Minutes of the Study Session of June 6, 2022
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Meeting Minutes
City Council Study Session
June 6, 2022 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:01 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, City Manager
Vice Mayor Terry Roe
Kelly Schwab, City Attorney
Councilmember OD Harris
Dana DeLong, City Clerk
Councilmember René Lopez
Councilmember Mark Stewart
Councilmember Christine Ellis
Councilmember Matt Orlando
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Harris to join him for the recognitions.
1. Service Recognitions
Warren White – 20 Years, Public Works and Utilities
2. Proclamation - Juneteenth
COUNCILMEMBER HARRIS read the proclamation and Mayor Hartke invited Glenn Lavon Woods,
Dr. William Crawford, Erica Maxwell, Keasha Beach, Dr. Adama Sallu, and members of the
Chandler Chambers DEI Committee to accept.
Consent Agenda and Discussion
Discussion was held on items 7 and 17
City Clerk
Page 2 of 7
1.
May 2022 City Council Minutes
Move City Council approve the Council Meeting minutes of the Work Session of May 23,
2022; Study Session of May 23, 2022; Work Session of May 26, 2022; and Regular Meeting
of May 26, 2022.
2.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.
Communications and Public Affairs
3.
Purchase of EditShare Equipment
Move City Council approve the purchase of EditShare equipment, from EAR Professional
Audio Video, utilizing the 1GPA Contract No. 22-02PV-06, in the amount of $71,987.
Cultural Development
4.
Resolution No. 5589, authorizing the Enhanced Municipal Services District (EMSD)
Agreement for Fiscal Year 2022-23 between the City of Chandler and the Downtown
Chandler Community Partnership, and authorizing the City’s voluntary contribution to the
EMSD in the amount of $118,804
Move City Council pass and adopt Resolution No. 5589, authorizing the Enhanced Municipal
Services District (EMSD) Agreement for Fiscal Year 2022-23 between the City of Chandler
and the Downtown Chandler Community Partnership, and authorizing the City's voluntary
contribution to the EMSD in the amount of $118,804.
Economic Development
5.
Agreement No. ED8-920-3876, Amendment No. 4, with Simpleview, LLC, for Search Engine
Optimization and Pay Per Click Services
Move City Council approve Agreement No. ED8-920-3876, Amendment No. 4, with
Simpleview, LLC, for search engine optimization and pay per click services, in an amount
not to exceed $75,200, for the period of one year, beginning July 1, 2022, through June 30,
2023.
Facilities and Fleet
6.
Maintenance, Repair, and Purchase of Doors, Locking Systems, Door Hardware, and
Operable Walls
Move City Council approve the utilization of the Mohave Educational Services Cooperative
Contract No. 21H-DHP-0917, for maintenance, repairs, and purchase of bay doors, locking
systems, door hardware, and operable walls, from DH Pace Company, Inc., in an amount
not to exceed $126,764.
7.
Sole Source Purchase of Beam Global EV ARC 2020 Solar Powered EV Charging Stations
Move City Council approve the sole source purchase of two Beam Global EV ARC 2020 Solar
Powered EV Charging Stations in an amount not to exceed $145,350.
Page 3 of 7
MAYOR HARTKE asked for a staff briefing.
MICHAEL HOLLINGSWORTH, Facilities and Fleet Manager, shared the following presentation.
• Beam EV ARC 2020 Solar Powered EV Charging Station
• Beam EV ARC 2020
o Of-grid, no external power sources, no utility costs, no engineering, no permitting, no
construction, no inspections.
o Arizona locations currently deployed:
Dive Arizona (Queen Creek)
City of Glendale Public Library
Maricopa County – Fleet Charging
Marine Corps Air Station – Yuma
o Level II Charging Station (No Rapid Charge Option)
Model selected charges up to 2 vehicles simultaneously
• Single car charge rate: 20-25 mile range in one hour
• Two car charge rate: 10-12 mile range in one hour
Optimal use to function as daily range renewal. Full charge in 24 hours. Up to 265
e-miles.
Sun tracking solar panel
Includes emergency power panel. 6kW with 208V or 240V connection (not GFCI
protected) and 120V connections (GFCI protected)
• Beam EV ARC 2020
VICE MAYOR ROE said he is concerned about the cost of the product and asked what the returns
would be.
MR. HOLLINGSWORTH answered that this product would solely be used for the fleet. Mr.
Hollingsworth said they chose this product because a hard installation of a conventional charger
at the fleet station would cost approximately $98,000 because of the lack of existing infrastructure.
This was another option to accommodate an EV charging station. Existing infrastructure plays a
major role in the cost of installing charging stations.
VICE MAYOR ROE reiterated the high price of the product.
MAYOR HARTKE shared that one of these may be funded from the Council Contingency Fund that
the Council would vote on, on Thursday. The other payment would be sourced from the General
Fund.
Fire Department
8.
Resolution No. 5587 First Amendment to Education Services Agreement between the City
of Chandler Fire Department and Dignity Health
Page 4 of 7
Move City Council pass and adopt Resolution No. 5587 approving a First Amendment to
Education Services Agreement between the City of Chandler Fire Department and Dignity
Health for paramedic neonatal resuscitation educational services.
Information Technology
9.
Agreement No. 2564, Amendment No. 3, for Accela Annual Maintenance
Move City Council approve Agreement No. 2564, Amendment No. 3, with Accela, Inc., for
annual maintenance, in an amount not to exceed $674,686, for a three-year period,
beginning July 1, 2022, through June 30, 2025, payable on an annual basis.
10.
Agreement No. IT1-918-4343, Amendment No. 1, for Business License Portal Applications
Managed Support Services
Move City Council approve Agreement No. IT1-918-4343, Amendment No. 1, with Parsus
Solutions, LLC, for business license portal applications managed support services, in the
amount of $222,000, for the period of June 15, 2022, through June 14, 2023.
11.
Purchase of Data Backup and Recovery Infrastructure Expansion
Move City Council approve the purchase of data backup and recovery capacity expansion,
from vCore Technology Partners, utilizing the Omnia Partners Contract No. R191902, in the
amount of $628,769.
12.
Purchase of Enterprise Asset Management (EAM) System Annual Support and Maintenance
Move City Council approve the sole source purchase of Enterprise Asset Management (EAM)
system annual support and maintenance, from CentralSquare Technologies, LLC, in the
amount of $101,474, for the term of July 1, 2022, through June 30, 2023.
13.
Purchase of Network Infrastructure Equipment
Move City Council approve the purchase of network infrastructure equipment, from
Sentinel Technologies, Inc., utilizing the 1GPA Agreement No. 22-02PV-18, in an amount not
to exceed $1,196,037, and authorize an appropriation transfer of $631,648 from the
Technology Replacement Fund, Non-Departmental, Contingency Account, to the
Technology Replacement Fund, Non-Departmental, Computer Hardware account.
14.
Purchase of Oracle Annual Support and Maintenance
Move City Council approve the purchase of Oracle annual support and maintenance, from
Mythics, Inc., utilizing Omnia Partners Contract No. 180233-002, in the amount of $300,171,
for the term of August 1, 2022, through July 31, 2023.
15.
Purchase of Professional Configuration Services for the Information Technology (IT) Service
Portal
Page 5 of 7
Move City Council approve the purchase of professional configuration services for the IT
Service Portal, from SHI International, Inc., utilizing Omnia Partners Contract No. 2018011-
02, in the amount of $35,921.
Management Services
16.
Fiscal Year (FY) 2022-23 Budget Amendments
Move City Council approve as presented the twenty-five one-time budget amendments
totaling $340,500 and three ongoing budget amendments totaling $37,000 for a total of
$377,500 using Council Contingency and authorize staff to transfer appropriation from the
Non-Departmental Council Contingency to the respective Departments after final adoption
of the FY 2022-23 Budget and Capital Improvement Program (CIP).
Police Department
17.
Resolution No. 5588 Authorizing Acceptance of the Award of the Arizona Criminal Justice
Commission FY22 Coronavirus Emergency Supplemental Funding Program in the Amount
of $60,545.25
Move City Council pass and adopt Resolution No. 5588 authorizing acceptance of the award
of the Arizona Criminal Justice Commission FY22 Coronavirus Emergency Supplemental
Funding Program in the amount of $60,545.25, and authorize the Chief of Police, as
designated by the City Manager, to conduct all negotiations and to execute and submit all
documents necessary in connection with such grant.
SEAN DUGGAN, Police Chief, shared that this item is a request to allow the police department to
accept $60,000 in grant funding from the Arizona Criminal Justice Commission, which would
primarily be used to purchase gas masks to replace older gas masks. This grant is a federal grant
from the Department of Justice, which is administered within Arizona by the Arizona Criminal
Justice Commission. There are no matching funds.
COUNCILMEMBER ELLIS said she wanted mention of this item to show Chandler that the Police
Department is working towards getting things that they need through grant funding.
Councilmember Ellis asked how many masks would get replaced with this grant and how many
still need replacement.
CHIEF DUGGAN said that each mask costs over $500 and close to 100 masks will be replaced. If
there are any funds left over, it would go towards purchasing laptop computers for police recruits
in the academy.
COUNCILMEMBER ELLIS shared her appreciation and support for the Police Department.
COUNCILMEMBER HARRIS commented that this is a testament to how the Police Department is
using their resources wisely.
Page 6 of 7
18.
Purchase of Property and Evidence Walk-In Freezer and Installation Services
Move City Council approve the utilization of Maricopa County Contract No. 171203, with
Andrews Refrigeration, Inc., and City of Chandler Agreement No. BF8-936-3802, with
Western States Fire Protection Co., for the purchase of Police Property & Evidence walk-in
freezer and installation services, increasing the spending limit by $16,500.00, for a revised
amount not to exceed $72,538.12.
Public Works and Utilities
19.
Final Adoption of Ordinance No. 5012 Authorizing the Abandonment of a Drainage
Easement No Longer Needed for Public Use
Move City Council approve final adoption of Ordinance No. 5012 authorizing the
abandonment of a drainage easement no longer needed for public use on property located
at the northeast corner of Cooper and Germann roads.
20.
Final Adoption of Ordinance No. 5015 Authorizing the Abandonment of a Temporary Access
Easement
Move City Council approve final adoption of Ordinance No. 5015 authorizing the
abandonment of a temporary access easement on property located at the northeast corner
of Chandler Boulevard and Pleasant Drive.
21.
Purchase of Ocotillo Water Reclamation Facility Sludge Silo Platform Installation Services
Move City Council approve the purchase of silo platform installation services, from SDB,
Inc., utilizing the 1GPA Agreement No. 18-15PV-12, in an amount not to exceed $250,000.
Public Hearing
22.
Public Hearing on Adoption of the FY 2022-23 Annual Budget and 2023-2032 Capital
Improvement Program (CIP), and Setting of Property Tax Levies
1. Open Public Hearing
2. Staff Presentation
3. Council Discussion
4. Discussion from the Audience
5. Close Public Hearing
Adjourn
The meeting was adjourned at 6:16 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Page 7 of 7
Approval Date of Minutes: June 23, 2022
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 6th day of June 2022. I further certify
that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of June, 2022.
__________________________
City Clerk