Extracted text (via pymupdf)
5008 characters
Page 1 of 3
Community Space Policy 7/1/2022
Community Space Policy and Use Agreement
127 North Kingston Only
Renter agrees to assume responsibility for the cost of repair or replacement if the community space
or its equipment, furniture, fixtures, or other appliances specified in the attached inventory list are
damaged.
•
Renter agrees to use the community room solely for the purpose stated to the City of Chandler
Housing and Redevelopment Division in writing.
•
Renter also must be present at the function and assume responsibility for the conduct of all
guests. Renter agrees to ensure that the guests do not make excessive noise or otherwise
disturb the neighbors.
•
Renter also agrees to play any music at a moderate volume only.
•
Renter is aware that the community space is a non-alcoholic and non-smoking facility.
•
Renter agrees to comply with the City of Chandler Smoke-Free Policy, which states, “Smoking
is not permitted anywhere on public housing grounds, to include living units, interior and
exterior common areas, outdoor areas, and in or near public housing and administrative office
buildings.”
Fee & Deposit
Renter agrees to pay a fee of $16.00 per hour by check or money order for the rental of the
community room. The deposit of $100.00 by check or money order will need to be paid at least two
weeks in advance of the event.
Return of Deposit
The City Housing and Redevelopment Division agrees to return the deposit within 7 days of the rental
only under the following conditions:
•
The community space and its equipment furniture, fixtures, and other appliances
specified in the attached inventory list are not damaged.
•
Renter cleans the community space and returns it to its original condition immediately
after the rental, including:
−
Turning off all electrical appliances, except the refrigerator in the kitchen;
−
Wiping down all countertops, appliances and tables;
−
Removing all food items from the refrigerator.
−
Sweeping and mopping the floors and vacuuming all rugs. We will provide a
Attachment J
Page 2 of 3
Community Space Policy 7/1/2022
broom, mop and vacuum upon request;
−
Returning all furniture to the original position;
−
Locking all doors; and
−
Throwing out all garbage; and
−
Cleaning restrooms
Renter returns the community space key to the management office by noon of the day after the event.
Managements Right To Reimbursement
Management shall deduct from the deposit the costs of repairing damage to the community space
and repairing or replacing any items on the attached inventory list that are damaged or missing
(including the cost of changing the lock on the community space door if the key is lost).
Management will deduct a cleaning fee of $16.00 per hour per maintenance person from the deposit
if staff must complete any of the cleaning tasks listed in Return of Deposit, above.
Renter agrees to pay any replacement of repair costs that exceed the amount of the deposit.
Indemnification
To the extent permitted by law, Renter shall indemnify and hold harmless the City of Chandler Housing
and Redevelopment Division, its managing agent, and their respective officers, directors, beneficiaries,
shareholders, partners, agents, and employees from and against all fines, suits, damages, claims,
demands, losses, and actions (including attorney's fees) arising out of, or relating to, all acts, failures,
omissions, and negligence of Renter, his or her agents, employees, visitors, guests, invitees, and
contractors arising out of, or in any way relating to, Renter's use of the community room. This
indemnification shall apply both to claims of third parties and to claim of the Renter or any guest of
the Renter.
__________________________________________________________
_______________________
Head of Household Signature
Date
__________________________________________________________
_______________________
Housing Administrative Supervisor Signature
Date
Page 3 of 3
Community Space Policy 7/1/2022
Community Space and Use Rental Form
Date of Request: _____________________________
Name of Person Making Request:
Address:
Phone:
Email:
127 North Kingston Street Chandler AZ 85224
Purpose:
Date Needed: _______________________
Time of Use FROM: _________ a.m./p.m. TO: _________ a.m./p.m.
HOUSING OFFICE INFORMATION
REVIEWED BY: _____________________________________________________________
Housing Specialist
APPROVED TO BE FORWARDED:
_____________________________________________ __________________
Housing Administrative Supervisor
Date
PERMISSION GRANTED BY:
_____________________________________________ ___________________
Housing and Redevelopment Manager Date
cc: Housing Maintenance Supervisor