2022 Minutes GF Subcommittees Orientation 02.03.22

MINUTES OF THE
HOUSING AND HUMAN SERVICES COMMISSION
BASIC NEEDS SUBCOMMITTEE
SPECIAL POPULATIONS SUBCOMMITTEE
YOUTH SUBCOMMITTEE
Neighborhood Resources Department
Virtually via Webex
Phone: (415) 655-0001, Access Code: 2593-766-9405
Thursday, February 3, 2022, at 5:30 p.m.
CALL TO ORDER / ROLL CALL
Community Resources Manager Riann Balch called the Basic Needs, Special Populations
and Youth Subcommittee meeting to order at 5:35 p.m.
Subcommittee Members present: Greg Rodriquez, Cynthia Hardy, Heather Mattisson, Jo-el
Miller, Cecilia Hermosillo, Vanessa Dearmon, Steve Tepper, Megha Dholakia, Iliamari
Vazquez Houston, Kathryn Kruithoff, Tony Alcala, Ryan Magel, Nikhil Dholakia, Arman
Patra, Heather Callis, and David Gonzalez.
Subcommittee Members absent: None.
Staff present: Riann Balch, Karin Bishop, Dylan Raymond, and Monica Thompson.
Public Present: None.
SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC
Members of the audience may address any item not on the agenda. State Statute prohibits
the Board or Commission from discussing an item that is not on the agenda, but the Board or
Commission does listen to your concerns and has staff follow up on any questions you raise.
ACTION AGENDA
1.  Approval of Future Subcommittee Meetings.
Ms. Balch facilitated a discussion to ratify approval of future subcommittee meeting dates for
the Basic Needs, Special Populations, and Youth Subcommittees.
Motion: Subcommittee Member David Gonzalez made a motion to approve the
scheduling of subcommittee meeting dates as follows.  Subcommittee Member Steve
Tepper seconded the motion.

Meetings
Basic Needs
Special Populations
Youth
1
February 24, 2022
at 5:30 p.m.
February 22, 2022
at 6:00 p.m.
February 23, 2022
at 5:30 p.m.
2
March 31, 2022
at 5:30 p.m.
March 28, 2022
at 5:30 p.m.
March 30, 2022
at 5:00 p.m.
3
April 11, 2022
at 5:30 p.m.
N/A
April 14, 2022
at 5:30 p.m.
Discussion:  No discussion.
Results: The motion was approved 16-0.
2. Approval of Subcommittee Chair by Meeting Date.
Ms. Balch facilitated a discussion to select subcommittee chairs by meeting dates. Below are
the subcommittee chairs identified by each of the subcommittees.
Motion: Subcommittee Member Vanessa Dearmon made a motion to approve
subcommittee chairs by meeting dates as follows.  Subcommittee Member Gonzalez
seconded the motion.
Meetings
Basic Needs
Special Populations
Youth
1
Greg Rodriguez
Steve Tepper
Tony Alcala
2
Heather Mattisson
Steve Tepper
Ryan Magel
3
Cynthia Hardy
N/A
Tony Alcala
Discussion:  No discussion.
Results: The motion was approved 16-0. Subcommittee Member Steve Tepper abstained.
BRIEFING ITEMS
Ms. Balch pulled Briefing Item 3 and 4 out of order.

4. Review of Conflict of Interest
Ms. Balch presented an overview of the General Fund Subcommittee Orientation and
reviewed the Conflict of Interest Process including an explanation of what constitutes a
conflict of interest. Ms. Balch asked subcommittee members to review the applicants in
ZoomGrants and disclose any substantial interest they may have prior to the first review
meeting. She noted that all conflicts will be recorded in the subcommittee meeting minutes.
3. General Fund Allocations Subcommittee Orientation.
Community Resources Coordinator Dylan Raymond provided an overview of subcommittee
member roles and responsibilities. Community Development & Resources Supervisor Karin
Bishop explained to how to review and score applications in ZoomGrants. Subcommittee
member Tony Alcala asked staff when he would have access to the General Funds
applications and whether there was a feature available in ZoomGrants that would allow him
to sort the General Funds applications from the CDBG applications making it easier for him to
review and score applications. Mr. Raymond demonstrated how to sort applications by fund
source. Ms. Balch ended the orientation by explaining the allocations process and timeline.
Subcommittee members should complete their scoring sheets, votes, and recommended
award amounts by April 7, 2022. Scores will be aggregated and presented for discussion
among members of the Basic Needs, Special Populations, and Youth Subcommittees when
initial funding recommendations are made.
MEMBERS COMMENTS / ANNOUNCEMENTS
None.
CALENDAR
5. Next HHSC Basic Needs, Special Populations, and Youth Subcommittee Meetings are
Scheduled per Action Item 1.
INFORMATION ITEMS
None.
ADJOURN
The meeting adjourned at 6:57 p.m.
Dated: _____________________________
__________________________________
Subcommittee Chair Tony Alcala
Recording Secretary Monica Thompson