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Project Name: WATER MAIN REPLACEMENT 2022
Page 1
Project No.: WA2203.201
Rev. 4/22/2022
PROFESSIONAL SERVICES AGREEMENT
Design Services
WATER MAIN REPLACEMENT 2022
Project No. WA2203.201
Council Date: July 14, 2022
Item No.
THIS AGREEMENT (“Agreement”) is made and entered into on the ______ day of_________________,
2022 (“Effective Date”), by and between City of Chandler, an Arizona municipal corporation,
("City''), and GHD Inc., a wholly owned subsidiary of GHD Group Pty Ltd, a global professional
services firm, ("Consultant") (City and Consultant may individually be referred to as “Party”
and collectively referred to as “Parties”).
RECITALS
A. City proposes to engage Consultant to provide Design Services for WATER MAIN
REPLACEMENT 2022 project as more fully described in Exhibit "A", which is attached to and
made a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to contract with Consultant to provide these services under the terms and
conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.
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SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 540
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $808,781.50 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Project Name: WATER MAIN REPLACEMENT 2022
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Project No.: WA2203.201
Rev. 4/22/2022
To City:
City of Chandler - Public Works & Utilities Department
Attn: Acting CIP City Engineer
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3349
Email: kimberly.moon@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Project Manager
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
To Consultant:
LEGAL COMPANY NAME: GHD Inc. a wholly owned subsidiary of GHD
Group Pty Ltd, a global professional services firm
Mailing Address: 4747 N. 22nd St., Ste. 200, Phoenix, AZ 85016
Statutory Agent Name: United Agent Group, Inc.
Statutory Agent Mailing Address: 3260 N. Hayden Rd., #210, Scottsdale,
AZ 85251
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE:
Name: Bill Roberts
Title: Project Manager
Phone: bill.roberts@ghd.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final contract payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its contracts with subconsultants who
provide services under the Agreement to ensure that City, its authorized representative, or
the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Contract price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
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verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
convenience in accordance with the provisions of this Agreement.
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
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(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
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Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
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and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding a contract to
any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding a
contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of contract award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
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5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
contract with City, Consultant must first notify City as set forth in this Section of the request
or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
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and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under, and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
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contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
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5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
SIGNATURE PAGE TO FOLLOW
4/26/2022
Michael A. Worlton
Principal
Mike.Worlton@ghd.com
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Rev. 4/22/2022
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
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EXHIBIT “A”
SCOPE OF SERVICES
A. PROJECT DESCRIPTION & SCOPE OF SERVICES:
Consultant will provide design services for the development and permitting of construction
documents for the replacement of water mains in Chandler, Arizona in the three areas listed
below.
•
Tyson Manor: Replace approximately 7,100 lf of existing 4, 6, 8 and 12-inch water
mains in an area bound by West Galveston Street, North Evergreen Street, West Flint
Street, and North Alma School Road. Some of the existing water mains are in alleys
between homes. In these cases, a new water main will be installed in the adjacent
street and new water services will be routed from the street to the existing water
entrance on each home. Existing water mains will be replaced with new mains along
the following streets.
o West Galveston Street
o West Tulsa Street
o West Oakland Street
o West Tyson Street
o West Erie Street
o West Flint Street
o North Alma School Road (East and West sides of the street)
o North Pleasant Drive
•
Sunset Manor: Replace approximately 5,650 lf of 6 and 8-inch water mains within an
area bound by West Erie Street, North Hartford Street, West Chandler Boulevard and
North Evergreen Street. Some of the existing water mains are in alleys between
homes. In these cases, a new water main will be installed in the adjacent street and
new water services will be routed from the street to the existing water entrance on
each home. Existing water mains will be replaced with new mains along the following
streets.
o West Erie Street
o West Flint Street
o West Detroit Street
o West Toledo Street
o West Chandler Boulevard (Frontage Road)
o North Vine Street
New water services in this area will also be installed on existing water mains along
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the following streets to replace existing services that are currently fed by water mains
in alleys.
o West Chandler Boulevard
o North Hartford Street
•
Arrowhead Meadows: Replace approximately 6,900 lf of 6 and 8-inch water mains
within an area bound by West Erie Street, North Alma School Road, West Chandler
Boulevard, and North Arrowhead Drive. All the exiting water mains in this area are
within the existing roadways. Existing water mains will be replaced with new mains
along the following streets.
o West Erie Street
o West Flint Street
o North Chippewa Place
o North Apache
o North Comanche Drive
The existing mains will be replaced with matching diameter piping unless they are smaller
than the City’s minimum 8-inch diameter. All existing mains that are smaller than the
minimum size will be replaced with 8-inch piping,
The project design budget is $ 808,781.50. The design services discussed in this scope will
be completed within this budget.
B. ASSIGNMENT:
The design contract has been awarded to the Consultant’s firm based on their proposed
personnel. Any deviations or substitutions of the Consultant’s team members must be pre-
approved in writing by City. Those persons listed in Exhibit B will perform those portions of
the work listed therein.
C. CONSTRUCTION DOCUMENTS:
The project’s construction documents will include drawings and technical specifications.
They will be delivered to the City at 30%, 60%, 90%, and 100% complete stages as described
below under Tasks 7-10. All water mains in the right-of-way within the three areas will be
illustrated and described in one set of drawings. The drawings will be prepared at a 1” = 20’
scale on 24”x36” sheets. The alleys that contain the area’s existing water mains will not be
fully illustrated on the right-of-way plans. Only the beginning and ending of the alleys will
be shown to call out the abandonment of the existing water mains within them. The
following sheets are anticipated for the water mains in the right-of-way.
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No. of Sheets
Sheet Title
1
Cover sheet
1
Legend, notes, and abbreviations
1
Details
3
Key maps
3
Survey Control
56
Water main plan and profile sheets
4
Tie-in plan and profile sheets
68
Total sheets
All private plumbing improvements within the Tyson Manor and Sunset Manor
neighborhoods between the new water meter and home water entrance will be illustrated
and described in a separate set of drawings. The drawings will be prepared at a 1” = 20’
scale on 11”x17” sheets. Since the private plumbing alignments will be dependent on one-
on-one public outreach, a 60% submittal will not be provided for this plan set. While the
60% right-of-way plan set is being prepared, the public outreach on the private plumbing
plan set will be conducted. The following sheets are anticipated for the project.
No. of Sheets
Sheet Title
1
Cover sheet
1
Legend, keynotes and service and meter size table
1
Notes
1
Details (if needed)
146
Plumbing plan sheets
150
Total sheets
The City’s standard notes, and detail sheets will use the Water Main Replacement project
that GHD recently completed with the City (City Project No. WA1912.401) as CAD
boilerplates. The CAD cover sheet will be provided by the City at the project kickoff
meeting. The latest notes, design manuals, list of approved products, and supplements to
MAG from the City’s most recent Unified Development Manual will be used.
Monuments located and illustrated on the survey control sheets will be limited to those
that are accessible without digging through existing asphalt paving.
General conditions will be provided to the Consultant for review and reference to verify there
is no contradictory information included in the Technical Specifications.
Technical specifications will be prepared for each of the two plan sets. The technical
specifications will be used to supplement City specifications and details, MAG, and describe
and assign payment terms for bid items. These documents will use the specifications from
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the Water Main Replacement project that GHD recently completed with the City (City
Project No. WA1912.401) as Word boilerplates. The geotechnical report and utility
potholing will be included as appendices.
Development Services reviews will be submitted electronically. The Consultant will prepare
one (1) stamped Mylar cover sheet and up to two (2) bond copies after the cover page is
signed.
D. TASKS:
1. PROJECT MANAGEMENT AND MEETINGS: This task will provide a foundation for
overall project management and monitoring. The project duration is assumed to be
twenty-two (22) months. The following tasks have been identified as functions for
management of this project:
1.1
The Consultant will attend a kick-off meeting, four (4) design coordination
meetings, and three (3) comment and review meetings during the design of the
proposed improvements.
a. The design coordination meetings will be utilized as needed to discuss any
design components of the project. One of the meetings will be utilized to
review and receive City comments on the proposed water main horizontal
alignments and valve locations prior to the 30% submittal. Both plan sets will
be discussed during this meeting.
b. Review meetings will be held following the 30%, 60%, and 90%. Comment
and review meetings will incorporate a schedule review, progress reports,
discussions on design features, a review of City plan comments, and how to
address them. Both plan sets will be discussed during this meeting.
c. At a minimum, the attendees will include the Consultant’s Project Manager,
the City’s Project Manager, and a representative from the City’s client
department. Additional representatives from the City and the Consultant
may be required to attend as deemed appropriate by the City.
d. The submittals will be made to the City’s Project Manager for comment and
Development Services review. The submittals will be provided in a PDF file.
The submittals will include original redline drawings and comments received
from previous review along with a review summary indicating action taken.
e. All meetings will be held virtually via an online videoconference platform, such
as Microsoft Teams.
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1.2
The Consultant will prepare a meeting agenda and minutes of the items
discussed in the meeting. The Consultant will forward those minutes to the
City’s Project Manager for distribution.
1.3
The Consultant will perform budget monitoring. The design budget status will
be updated with each monthly invoice for the City. This report will be part of an
overall summary table that outlines the project status, remaining budget, and
invoice/contract notes. The invoicing spreadsheet will include first tier Task
summaries (Task 1, 2, 3, etc.). Second tier tasks (1.1, 1.2, etc.) will be excluded.
Each summary will breakdown the invoice amount and task by percent
complete.
1.4
The Consultant will coordinate with its subconsultants. This coordination will
include contracts, insurance requirements, and invoicing.
1.5
The Consultant will coordinate with a potholing Contractor, who will perform up
to 150 potholes within the three project areas. This coordination will include:
a. Preparing a sketch that illustrates the desired pothole locations to share with
the City and Contractor.
b. Sharing and reviewing utility information with the Contractor
c. Fielding Contractor questions during potholing operations
d. Surveying the potholes locations after the Contractor has completed the
work.
e. Incorporating the pothole results in the construction documents
2. PROJECT SCHEDULE:
2.1
The Consultant will prepare and monitor the project schedule. Consultant must
perform the services within the times set forth in the Production Schedule included
herein and made a part hereof by reference. The schedule may not be modified or
deviated from without written consent of City. Consultant must revise and submit
for review an updated schedule whenever it is demonstrated that the time for
completion of the Project Design or of any of the partial completion points listed
in the schedule is delayed by two weeks or more. Such adjusted schedule will
include a written explanation stating the reasons for the change and a plan for
getting back on schedule. Consultant must take all reasonable actions necessary
to get the project back on schedule and City will cooperate to assist Consultant.
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3. QUALITY CONTROL:
3.1
Consultant must institute and comply with a Design Quality Control Plan. The plan
will consist of the following steps and Consultant team members.
a.
The Consultant will conduct an internal kick-off meeting that will be used to
review the project’s scope, team roles, applicable standards, and quality
control measures. Quality control measures will be in accordance with GHD’s
ISO9001 program.
b. Designers will review Chapter 1 – Water System Design from the City’s
Engineering and Design Standards Manual and apply its requirements during
plan production.
c.
Designers will perform their own quality control review of the plans before
submitting them to the sealing engineer and/or project manager.
d. Prior to each project submittal, the sealing engineer and/or project manager
will review the project plans against a prepared quality checklist. The
completed checklist will be saved in the Consultant’s project file.
e. Any comments received from City or County reviewers and GHD’s resolution
to those comments will be documented in a tabular form. The form will
accompany the next document submittal and be filed in the Consultant’s
project file.
4. PRELIMINARY RESEARCH:
4.1
The Consultant will perform a document search for utility information by using
the Arizona 811 system and request maps, as-builts, and utility records from utility
owners. The City’s water and sewer maps will be provided by the City. Utility
information provided by owners will be illustrated on the project plans and then
submitted to the utilities for a clearance review.
4.2
The Consultant will research and/or obtain geotechnical reports and
investigations, master plans, computer model data and field surveys.
a.
The Consultant will hire a geotechnical engineer to perform a soils report for
the project as described in this scope. Borings for the report are expected to
occur between the conceptual design and 60% plan submittal and the report
will accompany the 60% submittal.
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b. The Consultant will perform or hire a subconsultant to perform topographic
and aerial surveys that include topographical and property data of the
immediate site. This effort will be included as an allowance.
c.
Since the pipe sizes have been defined for this project, computer modeling
or master planning will not be consulted or performed under this scope.
4.3
The Consultant will prepare a base map that illustrates the existing conditions in
the project area based on the topographic survey in AutoCAD. The base map will
be prepared to a scale of 1”=20’.
4.4
The Consultant will perform a document search for rights-of-way and public as-
builts by filling out and submitting a signed request form to the City. It is assumed
that all the proposed improvements will be designed within existing City right-of-
way or existing water/utility easements. The Consultant will investigate existing
conditions, make measured drawings, and verify accuracy of drawings or other
information furnished. Past as-builts will be verified by locating above grade
improvements during the project’s topographic survey.
4.5
The Consultant will perform a document search for City policies, regulations,
standards, design manuals, and requirements, etc. relevant to project. A list of
these documents will be reviewed with the City’s Project Manager for input.
4.6
The Consultant will conduct site visits during the design twice. The first visit will
be made by the Engineering Manager and Project Manager at the beginning of the
design to observe the existing conditions. The second visit will be utilized by
design and CAD staff between conceptual design and 90% plans to walk the
proposed alignments and identify potential conflicts with existing conditions.
5. UTILITY/AGENCY COORDINATION AND SUBMITTALS:
5.1
Coordination with utility companies and agencies must be in accordance with the
latest version of the “Public Improvement Project Guide” (PIPG).
a.
Consultant will identify utility conflicts during the initial stages of the design
process and coordinate the design and installation of the new water mains
with the utility owners within the project area. Utilities will include electric,
communications, water, storm drainage, public irrigation, and sanitary
systems. Since the proposed water mains are expected to be installed within
existing public right-of-way or existing easements, new easements or
property acquisition and supporting survey and title efforts are not expected.
Type text here
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b. Consultant will incorporate the utility/agency private developer construction
requirements into the bid documents. The Consultant will submit plans to
utilities for review and use during their design for their service improvements
or any necessary relocations.
c.
If a conflict with another utility cannot be avoided, Consultant will conduct a
meeting to coordinate relocations with the applicable utility and establish
relocation schedules. One conflict resolution meeting has been included in
this project budget.
5.2
The 90% plans will be submitted to Maricopa County Environmental Services
Department (MCESD) for an Approval to Construct (ATC). With City support, the
Consultant will prepare an ATC submittal, which will include the following
components.
a. An application with City signatures
b. A one-page design memorandum that describes the proposed
improvements, their location, and why they are being installed.
c. Expedited review fees, which are included in this scope as an allowance.
5.3
The Consultant will submit project drawings and technical specifications to
Development Services for review and comment as described under Tasks 7-10
below.
6. GEOTECHNICAL INVESTIGATION:
6.1
Consultant’s subconsultant will perform a geotechnical investigation. This effort
will be included as an allowance.
7. DESIGN COORDINATION (30% Document Review):
7.1
When the design is approximately thirty percent complete, Consultant will do the
following:
a. Prepare design drawings for the water mains in the right-of-way and private
plumbing plan sets that depict preliminary horizontal alignments and valve
and fire hydrant locations for the new water mains based on the location of
existing utilities, roadways and coordination with City.
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b. Present initial horizontal alignment to City and its representatives. Staff will
collaborate with Consultant to update the plans and mutually decide on the
best alignment.
c. The final horizontal alignment must incorporate City’s comments.
d. Submit the plans to City for Development Services review.
e. Submit to City’s Project Manager for comment one PDF file.
8. DESIGN DEVELOPMENT (60% Document Review):
8.1
Based on the approved Schematic Design Documents and any adjustments
authorized by the City in the schedule, design budget, or construction budget,
Consultant will prepare, for approval by City, Design Development Documents
consisting of water mains in the right-of-way drawings to describe, locate, and size
the proposed improvements of the project. When the design is approximately
sixty percent (60%) complete, Consultant will do the following:
a. Develop profiles to accompany the horizontal alignments resulting from the
schematic design review meeting.
b. Include simple keynotes and water service locations with the plan views.
c. The Consultant will perform code reviews and implement requirements into
the drawings.
d. 60% plans will only be prepared for the water mains in the right-of-way plan
set. The public outreach for the private plumbing plan set will be conducted
while the 60% right-of-way set is created.
e. Submit the plans to City for Development Services review.
f. Submit to City’s Project Manager for comment drawings, technical
specifications, and a cost estimate in PDF format.
8.2
The Consultant will create a draft of the project’s supplemental technical
specifications based on the boilerplate document from the previous City project.
The draft will be submitted to the City for review and comment.
8.3
The Consultant will estimate the cost of the project based on the 60% drawings
and value engineer the design cooperatively with the design team and City’s
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representatives.
a. This effort will consist of a focused meeting addressing: relationships of
components, construction materials, and installation methods. This meeting
will occur concurrently with the 60% review and comment meeting.
b. Value engineering revisions will be incorporated into the plan set at the same
time the City’s other comments on the 60% plans are addressed while the 90%
plans are being prepared. Since the horizontal alignments of the proposed
water mains were evaluated and value engineered during the 30% design
review meeting, it is assumed that changes to the horizontal alignments
shown on the 60% drawings will be limited for the 90% submittal. The
following could impact the horizontal alignments between 60% and 90%:
o Pothole results
o One-on-one meetings with homeowners
o City review
c. Unit prices used in the 60% estimate will be based on recent City and GHD bid
tabulations on similar projects and other pertinent sources for current
construction costs as determined by the Consultant. The 60% estimate will be
a simplified estimate for comparison to the City’s planning estimates. It will be
limited to waterline, valves, hydrants, services, and roadway improvements. It
will not include all the details improvements that are illustrated on the 60%
plans or will be illustrated on future construction documents. A higher
contingency will be used to represent details and improvements that have not
been finalized at the 60% level. If the design exceeds the construction budget,
agreed upon value engineering concepts or phasing can be incorporated into
the 90% submittal to re-align the design with the construction budget.
9. CONSTRUCTION DOCUMENTS (90% Document Review):
9.1
Based on the approved Design Development Documents and any further
adjustments in the scope of the Project or in the budget authorized by City,
Consultant will prepare, for approval by City, drawings for the water mains in the
right-of-way and private plumbing plan sets setting forth in detail the
requirements for the construction of the Project. When the design is
approximately ninety percent (90%) complete Consultant will do the following:
a. Update the 60% plan views, profile views, sections, schedules, and notes to bid
and construct the project.
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b. Submit to City’s Project Manager for comment drawings, technical
specifications, and a cost estimate in PDF format. Include original redline
drawings and comments received from previous review along with a review
summary indicating action taken.
c. Submit the plans to City for Development Services review.
9.2
The 90% submittal will include a construction cost estimate for verification with
the budget and value engineering if required. The private plumbing
improvements will be represented on an “each” basis. The unit cost for each new
private service including its associated landscape and hardscape improvements
will be based on past bid tabulations or a quote from a plumbing contractor.
If the design exceeds the construction budget agreed upon, value engineering
concepts or phasing an be incorporated into the final submittal to re-align the
design with the construction budget. Since value engineering will occur during the
conceptual and 60% reviews, adjustments at the 90% stage will be limited to
removing sheets or improvement areas from the plan set.
10. BID & AWARD (100% or Final Documents):
10.1
Submit 100% plans to Development Services for Civil and Building review, and the
city Project Manager for approval. All plans will be sealed by a professional
engineer. Plans will be provided on black line prints as well as PDF and AutoCAD
files.
a. Include original redline drawings and comments received from previous
review along with a review summary indicating action taken.
b. Provide City of Chandler with a copy of the AutoCAD files. The proposed
water main improvements must be “layered” so as to be able to isolate
proposed improvements from existing features or vice versa.
c. Submit to Development Services up to two (2) encroachment permits.
Review fees for this submittal are not included in this scope.
10.2
Submit the 100% sealed technical specifications to the City Project Manager in
PDF. Provide a Bid Schedule in Microsoft Excel.
10.3
The Consultant will update the project’s cost estimate based on the final plans.
10.4
The Consultant will attend and participate at the pre-bid conference for the
purpose of answering technical questions from potential bidders.
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10.5
Assist City in the evaluation of “substitutions and or-equals” and make a
recommendation to accept or decline. Up to two substitutions will be considered.
10.6
Prepare addenda for review and approval by City. City will distribute.
10.7
If bids are 10% over or under the “engineers estimate”, Consultant will be required
to provide a detailed evaluation that compares the bid tabulation to the latest cost
estimate and outlines the differences.
11. PUBLIC OUTREACH AND MEETINGS:
11.1
After the 30% plans have been reviewed with City, Consultant’s public outreach
subconsultant will provide public outreach services. These efforts are included as
an allowance.
11.2
Consultant will meet with residents to discuss their preferred alignment for their
new service within their yard, verify the existing improvements shown on their
property that would impact that alignment, and obtain access agreements. The
level of effort for these meetings will be as follows:
a. Meetings will be held in the same public location during four consecutive
evenings between 4 pm and 8 pm.
b. The City/Design team will consist of two (2) Consultant staff members and two
(2) City staff members. In addition, a representative from the Consultant’s
public outreach subconsultant will attend to facilitate the meetings.
c. Up to one hundred and forty-six (146) residents will be scheduled for 15-to-20-
minute one-on-one meetings with a single team member.
d. The product of each one-on-one meeting will be a hand sketched service
alignment and identified conflicts that will be addressed during construction.
The sketch will be drawn on the project’s 30% plan sheets and include
handwritten notes from the meeting.
e. Each team member will meet with up to nine (9) residents each evening.
f. Each team member will provide their notes and sketches to Consultant, who
will compile them into meeting minutes.
g. Public comments will be addressed at the discretion of the City.
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11.3
It is anticipated that 25% of the project area’s residents will not attend the initial
public meeting (approximately 37 residents). Consultant, accompanied by a City
staff member will meet with these residents on a one-on-one basis at their homes.
The Consultant’s public outreach subconsultant will schedule these on-site
meetings.
11.4
To track progress on the project’s public outreach, GHD will prepare an exhibit
that illustrates all the lots that require private plumbing improvements. These
lots will then be hatched or colored to represent the following outreach
milestones
a. Resident contacted
b. One-on-one meeting scheduled
c. Meeting completed
d. Alignment and access agreement acquired
12. ALLOWANCES:
12.1
An allowance for nondestructive utility location using potholing has been
included in the project fee. The Engineer’s potholing contractor will provide the
following services in association with the water main replacements.
a. Provide up to 150 potholes to locate existing utilities with an estimated budget
of $1,050 per pothole. The estimated number of potholes is based on the
previous Water Main Replacement project. Actual pothole locations will be
determined by the Engineer and approved by the City.
b. Potholes will also be used throughout the project area to verify existing
waterline materials and sizes.
12.2
An allowance to perform topographic and aerial surveys that include
topographical and property data of the immediate site has been included in the
fee. The Consultant will perform or hire a subconsultant to perform the
topographic survey. If the Consultant provides the topographic survey, the
number of hours spent on the survey will be provided to the City.
The Consultant will perform an online search for survey ties and benchmarks
and the survey will utilize established City of Chandler benchmarks and
reference locations of benchmarks on the plans. The drawings will clearly define
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the benchmark location and elevation that will be utilized for construction.
Property data will be based on the City’s available GIS files and verification will be
limited to the topographic and aerial locations of existing above grade features
such as walls and fences. The Consultant’s survey efforts will not include the
confirmation of property boundaries and locating all survey monuments or
property corners within the project area. The survey will locate above grade
improvements within the existing right-of-way at 50’ cross sections and within
private properties to assist with the relocation of services. When the edge of the
right-of-way contains vegetation, the survey shots will stop at the edge of that
vegetation.
12.3
An allowance for a geotechnical investigation has been included in the fee.
Consultant will perform soil and pavement borings as described in the attached
scope of services provided by its geotechnical subconsultant. Sub-surface soil
conditions, established by the geotechnical investigations will be incorporated
into the bid documents by attaching a soils report, prepared by the Consultant’s
geotechnical subconsultant, to the project’s technical specifications.
12.4
An allowance for public outreach has been included in the fee. After the 30%
plans have been reviewed with City, Consultant’s public outreach subconsultant
will provide public outreach services as described in the attached scope of
services. Consultant’s public outreach subconsultant will notify the public about
the proposed water main improvements and schedule one on one meetings in a
common location with residents to discuss the improvements that will occur on
their property. In addition, the public outreach subconsultant will schedule
home visits with the residents that don’t attend the one on one meetings.
12.5
An allowance for expedited review fees required by the Maricopa County
Environmental Services Department (MCESD) has been included in the fee. It is
assumed that reviews will be limited to MCESD and City staff. City review fees, if
required, will be addressed within the City’s internal accounting system and will
not require payment from the Consultant.
12.6
An owner’s allowance has been provided for potential additional services
requested by the City. The Engineer shall not utilize the owner’s allowance unless
prior written authorization is provided by the City.
12.7
An allowance for up to 20 potential legal descriptions for temporary or permanent
easements has been included in this scope at rate of $1,000 per description if
requested by the City.
End of Document
ID
Task Name
Duration
Start
Finish
1
City of Chandler 2022 Water Main Replacement
373 days Fri 7/1/22
Tue 12/5/23
2
Notice to Proceed
0 days
Fri 7/1/22
Fri 7/1/22
3
Kickoff Meeting
1 day
Fri 7/1/22
Fri 7/1/22
4
Subconsultant Aerial and Topographic Surveys/Data Collection 4 wks
Mon 7/4/22
Fri 7/29/22
5
Subconsultant Base Map Preparation
5 wks
Mon 8/1/22
Fri 9/2/22
6
GHD Base Map Review
1 wk
Mon 9/5/22
Fri 9/9/22
7
Subconsultant Base Map Clean Up
2 wks
Mon 9/12/22
Fri 9/23/22
8
GHD Base Map Clean Up and Utilities
4 wks
Mon 9/26/22
Fri 10/21/22
9
Conceptual Design (Horizontal Alignment R/W and Private)
12 wks
Mon 10/24/22
Fri 1/13/23
10
Geotechnical Evaluation
6 wks
Mon 1/16/23
Fri 2/24/23
11
Public Outreach
22 wks
Mon 1/16/23
Fri 6/16/23
12
City and Utility Review
4 wks
Mon 1/16/23
Fri 2/10/23
13
Conceptual Design Review Meeting
1 day
Mon 2/13/23
Mon 2/13/23
14
60% Design (R/W)
10 wks
Tue 2/14/23
Mon 4/24/23
15
60% City & Utility Review
4 wks
Tue 4/25/23
Mon 5/22/23
16
60% Comment Review Meeting
1 day
Tue 5/23/23
Tue 5/23/23
17
Utility Potholing
8 wks
Tue 4/25/23
Mon 6/19/23
18
90% Design (Private)
16 wks
Tue 4/25/23
Mon 8/14/23
19
90% Design (R/W)
8 wks
Tue 6/20/23
Mon 8/14/23
20
90% MCESD, City & Utility Review
6 wks
Tue 8/15/23
Mon 9/25/23
21
90% Comment Review Meeting
1 day
Tue 9/26/23
Tue 9/26/23
22
100% Bid Documents (R/W and Private)
8 wks
Wed 9/27/23
Tue 11/21/23
23
Final MCESD, City & Utility Approval
2 wks
Wed 11/22/23
Tue 12/5/23
Notice to Proceed
Kickoff Meeting
Subconsultant Aerial and Topographic Surveys/Data Collection
Subconsultant Base Map Preparation
GHD Base Map Review
Subconsultant Base Map Clean Up
GHD Base Map Clean Up and Utilities
Conceptual Design (Horizontal Alignment R/W and Private)
Geotechnical Evaluation
Public Outreach
City and Utility Review
Conceptual Design Review Meeting
60% Design (R/W)
60% City & Utility Review
60% Comment Review Meeting
Utility Potholing
90% Design (Private)
90% Design (R/W)
90% MCESD, City & Utility Review
90% Comment Review Meeting
100% Bid Documents (R/W and Private)
Final MCESD, City & Utility Approval
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2023
Page 1
Project Name: WATER MAIN REPLACEMENT 2022
Page B-1
Project No.: WA2203.201
Rev. 4/22/2022
EXHIBIT “B”
COMPENSATION AND FEES
33,450.00
$
1.1 Meeting Attendance (8 Meetings)
3,160.00
$
1.2 Meeting Agenda and Minutes
4,800.00
$
1.3 Invoicing and Budget Monitoring (22 Months)
8,085.00
$
1.4 Subconsultant Management and Coordination
9,485.00
$
1.5 Pothole Coordination
7,920.00
$
3,310.00
$
2.1 Schedule Preparation and Monitoring
3,310.00
$
31,630.00
$
4.1 Existing Utilities Map Request
2,280.00
$
4.2 Topographic and Aerial Surveys (See allowance)
-
$
4.3 Base Map Preparation
20,640.00
$
4.4 Right-of-Way and As-Built Collection and Review
3,575.00
$
4.5 City Policy, Regulation, Standards, Manuals, etc.
1,055.00
$
4.6 Site Visits (2)
4,080.00
$
5,795.00
$
5.1 Utility Submittals and Clearance Requests
2,280.00
$
5.2 MCESD Submittal
2,855.00
$
5.3 City Submittals
660.00
$
-
$
6.1 Geotechnical Borings, Investigation, and Report (See allowance)
-
$
87,960.00
$
7.1 Drawings
87,960.00
$
168,530.00
$
8.1 Drawings
158,120.00
$
8.2 Technical Specifications
5,660.00
$
8.3 Cost Estimate
4,750.00
$
95,035.00
$
9.1 Drawings
87,960.00
$
9.2 Technical Specifications
4,220.00
$
9.3 Cost Estimate
2,855.00
$
34,435.00
$
10.1 Drawings
18,000.00
$
10.2 Technical Specifications
2,110.00
$
10.3 Cost Estimate
1,895.00
$
10.4 Prebid Conference
970.00
$
10.5 Evaluation of Substitutions (2)
3,260.00
$
10.6 Addenda
3,020.00
$
10.7 Bid Review
5,180.00
$
21,680.00
$
11.1 Public Outreach (See allowance)
-
$
11.2 Public Meetings (4 Evenings)
7,470.00
$
11.3 Follow Up Site Visits (37 Residents)
11,060.00
$
11.4 Tracking Exhibit
3,150.00
$
326,956.50
$
12.1 Potholing (150 @ $1,050)
157,500.00
$
12.2 Topographic and Aerial Surveys (See attached sub proposal)
40,374.00
$
12.3 Geotechnical Borings, Investigation, and Report (See attached sub proposal)
33,000.00
$
12.4 Public Outreach (See attached sub proposal)
25,500.00
$
12.5 MCESD Review Fees
2,400.00
$
12.6 Owner's Allowances (10%)
48,182.50
$
12.7 Legal Descriptions
20,000.00
$
GHD Efforts
481,825.00
$
Subconsultants, Allowances, and Permit Fees
326,956.50
$
TOTAL COST:
808,781.50
$
Lump Sum Cost Per Task
Task 5.0 Utility/Agency Coordination
Task 10.0 Bid and Award (100%)
Task 11.0 Public Outreach and Meetings
Task 4.0 Preliminary Research
Task 3.0 Quality Control (Included in Design Budgets)
Task 1.0 Project Management and Meetings
EXHIBIT "B-1"
TASK DESCRIPTION
ALLOWANCES
SUBTOTAL
Task 8.0 Design Development (60%)
Task 7.0 Schematic Design (30%)
Task 6.0 Geotechnical Investigation
Task 9.0 Construction Documents (90%)
Task 2.0 Project Schedule
Engr.
Manager
PM
Design
Engr.
Engr.
Tech
Sr. Dgnr./
Surveyor
CAD Tech
Admin
Bill
Roberts
Seth
Morales
Marco Pineda,
Paul Swangler
Jesse Vasquez,
Damian De La
Torre
Ryan Smith, Drew
Godfredsen, Aaron
Foscato
Steven Toft, Paulina
Esquer, Odie Malko
Tammie
Castillo
$ 215.00 $ 180.00 $ 140.00 $ 120.00 $ 120.00 $ 110.00 $ 80.00
30
106
0
16
8
24
30
214
1.1 Meeting Attendance (8 Meetings)
8
8
16
1.2 Meeting Agenda and Minutes
16
16
32
1.3 Invoicing and Budget Monitoring (22 Months)
11
22
22
55
1.4 Subconsultant Management and Coordination
11
36
8
55
1.5 Pothole Coordination
24
8
24
56
2
16
0
0
0
0
0
18
2.1 Schedule Preparation and Monitoring
2
16
18
2
20
0
36
40
168
0
266
4.1 Existing Utilities Map Request
2
16
18
4.2 Topographic and Aerial Surveys (See allowances)
0
4.3 Base Map Preparation
40
144
184
4.4 Right-of-Way and As-Built Collection and Review
1
8
16
25
4.5 City Policy, Regulation, Standards, Manuals, etc.
1
2
4
7
4.6 Site Visits (2)
8
24
32
1
7
0
36
0
0
0
44
5.1 Utility Submittals and Clearance Requests
2
16
18
5.2 MCESD Submittal
1
4
16
21
5.3 City Submittals
1
4
5
0
0
0
0
0
0
0
0
6.1 Geotechnical Borings, Investigation, and Report (See allowances)
0
16
68
16
40
100
484
0
724
7.1 Drawings
16
68
16
40
100
484
724
38
168
72
160
250
644
0
1332
8.1 Drawings
32
144
72
120
250
644
1262
8.2 Technical Specifications
4
16
16
36
8.3 Cost Estimate
2
8
24
34
21
80
16
72
100
484
0
773
9.1 Drawings
16
68
16
40
100
484
724
9.2 Technical Specifications
4
8
16
28
9.3 Cost Estimate
1
4
16
21
33
63
0
48
12
80
0
236
10.1 Drawings
16
24
12
80
132
10.2 Technical Specifications
2
4
8
14
10.3 Cost Estimate
1
4
8
13
10.4 Prebid Conference
2
3
5
10.5 Evaluation of Substitutions (2)
4
8
8
20
10.6 Addenda (2)
4
12
16
10.7 Bid Review
4
8
24
36
48
52
0
0
2
16
0
118
11.1 Public Outreach (See allowances)
0
11.2 Public Meetings (4 Evenings)
18
20
38
11.3 Follow Up Site Visits (37 Residents)
28
28
56
11.4 Tracking Exhibit
2
4
2
16
24
12.1 Potholing (150 @ $1,050)
12.2 Topographic and Aerial Surveys (See attached sub proposal)
12.3 Geotechnical Borings, Investigation, and Report (See attached sub proposal)
12.4 Public Outreach (See attached sub proposal)
12.5 MCESD Review Fees
12.6 Owner's Allowances
12.7 Legal Descriptions
Task 12.0 Allowances
Task 8.0 Design Development (60%)
Task 9.0 Construction Documents (90%)
Task 11.0 Public Outreach and Meetings
Task 3.0 Quality Control (Included in Design Budgets)
Task 4.0 Preliminary Research
Task 6.0 Geotechnical Investigation
Task 7.0 Schematic Design (30%)
Task 10.0 Bid and Award (100%)
Task 5.0 Utility/Agency Coordination
Task 1.0 Project Management and Meetings
EXHIBIT "B-2"
Task 2.0 Project Schedule
TOTAL HOURS
PER TASK
Hours and Rates
TASK DESCRIPTION
Kenney Aerial Mapping, Inc.
Accurate, Comprehensive, Timely - Value
Photogrammetric Services Since 1963
John W. Cahoon, President, CEO, CP
Stan P. Woessner Jr., Vice President, COO
4008 North 15th Avenue
3470 E. Russell Rd #208
Phoenix, Arizona 85015
Las Vegas, Nevada 89120
Phone (602) 258-6471
Phone:(702) 260-3033
March 11, 2022
Seth Morales PE
GHD Inc.
4747 North 22nd Street, Suite 200,
Phoenix, AZ 85016
RE: New Chandler Water Main Replacement Project
Dear Seth,
This is our submittal for delivering professional photogrammetric services as outlined in your specifications. Our goal is
to provide accurate, comprehensive and timely services, and thereby add value to your project. We appreciate the
opportunity in working with you.
SERVICES TO BE RENDERED:
Aztec Engineering will act as our subconsultant to establish the aerial ground control targets and perform
certain supplemental surveying services as described in their proposals (attached).
Color aerial photography will be flown in stereo with a digital sensor at a 4cm ground sample distance.
Automated aerotriangulation will be performed to supplement the ground control. Any blind checkpoints
should be rounded to the nearest five feet in all axes and delivered with the ground control.
Photogrammetric stereo compilation processes will be used to develop the Digital Terrain Model (DTM).
A dense grid of mass points will be generated and supplemented with breaklines in order to best depict
the terrain surface. Planimetric detail appropriate for a 1”=40’ map will be digitized. Clearly visible
backyard detail will be digitized in the red area.
When stereocompilation is complete a triangular irregular network (TIN surface) is generated to develop
the contours. One foot (1') contours and spot elevations will be delivered with minimal smoothing and
filtering.
Ground control, contours, spot elevations, planimetric detail and related data are merged into the
topographic mapping file and our comprehensive editing processes are performed to insure accuracy and
completeness.
The above data will be provided in AutoCAD format on DVD. The DTM and XML surface will also be
delivered as separate files.
Kenney Aerial Mapping, Inc.
Accurate, Comprehensive, Timely - Value
Areas that may be obscured due to dense trees, brush or dark shadows may contain weak x, y, z data and
require field survey check or verifications.
Digital orthophotography will be generated with a pixel resolution of .15’. The digital imagery will be
delivered in TIFF, TFW and image polygon on DVD.
Project Summary and List of Deliverables
Image Type: Color
Photo Scale: 4 cm GSD
Stereomodels: 20 Flight Lines: 3
Ground Control: 15 HVP Size: 6” x 4’
Contour Interval: One foot (1’)
Map Scale: 1”=40’
Orthophoto Resolution: .15
CAD Standard: AutoCAD/GHD
Terrain Conditions: Residential
Flight Restrictions: None
Comments: Mapping will cover the red and blue areas as shown on the control diagram.
Aztec fee for Red/Blue Area Control and Supplemental
$18,256.00
Aztec optional fee for Blue Area Supplemental
$10,603.00
Fee for Aerial Photogrammetric Surveys:
$11,515.00
GENERAL NOTES:
Digital map deliverables should be reviewed within 30 days of receipt to insure that map coverage and
data is complete. Please notify us immediately if there are any discrepancies. This policy enables us to
better serve our customers.
It is understood that you will provide parcel boundaries and establish the ground control necessary for us
to perform our services as stated above.
PAYMENT AGREEMENT:
As per this agreement, payment for the above services will not exceed 30 days from date of invoice.
Payment may be made by cash, check or credit card (MasterCard or Visa).
Project fees may need to be adjusted if this project is not initiated within 180 calendar days. In the event
our photogrammetric services are not paid within the agreed time frame as outlined in this letter, there
will be a 1-1/2% per month late fee added to the unpaid balance.
JOB SCHEDULE:
We anticipate completion of this project to be 25 working days after:
A. We are in receipt of this signed contract,
B. The project has been flown,
C. We are in receipt of control
It is important to both your firm and our company that work schedule estimates are on time. Our current
number of working days to complete this project may need to be adjusted if:
A. This project is not initiated and flown within 30 calendar days, *
B. Survey Control is received later than 5 days after photography is flown,
C. Weather causes photography delays.
* Note: Flight planning requires a minimum two (2) day notice prior to flight date.
Kenney Aerial Mapping, Inc.
Accurate, Comprehensive, Timely - Value
Your assistance in helping us serve you is appreciated. Please contact John Cahoon (jcahoon@kam-
az.com should you have any questions concerning this proposal, survey control requirements or to arrange
a flight schedule. Stan Woessner (stanw@kam-az.com) will supervise the technical and production
aspects of this project.
All services and finished materials will be prepared in strict accordance with generally accepted
photogrammetric standards. If this meets with your approval, please sign below, initial any appropriate
options and return the enclosed copy. Please let me know if you have any questions regarding this
proposal. We value your business.
Sincerely,
Accepted by,
John Cahoon
Seth Morales PE
Kenney Aerial Mapping, Inc.
GHD, Inc.
3202 East Harbour Drive | Phoenix, Arizona 85034 | p. 602.243.1600 | www.ninyoandmoore.com
March 10, 2022
Proposal No. 12PHX02-04419
Mr. Seth Morales, PE
GHD
4747 North 22nd Street, Suite 200
Phoenix, Arizona 85016
Subject:
Proposal to Provide Geotechnical Engineering Services
Chandler Water Main Replacement Projects
Various Locations within
Chandler, Arizona
Dear Mr. Morales:
Ninyo & Moore is pleased to submit this proposal to provide geotechnical engineering services for
the above-mentioned project. This proposal is based on the information that we received from your
office and our subsequent conversation. It outlines our scope of services, project assumptions,
anticipated schedule, and estimated fee for this phase of work.
SITE/PROJECT DESCRIPTION
The project sites are located within the following areas of Chandler, Arizona:
•
Tyson Manor: northwest of Erie Street and Alma School Road, and includes approximately
6,585 linear feet of water main replacement.
•
Sunset Manor: northwest of Chandler Boulevard and Hartford Road, and includes
approximately 5,461 linear feet of water main replacement. The main lines along
Chandler Boulevard and Hartford Road with remain, however, new service with be connected
to these existing lines.
•
Arrowhead Meadows: southwest of Erie Street and Alma School Road, and includes
approximately 6,900 linear feet of water main replacement.
The new watermains are assumed to extend 10 or less feet deep. Also, traditional cut-and-cover
construction techniques are assumed to be used.
Ninyo & Moore | Chandler Watermain Replacement, Chandler, Arizona | 12PHX02-04419 | March 10, 2022
2
SCOPE OF SERVICES
The scope of services we will perform as summarized below:
•
Review available published and in-house geotechnical reports, topographic information, soil
surveys, geologic literature, and aerial photographs of the project area.
•
Obtain City of Chandler permission to conduct the field work.
•
Conduct a field trip to the site for geologic reconnaissance.
•
Conduct a site visit to select and mark out the proposed exploration locations.
•
Arrange for appropriate traffic control services to be implemented during our field work
activities.
•
Contact Arizona 811 to evaluate underground utility locations prior to drilling.
•
Perform a geotechnical exploration consisting of drilling, logging, and sampling 23 exploratory
borings to depths up to 10 feet below ground surface, as summarized below:
Project Area
Number of Borings
Depth of Borings
Tyson Manor
7
10 feet
Sunset Manor
7
10 feet
Arrowhead Meadows
8
10 feet
The borings will be advanced with a truck-mounted drill rig using hollow-stem augers (HSAs).
•
Collect soil samples in the borings for laboratory testing and analysis. Ninyo & Moore
personnel will log the borings in general accordance with the Unified Soil Classification System
and ASTM D2488 by observing cuttings and split-spoon samples. The soil samples will be
transported to a Ninyo & Moore laboratory for testing.
•
Backfill our planned borings with cement slurry and patch the surface with temporary asphalt
cold-patch material.
•
Core the temporary cold-patch at each boring, then remove and replace with long-term EVAC
asphalt mix.
•
Perform laboratory testing that will evaluate the on-site soils characteristics for representative
soil samples. The proposed laboratory tests will generally include: in-place moisture and dry
density, Atterberg limits, gradation, consolidation, pH, resistivity, sulfate, and chloride content.
•
Prepare a geotechnical report for the project alignment that will include logs of the exploratory
borings and results of the laboratory testing. The report will include a cover letter sealed by a
Professional Engineer licensed in the State of Arizona. The report will include the following:
o Site vicinity map and boring location map;
o Description of work scope, laboratory, and field procedures;
Ninyo & Moore | Chandler Watermain Replacement, Chandler, Arizona | 12PHX02-04419 | March 10, 2022
3
o Encountered subsurface soil and groundwater conditions;
o Geologic hazards;
o Excavation characteristics of on-site soils;
o Temporary soil sloping guidelines;
o Temporary vertical shoring guidelines;
o Bedding;
o Backfilling;
o Earthwork factors;
o Potential for re-use of on-site soils;
o Potential for re-use of existing asphalt concrete as pavement base material;
o Subgrade preparation measures;
o Structural pavement section recommendations;
o Recommendations for special soil conditions such as expansive, collapsible, or highly
compressible soils;
o Recommendations relative to site drainage; and
o Discussion of soil corrosivity to steel and concrete.
ASSUMPTIONS
We have made the following assumptions in the preparation of this proposal:
•
The field work will be performed during daytime hours.
•
The site is accessible to normal, two-wheel drive, truck-mounted drilling equipment, and site
access will be granted.
•
The work can be accomplished using HSA operating at a normal rate of penetration.
•
If auger refusal or groundwater is encountered, we will terminate the drilling and notify your
office.
•
Groundwater will not be encountered.
•
Some ground disturbance should be expected as a result of our field work.
•
Ninyo & Moore will not need to obtain any environmental clearance as a part of this project.
Ninyo & Moore | Chandler Watermain Replacement, Chandler, Arizona | 12PHX02-04419 | March 10, 2022
4
SCHEDULE
We are prepared to initiate this project immediately and could begin the field work within about
four weeks after received right-of-entry permission and the fieldwork should be finished within
10 days. We anticipate issuing our report within about eight weeks from the date we receive
right-of-entry access. Preliminary geotechnical recommendations can be provided about one week
after the field work is done.
ESTIMATED FEE
We propose to perform the work scope described above for an estimated fee of $33,000
(Thirty-Three Thousand Dollars). This estimated fee is based on the scope of services presented
above and our understanding of the project. We will notify you if any additional services or charges
are appropriate. If this proposal meets your expectations, please provide formal authorization in
the form of a subconsultant agreement, purchase order, or work authorization form.
Ninyo & Moore appreciates the opportunity to provide services on this project and we look forward
to working with you.
Respectfully submitted,
NINYO & MOORE
Kenneth Rush, III, PE
Senior Engineer
Steven D. Nowaczyk, PE
Managing Principal Engineer
KR/SDN/tlp
MakPro Services, LLC
2036 N. Gentry • Mesa, AZ 85213
Office: 480-890-1927
Email: teresa@makprosvc.com
April 6, 2022
Mr. Seth Morales
GHD
4747 N. 22nd Street, Suite 200
Phoenix, AZ 85016
Dear Seth:
MakPro Services, LLC (MakPro) is pleased to provide the following revised proposal for public
involvement services during design for the City of Chandler’s Tyson & Sunset Manor Water Main
Replacements Project. Public involvement and outreach is an important element in projects that
take place near and on private property and residences, and provides a link between the project
and the community it impacts.
This project includes relocating waterline from the alley behind the residences to the street in
front of the residences, and it’s expected the design phase will take approximately 12 months.
This scope of work is based on the information you provided, our discussions about the scope,
our experience with you on previous similar projects, and with the City of Chandler on other
waterline replacement projects. This cost estimate is for public involvement services for DESIGN
PHASE only, and specifically, this cost estimate includes:
Project Communications (3):
•
Compile a mailing list for distribution of notices
•
Develop notifications and supplemental information for review, revise and finalize, and
prepare for printing and distribution up to three notifications, to include:
A first mailer to inform property owners/residents of the project, work impacts,
schedule, project team contact information, and a request for resident contact info to be
facilitated through a form or on-line form instrument (2-up color postcard)
A second mailer to inform property owners/residents of the need to meet with them to
discuss the design components specifically at their property; discuss the work plan and
possibly have them sign a right-of-entry or some sort of license agreement to be
provided by Chandler.
A door hanger for those who have not been reached in a final attempt at connecting,
otherwise the design engineer will determine the best service line alignment.
•
Develop on-line contact questionnaire for collecting resident contact information
•
Maintain resident contact database for project
•
Accommodate Spanish translation for communications
Mr. Seth Morales, GHD
April 6, 2022
Public Involvement Services – Chandler’s Tyson & Sunset Manor Water Main Replacements Project
Community Contact / Coordination / Resident Open Houses (4):
•
Draft web content to include landing page, frequently asked questions, project overview,
schedule, and regular updates to information as needed
•
Coordinate with Chandler Web for loading content to ChandlerAz.gov, and with CAPA for
project communications
•
Maintain a project hotline for approximately eight (8) months for the project, which can
accommodate Spanish speakers, to be able to respond to questions and inquiries and
maintain a log of hotline calls and how they were responded to
•
Respond to email inquiries through the website and assist City staff in responding to
inquiries as needed for the project
•
Schedule and provide sign-in table with staff for up to four (4) 2-hour open-house meetings
for residents to visit with design engineers to discuss individual impacts and residential
service locations on their respective property.
•
Follow-up with residents who have not connected with the team to schedule a time to meet
with the team.
•
For residents where contact information is difficult, distribute door hangers at homes in an
attempt to connect.
•
Attend on-site meetings for up to 10 properties which may be sensitive in nature.
Project Administration:
•
Attend a project kick-off meeting and monthly progress meetings (12 mtgs total).
•
Communications with project manager and team.
•
Contract management and billing.
The total cost for public involvement services during DESIGN phase of this project, identified
above and in the cost matrix attached, should not exceed $25,500.00. This estimate
includes a fee for the project hotline of $200/mo and a labor rate of $110/hour for principal and
$90/hour for associates. Project hotline includes standard calls which don’t require extensive
research or coordination; however, calls which do require follow-up or more detailed resolution
will be billed at hourly rates. Included in this estimate are expenses for interpretation for the
community meeting, written translation of notices or collateral, printing and postage for
notifications with postage at the current rate for first-class at $0.58 per piece, and 2-up color
postcard at $0.99 per piece.
It is assumed that GHD or the City of Chandler will track any right-of-entry or similar forms from
residents/property owners during design, and our effort is that of an administrative function to
facilitate GHD/Chandler’s interaction with property owners for information. It is further assumed
that any exhibits or renderings for the project needed for public information purposes will be
provided by GHD or the City of Chandler. It is assumed that any larger resident or community
meetings will be held at City facilities; however, an allowance has been included should rental
of venue for meetings be necessary.
This estimate incorporates efficiencies from one task or activity to another, so removal of an
activity may require an adjustment of hours or costs in other activities. Changes of substance to
this scope during the project may affect the final cost.
Mr. Seth Morales, GHD
April 6, 2022
Public Involvement Services – Chandler’s Tyson & Sunset Manor Water Main Replacements Project
Thank you for the opportunity to work with you on this project! Should you have questions,
need additional information, or wish to customize this proposal in some other way, please feel
free to contact me at (480) 890-1927.
Sincerely,
Teresa Makinen
MakPro Services, LLC
Tyson & Sunset Manor Water Main Replacement Project - DESIGN Phase
Task
Est Hours
Fee / Cost
Project Communications (2 mailers + hanger)
18 @ $110
18 @ $90
$3,600
Community Contact/Coordination:
Schedule resident meetings – 152 parcels (90
parcels – Sunset Manor & 52 parcels – Tyson)
Web & Hotline (8 months)
Four (4) open house resident meetings
On-site meetings for sensitive residents and
follow-up (up to 10)
30 @ $110
140 @ $90
8 mos @ $200
10 @ $110
$18,600
Project Administration
10 @ $110
$1,100
Estimated Expenses:
(Printing, Postage & Translation for ~210 mailers =
$480 each mailing) 2 mailers, 2-up one-side
color, with postage
Door hangers to connect with remaining properties
($40)
Venue Rental Allowance ($1,200)
$2,200
TOTAL ESTIMATED COST:
$25,500
Attn: Seth Morales
GHD
7600 North 16th Street
Suite 205
Phoenix
Bus: (602) 216-7213
Fax: (602) 216-7201
Issued Dated:
3/4/2022
Our TaskID:
202200056
Project Name: New Chandler Water Main Replacement
KC Locate LLC (hereinafter referred to as KC Locate), shall provide scope of services as requested by: GHD
(hereinafter referred to as Client). Services will be conducted in accordance with Attachment A, KC Locate's
standard terms and conditions, unless otherwise expressly noted, in writing, prior to the execution of this
contract.
Client ID: GHD000
SCOPE
OF
SERVICES:
Provide Subsurface Utility Location services to determine horizontal and vertical
underground utility positions.
COMPENSATION: KC Locate agrees to perform the above Scope of Services for consideration of:
Task Total: $157,500.00
Estimated for 150 spotholes at $1050.00 per spothole. (120 hole minimum) Client to Survey! To start
the process please respond by signing the proposal, terms & conditions to be sent back
ADDITIONAL
COST
EXCEPTIONS /
INCLUSIONS
as noted
and Provided By:
* City/County/DOT encroachment permits.......................................
* Special 'Inspection' Bonding by City/County/DOT.........................
* Pre-marking utility survey area; as required by state law..............
* Notification of One-Call Service, (USA, DigAlert, Blue Stake).......
* Special Traffic Control, plans, barricading and signs....................
* Daily mobilization and demobilization............................................
INCLUDED
INCLUDED
INCLUDED
INCLUDED
INCLUDED
INCLUDED
SCHEDULE:
and be completed by:
This proposal and its provisions will expire after:
8/15/2022
APPROVALS:
For KC Locate:
For Client:
Printed:
Title:
Date:
Kenneth Cole
President
3/4/2022
Printed:
Title:
Date:
...To engage our services, please sign above and return copy with original signature to address below.
Client Ref:
Proposal/Contract
UNDERGROUND UTILITY SURVEYS
WE DESIGNATE AND LOCATE UNDERGROUND UTILITIES
Subsurface Utility Services
AZ
85020
* Daily Per-Diem (2man crew) if necessary.....................................
$140/day
KC Locate shall commence work upon receipt of this executed contract with services
estimated to start on:
25440 N. 93rd Ave Peoria, AZ 85383
(623)825-0230 MBL: (602) 702-2582
Lic# ROC 199433
KC Locate, LLC
Corporate Office: 25440 N. 93rd Ave Peoria, AZ 85383
TERMS & CONDITIONS
Client_______ KC Locate_______
1.0 Client shall include or provide the following:
1.1
Coordinate activity with owner, or agency, reveal name of owner and purpose for desired data.
1.2
Full sized 40 or 50:1 scale site and profile drawings, hardcopy and/or electronic file.
1.3
2 locally recoverable survey benchmarks (BM) with horizontal & vertical elevations within 1/4 mile.
1.4
Soils reports for the required inspection holes (if available).
1.5
Arrange for access in restricted areas to the site for KC Locates personnel and equipment.
1.6
Indicate client’s Risk Manager; and, “on-site decision / reporting person” along with phone number.
2.0 KC Locates normal Scope shall include or provide the following:
2.1
All special equipment, skilled personnel, certified DOT safety-sensitive (random tested) trained technicians, and the
supplies necessary, or, required to perform designation and utility location services utilizing air/vacuum, dust-controlled,
soil-monitored VOC (volatile organic compounds) sensored, soil extraction methods.
2.2
ASSIST in securing all necessary plans, plats, records, and other available data as provided by utility owners.
2.3
Furnish CLIENT, concurrent with execution of contract, Certificate(s) of Insurance on standard ACORD forms. The
insurance shall satisfy the requirements of local jurisdiction authority.
2.4
ASSIST in obtaining all necessary permits from city, county, and/or other jurisdictions to allow KC Locate to work in
existing streets, roads, and rights-of-way for purpose of designating, marking, measuring, soil extracting and recording
the vertical elevations of existing subsurface utilities. (An encroachment permit may be required).
2.5
Comply with all applicable subsurface utility damage-prevention laws; including pre-marking prospective site areas and
by requesting required utility notification service, i.e., prior to soils extraction services.
2.6
Start task seventy-two (72) hours after receipt of permitting and coordination with city, appropriate agent, utility owner
and county inspectors relating to notification and inspection regulations.
2.7
Provide all necessary traffic control for streets with speed limits under 25 MPH, including labor, and equipment,
according to the City standards. High traffic density locations may require special traffic control plans and barricading.
TERMS & CONDITIONS
Client_______ KC Locate_______
2.8
Comply with all jurisdictional regulations pertaining to the movement of traffic; i.e., services restricting traffic may not
be permitted at signalized intersections; or, on major, or, collector streets, during the peak traffic hours. Delays may be
subject to stand-by time.
2.9
Neatly cut and remove existing pavement; (normally does not exceed 12” diameter).
2.10
Extract soils to expose any existing utilities, in such a manner to ensure the safety and integrity of the utility.
2.11
In Client-requested data format, observe and record the following minimal Field Data information for each utility
located:
2.11.1 Pavement thickness and description of pavement surface and base.
2.11.2 Diameter / Width of utility, top and, if requested, bottom depths, and configuration of systems.
2.11.3 Elevations ACCURATELY measured to 1/10th foot from original ground and/or pavement surface to utility.
2.11.4 Utility structure material composition, when reasonably ascertainable.
2.11.5 Excavate to a depth of 10 feet for utilities unless prior arrangements have been discussed.
2.12
Furnish and install “PK” nails, “hubs”, stakes, high-visibility “whiskers”, or, markings, directly above the centerline of
the utility structure (pipe and/or duct). (Swing-tie referencing, for surveyors, may also be requested).
2.13
GUARANTEE restoration of pavement within limits of the original cut for 2 years. When inspection holes are in areas
other than roadway pavement, the disturbed areas shall be restored, as nearly as reasonably possible, to the condition
existing prior to the air/vacuum soil extraction process. Pneumatically tamp to, or exceed, compaction requirements of
existing standards and supplements; to the extent they apply to excavations. Backfill materials will comply with utility
owner specifications.
2.14
Leave the task site in a clean and safe condition, as it existed prior to starting services.
2.15
Maintain compliance with all federal and state mandated programs with written policy statements and current program
status to protect CLIENT from any “PASS-THRU” claims or liability.
2.16
Agrees that no charge or claim for damages shall be made for delays or hindrances beyond the control of CLIENT during
the progress of any portion of the services specified in this agreement.
2.17
GUARANTEE completeness and accuracy of services, plans, and all supporting data required under obligation for this
project, and, at its expense, correct all errors or omissions therein which may be disclosed.
TERMS & CONDITIONS
Client_______ KC Locate_______
2.18
Requests for payment will include a detailed invoice and Certified Report(s) of ALL services. All invoiced amounts
shall are due and payable 30 days from invoicing.
3.0 KC Locate shall not provide, or be liable, for the following:
3.1
Removal or treatment of hazardous materials encountered on or at the task site.
3.2
Field conditions significantly different than those represented by CLIENT; e.g., soil conditions, “as-builts” plans, or
tentative drawings may subject estimated costs to re-negotiation.
3.3
Locating non-detectable utilities such as ACP, Concrete, PVC, PE and fiber optic cables that are not accessible for signal
induction.
3.4
“PASS-THRU” Expenses. Additionally, when prepaid by KC Locate, CLIENT is subject to a 15% add-on fee for those
expenses. Such items may include but are not limited to; permitting, special traffic control & barricading, special
drawings, concrete coring and hazardous materials handling.
Project Name: WATER MAIN REPLACEMENT 2022
Page C-1
Project No.: WA2203.201
Rev 4/22/2022
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written contract with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
Project Name: WATER MAIN REPLACEMENT 2022
Page C-2
Project No.: WA2203.201
Rev 4/22/2022
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Project Name: WATER MAIN REPLACEMENT 2022
Page C-3
Project No.: WA2203.201
Rev 4/22/2022
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Contract/Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
Project Name: WATER MAIN REPLACEMENT 2022
Page AFF-1
Project No.: WA2203.201
Rev. 4/22/2022
EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Patent Fees and Royalties. Consultant must pay all license fees and royalties and assume all
costs incidental to the use, in the performance of the work or the incorporation in the work
of any invention, design, process, product, or device which is the subject of patent rights or
copyrights held by others. If a particular invention, design, process, product, or device is
specified in the Agreement for use in the performance of the work and if, to the actual
knowledge of City, its use is subject to patent rights or copyrights calling for the payment of
any license fee or royalty to others, the existence of such rights will be disclosed by City in the
Agreement. Consultant must defend, indemnify and hold harmless City and anyone directly
or indirectly employed by City from and against all claims, damages, losses, and expenses
(including attorneys’ fees) arising out of any infringement of patent rights or copyrights
incidental to the use in the performance of the work, or resulting from the incorporation in
the work of any invention, design, process, product, or device not specified in the Agreement,
and must defend all such claims in connection with any alleged infringement of such rights.
License to City for Reasonable Use. With this Agreement, Consultant and its subconsultants
hereby grant a license to City, its agents, employees, and representatives for an indefinite
period of time to reasonably use, make copies, and distribute as appropriate the Documents,
works or deliverables developed or created as a result of the Project and this Agreement. This
license also includes the making of derivative works.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
Project Name: WATER MAIN REPLACEMENT 2022
Page AFF-2
Project No.: WA2203.201
Rev. 4/22/2022
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.
Work within City's Right-of-Way. All work performed within City's Right-of-Way by Consultant
and Consultant’s subconsultants must comply with City of Chandler requirements.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:
CERTIFICATE NUMBER:
COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
$
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS
AUTOS ONLY
NON-OWNED
SCHEDULED
OWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBER
TYPE OF INSURANCE
LTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB
$
EACH OCCURRENCE
$
AGGREGATE
$
OCCUR
CLAIMS-MADE
DED
RETENTION $
$
PRODUCTS - COMP/OP AGG
$
GENERAL AGGREGATE
$
PERSONAL & ADV INJURY
$
MED EXP (Any one person)
$
EACH OCCURRENCE
DAMAGE TO RENTED
$
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PRO-
JECT
LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2016 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
Willis Towers Watson Northeast, Inc.
c/o 26 Century Blvd
P.O. Box 305191
Nashville, TN 372305191 USA
GHD Inc.
4747 N. 22nd Street, Suite 200
Phoenix, AZ 85016
GHD Project no.: 12569389, Water Main Replacement 2022. Project No. WA2203.201
Umbrella/Excess Liability follows form over General Liability, Auto Liability and Employer's Liability.
Cross Liability/Severability of Interests is included under General Liability, Auto Liability and Umbrella/Excess
Liability.
City of Chandler
Law-Risk Management Department
PO Box 4008, Mail Stop 628
Chandler, AZ 85225
05/02/2022
1-877-945-7378
1-888-467-2378
certificates@willis.com
Allied World Assurance Company US Inc
19489
Zurich American Insurance Company
Beazley Insurance Company Inc
16535
37540
W24708625
A
1,000,000
1,000,000
25,000
1,000,000
2,000,000
2,000,000
Y
Y
0310-4497
12/01/2021 12/01/2022
B
1,000,000
07/01/2022
07/01/2021
Coll Ded: $500
Hired Physical Damage
Comp Ded: $250
Y
Y
BAP 3757423-06
100,000.00
A
1,000,000
Y
Y
0310-4498
12/01/2021 12/01/2022
2,000,000
WC 0380936-06
B
Y
1,000,000
No
07/01/2021 07/01/2022
1,000,000
1,000,000
C
Professional Liability
Each Claim:
V29594210301
12/01/2021 12/01/2022
Aggregate:
2509954
22542603
SR ID:
BATCH:
$3,000,000
$1,000,000
Willis Towers Watson Certificate Center
Page 1 of 2
ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER:
FORM TITLE:
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
Page of
AGENCY CUSTOMER ID:
LOC #:
AGENCY
CARRIER
NAIC CODE
POLICY NUMBER
NAMED INSURED
EFFECTIVE DATE:
GHD Inc.
4747 N. 22nd Street, Suite 200
Phoenix, AZ 85016
Coverage for Contractual Liability is provided under the General Liability and Auto Liability policies.
City of Chandler, its agents, representatives, officers, directors, officials and employees are included as Additional
Insureds as respects to General Liability, Auto Liability and Umbrella/Excess Liability, where required by contract or
agreement.
General Liability, Auto Liability and Umbrella/Excess Liability policies shall be Primary and Non-contributory with
any other insurance in force for or which may be purchased by Additional Insureds, where required by contract or
agreement.
Waiver of Subrogation applies in favor of Additional Insureds with respects to General Liability, Auto Liability and
Umbrella/Excess Liability, where required by contract or agreement.
Waiver of Subrogation applies in favor of Additional Insureds with respects to Workers Compensation, Where required by
written contract, agreement or permit where permissible by law or statute.
2
2
Willis Towers Watson Northeast, Inc.
See Page 1
See Page 1
See Page 1
See Page 1
25
Certificate of Liability Insurance
W24708625
CERT:
2509954
BATCH:
22542603
SR ID:
POLICY NUMBER: 0310-4497
COMMERCIAL GENERAL LIABILITY
CG 20 10 10 01
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 10 10 01
© ISO Properties, Inc., 2000
Page 1 of 1
ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
Where required by written contract
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to this endorsement.)
A. Section II – Who Is An Insured is amended to
include as an insured the person or organization
shown in the Schedule, but only with respect to
liability arising out of your ongoing operations per-
formed for that insured.
B. With respect to the insurance afforded to these
additional insureds, the following exclusion is
added:
2. Exclusions
This insurance does not apply to "bodily inju-
ry" or "property damage" occurring after:
(1) All work, including materials, parts or
equipment furnished in connection with
such work, on the project (other than
service, maintenance or repairs) to be
performed by or on behalf of the addi-
tional insured(s) at the site of the cov-
ered operations has been completed;
or
(2) That portion of "your work" out of which
the injury or damage arises has been
put to its intended use by any person or
organization other than another con-
tractor or subcontractor engaged in
performing operations for a principal as
a part of the same project.
POLICY NUMBER: 0310-4497
COMMERCIAL GENERAL LIABILITY
CG 20 37 10 01
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 37 10 01
© ISO Properties, Inc., 2000
Page 1 of 1
ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
Where required by written contract
Location And Description of Completed Operations:
Where required by written contract
Additional Premium:
N/A
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to this endorsement.)
Section II – Who Is An Insured is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of "your work" at the location designated and described in the
schedule of this endorsement performed for that insured and included in the "products-completed operations haz-
ard".
POLICY NUMBER: 0310-4497
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
GL 00021 00 (07/09)
PRIMARY AND NON-CONTRIBUTORY
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
Notwithstanding any other provision of this policy to the contrary, the insurance afforded to an additional
insured under this policy will be primary to, and non-contributory with, any other insurance available to
that person or organization in the event a contract or agreement you enter into requires you to furnish
insurance to that person or organization of the type provided by this policy.
POLICY NUMBER: 0310-4497
COMMERCIAL GENERAL LIABILITY
CG 24 04 05 09
CG 24 04 05 09
© Insurance Services Office, Inc., 2008
Page 1 of 1
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Person Or Organization:
Where required by written contract
Where required by written contract Information required to complete this Schedule, if not shown above, will be
shown in the Declarations.
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:
We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for injury or
damage arising out of your ongoing operations or
"your work" done under a contract with that person
or organization and included in the "products-
completed operations hazard". This waiver applies
only to the person or organization shown in the
Schedule above.
Coverage Extension Endorsement
Policy No.
Eff. Date of Pol.
Exp. Date of Pol.
Eff. Date of End.
Producer No.
Add’l. Prem
Return Prem.
---
---
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the:
Business Auto Coverage Form
Motor Carrier Coverage Form
A. Amended Who Is An Insured
1.
The following is added to the Who Is An Insured Provision in Section II – Covered Autos Liability Coverage:
The following are also "insureds":
a.
Any "employee" of yours is an "insured" while using a covered "auto" you don't own, hire or borrow for acts
performed within the scope of employment by you. Any “employee” of yours is also an “insured” while
operating an “auto” hired or rented under a contract or agreement in an “employee’s” name, with your
permission, while performing duties related to the conduct of your business.
b.
Anyone volunteering services to you is an "insured" while using a covered "auto" you don’t own, hire or
borrow to transport your clients or other persons in activities necessary to your business.
c.
Anyone else who furnishes an "auto" referenced in Paragraphs A.1.a. and A.1.b. in this endorsement.
d.
Where and to the extent permitted by law, any person(s) or organization(s) where required by written contract
or written agreement with you executed prior to any "accident", including those person(s) or organization(s)
directing your work pursuant to such written contract or written agreement with you, provided the "accident"
arises out of operations governed by such contract or agreement and only up to the limits required in the
written contract or written agreement, or the Limits of Insurance shown in the Declarations, whichever is less.
2.
The following is added to the Other Insurance Condition in the Business Auto Coverage Form and the Other
Insurance – Primary and Excess Insurance Provisions Condition in the Motor Carrier Coverage Form:
Coverage for any person(s) or organization(s), where required by written contract or written agreement with you
executed prior to any "accident", will apply on a primary and non-contributory basis and any insurance maintained
by the additional "insured" will apply on an excess basis. However, in no event will this coverage extend beyond
the terms and conditions of the Coverage Form.
.
All other terms, conditions, provisions and exclusions of this policy remain the same.
U-CA-424-F CW (04/14)
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Includes copyrighted material of Insurance Services Office, Inc., with its permission.
BAP 3757423-06
07/01/2021
07/01/2022
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U-CA-424-F CW (04/14)
Page 5 of 6
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
resulting from any of these at any time. Mental anguish means any type of mental or emotional illness or disease.
"Bodily injury" means bodily injury, sickness or disease, sustained by a person including death or mental anguish,
The definition of "bodily injury" in the Definitions Section is replaced by the following:
Bodily Injury Redefined
T.
(5) Anywhere in the world if a covered "auto" is leased, hired, rented or borrowed for a period of 60 days or less,
Paragraph 7a.(5) of the Policy Period, Coverage Territory Condition is replaced by the following:
Hired Auto – World Wide Coverage
S.
provided to us prior to the acceptance of this policy.
You must notify us as soon as possible after the discovery of any hazards or any other information that was not
(2) Make an error, omission, improper description of "autos" or other misstatement of information.
(1) Fail to disclose any hazards existing at the inception date of this Coverage Form; or
However, we will not deny coverage under this Coverage Form if you unintentionally:
The following is added to the Concealment, Misrepresentation Or Fraud Condition:
Unintentional Failure to Disclose Hazards
R.
However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto".
"employee's" employment by you or that elected or appointed official’s duties as respect their obligations to you.
elected or appointed official with your permission while being operated within the course and scope of that
(2) Any covered "auto" hired or rented under a written contract or written agreement entered into by an "employee" or
(1) Any covered "auto" you lease, hire, rent or borrow; and
For Hired Auto Physical Damage Coverage, the following are deemed to be covered "autos" you own:
by the following:
Insurance – Primary and Excess Insurance Provisions Condition in the Motor Carrier Coverage Form are replaced
Paragraph b. of the Other Insurance Condition in the Business Auto Coverage Form and Paragraph f. of the Other
Employee Hired Autos – Physical Damage
Q.
applies to the person or organization designated in the contract.
"loss", provided that the "accident" or "loss" arises out of operations contemplated by such contract. This waiver only
This Condition does not apply to the extent required of you by a written contract, executed prior to any "accident" or
The following is added to the Transfer Of Rights Of Recovery Against Others To Us Condition:
Waiver of Transfer Of Rights Of Recovery Against Others To Us
P.
as practicable after the fact of the delay becomes known to you.
failure to report to us will not be seen as a violation of these amended duties provided you give us notice as soon
If you report an "accident", claim, "suit" or "loss" to another insurer when you should have reported to us, your
(3) To the extent possible, the names and addresses of any injured persons and witnesses.
(2) The "insured’s" name and address; and
notice of the claim or "suit" including, but not limited to, the date and details of such claim or "suit";
(1) How, when and where the "accident" or "loss" occurred and if a claim is made or "suit" is brought, written
Include, as soon as practicable:
the insurance afforded by this policy.
agent, servant or employee of the "insured" to notify us of any "accident", claim, "suit" or "loss" shall not invalidate
%$36
WC 0380936-06