City information, regardless of its format, is no longer necessary, the information must be redacted or destroyed through appropriate and secure methods that ensure the information cannot be viewed, accessed, or reconstructed. In the event that data collected or obtained by Contractor or its subcontractors in connection with this Agreement is believed to have been compromised, Contractor or its subcontractors must immediately notify the City contact. Contractor agrees to reimburse the City for any costs incurred by the City to investigate potential breaches of this data and, where applicable, the cost of notifying individuals who may be impacted by the breach. Contractor agrees that the requirements of this Section must be incorporated into all subcontracts entered into by Contractor. It is further agreed that a violation of this Section must be deemed to cause irreparable harm that justifies injunctive relief in court. A violation of this Section may result in immediate termination of this Agreement without notice. The obligations of Contractor or its subcontractors under this Section must survive the termination of this Agreement. 5.27 Jurisdiction and Venue. This Agreement is made under, and must be construed in accordance with and governed by the laws of the State of Arizona without regard to the conflicts or choice of law provisions thereof. Any action to enforce any provision of this Agreement or to obtain any remedy with respect hereto must be brought in the courts located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and irrevocably consents to the jurisdiction and venue of such court. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 9 of 29 5.28 Survival. All warranties, representations, and indemnifications by the Contractor must survive the completion or termination of this Agreement. 5.29 Modification. Except as expressly provided herein to the contrary, no supplement, modification, or amendment of any term of this Agreement will be deemed binding or effective unless in writing and signed by the Parties. 5.30 Severability. If any provision of this Agreement or the application to any person or circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this Agreement and the application will not be affected and will be enforceable to the fullest extent permitted by law. 5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or contemporaneous written or oral agreement between the Parties regarding the subject matter is merged and superseded. 5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this Agreement is hereby expressly made of the essence. 5.33 Date of Performance. If the date of performance of any obligation or the last day of any time period provided for should fall on a Saturday, Sunday, or holiday for the City, the obligation will be due and owing, and the time period will expire, on the first day after which is not a Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this Agreement, any performance provided for herein will be timely made if completed no later than 5:00 p.m. (Chandler time) on the day of performance. 5.34 Delivery. All prices are F.O.B. Destination and include all delivery and unloading at the specified destinations. The Contractor will retain title and control of all goods until they are delivered and accepted by the City. All risk of transportation and all related charges will be the responsibility of the Contractor. All claims for visible or concealed damage will be filed by the Contractor. The City will notify the Contractor promptly of any damaged goods and will assist the Contractor in arranging for inspection. 5.35 Third Party Beneficiary. Nothing under this Agreement will be construed to give any rights or benefits in the Agreement to anyone other than the City and the Contractor, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of City and the Contractor and not for the benefit of any other party. 5.36 Conflict in Language. All work performed must conform to all applicable City of Chandler codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in interpretation between provisions in this Agreement and those in the Exhibits, the provisions in this Agreement prevail. 5.37 Document/Information Release. Documents and materials released to the Contractor, which are identified by the City as sensitive and confidential, are the City’s property. The document/material must be issued by and returned to the City upon completion of the services under this Agreement. Contractor’s secondary distribution, disclosure, copying, or duplication in any manner is prohibited without the City’s prior written approval. The document/material DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 10 of 29 must be kept secure at all times. This directive applies to all City documents, whether in photographic, printed, or electronic data format. 5.38 Exhibits. The following exhibits are made a part of this Agreement and are incorporated by reference: Exhibit A - Project Description/Scope of Services Exhibit E – Curtis Way Map Exhibit B - Compensation and Fees Exhibit F – Map for Rock Spreading Exhibit C - Insurance Requirements Exhibit G – Maps for Lot 2 Exhibit D - Special Conditions 5.39 Special Conditions. As part of the services Contractor provides under this Agreement, Contractor agrees to comply with and fully perform the special terms and conditions set forth in Exhibit D, which is attached to and made a part of this Agreement. 5.40 Cooperative Use of Agreement. In addition to the City of Chandler and with approval of the Contractor, this Agreement may be extended for use by other municipalities, school districts and government agencies of the State. Any such usage by other entities must be in accordance with the ordinance, charter and/or procurement rules and regulations of the respective political entity. If required to provide services on a school district property at least five times during a month, the Contractor will submit a full set of fingerprints to the school of each person or employee who may provide such service. The District will conduct a fingerprint check in accordance with A.R.S. 41-1750 and Public Law 92-544 of all Contractors, subcontractors or vendors and their employees for which fingerprints are submitted to the District. Additionally, the Contractor will comply with the governing body fingerprinting policies of each individual school district/public entity. The Contractor, sub-contractors, vendors and their employees will not provide services on school district properties until authorized by the District. Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City will not be responsible for any disputes arising out of transactions made by other agencies who utilize this Agreement. 5.41 Non-Discrimination and Anti-Harassment Laws. Contractor must comply with all applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and regulations. 5.42 Licenses and Permits. Beginning with the Effective Date and for the full term of this Agreement, Contractor must maintain all applicable City, state, and federal licenses and permits required to fully perform Contractor’s services under this Agreement. 5.43 Warranties. Contractor must furnish a one-year warranty on all work and services performed under this Agreement. Contractor must furnish, or cause to be furnished, a two- year warranty on all fixtures, furnishings, and equipment furnished by Contractor, subcontractors, or suppliers under this Agreement. Any defects in design, workmanship, or materials that do not comply with this Agreement must be corrected by Contractor (including, but not limited to, all parts and labor) at Contractor’s sole cost and expense. All written DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 11 of 29 warranties and redlines for as-built conditions must be delivered to the City on or before the City’s final acceptance of Contractor’s services under this Agreement. 5.44 Emergency Purchases. City reserves the rights to purchase from other sources those items, which are required on an emergency basis and cannot be supplied immediately by the Contractor. 5.45 Non-Exclusive Agreement. This agreement is for the sole convenience of the City of Chandler. The City reserves the right to obtain like goods or services from another source when necessary. 5.46 Budget Approval Into Next Fiscal Year. This Agreement will commence on the Effective Date and continue in full force and effect until it is terminated or expires in accordance with the provisions of this Agreement. The Parties recognize that the continuation of this Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is subject to the City Council's approval of a budget that includes an appropriation for this item as expenditure. The City does not represent that this budget item will be actually adopted. This determination is solely made by the City Council at the time Council adopts the budget. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 12 of 29 This Agreement shall be in full force and effect only when it has been approved and executed by the duly authorized City officials. FOR THE CITY FOR THE CONTRACTOR By: _________________________________________ By: _________________________________________ Its: __________Mayor_________________________ Its: _________________________________________ APPROVED AS TO FORM: By: _________________________________________ City Attorney ATTEST: By: _________________________________________ City Clerk DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD VPGM Page 13 of 29 EXHIBIT A SCOPE OF WORK BACKGROUND Maintaining the health and appearance of the City’s landscape is a high priority for the City of Chandler’s Airport (COC Airport). The Contractor will provide refurbishment/enhancement services to existing landscape as specified herein. Due to weather events and other factors, the success of these assets are often at risk of failure. The need to replace missing or dead vegetation and upgrade irrigation systems is a high priority. Any referenced brand names/models identified herein are for identification and performance level purposes only and are in no way intended to limit competition. Requests for approved alternates will be carefully reviewed and seriously considered for this application, by the Contract Administrator. GENERAL VENDOR QUALIFICATIONS The Contractor shall be in compliance with all applicable Federal, State, Local, ANSI and OSHA laws, rules and regulations and all other applicable regulations for the term of this contract. The Contractor, without additional expense to the City, shall be responsible for obtaining and maintaining any necessary licenses and permits required in connection with the completion of the required services herein. The Bidder must hold a valid license issued by the State of Arizona Registrar of Contractors prior to submission of a bid and must maintain same throughout the duration of the contract term and any subsequent contract extensions. Failure to maintain said license may be grounds for default of the contract and subsequent termination. The Contractor may not subcontract any segment or services covered herein, without prior approval of the Contract Administrator. All subcontractors used under the scope of this contract shall meet all requirements, terms and conditions set forth herein. All subcontracted services shall be warranted by and be the responsibility of the Contractor. The Contractor MUST have and maintain full time Company representation located in the Phoenix, Arizona metropolitan area, with the ability and authority to address all Contract issues that may develop. The Contractor shall provide to the Contract Administrator, the individual’s name and contact information, including cellular phone, pager, and off-hours phone numbers. SCOPE: Contractor will provide the City of Chandler with landscape installation and refurbishment services at the COC Airport, located at 2380 S. Stinson Way, Chandler, AZ. The contract will be inclusive of all labor, equipment, installation and material costs. Prior to the start of the project, the Contractor shall attend a site walk with the City Representative. After the site walk has been completed the Contractor will be required to submit a project schedule and design/drawing indicating where all new plants/trees will be installed, old plants/shrub removal. Once approved by the City, the Contractor will be issued the NTP (notice to proceed). The work will be completed within a predetermined timeframe and accepted by the City in turnkey condition. All work shall be in DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 14 of 29 accordance with the most current adopted MAG specifications and standard details as modified by the City of Chandler. The Contractor shall maintain the area for 90 days after conditional acceptance by the City Representative. After 90 days, the City representative will be contacted for final acceptance and assumption of maintenance Site Work: Contractor will provide all labor, equipment, & material required for clearing and grubbing, soil preparation and grading of selected areas. Contractor must contact Blue Stake Services for locating utilities prior to any excavation. Contractor is responsible for maintaining a secure & safe worksite at all times. Clearing, Grubbing and Grading: Areas indicated by project maps shall be grubbed and cleared of grass, shrubs, brush, weeds and all other unwanted material. All vegetation noted to be left in place must be protected by the contractor or will be replaced at contractor’s expense. Cavities resulting from the removal of vegetation or other materials shall be backfilled with material approved by the City Representative. After clearing and grubbing has been completed, grading and soil preparation will proceed. Tree Removal: All tree and tree debris marked for removal will be felled in such a way as to control branches, limbs and other debris to not create a hazard or cause damage to surrounding structures or plant material. Tree removal includes grinding of stumps and visible buttress roots three (3) inches or over in diameter. All work shall be supervised by an ISA Certified Arborist. All tree work shall conform to ANSI Z133, the American National Standard for Arboricultural Operations-Safety Requirements. Rejuvenation of Existing Plant Material: Some plants and trees will remain, contractor will provide a rejuvenating cut/pruning per standard practices. Stump Removal: All stumps and visible buttress roots marked for removal shall be grubbed and cavities backfilled with clean dirt. All work shall be performed per MAG Standards. Irrigation System: The City of Chandler is committed to responsible water management practices through low water use landscape projects. The Contractor shall use the Irrigation Association (IA) Standards for Landscape Best Management Practices to deliver a fully functional irrigation system. All components should be cleaned, adjusted and set to provide the appropriate amount of water to all vegetation. The City will supply the power and water source to irrigate plant material. All irrigation and backflow installations shall be warrantied for one (1) year from the time of acceptance. All work shall be in accordance with current standard practices. Contractor must use parts on Standard List of Preferred parts or approved equal. See Attachment. Irrigation Sleeves: Sleeves for irrigation lines (up to 4“) may require boring under roadways. The Contractor shall be required to secure all required permits and encumber associated costs. The contractor shall obtain a permit from the City of Chandler Development Services prior to starting work in the public-right-of-way if necessary. Quick Coupler Valve: Contractor will install a quick coupler valve after the Reduced Pressure Principal Backflow Preventer (RPPBP). Pricing to include boxes, fittings and components (up to lateral or main line connection). DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 15 of 29 Irrigation with Flow Control: The City may direct the Contractor to supply and install a new controller as part of a landscape project. All controllers will be installed per manufacturers specifications. Gate Valve Assembly: The Contractor shall supply and install gate valve assembly. Pricing to include boxes, fittings and components (up to lateral or main line connection point). Remote Control Valve Assembly: Remote control valves should be installed in planter beds or turf areas whenever possible. Valve boxes shall be large enough to allow for ease of access. Pricing to include boxes, fittings and components (up to lateral or main line connection point). Drip Assembly Valve: The Contractor shall supply and install a Drip Valve Assembly with a pressure regulator and “Y” filter. Pricing to include boxes, fittings and components (up to lateral or main line connection point). Irrigation Pipe, Fittings and All Components: Main Line pipes shall be PVC schedule 40 pipe (Up to 2”). Size shall be dependent on GPM (gallons per minute) flow, static pressure and distance from POC (point of connection) to last zone. Lateral line pipes shall be PVC schedule 40 sized per zone. Wires shall be 12,14, or 18-gage. 12 and 14-gauge wires shall be single strand and 18-gauge wire shall be multiple strand. All wires should be UL underground approved (UL direct burial coated wire). Pipe and control wires shall be installed in common trenches whenever possible. The Contractor shall follow the typical trenching detail when installing main, lateral and wiring. Drip System-Emitter: Drip tubing shall be installed below finished grade. Drip irrigation should typically have two emitters per shrub, three emitters per tree (dependent on plant size at planting and water needs, spaced at the perimeter of the root ball or edge of planting area. If plants are on a slope, emitters shall be located on uphill side of root ball. The cost will not be considered a pay line item and shall be included as part of the linear foot price of Irrigation Pipe, Fittings and All Components. Drip System-Flush End Cap: The Contractor shall install a manual flush end cap at the end of all PVC lines. The cost will not be considered a pay line item and shall be included as part of the linear foot price of Irrigation Pipe, Fittings and All Components. Landscape Material Installation: Contractor will provide all labor, material and equipment for the installation of trees, shrubs, groundcover and landscape curbing. All native or amended planting backfill mix and fertilizer tablets shall be subject to inspection and acceptance by the City Representative. All plants will be subject to City inspection prior to installation. Unaccepted plants are to be removed from the site immediately and replaced with new plants at the Contractor’s expense. The City reserves the right to reject entire lots of plants represented by defective samples. Under no condition will there be any substitution of plants or sizes for those listed, except with the expressed written consent of the City Representative. No plant or other substitutions or quantity deviations shall be made without consent of the City representative. Shrub and Ground Cover Installation: Locations for plants and outlines of areas to be planted shall be marked on the ground by the Contractor and reviewed by the City Representative before any plant pits are dug. All such locations shall be reviewed by the City. No more plants shall be distributed in the planting area on any day than can be planted and watered on that day. Any plants which settle deeper than specified above shall be raised back to the correct level. All plant material is to meet the standards as set forth by the American Standards for Nursery Stock most current edition. Tree Installation: Tree installation will be performed under the supervision of a Certified Arborist. Contractor shall be responsible for staking trees, watering throughout the project. Overwatering or DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 16 of 29 lack of from irrigation system source is the responsibility of Contractor. Any trees which settle deeper than specified above shall be raised back to the correct level. All plant material is to be unconditionally guaranteed for one year after installation. Decorative Rock: The City will provide ¾” screened Madison Gold Granite (or similar) for the Contractor to spread. Miscellaneous: Labor Rate: The miscellaneous labor rate will be used by the City for unanticipated or unusual work that falls within the general scope of this agreement but is not specifically covered by a particular bid item. This includes but is not limited to various landscape work done by hand tools or small portable machinery. The hourly rate bid for this line item should include crew, truck and suitable equipment. Miscellaneous work shall be discussed and agreed to by the City Representative prior to the start of work Temporary Traffic Control: It shall be the responsibility of the Contractor to comply with the City of Chandler Traffic Barricade Manual (latest revision) and, where noted, the Manual on Uniform Traffic Control Devices (MUTCD) (Latest revision). The Contractor is responsible for furnishing all required temporary traffic control devices (i.e. signs, barricades, cones, etc.) for any planned restrictions to facilitate the work under this agreement. All costs for temporary traffic control used for any work under this agreement shall be included in the bid price. No additional payments will be made to the Contractor for temporary traffic control other than what is provided in this document or as approved by the Contract Specialist. Temporary Traffic Control (TTC) Permit: The contractor shall obtain a Temporary Traffic Control (TTC) Permit from the City of Chandler Transportation Department prior to restricting or closing any street, sidewalk, pedestrian pathway or alley within the City of Chandler. This can be done with multiple Traffic Control Permits or with one permit which multiple configurations are defined and approved. TECHNICAL SPECIFICATIONS: Landscape Practices: All landscape work will be conducted under the supervision of an Arizona Certified Landscape Professional or equivalent certification as determined by a City Representative. Landscape crews will exercise care to prevent damage to existing or newly installed vegetation. The Field Supervisor shall oversee all landscape earthwork and installation. All tree maintenance shall conform to ANSI A300, the American National Standard for Tree Care Operations- Tree, Shrub and other Woody Plant Maintenance Standard Practices and be performed in such a manner as to encourage and maintain the healthy growth and vigor of the plant. Equipment: The Contractor will provide and maintain, during the term of the contract, vehicles and equipment sufficient in number, condition and capacity to efficiently perform the work and render the services required by this contract. The City reserves the right to inspect the Contractor's equipment at any time to ascertain said condition. The City does not provide areas for staging or storage. The Contractor is responsible for securing and storing all vehicles, materials, supplies and/or equipment. The City Representative will have the right to stop Contractor’s work immediately, if the City Representative deems any vehicle to be unsafe or unsatisfactory while performing work under this contract. Work will not resume until the conditions are corrected and Contractor receives approval from the City Representative. Identification on Contractor’s vehicle will consist of (at minimum) equipment identification number, company name, and local telephone number. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 17 of 29 Equipment will be in compliance with all applicable federal, state and local rules and regulations. Work Area: Contractor will keep the work area safe for all residents, bicyclists, motorists, and pedestrians during the assigned project. Contractor will, upon completion of the work, leave the public right of way/worksite in a neat and clean condition. Contractor shall wear Safety vest or high visibility clothing that meets ANSI Class II or better shall be worn by Contractor employees at all times while working on site. The Contractor’s staff shall be required to wear safety apparel (i.e. eye, ear, face protection, etc.) when using equipment such as, but not limited to blowers, chippers, chain saws, etc. Dust Control: Contractor is responsible for all dust control during operations and shall be in compliance with all laws and regulations for dust control. The Contractor is responsible for obtaining a Maricopa County Dust Control permit, if required. Contractor will be responsible for obtaining and purchasing any water used for operation under this contract. Contractor is responsible for obtaining all necessary permits, fittings and water meters that may be required by the City. Contractor will obtain a City water meter if water is to be acquired from a City fire hydrant. Debris Disposal: Contractor will transport and dispose of all debris from construction in accordance with all City, County, State, and Federal requirements. Green waste and other materials are not to be off loaded at temporary storage sites within the public right-of-way and the City will not provide a location for temporary storage. Contractor will be solely responsible for any dumping/disposal fees and liability thereof. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 18 of 29 STANDARD LIST OF PREFERRED PARTS FOR COMPATIBILITY 1. Y-Strainer – Wilkens or approved equal. 2. Quick Coupler – Rain Bird 44LRC locking rubber cover 2PC Body Rain Bird (44) Key. 3. Gate Valves - Brass. 4. Ball Valve – Brass stainless steel handle or approved equal. 5. Turf Remote Valves Rain Bird EFB-CP or approved equal. 6. Drip Remote Valve – Rain Bird or approved equal. 7. Quick Coupler Valve Assembly – Rain Bird or approved equal. 8. Emitters – Bowsmith ML. 9. Main Supply line, Lateral Pipe and Fittings - PVC Schedule 40. 10. Valve Boxes – Tan in DG 11. Emitter Boxes – Black Round 6x9. 12. Bowsmith Multi Port – two gallon for trees, one gallon for plants DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 19 of 29 EXHIBIT B PRICE PROPOSAL PAGE LOT ONE: Curtis Way and Granite Install at designated areas per Maps Exhibit E/F # Description Estimated Quantity Unit of Measure Unit Price Total 1 Provide labor and equipment to install ¾” screened Madison gold granite. City will provide rock. 700 TON $60.00 $42,000 2 Acacia Mulga 24” Box Tree Installed on Curtis Way Median 1 EA $350.00 $350.00 3 Furnish/Install 5-gallon deer grass or approved alternate 12 EA $42.00 $504.00 4 Furnish/Install Octopus Agave or approved alternate 6 EA $42.00 $252.00 5 Demo old and unwanted shrubs, approximately less than 5 shrubs. 1 LS $120.00 LOT TWO: Renovation of landscape areas around the main building and parking lot islands per Exhibit G # Description Estimated Quantity Unit of Measure Unit Price Total 1 Demo old and unwanted shrubs, approximately 60 shrubs. 1 LS $1300.00 2 Install new irrigation system to include new valves, new pvc pipe ¾” schedule 40 and multi port emitter to water new and existing plant material. 1 LS $8188.00 3 5 Gallon Shrubs* 225 EA $38.00 $8550.00 4 24 “ Box Trees* 20 EA $350.00 $7000.00 5 Provide labor and equipment to install ¾” screened Madison gold granite. City will provide rock. 145 Tons $60.00 $8700.00 6 Install Rip Rap 3” to 6”* 15 Tons $125.00 $1875.00 Pricing includes tax. * 5 Gallon Shrub varieties to include a variety of red and yellow yuccas, valentine bush, blue bells, blue elf aloes, golden barrels, torch glow bougainvillea, yellow and red lantana, Red Bird of Paradise and Desert Ruellia or approved alternates. *24” Box Trees varieties to include a variety of Red Push Pistache, Acacia Mulga and Southern Live Oak trees. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 20 of 29 EXHIBIT C TO AGREEMENT INSURANCE INSURANCE General. A. At the same time as execution of this Agreement, the Contractor shall furnish the City a certificate of insurance on a standard insurance industry ACORD form. The ACORD form must be issued by an insurance company authorized to transact business in the State of Arizona possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do business in the State of Arizona with policies and forms satisfactory to City. Provided, however, the A.M. Best rating requirement shall not be deemed to apply to required Workers’ Compensation coverage. B. The Contractor and any of its subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Agreement are satisfied, the insurances set forth below. C. The insurance requirements set forth below are minimum requirements for this Agreement and in no way limit the indemnity covenants contained in this Agreement. D. The City in no way warrants that the minimum insurance limits contained in this Agreement are sufficient to protect Contractor from liabilities that might arise out of the performance of the Agreement services under this Agreement by Contractor, its agents, representatives, employees, subcontractors, and the Contractor is free to purchase any additional insurance as may be determined necessary. E. Failure to demand evidence of full compliance with the insurance requirements in this Agreement or failure to identify any insurance deficiency will not relieve the Contractor from, nor will it be considered a waiver of its obligation to maintain the required insurance at all times during the performance of this Agreement. F. Use of Subcontractors: If any work is subcontracted in any way, the Contractor shall execute a written contract with Subcontractor containing the same Indemnification Clause and Insurance Requirements as the City requires of the Contractor in this Agreement. The Contractor is responsible for executing the Agreement with the Subcontractor and obtaining Certificates of Insurance and verifying the insurance requirements. Minimum Scope and Limits of Insurance. The Contractor shall provide coverage with limits of liability not less than those stated below. A. Commercial General Liability-Occurrence Form. Contractor must maintain “occurrence” form Commercial General Liability insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products and completed operations, independent contractors, personal injury and advertising injury. If any Excess insurance is utilized to fulfill the DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 21 of 29 requirements of this paragraph, the Excess insurance must be “follow form” equal or broader in coverage scope than underlying insurance. B. Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles Vehicle Liability: Contractor must maintain Business/Automobile Liability insurance with a limit of $1,000,000 each accident on Contractor owned, hired, and non-owned vehicles assigned to or used in the performance of the Contractor’s work or services under this Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in coverage scope than underlying insurance. C. Workers Compensation and Employers Liability Insurance: Contractor must maintain Workers Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor employees engaged in the performance of work or services under this Agreement and must also maintain Employers’ Liability insurance of not less than $1,000,000 for each accident and $1,000,000 disease for each employee. D. Builders’ Risk/Installation Floater Insurance. The Contractor bears all responsibility for loss to all equipment or Work under construction. Unless waived in writing by the City the Contractor will purchase and maintain in force Builders’ Risk/Installation Floater insurance on the entire Work until completed and accepted by the City. This insurance will be Special Causes of Loss policy form, (minimally including perils of fire, flood, lightning, explosion, windstorm and hail, smoke, aircraft and vehicles, riot and civil commotion, theft, vandalism, malicious mischief, and collapse), completed value, replacement cost policy form equal to the contract price and all subsequent modifications. The Contractor’s Builders’ Risk/Installation Floater insurance must be primary and not contributory. 1. Builders’ Risk/Installation Floater insurance must cover the entire Work including reasonable compensation for architects and Contractors’ services and expenses and other “soft costs” made necessary by an insured loss. Builders’ Risk/Installation Floater insurance must provide coverage from the time any covered property comes under the Contractor’s control and or responsibility, and continue without interruption during course of construction, renovation and or installation, including any time during which any project property or equipment is in transit, off site, or while on site for future use or installation. Insured property must include, but not be limited to, scaffolding, false work, and temporary buildings at the site. This insurance must also cover the cost of removing debris, including demolition as may be legally required by operation of any law, ordinance, regulation or code. 2. The Contractor must also purchase and maintain Boiler and Machinery insurance with the same requirements as Builders’ Risk/Installation Floater insurance cited above if the Work to be performed involves any exposures or insurable property normally covered under a Boiler and Machinery insurance policy or made necessary as required by law or testing requirements in the performance of this Contract/Agreement. The Contractor will be responsible for any and all deductibles under these policies and the Contractor waives all rights of recovery and subrogation against the City under the Contractor’s Builders’ Risk/Installation Floater insurance described herein. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 22 of 29 3. Builders’ Risk/Installation Floater Insurance must be maintained until whichever of the following first occurs: (i) final payment has been made; or, (ii) until no person or entity, other than the City, has an insurable interest in the property required to be covered. a. The Builders’ Risk/Installation Floater insurance must be endorsed so that the insurance will not be canceled or lapse because of any partial use or occupancy by the City. b. The Builders Risk/Installation Floater insurance must include as named insureds, the City, the Contractor, and all tiers of subcontractors and others with an insurable interest in the Work who will be named as additional insureds unless they are able to provide the same level of coverage with the City and Contractor named as additional insureds. Certificates must contain a provision that the insurance will not be canceled or materially altered without at least 30 days advance notice to the City. The City must also be named as a Loss Payee under the Builders’ Risk/Installation Floater coverage. c. The Builders Risk/Installation Floater insurance must be written using the Special Causes of Loss policy form, replacement cost basis. d. All rights of subrogation under the Builders Risk/Installation Floater insurance are, by this Contract/Agreement, waived against the City, its officers, officials, agents and employees. e. The Contractor is responsible for payment of all deductibles under the Builders’ Risk/Installation Floater insurance policy. Additional Policy Provisions Required. A. Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be declared and approved by the City. If not approved, the City may require that the insurer reduce or eliminate any deductible or self-insured retentions with respect to the City, its officers, officials, agents, employees, and volunteers. 1. The Contractor’s insurance must contain broad form contractual liability coverage. 2. The Contractor's insurance coverage must be primary insurance with respect to the City, its officers, officials, agents, and employees. Any insurance or self- insurance maintained by the City, its officers, officials, agents, and employees shall be in excess of the coverage provided by the Contractor and must not contribute to it. 3. The Contractor's insurance must apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 4. Coverage provided by the Contractor must not be limited to the liability assumed under the indemnification provisions of this Agreement. 5. The policies must contain a severability of interest clause and waiver of subrogation against the City, its officers, officials, agents, and employees, for losses arising from Work performed by the Contractor for the City. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 23 of 29 6. The Contractor, its successors and or assigns, are required to maintain Commercial General Liability insurance as specified in this Agreement for a minimum period of three years following completion and acceptance of the Work. The Contractor must submit a Certificate of Insurance evidencing Commercial General Liability insurance during this three year period containing all the Agreement insurance requirements, including naming the City of Chandler, its agents, representatives, officers, directors, officials and employees as Additional Insured as required. 7. If a Certificate of Insurance is submitted as verification of coverage, the City will reasonably rely upon the Certificate of Insurance as evidence of coverage but this acceptance and reliance will not waive or alter in any way the insurance requirements or obligations of this Agreement. B. Insurance Cancellation During Term of Contract/Agreement. 1. If any of the required policies expire during the life of this Contract/Agreement, the Contractor must forward renewal or replacement Certificates to the City within ten days after the renewal date containing all the required insurance provisions. 2. Each insurance policy required by the insurance provisions of this Contract/Agreement shall provide the required coverage and shall not be suspended, voided or canceled except after 30 days prior written notice has been given to the City, except when cancellation is for non-payment of premium, then ten days prior notice may be given. Such notice shall be sent directly to Chandler Law-Risk Management Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any insurance company refuses to provide the required notice, the Contractor or its insurance broker shall notify the City of any cancellation, suspension, non-renewal of any insurance within seven days of receipt of insurers’ notification to that effect. A. City as Additional Insured. The policies are to contain, or be endorsed to contain, the following provisions: 1. The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions: The City, its officers, officials, agents, and employees are additional insureds with respect to liability arising out of activities performed by, or on behalf of, the Contractor including the City's general supervision of the Contractor; Products and Completed operations of the Contractor; and automobiles owned, leased, hired, or borrowed by the Contractor. 2. The City, its officers, officials, agents, and employees must be additional insureds to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Agreement. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 24 of 29 EXHIBIT D TO AGREEMENT SPECIAL CONDITIONS WORK IN CITY RIGHT-OF-WAY Work within the City's Right-of-Way. All work performed within the City's Right-of-Way by the Contractor and his/her subcontractors must comply with the City of Chandler requirements. ACCESS TO SECURED FACILITIES Contract Worker Access Controls, Badge and Key Access Requirements. A Contract Worker shall not be allowed to begin work in any City facility without: (A) The prior completion and the City's acceptance of the required background screening; and (B) when required, the Contract Worker's receipt of a City issued badge. A badge will be issued to a Contract Worker solely for access to the City facility(s) to which the Contract Worker is assigned. Each Contract Worker who enters a City facility must use the badge issued to the Contract Worker. Any and all fees associated with security badging will be assessed in compliance with Chandler City Code §4-22. Key Access Procedures. If the Contract Worker's services require keyed access to enter a City facility(s), a separate key issue/return form must be completed and submitted by Contractor for each key issued. Stolen or Lost Badges or Keys. Contractor shall report lost or stolen badges or keys to the City immediately. A new badge application or key issue form shall be completed and submitted along with payment of the applicable fees prior to issuance of a new badge or key. Return of Badges or Keys. All badges and keys are the property of the City and must be returned to the City within one business day of when the Contract Worker's access to a City facility is no longer required to furnish the services under this Agreement. Contractor shall collect a Contract Worker's badge and key(s) upon the termination of the Contract Worker's employment; when the Contract Worker's services are no longer required at the particular City facility(s); or upon termination, cancellation or expiration of this Agreement. Contractor's default under this Section shall include, but is not limited to the following: (1) Contract Worker gains access to a City facility(s) without the proper badge or key; (2) Contract Worker uses a badge or key of another to gain access to a City facility; (3) Contract Worker commences services under this Agreement without the proper badge, key or Background Screening; (4) Contract Worker or Contractor submits false information or negligently submits wrong information to the City to obtain a badge, key or applicable Background Screening; or (5) Contractor fails to collect and timely return Contract Worker's badge or key upon termination of Contract Worker's employment, reassignment of Contract Worker to another City facility or upon the expiration, cancellation or termination of this Agreement. Contractor acknowledges and agrees that the access control, badge and key requirements in this Section are necessary to preserve and protect public health, safety and welfare. Accordingly, Contractor agrees to properly cure any default under this Section within three business days from the date notice of default is sent by the City. The parties agree that Contractor's failure to properly cure any default under this Section shall constitute a breach of this Section. In addition to any other remedy available to the City at law or in equity, Contractor shall be liable for and shall pay to the City the sum of $1,000.00 for each breach by Contractor of this Section. The parties further agree that the sum fixed above is reasonable and approximates the actual or DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Page 25 of 29 anticipated loss to the City at the time and making of this Agreement in the event that Contractor breaches this Section. Further, the parties expressly acknowledge and agree to the fixed sum set forth above because of the difficulty of proving the City's actual damages in the event that Contractor breaches this Section. The parties further agree that three breaches by Contractor of this Section arising out of any default within a consecutive period of three months or three breaches by Contractor of this Section arising out of the same default within a period of 12 consecutive months shall constitute a material breach of this Agreement by Contractor and the City expressly reserves all of its rights, remedies and interests under this Agreement, at law and in equity including, but not limited to, termination of this Agreement. DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Aerial View of Curtis Way Exhibit E Page 26 of 29 DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Curtis Way Median Page 27 of 29 DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD Exhibit F: Areas marked in red show where rock per Lot One is to be installed. Page 28 of 29 DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD LOT TWO: RENOVATION OF LANDSCAPE AREAS AROUND MAIN AIRPORT BUILDING AND PARKING LOT ISLANDS. Portions of map in yellow are areas to be renovated per specifications. Exhibit G Page 29 of 29 DocuSign Envelope ID: 427D6EDF-A8FA-4D6E-850B-3DD46F49D4CD