Minutes of the Study Session of May 23, 2022

Meeting Minutes 
City Council Study Session 
 
May 23, 2022 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:01 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke 
 
 
 
 
Joshua Wright, City Manager  
Vice Mayor Terry Roe 
 
 
 
 
Rosemary Rosales, Sr. Assistant City Attorney 
Councilmember René Lopez 
 
 
 
Dana DeLong, City Clerk  
Councilmember Mark Stewart 
 
 
 
 
Councilmember Christine Ellis 
 
Councilmember Matt Orlando 
 
Absent 
 
 
 
Councilmember OD Harris - excused  
 
Scheduled Public Appearances 
MAYOR HARTKE invited Councilmember Orlando to join him for the recognitions. 
 
1. Proclamation – Nurses Week 
MAYOR HARTKE read the proclamation and invited nurses from the Arizona Indian Nurses 
Association to accept.   
 
AMPILI UMAYAMMA, DNP, RN, AGNP-C, represented the Arizona Indian Nurses Association, a 
professional non-profit organization for uniting all Asian-Indian nurses in Arizona. Ms. Amayamma 
thanked Council their appreciation and recognition of nurses and recognized Mayor Hartke as an 
ardent supporter of the organization. Nursing is considered one of the most dedicated and 
difficult professions. With hard work, nurses will continue to better the community they serve.

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2. Recognition – Chandler Raiders National Championship Recognition 
MAYOR HARTKE read the proclamation and invited the Chandler Raiders to accept.   
 
PERCY KNOX, Assistant Coach, said it has been an honor to represent the city of Chandler. As this 
program was developed, there was a desire to compete on a national level. They have achieved 
two NFL Flag Football National Championships and three Hard Count National Championships 
over six years. Mr. Knox said they are proud of their accomplishments and happy to represent 
Chandler.  
 
Consent Agenda and Discussion 
Discussion was held on items 4, 11, 26 and 27. 
 
City Clerk 
1. 
May 2022 City Council Minutes  
Move City Council approve the Council Meeting minutes of the Study Session of May 9, 2022, 
and Regular Meeting of May 12, 2022. 
 
2. 
Board and Commission Appointments 
Move City Council approve the Board and Commission appointments as recommended. 
   
City Manager 
3. 
Annual Membership Fee for Valley Metro Rail, Inc.  
Move City Council authorize payment of the Fiscal Year 2021-2022 annual membership fee 
for Valley Metro Rail, Inc. (Metro), in the amount of $49,995.  
 
Community Services 
4. 
Professional Services Agreement No. PR2201.201, with Barker Rinker Seacat Architecture, 
for the Tumbleweed Recreation Center Expansion Multi-Generational Facility Design 
Services  
Move City Council award Professional Services Agreement No. PR2201.201 to Barker Rinker 
Seacat Architecture, for the Tumbleweed Recreation Center Expansion Multi-Generational 
Facility Design Services, in an amount not to exceed $1,056,370. 
 
COUNCILMEMBER ORLANDO asked for a staff presentation. 
 
JOHN SEFTON, Community Services Director, introduced the item. The project history goes back a 
few years, after a 2020 multi-gen rec center feasibility study presented to Council in September of 
2020. They looked at the Recreation Program Plan, the Chandler Senior Needs Assessment, and 
the 2016 Chandler General Plan. They conducted community outreach, community surveys, many 
stakeholder enterprise meetings, a complete market analysis to determine the top needs for 
programs and amenities. The space for the expansion is envisioned to host a gymnasium and 
multipurpose areas with a focus on meeting the needs of the community at-large, especially for

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seniors and youth. Tumbleweed Rec Center was recognized as excessive in use, and community-
wide we are at a deficit of square footage. This expansion would address the deficit and expansion 
would continue with the use of some of Chandler schools and program opportunities. The 
projected schedule, if approved, would begin with programming, community input, and schematic 
design as early as June through August for the community to give feedback. Then project design 
and coordination, construction documents would be around May or June. The construction 
process is estimated to take 18 months, with completion in approximately two and a half years. 
 
COUNCILMEMBER ORLANDO remarked on the overuse of Tumbleweed. There is overlap between 
large sporting groups and this is a step in the right direction. Another direction was to look at 
outreach in other parts of Chandler to address neighborhood amenity needs and appreciated 
staff’s work on this. 
 
5. 
Project Agreement No. PR2105.401 with ForeSite Design & Construction, Inc., Pursuant to 
Job Order Contract No. JOC1905.401, for the Sunset Park ADA Improvements  
Move City Council award Project Agreement No. PR2105.401 to ForeSite Design & 
Construction, Inc., Pursuant to Job Order Contract No. JOC1905.401, for the Sunset Park 
ADA Improvements, in an amount not to exceed $303,616.00. 
 
6. 
Professional Services Agreement No. PR2105.451, with Dibble CM, LLC, for the Sunset Park 
ADA Improvements Construction Management Services 
Move City Council award Professional Services Agreement No. PR2105.451 to Dibble CM, 
LLC, for the Sunset Park ADA Improvements Construction Management Services, in an 
amount not to exceed $34,100. 
 
Cultural Development 
7. 
Resolution No. 5585 Approving a First Amendment to the Development Agreement 
between Spike Lawrence Ventures, LLC, and the City of Chandler to Allow the Construction 
of a Mixed-Use, Four-Story Retail/Residential Housing Development on the New Square 
Phase 2 Site, Located at the Northeast Corner of Oregon Street and Chicago Street.  
Move City Council adopt Resolution No. 5585 approving a First Amendment to the 
Development Agreement between Spike Lawrence Ventures, LLC, and the City of Chandler 
to allow the construction of a mixed-use, four-story retail/residential housing development 
on the New Square Phase 2 site, located at the northeast corner of Oregon Street and 
Chicago Street. 
 
Development Services  
8. 
Final Adoption of Ordinance No. 5016, PLH21-0073 Veneto, Rezoning from Agricultural 
District (AG-1) to Planned Area Development (PAD) for Medium Density Residential, Located 
on the Northeast Corner of Pleasant Drive and Pecos Road, Approximately ¼ Mile East of 
the Northeast Corner of Alma School and Pecos Roads  
Rezoning

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Move City Council adopt Ordinance No. 5016 approving PLH21-0073, Rezoning from 
Agricultural District (AG-1) to Planned Area Development (PAD) for medium density 
residential, subject to the conditions as recommended by Planning and Zoning 
Commission.  
 
9. 
Final Adoption of Ordinance No. 5017, PLH21-0097 House for the Moore Family, Rezoning 
from Multi-family Residential District (MF-2) to Planned Area Development (PAD) for Single-
Family Residential, Located South of the Southwest Corner of California and Chicago 
Streets, More Generally Located West of the Northwest Corner of Arizona Avenue and Frye 
Road 
Move City Council adopt Ordinance No. 5017 approving PLH21-0097 House for the Moore 
Family, Rezoning from Multifamily Residential District (MF-2) to Planned Area Development 
(PAD) for Single-Family Residential, subject to the conditions as recommended by Planning 
and Zoning Commission.  
 
Information Technology 
10. 
Purchase of Webex Annual Subscription  
Move City Council approve the purchase of Webex annual subscription from NTT America, 
Inc., utilizing the NPCA Contract No. 01-97, in the amount of $143,812, for a two-year period, 
beginning May 1, 2022, through April 30, 2024, payable on an annual basis, and authorize 
the City Manager or designee to sign a linking agreement with NTT America, Inc. 
 
Management Services 
11. 
Resolution No. 5586, Adopting the Fiscal Year (FY) 2022-23 Tentative Budget and 2023-32 
Tentative Capital Improvement Program (CIP) and Giving Notice of the Dates and Times for 
Hearing Taxpayers, for Final Adoption of the Budget, and for Setting the Tax Levies and Tax 
Rates 
Move City Council pass and adopt Resolution No. 5586, adopting the FY 2022-23 Tentative 
Budget and 2023-2032 Tentative CIP and giving notice of the dates and times for hearing 
taxpayers, for final adoption of the budget, and for setting the tax levies and tax rates.  
 
MAYOR HARTKE asked for a staff presentation.  
 
MATT DUNBAR, Budget and Policy Officer, presented the following presentation. 
• Res. 5586 Tentative Budget Adoption 2022-23 Proposed Budget 2023-2032 Capital 
Improvement Program (CIP) 
• Statutory Budget Process A.R.S. 42-17101 thru 17108 
o Adopt a tentative budget that sets forth the different amounts that will be required to 
meet the political subdivision’s public expense for the fiscal year 
 This information shall be entered into the minutes or the governing body 
 Shall be prepared according to forms supplied by the auditor general 
 This information must be published on the website for public review

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 Once tentatively adopted, budget cannot increase 
o After tentative adoption, a public hearing shall be had wherein any taxpayer may be 
heard in favor of or against any proposed expenditure or tax levy 
o Special meeting held after public hearing to adopt the Budget 
o Final tax rate adoption occurs on or before 14 days before taxes are levied, but after the 
public hearing 
• FY 2022-23 Proposed Budget “Staying Connected”  
o Total Budget $1,352,658,536 
o Total General Fund: $412,923,538 
o 27.8% increase overall 
 $755M operating (+9.8%) 
 $597M capital (+61.2%) 
o 22.7% increase in General Fund 
 Ongoing operating (+12%) 
o Proposed Budget 
 Adheres to financial policies and is structurally balanced 
 Uses Strategic Framework to guide decisions  
 Provides for cost-effective, quality services 
 Maintains long-term financial sustainability 
 Engaged Residents through input opportunities 
• Budget Survey, Kickoff, and Two Workshops 
• Budget Advancement of Strategic Framework Outreach Videos 
• All-day Budget Briefing 
• Tentative and Final Adoption 
• Budget Increase Drivers 
o Revenues 
 Prior 2 year’s budgets artificially low due to COVID 
 Current budget did not reflect Intel expansion revenue impacts 
 Increased revenues to reflect actual economic environment 
o Expenditures 
 Inflation increasing operations ($3.6M) and capital (4%-7%) budgets 
 Personnel costs increasing to invest in City workforce and retain employees; 
market, class and comp, and healthcare 
 Capital projects increased to address aging infrastructure, bond authorized 
projects, and grant funded projects 
 Includes $119M in projects for infrastructure to support Intel expansion 
o Grants 
 Includes $34.6M in American Rescue Plan Act (ARPA) funds included in FY 2022-
23 budget as carryforward 
 Enhance technology capabilities to assist with mobility, security and cloud-based 
solutions using AZCares; requiring additional ongoing resources to maintain 
o Debt

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 Additional one-time payments to continue planned paydown of PSPRS unfunded 
liability 
• Operating Budget Highlights 
o Slight reduction of City property tax rate, no change to Transaction Privilege Tax (TPT) 
rates, and no new fees 
o Anticipate Water, Wastewater, and Solid Waste rate changes as they were delayed from 
prior year 
o Budget maintains existing service levels and enhances programs tied to Strategic 
Framework 
o Adds funding for labor association commitments and general employee merit/market 
o Plans towards debt reduction: $50M in one-time funding for paydown of Public Safety 
Personnel Retirement System (PSPRS) liability 
o Maintains strong reserves (includes 15% General Fund contingency reserve $10M 
budget stabilization reserve) 
• Average Annual Residential Cost Comparison for Direct Services 
o The average annual cost of services across the valley is $2,149 
• Average Residential Cost Comparison for Water, Wastewater and Solid Waste 
• 2023-2032 Capital Improvement Program CIP 
o Developed by CIP Coordination Team 
o Collaborative and flexible to changes 
o CIP guidance 
 Minimize increase in property taxes 
 Maintain, enhance, or re-imagine existing infrastructure 
 Finish planned construction of streets, parks, fiber and utility systems 
 Ensure related ongoing O&M can be supported prior to adding capital 
 Utilize master plans to guide long-term capital investment 
• 2023-2032 CIP Highlights 
o Continued emphasis on maintaining aging infrastructure 
o Reflects inflationary pressures 
o Includes $119M in projects for infrastructure to support Intel expansion 
o Continues to fund requested projects such as… 
 Police Forensic Lab facility 
 All phases of Mesquite Groves Park 
 Fiber upgrades 
 Tumbleweed Expansion/Multi-Gen facility 
 Airport improvements/Cooper Rd. extension 
o $1.66B Total 10-Year CIP 
• Proposed FY 2022-23 CIP Appropriation (all funds) 
o Contingency and Reserves $0.25M 
o Capital Carryforward $286.8M 
o New Funding $310.3M 
o Total CIP Appropriation $597.4M

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• Key Budget Dates 
 
COUNCILMEMBER ORLANDO asked if the Council contingency allotment had been seen by 
Council.  
 
MAYOR HARTKE said that they will be voting on that and all the final details at the next meeting. 
 
JOSH WRIGHT, City Manager, said that final copy has not been provided, but would be shortly. 
Some numbers are still being finalized. However, the amount has been factored into the number 
shared tonight.  
 
12. 
Agreement No. MS2-920-4405 with Questica, Ltd., for Budget Software Solution and 
Support 
Move City Council approve Agreement No. MS2-920-4405, with Questica, Ltd., for the 
budget software solution, implementation, and support services in an amount not to 
exceed $1,367,517, beginning on the effective date of the agreement, for a period of five 
years.  
 
13. 
Agreement No. MS8-946-3910, Amendment No. 5, for Audit Services  
Move City Council approve Agreement No. MS8-46-3910, Amendment No. 5, with Heinfeld, 
Meech & Co., P.C., for audit services, in the amount of $148,910, for the period of June 1, 
2022, through May 31, 2023. 
 
14. 
Agreement No. WH8-890-3914, Amendment No. 4, for Waterworks Supplies  
Move City Council approve Agreement No. WH8-890-3914, Amendment No. 4, with Core 
and Main, LP, for waterworks supplies, in an amount not to exceed $500,000, for the period 
of June 1, 2022, through May 31, 2023.  
 
15. 
Purchase of Janitorial and Sanitation Supplies 
Move City Council approve the purchase of janitorial and sanitation supplies from Waxie 
Sanitary Supply, utilizing the City of Tucson Contract No. 202329-01, in an amount not to 
exceed $250,000, for the period of June 1, 2022, through May 31, 2023.  
 
16. 
New License Series 12, Restaurant Liquor License application for CEC Entertainment 
(Arizona), LLC, DBA Chuck E Cheese’s #3260  
Move for recommendation to the State Department of Liquor Licenses and Control for 
approval of the State Liquor Job No. 189746, a Series 12, Restaurant Liquor License, for Ryan 
Witner Anderson, Agent, CEC Entertainment (Arizona), LLC, DBA Chuck E Cheese’s #3260, 
located at 2977 W. Frye Road, and approval of the City of Chandler, Series 12, Restaurant 
Liquor License No. 302401. 
 
Public Works and Utilities

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17. 
Introduction of Ordinance No. 5012 Authorizing the Abandonment of a Drainage Easement 
No Longer Needed for Public Use  
Move City Council introduce and tentatively adopt Ordinance No. 5012 authorizing the 
abandonment of a drainage easement no longer needed for public use on property located 
at the northeast corner of Cooper and Germann roads. 
 
18. 
Introduction of Ordinance No. 5015 Authorizing the Abandonment of a Temporary Access 
Easement on Property Located at the Northeast Corner of Chandler Boulevard and Pleasant 
Drive  
Move City Council introduce and tentatively adopt Ordinance No. 5015 authorizing the 
abandonment of a temporary access easement on property located at the northeast corner 
of Chandler Boulevard and Pleasant Drive. 
 
19. 
Resolution No. 5549 Approving the Acquisition of Real Property Needed for the Chandler 
Heights Road Utility Relocations and Salt River Project 230kV Power Line Easement in the 
Vicinity of Chandler Heights Road from the Union Pacific Railroad Alignment to Dobson 
Road 
Move City Council approve Resolution No. 5549 determining that acquisition of real 
property needed for the Chandler Heights Road utility relocations and Salt River Project 230 
kilovolt power line easement in the vicinity of Chandler Heights Road from the Union Pacific 
Railroad alignment to Dobson Road is a matter of public necessity; approving the purchase 
of such real property at market value plus closing and escrow fees; authorizing the City's 
Real Estate Manager to sign, on behalf of the City, the purchase agreements and any other 
documents necessary to facilitate these acquisitions; approving eminent domain 
proceedings as needed to acquire said real property and obtain immediate possession 
thereof; and approving relocation services as may be needed and required by law. 
 
20. 
Agreement No. PW0-745-4183, Amendment No. 3, with M.R. Tanner Development and 
Construction, Inc., for Street Maintenance Repaving, Surface Seal, and Repair Services  
Move City Council approve Agreement No. PW0-745-4183, Amendment No. 3, with M.R. 
Tanner Development and Construction, Inc., for street maintenance repaving, surface seal, 
and repair services, increasing the spending limit by $1,000,000, for a revised amount not 
to exceed $8,241,860.75. 
 
21. 
Purchase of SCADA Network Hardware Upgrades  
Move City Council approve the purchase of SCADA network hardware upgrades, from 
Sentinel Technologies, Inc., utilizing 1GPA Contract No. 22-02PV-18, in an amount not to 
exceed $800,000. 
 
22. 
Construction Manager at Risk Contract No. ST2009.401, Change Order No. 1, with DCS 
Contracting, Inc., for the Dobson Road Improvements at Intel Driveways #1 and #4 – GMP 
No. 2

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Move City Council award Construction Manager at Risk Contract No. ST2009.401, Change 
Order No. 1, to DCS Contracting, Inc., for the Dobson Road Improvements at Intel 
Driveways #1 and #4 – GMP No. 2, in an amount not to exceed $3,030,177.90, and 
authorize a transfer of funds from General Fund, Non-Departmental, Contingency Reserve 
to General Government Capital Projects Fund, Streets Capital, Other Streets 
Improvements, Dobson Road Intel Driveways, in the amount of $1,161,356. 
23. 
Professional Services Agreement No. ST1616.271, with Ardurra Group, Inc., for the Ocotillo 
Road Improvements – Gilbert Road to 148th Street Post-Design Services 
Move City Council award Professional Services Agreement No. ST1616.271, to Ardurra 
Group, Inc., for the Ocotillo Road Improvements - Gilbert Road to 148th Street Post-Design 
Services, in an amount not to exceed $86,605. 
 
24. 
Professional Services Agreement No. ST1616.401, with Haydon Building Corp., for the 
Ocotillo Road Improvements – Gilbert Road to 148th Street 
Move City Council award Construction Contract No. ST1616.401 to Haydon Building Corp., 
for the Ocotillo Road Improvements - Gilbert Road to 148th Street, in an amount not to 
exceed $6,763,162. 
 
25. 
Professional Services Agreement No. ST1616.451, with Consultant Engineering, Inc., for the 
Ocotillo Road Improvements – Gilbert Road to 148th Street Construction Management 
Services  
Move City Council award Professional Services Agreement No. ST1616.451, to Consultant 
Engineering, Inc., for the Ocotillo Road Improvements - Gilbert Road to 148th Street 
Construction Management Services, in an amount not to exceed $678,806. 
 
26. 
Project Agreement No. WA2007.402, with PCL Construction, Inc., Pursuant to Job Order 
Contract No. JOC1915.401, for the Alma School Well Site Improvements  
Move City Council award Project Agreement No. WA2007.402 to PCL Construction, Inc., 
Pursuant to Job Order Contract No. JOC1915.401, for the Alma School Well Site 
Improvements, in an amount not to exceed $936,595.38. 
 
27. 
Professional Services Agreement No. WA2007.451, with Wilson Engineers, LLC, for the Alma 
School Well Site Improvements Construction Management Services  
Move City Council award Professional Services Agreement No. WA2007.451 to Wilson 
Engineers, LLC, for the Alma School Well Site Improvements Construction Management 
Services, in an amount not to exceed $157,990. 
 
COUNCILMEMBER ORLANDO said that Chandler has been considered a leader in the Valley for 
water conservation through different projects over the years. Now we are coming up to our well 
system. Councilmember Orlando asked who has the rights of water if things worsen.

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JOHN KNUDSON, Public Works and Utilities Director answered that Chandler would not be in 
conflict with SRP over this water. The groundwater underneath Chandler and throughout the State 
in aquifers, is managed by the Arizona’s Department of Water Resources. There are around 30 
wells in Chandler, and around nine are partnered with SRP on. Each of those wells has a permit, 
which is administered by the State, with a certain amount of water appropriate to pump. Our wells 
are pumped for our use, to serve the residents of Chandler. SRP’s wells have multiple uses: 
agricultural irrigation, residential use. Some of SRP’s wells pump into the canals that serve the 
surface water plants throughout the valley. SRP partners with Chandler not only on well 
groundwater, but with providing water into the canals. Over the past 30 years, we have had 
partnerships with SRP to allow the City of Chandler first right of use on the partnered wells. This 
well, if Chandler does not use it, SRP could pump it into the Western canal to provide to the Tempe 
plant. It is a shared, cooperative source of water.   
 
COUNCILMEMBER ORLANDO thanked staff and said we have done a lot to protect our residents 
and businesses in our community over the years.  
 
COUNCILMEMBER LOPEZ reaffirmed that Chandler has sustained the diversification of water 
sources through partnerships. Chandler’s maintenance of its wells has put us in a good position.   
 
28. 
Construction Manager at Risk Contract No. WW2005.252, with B&F Contracting, Inc., for the 
Chandler Boulevard and Dobson Road Sewer and Water Improvements Pre-Construction 
Services  
Move City Council award Construction Manager at Risk Contract No. WW2005.252, to B&F 
Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water 
Improvements Pre-Construction Services, in an amount not to exceed $494,546.80. 
 
Adjourn 
The meeting was adjourned at 6:33 p.m. 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor 
 
 
Approval Date of Minutes:  June 9, 2022

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Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study 
Session of the City Council of Chandler, Arizona, held on the 23rd day of May 2022.  I further certify 
that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of June, 2022. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk