2564 Signed Amendment 3

City of Chandler — Regular Meeting (2022-06-09)

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THIRD AMENDMENT 
TO 
MAINTENANCE AGREEMENT 
 
This Third Amendment (“Third Amendment”) is made and entered into as of July 1, 2022 (“Third 
Amendment Effective Date”), by and between ACCELA, INC. (“ACCELA”) whose address is 2633 
Camino Ramon, Suite 500, San Ramon, CA 94583 and the City of Chandler, Arizona (“Customer”), whose 
address is 55 North Arizona Place, Chandler, AZ, and amends that certain Maintenance Agreement, dated 
October 25, 2007, as firstly amended on March 30, 2012 and secondly amended on August 15, 2017, 
between ACCELA and Customer (“Agreement” or “MA”).  
 
WHEREAS, ACCELA and Customer wish to amend the Agreement, in accordance with the terms 
and conditions of this Third Amendment to the Agreement (“Third Amendment”); and 
 
WHEREAS, the capitalized terms not otherwise defined herein will have the meanings ascribed to 
them in the Agreement; and 
 
WHEREAS, ACCELA and Customer agree that, with the exception of any agreements that are 
presently active under the Agreement, which remain in full force, this Third Amendment modifies the 
Agreement, between the parties commencing as of the Third Amendment Effective Date. 
  
NOW THEREFORE, in consideration of the mutual covenants and undertakings contained herein, and 
subject to the terms and conditions set forth herein, the parties hereby agree as follows: 
 
1. Section 2.1, “Term” of the Agreement is hereby amended by deleting the existing Section 2.1, 
“Term” and inserting the following in lieu thereof: 
This MA is effective as of October 25, 2007, and will continue until June 30, 2025. Customer 
may elect to continue its maintenance coverage for additional annual terms by paying to 
Accela the fees associated with such terms when these are due. Should Customer fail to renew 
its maintenance coverage or pay the applicable fees, Accela reserves the right to withhold all 
support. If Customer resumes maintenance coverage after one or more periods without such 
coverage, Customer will pay an amount equivalent to one hundred ten percent (110%) of all 
maintenance fees attributable to the period(s) without coverage, as such fees are calculated 
based upon pricing in effect at the time of resumption of maintenance coverage. 
 
 
2. “Exhibit A” of the Agreement is hereby amended by deleting the existing “Exhibit A” and 
inserting the following in lieu thereof: 
 
Modification 
 
Effective July 1, 2022, the Year 1 Maintenance Fees are in the amount shown in the corresponding table 
below and will be due on July 1, 2022. 
 
 
 
Services 
Year 
Start Date 
End Date 
Term 
(Months) 
Price 
Qty 
Net Total 
Accela Citizen Access 
Maintenance and Support 
Year 1 
7/1/2022 
6/30/2023 
12 
$0.04 
244,393 
$10,417.79 
Accela Land Management 
Maintenance and Support 
Year 1 
7/1/2022 
6/30/2023 
12 
$951.83 
155 
$147,534.13 
Accela GIS Maintenance and 
Support 
Year 1 
7/1/2022 
6/30/2023 
12 
$319.39 
45 
$14,372.55 
DocuSign Envelope ID: EB34EF38-90DC-49CB-8F0A-04568393D2D3

2 
Accela Mobile Office 
Maintenance and Support 
Year 1 
7/1/2022 
6/30/2023 
12 
$1,148.92 
40 
$45,956.89 
TOTAL: 
$218,281.36 
Effective July 1, 2023, the Year 2 Maintenance Fees are in the amount shown in the corresponding table 
below and will be due on July 1, 2023. 
Services 
Year 
Start Date 
End Date 
Term 
(Months) 
Price 
Qty 
Net Total 
Accela Citizen Access 
Maintenance and Support 
Year 2 
7/1/2023 
6/30/2024 
12 
$0.04 
244,393 
$10,730.32 
Accela Land Management 
Maintenance and Support 
Year 2 
7/1/2023 
6/30/2024 
12 
$980.39 
155 
$151,960.15 
Accela GIS Maintenance and 
Support 
Year 2 
7/1/2023 
6/30/2024 
12 
$328.97 
45 
$14,803.73 
Accela Mobile Office 
Maintenance and Support 
Year 2 
7/1/2023 
6/30/2024 
12 
$1,183.39 
40 
$47,335.60 
TOTAL: 
$224,829.80 
Effective July 1, 2024, the Year 3 Maintenance Fees are in the amount shown in the corresponding table 
below and will be due on July 1, 2024. 
Services 
Year 
Start Date 
End Date 
Term 
(Months) 
Price 
Qty 
Net Total 
Accela Citizen Access 
Maintenance and Support 
Year 3 
7/1/2024 
6/30/2025 
12 
$0.05 244,393 
$11,052.23 
Accela Land Management 
Maintenance and Support 
Year 3 
7/1/2024 
6/30/2025 
12 
$1,009.80 
155 
$156,518.96 
Accela GIS Maintenance and 
Support 
Year 3 
7/1/2024 
6/30/2025 
12 
$338.84 
45 
$15,247.84 
Accela Mobile Office 
Maintenance and Support 
Year 3 
7/1/2024 
6/30/2025 
12 
$1,218.89 
40 
$48,755.66 
TOTAL: 
$231,574.69 
3.
Except as so amended, all other provisions of the Agreement and subsequent Amendments shall
remain unchanged.
IN WITNESS WHEREOF, the parties hereto have executed, or caused their duly authorized
representatives to execute, this First Amendment as of the First Amendment Effective Date. 
CITY OF CHANDLER, AZ 
ACCELA, INC. 
Signature: 
Signature: 
Name: 
Name: 
Date: 
Date: 
Accela, Inc. | 2633 Camino Ramon, San Ramon, CA 94583 | (925) 659-3200 
Confidential
APPROVED AS TO FORM: 
CITY ATTORNEY 
ATTEST:
CITY CLERK
DocuSign Envelope ID: EB34EF38-90DC-49CB-8F0A-04568393D2D3
5/13/2022
Aaron Haggarty