Amendment - Wilson Engineers, LLC

City of Chandler — Study Session (2022-06-20)

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Project Name: CM Services Reclaimed Water Interconnect Facility – GMP 1 Amend 1
Page 1
Project No.: WW1901.453
Rev. 5/23/22
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
Construction Management Services
Reclaimed Water Interconnect Facility – GMP 2
Project No. WW1901.453
Council Date: June 23, 2022
Item No.
THIS AMENDMENT NO. 1 (“Amendment No. 1”) to the agreement for services dated
December 15, 2021 (the “Agreement”) is made by and between the City of Chandler, an
Arizona municipal corporation, (“City”) and Wilson Engineers, LLC. (“Consultant”), on this
______ day of ___________________, 2022 (“Effective Date”). (City and Consultant may individually
be referred to as “Party” and collectively referred to as “Parties”).
RECITALS
A.
The Parties entered into the Agreement for the following services: Construction
Management Services (“Services”) for Reclaimed Water Interconnect Facility – GMP 1
project.
B.
The Parties have determined that it is necessary and desirable for the Consultant to
perform additional services for the City under the terms and conditions set forth in this
Amendment No. 1 and the Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and mutual promises contained in the
Agreement and this Amendment No. 1, the Parties agree to amend and modify the
Agreement as follows.
SECTION I – CONSULTANT’S SERVICES
The Agreement is amended to add the modified scope of work described in Exhibit “A”
attached to and made a part of this Amendment No. 1 by this reference.

Project Name: CM Services Reclaimed Water Interconnect Facility – GMP 1 Amend 1
Page 2
Project No.: WW1901.453
Rev. 5/23/22
SECTION II – PERIOD OF SERVICE

The Agreement is amended to increase the contract time by 460 calendar days for a total
930 calendar days.

SECTION III – PAYMENT OF COMPENSATION AND FEES

The Agreement is amended to increase the total contract price in an amount not to exceed
$3,267,780 for a total contract amount of $3,791,430 payable in accordance with Exhibit “B”
attached to and made a part of this Amendment No. 1 by this reference.

SECTION IV – CONFLICT AMONG DOCUMENTS

The Agreement and this Amendment No. 1 constitute the complete agreement between the
Parties concerning the subject matter of the Agreement and replace any prior oral or written
communications between the Parties. The terms and conditions of the Agreement are
incorporated into and made a part of this Amendment No. 1. If a conflict or ambiguity arises
among the Agreement and Amendment No. 1, the instrument in the following order prevails
and controls: (1) Amendment No. 1; and (2) Agreement.

SIGNATURE PAGE TO FOLLOW

Project Name: CM Services Reclaimed Water Interconnect Facility – GMP 1 Amend 1
Page 4
Project No.: WW1901.453
Rev. 5/23/22

Amendment No. 1 (cont.)
Project No. WW1901.453

These changes result in the following adjustments of contract amount and/or time:
Original Contract amount:
$ 523,650
Current Contract amount, prior to this Amendment: (including previous Amendments)
$ 523,650
Net change resulting from this Amendment:
$ 3,267,780
Revised Contract amount, including this Amendment:
$3,791,430
Last Contract amount approved by Council (if applicable):
$ 523,650
Amendment % of last Contract amount approved by Council: (if accumulated amount
over 10% of previous Contract amount approved by Council, Council approval is required)
624%
Contract time or completion date prior to this Amendment: (including
previous amendments)
470
or

Days

Date
Net change resulting from this Amendment:
460
or

Days

Date
Revised Contract time or completion date: (including this amendment)
930
or

Days

Date

THIS AMENDMENT No. does NOT require Council approval:

Amendment is less than 10% of Contract amount last approved by Council

THIS AMENDMENT No. 1 does require Council approval:
X
Amendment is over 10% of previous Contract amount approved by Council

Amendment No. Council approval: Item No.: , if applicable
OWNER NAME & DATE APPROVAL: John Pinkston, 5/25/2022

C: Project Mgr. Consultant Owner File

Project Name: CM Services Reclaimed Water Interconnect Facility – GMP 1 Amend 1
Page A-1
Project No.: WW1901.453
Rev. 5/23/22

EXHIBIT A
SCOPE OF WORK

EXHIBIT “A”

CONSTRUCTION MANAGEMENT
SCOPE OF SERVICES
RECLAIMED WATER INTERCONNECT FACILITY PROJECT

GENERAL DESCRIPTION

The City of Chandler is building Reclaimed Water Interconnect Facility (RWIF) to divert water from the
SRP canal for treatment and conveyance. The facility will be located within the Airport WRF Campus
and treated water will be blended with the reclaimed water from the Airport WRF. The project will
allow the City to recharge to obtain credits as well as supply water to City’s large industrial customer.
The early procurement package (GMP 1) is already executed to procure long lead equipment to
maintain project schedule. The design of the facility is essentially complete and submitted to agencies
for final reviews. The City is finalizing the remaining construction contract for the RWIF Project (GMP
2). This Construction Management scope of work will include effort by Wilson Engineers (Consultant)
and will involve Project Administration, Engineering and Resident Services during this phase (GMP 2) of
the Project.

PROJECT TASKS

1.
PRE-CONSTRUCTION ASSISTANCE
A. Task 1.1 Preconstruction Assistance
i. Not Included

2.
CONSTRUCTION MANAGEMENT
A. Task 2.1 Weekly Construction Meetings
i. Consultant must conduct weekly construction meetings. Each meeting includes
agenda and minutes; Request for Information (RFI); Shop Drawing; Request for
Information (RFI); Field Directive (FD); Material Certification; and Allowance Logs.
Consultant assumes 108 weekly meetings.
B. Task 2.2 CPM Schedule
i. Consultant’s opinions concerning various scheduling documents produced or used
by the Contractor are for information and not controlling on the Contractor. It is
Contractor’s responsibility to continue to exercise it’s independent judgement
concerning means, methods and sequences of construction it employs. The
Contractor remains solely responsible for meeting contract time(s) identified in the
construction documents.
ii. Review Progress Schedule: Consultant will review and critique the Contractor’s
progress schedule in accordance with the construction documents, Consultant will
examine work sequence, durations, interim milestones, and other appropriate
scheduling features in accordance with the requirements of the construction
documents. Consultant will prepare a summary of the baseline schedule review
comments and will meet and discuss the schedule comments with the Contractor
and the City. Consultant will provide recommendations for acceptance.
iii. Review Progress schedule updates: Consultant will review the Contractor's
progress schedule updates to the construction schedule in accordance with the

construction documents. Consultant will perform a review of progress
accomplished during the period and compare to planned schedule and discuss
significant discrepancies with the Contractor. Consultant and Contractor will
establish, based on the data, the percent of Project completion. Consultant will
meet with Contractor on monthly basis to review and update the schedule data.
Based upon the schedule update, Consultant will recommend processing progress
payments. Consultant will identify CPM tasks behind schedule that may affect
critical path items, project substantial and final completion dates and initiate
correspondence to City regarding those tasks. Consultant assumes fifteen reviews
of updated CPM schedule.
C. Task 2.3 Perform Site Visits
i. The Consultant’s design staff will make site visits appropriate for the type of
construction at periods appropriate to the various stages of construction to
observe, as an experienced qualified professional, the progress and quality of the
executed work of a Contractor and to determine in general, if such work is
proceeding in accordance with the design intent. The Consultant’s site visit or site
presence shall support the inspection needs and requirements established by the
City.
D. Task 2.4 Requests for Information (RFI’s)
i. Consultant will issue necessary interpretations and clarifications of the construction
documents; have authority, as City’s representative, to require special inspection
or testing of the work; act as initial interpreter of the requirements of the
construction documents and judge the acceptability of the work thereunder, and
make decisions on all claims of City and Contractor(s) relating to the acceptability
of the work or the interpretation of the requirements of the construction
documents pertaining to the execution and progress of the work. Consultant will
render interpretations or decisions in good faith and in accordance with the
requirements of the construction documents.
ii. Consultant will respond to the City’s representative and/or Contractor to clarify
and/or interpret technical or design-related questions. Consultant will respond to
issues raised during construction regarding interpretation and clarification of the
contractual administrative and technical requirements of the construction
documents. Consultant will serve as the City’s advisor in resolution of these issues.
iii. Consultant will prepare and maintain a submittal log of all RFI’s. Consultant
assumes a maximum of 300 RFI responses.
E. Task 2.5 Shop Drawing Submittals
i. Consultant will receive, review, evaluate, and distribute (or take other appropriate
action in respect of) shop drawings, samples, test results, and other data which
Contractor is required to submit. Consultant review shall be for conformance with
the design concept of the Project and compliance with the information given in the
construction documents. Such review or other action shall not extend to means,
methods, sequences, techniques, or procedures of construction selected by
Contractor(s), or to safety precautions and programs associated thereto.
Consultant will receive and review (for general contents as required by the
construction documents) maintenance and operating schedules and instructions,
operation and maintenance manuals, guarantees, and certificates of inspection,
which are to be assembled by Contractor(s) in accordance with the construction
documents.
ii. Consultant will maintain a submittal log showing dates of submittal, transmittal
action to other sub-consultants, dates of return, and review action. Copies of the
log shall be furnished to the City and the Contractor weekly. Consultant will
promptly and in accordance with Project schedule requirements, review and
approve, reject or take other appropriate action on the Contractor's request for
substitutions. Consultant will not approve any proposed substitution unless such
substitution conforms to the Project design concept and the construction
documents including the contract price.

iii. Task effort is based on receiving an estimated 550 shop drawing submittals.
Submittal review efforts is based upon a maximum of two (2) reviews per submittal
and that no more than fifty percent (50%) of the total number of first submittals
will require two (2) reviews.

F. Task 2.6 Requests for Proposal (RFP)
i. Consultant must prepare Requests for Proposal (RFP) documents detailing
requested additional work tasks; review and evaluate Contractor RFP responses
(cost deviations) with approval recommendations; and prepare and maintain a
submittal log list of all RFP’s. Consultant assumes fifty (50) RFPs.

G. Task 2.7 Field Directives (FD’s)
i. Consultant, without the City’s prior approval, may authorize or direct minor
changes in the Work which are consistent with the intent of the construction
contract documents and which do not involve a change in Project cost, time for
construction, Project scope, aesthetics, or approved design elements. Any such
minor changes shall be implemented by written field order. Except as provided in
this paragraph, Consultant shall not have authority to direct or authorize changes
in the Work without the City’s prior written approval; however, Consultant shall
provide a copy of any written field order to the City.
ii. Consultant will prepare and submit change order requests explaining the merits
for the change and a recommendation for the City’s approval and acceptance.
iii. Consultant will negotiate an agreement with the Contractor as to scope of work
and cost, time or both associated with the change in Work. The change order shall
include a written justification for the cost of the Work. Consultant will administer
and manage minor changes, change order requests, and change orders on behalf
of the City. Change orders shall be prepared on a standard form provided by the
City. Should a change order request be accepted by the City in the absence of
an agreement with the Contractor as to cost, time, or both, Consultant will:
A) receive and maintain all documentation pertaining to the change order
request required of the Contractor;
B) examine such documentation on the City’s behalf;
C) take such other action as may be reasonably necessary or as the City may
request; and
D) make a recommendation to the City concerning any appropriate adjustment in
the construction cost and/or time, and prepare a change order for Contractor's
acceptance and City approval.
iv. Changes and substitutions shall be limited to the scope of the Project as defined
by the construction documents or additional work as may be requested by the City.
Consultant will promptly consult with and advise the City concerning, and shall
administer and manage, all change order requests and change orders.
v. Consultant will prepare, when requested by the City, required drawings,
specifications and other supporting data regarding minor changes, change order
requests, and change orders. Consultant must prepare Field Directive (FD)
documents detailing requested additional work tasks; review and evaluate
Contractor FD responses with approval recommendations; and prepare and
maintain a submittal log list of all FD’s. Multiple directives may be combined to
create a field directive. Consultant assumes twenty five (25) FD’s.
H. Task 2.8 Contractor Payment Applications
i. Consultant will review, prepare comments, and reach agreement with the
Contractor on the progress represented in the Contractor's schedule of values. The
monthly schedule update, schedule of values, in combination with Consultant’s

field inspections, and the progress schedule shall be used by Consultant to
determine the appropriateness of the Contractor's request for payment.
ii. Consultant, as an experienced and qualified professional, and on review of
applications for payment and the accompanying data and schedules, determine
the amounts owed to Contractor and recommend in writing, payments to
Contractor in such amounts; such recommendations of payment will constitute a
representation to City, based on such inspections and review, that;
A) the work has progressed to the point indicated;
B) to the best of Consultant's knowledge, information and belief, the quality of
such work is in accordance with the construction documents (subject to an
evaluation of such work as a functioning Project upon Substantial Completion, to
the results of any subsequent tests called for in the construction documents,
and to any qualifications stated in the recommendation); and
C) payment of the amount recommended is due and owed to the Contractor.
iii. For unit price work, Consultant’s recommendations for payment will be a
determination of completed quantities of such work.
iv. Consultant assumes a maximum of 20 payment applications, with 2 reviews each.
I. Task 2.9 Use of Allowance and Use of Contingency
i. The Consultant shall assist the City with the Allowances and Contingencies that
are identified in the contract. It is anticipated that the City or the Contractor may
request the use of the contingency and allowance funds. The Consultant shall
maintain all documentation and logs pertaining to the use of any allowances and
contingencies. It is anticipated that approximately Twenty (20) Use of Allowances
or Contingency requests.
J. Task 2.10 Public Outreach
i. Not Included

3.
CONSTRUCTION INSPECTION
A. Task 3.1 Inspection Services
i. The Resident Project Representative (RPR) and various Inspectors will be on-site
and will act as directed by Consultant, in order to assist Consultant in inspecting
performance of the work of the Contractor(s). Consultant will endeavor to provide
further protection for City against deficiencies in the work of Contractor(s) through
more extensive on-site inspections of the work and field checks of materials and
equipment by the RPR and Inspectors,. The furnishing of such RPR representation
will not make Consultant responsible for construction means, methods, techniques,
sequences or procedures, or for safety precautions or programs, or for
Contractor(s) failure to perform their work in accordance with the construction
documents. The Resident Project Representative (RPR) will be at the Project site
to be knowledgeable about the progress and quality of the work to:
A) Conduct on-site inspections of the work in progress to assist Consultant in
determining if the work is proceeding in accordance with the construction
documents and that completed work conforms to the construction documents.
B) Report to Consultant whenever it is believed that any work is unsatisfactory,
faulty, or defective, or does not conform to the construction documents, or does
not meet the requirements of inspections, tests or approval required to be made,
or has been damaged prior to final payment; and advise Consultant when it is
believed work should be corrected or rejected or should be uncovered for
inspection, or requires special testing, inspection or approval.
C) Verify that tests, equipment, and systems start-up and operating and
maintenance instructions are conducted as required by the construction
documents and in presence of the required personnel, and that Contractor

maintains adequate records thereof; inspect, record and report to Consultant
appropriate details relative to the test procedures and start-ups. Accompany
visiting inspectors representing public or other agencies having jurisdiction over
the Project, record the outcome of these inspections, and report to Consultant.
The RPR, as Consultant’s agent, will act as directed by and under the supervision
of Consultant. The RPR's dealings in matters pertaining to the on-site work shall
in general be only with Consultant and Contractor, and dealings with
subcontractors shall only be through or with the full knowledge of Contractor.
Written communication with City will be only through or as directed by Consultant,
and when appropriate, may be through the RPR.
ii. Certificates. Maintenance and Operation Manuals: During the course of the work,
review and determine that certificates, maintenance and operation manuals and
other data required to be assembled and furnished by Contractor are applicable to
the items actually installed; and deliver this material to Consultant for review and
forwarding to City prior to final acceptance of the work.

iii. Start-up Assistance: Start-up services shall be sufficient to transfer finished work
from a construction status to operating, functional system(s). Such services may
include review of Contractor's start-up plan, prepare and coordinate a start-up plan
and procedures for City personnel use, supervise during start-up procedures, and
assist City personnel during a period of initial operation.
iv. Special Inspection: During the course of the work, arrange and coordinate Special
Inspections for structural, mechanical, and electrical work as required by the
Special Inspection Certificates required by the City.

B. Task 3.2 Landscape / Irrigation Inspection Services
i. Not Included
C. Task 3.3 Project Closeout
i. Following notice from the Contractor, The Consultant will conduct an inspection to
determine if the Project or the work associated with interim milestones is
substantially complete in accordance with the construction documents. If the
Consultant considers the work substantially complete, the Consultant will deliver
to the City and the Contractor the Certificate of Substantial Completion and the
punch list, the date for completion of the punch list, and recommend the division
of responsibilities between the City and the Contractor. If the work is not
substantially complete, the process shall be repeated until the work is substantially
complete.
ii. The Consultant, upon completion of the punch list items as notified by the
Contractor, make final inspection. The inspection will be to determine if the
finished work is complete to the standard required by the construction documents,
and determine whether required inspections and approvals for permit compliance
are met. The Consultant will further verify whether the Contractor has fulfilled the
contractual obligations so that Consultant may recommend, in writing, final
payment to Contractor and may give written notice to City and the Contractor that
the work is acceptable, subject to any conditions therein expressed and in
consultation with the City, whether the work is finally complete. At or prior to the
final inspection, the Consultant will request the Contractor prepare and furnish;
1) Certification that all obligations for payment for labor, materials or equipment
related to the work have been paid and satisfied;
2) Certification that all insurance and bonds required of the Contractor beyond
final payment is in effect and will not be canceled or allowed to expire without
notice to the City;
3) Written consent of surety for final payment;
4) Record document information is complete and submitted;

5) All keys, manuals, required spare parts, guaranties and warranties, and other
documents necessary for close-out of the work; and
6) Verification of permit close-out including the Certification of Occupancy.
If the work is not finally complete, the process will be repeated until the work is
complete. Promptly after the work is determined to be finally complete and the
Consultant determines that the Contractor has properly submitted the items
required for final inspection, the Consultant will determine whether the Contractor
is entitled to final payment and, if so, will so certify to the City.
iii. The Consultant certification that the Contractor is entitled to final payment
constitutes the Consultant representation to the City that;
1) the work complies with (a) the construction contract documents, (b) applicable
building codes, rules or regulations of all governmental authorities having
jurisdiction over the Project, and (c) applicable installation and workmanship
standards;
2) The Contractor has submitted proper Final Completion close-out documents;
and
3) The Contractor is entitled to final payment.
The Consultant will provide to the City, at the time it submits a signed final
payment request from the Contractor, all Final Completion close-out documents.
Consultant will not be responsible for the acts or omissions of any Contractor, or
subcontractor, or any of the Contractor(s)' or subcontractor(s)' agents or
employees or any other persons (except Consultant’s own employees and agents)
at the site(s) or otherwise performing any of the Contractor(s)' work;

4.
UTILITY COORDINATION
A. Task 4.1 Utility Coordination
i. The Consultant will coordinate with the Maricopa County Department of
Environmental Services and submit Approval of Construction (AOC) documents for
review and approval. The Consultant will also coordinate with the County to approve
Temporary AOC’s for portions of the work as needed prior to the completion of the
entire project. The Consultant will also coordinate County site visits for the
temporary and final AOCs.

5.
MATERIALS TESTING
A. Task 5.1 Quality Control (QC) Test Program
i. Consultant shall review and verify Contractor’s Quality Control material test type
and frequencies are consistent with City, and MAG requirements.
ii. Consultant
shall
review
Contractor’s
QC
test
schedule
and
provide
recommendations on acceptance.
iii. Consultant shall review all Contractor sampling, test and inspection results for
conformance with construction documents.
B. Task 5.2 Quality Assurance (QA) Test Program
i. Consultant shall prepare and maintain a materials Quality Assurance plan per City,
and MAG requirements.
ii. Consultant shall coordinate with Contractor’s testing representative to obtain
required QA tests and sample.
iii. Consultant shall complete sampling and compaction testing of subgrade aggregate
base and asphalt concrete materials in new asphalt concrete pavement areas,
concrete structures, and underground utilities.

6.
RECORD DRAWINGS
A. Task 6.1 Record Drawings
i. The Consultant will prepare a set of record drawings showing those changes made
during construction. Record drawing information shall be based on marked-up
prints, drawings, and other data furnished by Contractor(s) to the Consultant.
ii. The Consultant will provide stamp/certification on record drawings cover sheet, as
well as ensure that all required signatures are present on the cover sheet.
iii. The Consultant will provide and deliver record drawings in mylar, paper and digital
pdf format to the City as required for as-built submittal process to the City Project
Manager.

7.
ALLOWANCES
A. Task 7.1 Start-up Assistance
i. The Contractor will be working at an operating wastewater treatment facility.
There will be shutdowns associated with the new work that needs to be performed
within the vicinity of existing structures, process areas, channels etc. Extensive
coordination is required with the Contractor to keep plant shutdowns and
disruptions to a minimum.
ii. The Consultant shall review the Contractor’s proposals for any temporary
conveyance and/or processing facilities. For work within the areas of process
shutdowns, the Consultant shall review list of labor materials, estimation of time,
and equipment necessary and written description of the work.
iii. Some new process areas/equipment may come on line as soon as they are installed
and start up services will need to be completed to bring equipment online. The
Consultant shall provide start up assistance services. Such services will include
review of contractor’s start-up checklist, coordinate start-up plan and procedures
for City personnel use, supervise during start up procedures, trouble shoot and
assist the City staff during the period of initial operation.
iv. The start-up process will include a planned, systematic approach to verify that
facility systems operate as intended and there is an orderly transition from
construction phase to routine operation. The start-up program will include four
phases with estimated durations as follows:
v. Start-up Plan: Consultant will review a start-up plan and procedures prepared by
the Contractor with the City staff. The start-up plan will include identification of
key milestone activities necessary for orderly start-up of the facilities. The
milestone activities will include completion of any construction activities required
for substantial completion, coordination of required Contractor maintenance
activities, etc. The plan shall include the coordination of the activities with the
equipment vendors, subcontractors, along with the programming subcontractor
and the plant staff and identify the time required and roles and responsibilities
during start-up activities. The start-up of activities shall be coordinated with the
construction sequencing and MOPO activities.
vi. The Consultant will assist the Contractor with the start-up and testing of new
facilities. Following a sequentially coordinated initial start-up of the facility, the
facility would be operated continuously. The Consultant will verify that, all
mechanical equipment, associated valves and control devices, and any other
components operate properly under actual operating conditions. This includes the
verification that all hardwired electrical control interlocks and safeguards are
functioning properly. The Consultant will verify that all mechanical equipment, and
instrumentation system components are operating properly under actual operating

conditions. This includes the verification that all software based electrical/process
control monitoring, interlocks, automatic control logic, alarms, and report
generation subroutines.
vii. The Consultant will maintain documentation of the areas of operational concern
encountered during the manual start-up phase with a determination of whether
the item of concern is a Contractor warranty issue or requires a design
modification. The Consultant will monitor the documented concerns and promptly
notify the Contractor of all warranty issues.
viii. Design modifications that may be necessary, will be promptly evaluated by the
Consultant and recommendations will be presented to the City for a determination
of the necessity for implementation. The Consultant will complete the necessary
check out of the instrumentation system components and initial loading of the
control software simultaneously computer operation mode can be verified for each
process
ix. After completion of the start-up of process units, the Consultant shall coordinate
with the City and prepare a list of outstanding items that will need to be completed
by the Contractor.

B. Task 7.2 MOPO Coordination
i. Consultant shall assist the Contractor the MOPOs and MOPO coordination.
ii. Consultant shall attend weekly or periodic MOPO meetings during the construction
phase of the project.
iii. Consultant shall assist the Contractor with Mock Shutdown(s) as necessary if
needed to verify current conditions.
iv. Conduct pre-MOPO walkthrough with the Contractor and all relevant parties (City,
subcontractors etc) prior to every MOPO to verify all equipment and back up
contingencies are in place.
v. Communicate and monitor throughout each MOPO duration and conduct any
special inspections necessary during each MOPO. The Consultant shall verify
workmanship of MOPOs and troubleshoot any issues that come up.

C. Task 7.3 Contractor and Equipment Manufacturer Training Coordination

i. The Consultant will review and coordinate Contractor's training plan and
instruction materials for compliance with Construction Documents. Contractor or
Manufacturer training presentations shall be scheduled and coordinated with City
and facility operation.
ii. Consultant will coordinate and monitor the Contractor’s and manufacturer’s
training of City personnel.
iii. Discuss the preliminary course and lesson plan development with the Contractor
and the manufacturer/supplier. Meet with City’s operational staff and the
Contractor for these discussions.
iv. Review and approve lesson plans and course materials, act as a liaison between
the City and the Contractor, Monitor training sessions, monitor attendance,
evaluate course, and assist in class room discussions. After completion of the
training sessions, follow up with the City to coordinate and discuss with the City if
additional sessions are necessary to complete the project scope.

D. Task 7.4 Systems Training

i. Consultant will provide instruction to City personnel on the Project objectives,
design intent, and system operational procedures. Consultant will provide training
on the design and operation of the major process systems that are part of this
project to the City prior to substantial completion.
ii. Specific training services shall consist of the following:
iii. Prepare training outline, schedule and lesson plan format for review and approval
by City.
iv. Review training plans and presentation materials including training guides for the
major process systems and submit to City for review before finalizing by the
contractor. The lesson plans shall include the following subjects;
1. purpose and design intent of system;
2. process operations and principles;
3. system controls and control strategies
4. specific safety procedures and hazards;
5. specific sampling, monitoring, and process calculations; and
6. system orientation and hands-on demonstration.
v. Conduct training on the major process systems. Training may consist of classroom
training for each system, followed by field orientation or hands-on instruction.

E. Task 7.5 Prepare Operations Manual and electronic Operations Manual

i. The Consultant will prepare an Operations Manual for the new facility.
ii. The content development process for the manual is designed to meet City goals
and objectives for content that meets user needs and is presented in an
understandable, easy-to-read style. The content level of detail, format, and
organization will comply with format and layout to meet the City’s standard.
iii. Each chapter for the major systems will consist of the following sections:
Background, Theory, Operating Strategies, Equipment & Control Description,
Procedures, Design Criteria, Troubleshooting, Safety, Alarms, Drawings, figures
and Photographs. These procedures will be field verified by the Consultant with
assistance from the plant staff.
iv. Workshop(s) will be held with the City prior to content development activities to
provide an overview of the content to be developed, to identify key City staff to
review draft chapters, and to establish a review schedule. The City will be provided
with interim deliverables of completed sections as the construction of major areas
of the facility are completed. As each chapter is completed, the Consultant will
submit draft chapters to the City for their review and comment. The Consultant
to incorporate comments into the final documents.
v. Prior to submitting the final version of the manual and transferring to the City, the
Consultant will conduct a detailed final validation and field verification process.
Through this important quality control activity, the Consultant will verify that:
1) Content has been field-verified and checked at the installation.
2) Photographs are current and are reflective of well-maintained and clean
conditions.
3) Relevant documentation, such as scanned documents, figures and drawings are
appropriately categorized for insertion into the database.

4) Standard Operating Procedures are accurate and reflect actual “as-operated”
conditions
vi. The facility Operations Manual will cover new, or any modified and upgraded
auxiliary systems included in the Project. New areas of the facility will be created
as new sections of the Manual and will be completed in conjunction with the
specific completion milestones of construction.

F. Task 7.6 Programming Assistance and Coordination

i. The Consultant will assist the Contractor during the system configuration phase of
the project. As part of this task the Consultant will assist the contractor in
implementation of functional requirements outlined as part of the project
documents. The Consultant shall conduct weekly meetings with the Contractor
and the City to clarify and review Contractor’s progress of the work regarding I&C
and programming work.
ii. The Consultant will provide assist the Contractor with the PLC Programming and
Startup Services for the Facility. The scope of services will include attending
witness at Factory Acceptance Testing (FAT), witness SCADA interface testing,
participate in I/O field point-to-point testing, configuration and set-up of any Radio
communication to the City SCADA system as necessary, and witness calibration
checks and sign calibration reports.
iii. The Consultant will participate in loop checks of all communication

ASSUMPTIONS, CLARIFICATIONS, AND EXCLUSIONS

The extent and limitations of the duties, responsibilities, and authority of Consultant as assigned herein
shall not be modified, except as Consultant may otherwise agree in writing. City’s instructions to
Contractor(s) shall be issued through Consultant, who shall have authority to act on behalf of the City to
the extent provided in this Scope of Services, except as otherwise provided in writing.
Consultant shall not be responsible for the means, methods, techniques, sequences, or procedures of
construction selected by Contractor, unless otherwise specified in the construction documents or the
safety precautions and programs incident to the work of Contractor. Consultant efforts shall be directed
toward providing a greater degree of confidence for the City that the completed work of Contractor shall
conform to the Contract Documents, but Consultant shall not be responsible for the failure of Contractor
to perform the work in accordance with the construction documents.
The Consultant review shall only be for conformance with the design concept of the Project and
compliance with the information given in the construction documents. Such review or other action shall
not extend to means, methods, sequences, techniques, or procedures of construction selected by
Contractor or to safety precautions and programs incident thereto. The Consultant shall receive and
review (for general contents as required by the construction documents) maintenance and operating
schedules and instructions, operation and maintenance manuals, guarantees, bonds, and certificates of
inspection which are to be assembled by Contractor in accordance with the construction documents.
Consultant shall not be responsible for the acts or omissions of the Contractor, or subcontractor, or any
of the Contractor's or subcontractor's agents or employees, or any other persons (except Consultant own
employees and agents) at the site or otherwise performing any of the Contractor's work;

Limitations of Authority: Except upon written instructions, the Consultant:

1. will not authorize any deviation from the Contract Documents or approve any substitute
materials or equipment;
2. will not undertake any of the responsibilities of Contractor, subcontractors or Contractor's
superintendent, or expedite the work;

3. will not advise on or issue directions relative to any aspect of the means, methods,
techniques, sequences or procedures of construction unless such is specifically called for in
the Construction Documents;
4. will not advise on or issue directions as to safety precautions and programs in connection
with the work; and
5. will not authorize City to occupy the Project in whole or in part.

Reimbursable costs allowance shall be utilized to reimburse for items such as reproduction, delivery,
and mileage.

Application fees for City reviews and permits will be paid by CITY. The Owner’s Allowance will only be
utilized with prior written approval from the City representative.

End of Scope of Work

Project Name: CM Services Reclaimed Water Interconnect Facility – GMP 1 Amend 1
Page B-1
Project No.: WW1901.453
Rev. 5/23/22
EXHIBIT B
FEE SCHEDULE

Task
Cost
1
1.1
-
$
-
$
2
2.1
226,100.00
$
2.2
47,020.00
$
2.3
Perform Site Visits
138,540.00
$
2.3
224,280.00
$
2.4
400,300.00
$
2.5
50,340.00
$
2.6
172,500.00
$
2.7
41,300.00
$
2.8
-
$
1,300,380.00
$
3
3.1
1,114,120.00
$
3.2
-
$
3.3
29,800.00
$
1,143,920.00
$
4
4.1
48,480.00
$
48,480.00
$
5
5.1
9,580.00
$
5.2
25,620.00
$
35,200.00
$
6
6.1
74,960.00
$
74,960.00
$
7
7.1
86,450.00
$
7.2
125,600.00
$
7.3
37,430.00
$
7.4
60,520.00
$
7.5
82,820.00
$
7.6
57,320.00
$
450,140.00
$
152,700.00
$
20,000.00
$
15,000.00
$
25,000.00
$
212,700.00
$
2,000.00
$
-
$
2,000.00
$
3,267,780.00
$
RECORD DRAWINGS
SUBCONSULTANTS
ALLOWANCES
Direct Expense Allowance
Record Drawings
ALLOWANCES
SUBTOTAL TASK 4:
Startup Assistance
MOPO Coordination
Contractor and Eqpt Manufacturer Coordination
Systems Training
Prepare Operations Manual
Programming Assistance and Coordination
Gannett Fleming (Structural Services)
Motley Design Group (Architectural Services)
Owner's Allowance
SUBTOTAL ALLOWANCES:
PROJECT TOTAL:
SUBTOTAL TASK 6:
SUBTOTAL SUBCONSULTANTS:
Kennelly & Associates (HVAC Services
RAMM (Qualtiy Assurance Testing)
SUBTOTAL TASK 5:
QA Test Program
Utility Coordination
QC Test Program
MATERIALS TESTING
SUBTOTAL TASK 4:
Inspection Services
CONSTRUCTION INSPECTION
SUBTOTAL TASK 2:
SUBTOTAL TASK 3:
Landscape/Irrigation Inspection Services (IF APPLICABLE)
Project Closeout
UTILITY COORDINATION
Description
Requests for Proposal (RFP)
CPM Schedule
Requests for Information (RFI)
Shop Drawing Submittals
Pre-Construction Assistance
Weekly Construction Meetings
PRE-CONSTRUCTION ASSISTANCE
CONSTRUCTION MANAGEMENT
SUBTOTAL TASK 1:
Public Outreach
Field Directive (FD)
Contractor Payment Applications
EXHIBIT "B"
CONSTRUCTION MANAGEMENT
SCOPE OF SERVICES
FEE SCHEDULE

Principal
Sr. PM (Design
ane CA&I)
Sr. Resident
Project Rep.
Sr. Eng
Project
Engineer /
Project Prof.
Lead Const.
Inspector
Lead Elec.
Inspector
Senior CADD
Tech
Senior Admin
Uday
Gandhe
Sreeram R.,
Craig R
Dave C
Sri Y., Sean
Z., Phani P
Kiliegh P.,
Abhinay S.,
Elvin R, John
S
Daniel Hickey.,
Earl McClain,
Toby T
Jason Gilley,
Evans Polean
Jeremy J.,
Julius C
Brandy Nixon
$ 225.00 $ 205.00 $ 185.00 $ 170.00 $ 145.00 $ 145.00 $ 145.00 $ 115.00 $ 95.00
Preconstruction Assistance
0
0
0
0
0
0
0
0
0
0
96
804
760
1220
3900
596
424
120
408
8328
Weekly Construction Meetings
40
248
320
120
240
180
120
0
88
1356
CPM Schedule
0
44
80
0
0
120
40
0
0
284
Perform Site Visits
4
48
0
240
600
0
0
0
0
892
Requests for Information
16
96
80
280
680
80
80
80
80
1472
Shop Drawing Submittals
24
120
0
400
1980
0
0
0
160
2684
Request for Proposals
4
48
120
0
0
56
64
0
0
292
Field Directives
4
160
80
180
400
80
80
40
80
1104
Contractor Payment Applications
4
40
80
0
0
80
40
0
0
244
Public Outreach
0
0
0
0
0
0
0
0
0
0
4
260
1460
300
600
2840
1680
0
276
7420
Inspection Services
0
240
1420
300
600
2760
1640
0
276
7236
Landscaping and Inspection Services (N/A)
0
0
0
0
0
0
0
0
0
0
Project Closeout
4
20
40
0
0
80
40
0
0
184
0
16
0
80
160
0
0
40
40
336
Utility Coordination
0
16
0
80
160
0
0
40
40
336
0
8
56
0
0
120
40
0
0
224
QC Test Program
0
4
16
0
0
40
0
0
0
60
QA Test Program
0
4
40
0
0
80
40
0
0
164
0
16
0
80
160
16
40
160
88
560
Record Drawings
0
16
0
80
160
16
40
160
88
560
20
144
128
400
1120
588
304
96
228
3028
Start up Assistance
2
20
40
80
180
160
80
0
0
562
MOPO Coordination
4
32
80
80
160
320
120
4
24
824
Contractor and Eqpt Manufacturer Coordination
2
4
4
40
120
24
24
4
40
262
Systesm Training
4
40
4
40
180
80
40
0
4
392
Prepare Operations Manual
4
40
0
80
240
0
0
88
160
612
Programming Assistance and Coordination
4
8
0
80
240
4
40
0
0
376
120
1248
2404
2080
5940
4160
2488
416
1040
19896
4. Utility Coordination
EXHIBIT "B‐2"
Hours and Rates
< PROJECT ROLE
< NAME OF PERSON
< HOURLY RATES
TASK DESCRIPTION
TOTAL HOURS
2. Construction Management
3. Construction Inspection
5. Materials Testing
6. Record Drawings
TOTAL HOURS:
7. Allowances