Airport Commission Bylaws 6/2022 Clean Copy

CHANDLER AIRPORT COMMISSION 
BYLAWS 
(Revision Date – June 2022) 
 
 
ARTICLE I 
AUTHORITY 
These Bylaws for the Chandler Airport Commission ("Commission") are adopted under the 
authority of Section 2-22.5 of the Chandler City Code ("Code") as amended. 
 
ARTICLE II 
PURPOSE, FUNCTION AND DUTIES 
Section 1 Purpose – The Commission shall provide policy advice to the City of Chandler 
Mayor and Council ("Mayor and Council") on the planning and operation of the Chandler 
Municipal Airport ("Airport"); and provide a public forum for all parties interested in the 
Airport’s planning and operations. 
 
Section 2 Function – The Commission shall serve as an advisory body to the Mayor and 
Council. 
 
Section 3 Powers and duties –  
The Airport Commission shall advise the City Council regarding: 
 
A. The maintenance and operation of the airport and its environs. 
 
B. Rules, regulations, and minimum operating standards under this chapter. 
 
C. Proposals for development at the airport and the airpark. 
 
D. Fees imposed by the City in connection with the airport and the airpark. 
 
E. Leases of City property at the airport which require Council approval. 
 
F. Land use policies at and surrounding the airport. 
 
G. The future role of the airport as part of the State-wide air transportation 
system. 
 
H. Safety matters under the jurisdiction of the airport. 
 
I. Such other matters as the City Council may direct and shall perform such other 
duties as imposed by this chapter.

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i. 
 
 
ARTICLE III 
ORGANIZATION 
Section 1 Commission Members – The Commission shall consist of seven (7) members 
("Commissioners") as defined in Section 2-22.5 of the Code. 
 
Section 2 Commission Attendance – Commissioners are expected to attend all 
Commission meetings, unless otherwise excused.  Forfeiture of office and removal are 
subject to the provisions set forth in Section 2-6 of the Code. 
 
Section 3 Officers and Staff 
A. Officers – The Commission shall elect a Chairperson ("Chair") and Vice-
Chairperson ("Vice-Chair") at the first meeting following the first day of May each 
year as defined by Section 2-22.5 of the Code. 
i. 
The Chair and Vice-Chair will serve one-year terms.  Any Commissioner 
serving as the Chair or the Vice-Chair shall be eligible for reelection. 
 
ii. 
In the event the Chair cannot complete the full term in that position, the 
Vice-Chair shall assume the duties of Chair.  Should the Vice-Chair be unable to 
complete the full term in that position, another Commissioner will be elected by 
the Commissioners at the meeting immediately following notice of the Vice-
Chair’s inability to complete the term. 
 
iii. 
The Chair or the Vice-Chair may be removed from office at any time by a 
majority plus one (1) vote of all of the Commissioners.  Upon action to remove an 
officer, the Commission shall in the same meeting, elect a new Commissioner to 
that position.  The newly elected officer will serve in that position until the next 
regularly scheduled election of officers. 
 
B. Staff – The Airport Manager ("Manager"), or the Manager’s designee, shall serve 
as staff liaison and Secretary to the Commission ("Secretary").  The City’s Airport 
staff, under direction of the Secretary, shall furnish professional and technical advice 
to the Commission.  Other City staff may furnish professional and technical advice as 
requested by the Commission or the Secretary. 
 
ARTICLE IV 
MEETINGS 
Section 1 Regular Meetings 
A. Date and Time of Meetings – The Commission generally meets monthly on the 
second Wednesday of each month, excluding legal City holidays ("Regular 
Meeting").  The Commission's annual Regular Meeting schedule shall be approved

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by motion and majority vote of the Commission at the first Regular Meeting 
following the first day of October.  The Chair, or Vice-Chair acting in the Chair’s 
capacity, may set the time of the Regular Meeting. 
 
B. Cancellation – If there are no action agenda items to be heard, a Regular Meeting 
may be cancelled by the Chair, or Vice-Chair acting in the Chair’s capacity, no later 
than seven (7) days prior to the scheduled meeting date.  In no case shall the Chair, or 
Vice-Chair acting in the Chair’s capacity, cancel more than two consecutive Regular 
Meetings under this Article IV.1.B. 
 
C. Location – Regular Meetings of the Commission shall be held in the Airport 
Terminal Building Conference Room, unless noticed or advertised differently. 
 
Section 2 Study Session Meetings – A Study Session Meeting may be called by the Chair, 
the Vice-Chair acting in the Chair’s capacity, or at the request of two (2) Commissioners.  
Study Session Meetings may generally be held before Regular Meetings. All Study Session 
Meetings shall be limited to the receipt of reports and information from the Manager and 
from other City staff, where applicable.  Such reports and information shall concern matters 
listed in the agenda for the Study Session.  Public testimony is barred.  The Secretary shall 
cause a recording to be made of each Study Session, which shall include at a minimum such 
information as is required by law, and shall keep and maintain the recording as part of the 
Commission’s records. 
 
Section 3 Special Meetings – A Special Meeting may be called by the Chair, or the Vice-
Chair acting in the Chair’s capacity, or at the request of two (2) Commissioners. 
 
Section 4 Quorum – Four (4) Commissioners shall constitute a quorum for the conduct of 
business at any Commission meeting.  No action shall be taken at any meeting in the absence 
of a quorum, except to adjourn the meeting to a subsequent date. 
 
Section 5 Agenda 
A. Preparation – An agenda shall be prepared by the Secretary with the concurrence 
of the Chair for each Commission meeting.  The agenda shall comply with applicable 
laws regarding open meeting notice requirements. 
 
B. Agenda Items – All items for action and discussion shall be submitted to the 
Secretary with documentation eight (8) calendar days in advance of the meeting, to 
be considered for action on an agenda.

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Section 6 Conduct of Meetings 
A. Presiding Officer – The Chair shall preside at the meeting.  In the Chair's absence, 
the Vice-Chair shall conduct the meeting.  If neither the Chair nor Vice-Chair is in 
attendance, then the meeting will be conducted by the Commissioner with the highest 
seniority.  If there is more than one (1) Commissioner with the highest seniority, then 
these Commissioners may select the Presiding Officer between themselves.  If no 
decision is reached within ten (10) minutes of the meeting start time, then the 
Secretary shall facilitate the selection using a fair and equitable method, of which the 
outcome will be binding. 
 
B. Chair Authority – The Chair shall have the right to vote on all matters before the 
Commission and to make or second a motion. 
 
C. Attendance Electronically – Commissioners may attend a meeting 
electronically if they are physically unavailable to attend in person.  
Commissioners will provide the Secretary with a minimum of three (3) hours 
prior notice of their intent to attend a meeting electronically and by which means, 
i.e. phone, zoom, etc..  When a Commissioner attends a meeting electronically, 
the Chair shall state for the record the Commissioner who is attending the meeting 
electronically.  If a quorum is not present in person or electronically the meeting 
must be adjourned.  
 
D. Agenda Order – The order of the agenda is at the discretion of the Chair whom 
may consider the request of any Commissioner for a change. 
 
E.  Consent Motion – The Chair, by a single consent motion, may take action on any 
number of matters where the Commission, staff, or general public with interest in 
such matters do not desire to address any of these items.  If after a call and invitation 
by the Chair for discussion of any item(s) on the proposed consent agenda, should 
any Commissioner or member of the public request to address any such matter, the 
Commission shall withdraw the matter from the consent agenda for the purpose of 
conducting a full discussion and receiving of public comments prior to taking action 
on the matter. 
 
F. Staff Recommendations – A motion to adopt or approve staff recommendations 
or simply to approve the action under consideration shall, unless otherwise 
particularly specified, be deemed to include adoption of all proposed findings and as 
stated in the staff report on file in the matter. 
 
G. Public Comment – For any matter under consideration, any person may submit 
written comments and if attending in person, may speak to the issue upon being 
recognized by the Chair and stating his or her name and whether they reside in 
Chandler and the names of any person on whose behalf the speaker is appearing.  To

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expedite the conduct of the provision of comments, the Chair may limit the amount 
of time that any person(s) may use in addressing the Commission.  The Chair will 
announce the time limit prior to any public address on the subject and will apply the 
limit equally to all speakers on the matter. 
H. New Items – All items submitted from the floor or presented as an adjunct to the 
agenda will be deferred to the next Regular Meeting of the Commission 
I. Voting 
i. 
After the conclusion of any input on a matter to be considered by the 
Commission, the Commission shall discuss, deliberate or otherwise take action on 
the matter. 
 
ii. 
Each Commissioner attending shall be entitled to one (1) vote.  Voting on 
all matters before the Commission shall be by voice vote unless otherwise directed 
by the Chair.  In all cases where a vote is taken, the yeas, nays and abstentions 
shall be separately recorded, with the exception of a unanimous vote, which shall 
be recorded as such. 
 
iii. 
Commissioners shall disqualify themselves and abstain from voting 
whenever they have, or may have, a conflict of interest in the case under 
consideration, as described and provided by the Arizona Revised Statutes (A.R.S. 
§38-501, et. seq.). 
 
J. Recommendation to City Council – The Secretary shall forward in writing the 
recommendations and findings of the Commission to the Council through approved 
minutes or subsequent requests for Council action on a particular matter. 
 
K. Procedure – Unless otherwise inconsistent with these bylaws, the conduct of all 
Commission meetings shall be governed by open meeting law pursuant to ARS § 38-
431. 
 
Section 7 Records – Minutes of each Commission meeting shall be compiled by the 
Secretary, signed by the Chair, and distributed to each Commissioner before or at the next 
Regular Meeting.  Minutes may be amended by vote of the Commission at the next Regular 
Meeting.  Minutes shall be maintained in a form accessible to the public in the principal 
offices of the Manager. 
 
Section 8 Retention of Files  
A. Files – The official records of the Commission shall include the bylaws, minutes 
of all meetings, staff reports presented to the Commission, written recommendations 
and findings of the Commission as prepared by and forwarded to the Council by the

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Secretary, and any proposed resolutions or ordinances related to a matter presented to 
the Commission, and any written materials submitted to the Manager by any member 
of the public concerning a matter considered by the Commission.  
 
B. Retention – The Secretary shall keep and maintain all such official records on file 
in the office of the Manager.  Minutes of all Commission meetings shall also be 
maintained on file with the Chandler City Clerk.  All such official records shall 
constitute public records and be available for public inspection during customary 
office hours. Original Commission documents shall be retained for not less than five 
(5) years.  Thereafter, such matters may be microfilmed or scanned for electronic 
filing, along with other special matters as the Secretary deems essential, for 
permanent recording. 
  
Section 9 Notice of Meetings 
A. Notice – Notice of the date, time and place of any Commission meeting, and a 
general explanation of each matter to be considered at such meeting, and including a 
general description of the area affected, shall be given to the Commissioners and to 
the general public in accordance with Arizona’s open meeting law requirements, and 
such other requirements as may exist under applicable federal, state or local law, 
including, without limitation, any requirements for notice by publication. 
B. Public Access – All meetings of the Commission shall be open to the public.  The 
Secretary shall keep minutes of the proceedings, showing in all cases where a vote is 
taken, the yeas, nays and abstentions being separately recorded, with the exception of 
a unanimous vote, which may be recorded as such. 
 
ARTICLE V 
RESERVED 
ARTICLE VI 
AMENDMENTS 
These Bylaws may be amended by majority vote at any meeting of the Commission provided 
that notice of the proposed amendment is given to each Commissioner in writing at least five 
(5) days prior to the Regular Meeting.  Such amendment shall be subject to ratification by the 
Council and, if so approved, shall become effective at the next Regular Meeting. 
 
APPROVED AS TO FORM 
 
 
 
 
 
 
 
 
 
 
 
City Attorney  
 
 
Date