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Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
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Project No.: WW2210.201
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PROFESSIONAL SERVICES AGREEMENT
Design Services
PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Project No. WW2210.201
Council Date: July 14, 2022 Item No.
THIS AGREEMENT (“Agreement”) is made and entered into on the ______ day of_________________,
2022 (“Effective Date”), by and between City of Chandler, an Arizona municipal corporation,
("City''), and Dibble & Associates Consulting Engineers, Inc. dba Dibble, an Arizona
corporation, ("Consultant") (City and Consultant may individually be referred to as
“Party” and collectively referred to as “Parties”).
RECITALS
A. City proposes to engage Consultant to provide Design Services for PRICE ROAD FRONTAGE
ROAD SEWER REHABILITATION project as more fully described in Exhibit "A", which is
attached to and made a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to contract with Consultant to provide these services under the terms and
conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.
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SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 285
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $270,000 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
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To City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3349
Email: kimberly.moon@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Vivianna Barrientes, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3314
Email: Vivianna.barrientes@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME:
Dibble & Associates Consulting
Engineers, Inc.
Mailing Address:
7878 N 16th St., Ste. 300, Phoenix, AZ 85020
Physical Address:
Statutory Agent Name: Susan Detwiler
Statutory Agent Mailing Address:
7878 N 16th St., Ste. 300, Phoenix, AZ
85020
Statutory Agent Physical Address:
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name:
Marc Nelson
Title:
Project Manager
Phone: 602-657-1155
Email:
Marc.nelson@dibblecorp.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final contract payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its contracts with subconsultants who
provide services under the Agreement to ensure that City, its authorized representative, or
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the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Contract price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
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convenience in accordance with the provisions of this Agreement.
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
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5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
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for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding a contract to
any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding a
contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of contract award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
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Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
contract with City, Consultant must first notify City as set forth in this Section of the request
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or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under, and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
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circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
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5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
SIGNATURE PAGE TO FOLLOW
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Page A-1
Project No.: WW2210.201
Rev. 5/23/2022
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
DESIGN SERVICES SCOPE OF SERVICES
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
1. PROJECT DESCRIPTION & SCOPE OF CONSTRUCTION:
1.1
Consultant will provide services for the design, permitting, development of
construction documents, and specified construction administration for the
rehabilitation of sanitary sewer pipe and access manholes that require repair,
rehabilitation, or abandonment located at Price Road Frontage Road, and four (4)
various other locations within the sanitary sewer collection system of Chandler,
Arizona, all as more specifically described herein below.
The design may include, but not be limited to, rehabilitation of approximately 50
manholes and 6,148 linear feet of sanitary sewer pipe adjacent to the Price Road
frontage road utilizing Cured-In-Place-Pipe (CIPP) liner installation, abandonment
and grouting in place of three (3) siphon pipes under US Loop 101 at Chandler
Blvd along with the two (2) adjoining siphon inlet and outlet structures including
two (2) downstream connecting pipes and one (1) manhole. Also included in the
work are the CIPP rehabilitation of three (3) ductile iron sewer pipes in the vicinity
of Ray Road and US Loop 101. A more detailed identification of City’s assets for
rehabilitation or abandonment are included in Tables 1 through 6.
Table 1: Siphon Structure / Manhole Abandonment
NO
EID
1
755003295 (Upstream Structure)
2
756003116 (Downstream Structure)
3
756010817 (Manhole Downstream of siphon)
Table 2: Siphon Pipe Abandonment
NO
EID
DIAMETER
MATERIAL
US_STRUCTURE
DS_STRUCTURE
GIS_Length
1
755009918
14
VCP
755003295
756003116
487
2
755009919
14
VCP
755003295
756003116
484
3
755009920
14
VCP
755003295
756003116
484
4
755009921
24
VCP
756003116
756010817
14
5
755003633
24
VCP
756010817
756008874
45
TOTAL
1,514 LF
Table 3: Price Road Frontage Road - Manhole Rehabilitation
NO
EID
QS
Manhole Recommendation
Frame, Cover, & Collar
Recommendation
1
756003118
10-49
Chimney and Bench Rehabilitation
Replace within 12 months
2
756003298
10-49
Bench Rehabilitation
Replace within 12 months
3
756003300
10-49
Bench Rehabilitation
Reassess in 3 to 5 years
4
756011546
10-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
5
756011554
10-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
6
756003100
11-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
7
756003509
11-49
Chimney and Bench Rehabilitation, PVC
Point Repairs
Replace within 3 months
8
756004769
11-49
Chimney and Bench Rehabilitation, PVC
Point Repairs
Reassess in 3 to 5 years
9
756011267
11-49
Chimney and Bench Rehabilitation, PVC
Point Repairs
Reassess in 3 to 5 years
10
756012847
11-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
11
756006977
12-49
Chimney and Bench Rehabilitation
Replace within 3 months
12
756014853
12-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
13
756000403
4-49
Chimney and Bench Rehabilitation, and
Upper Service Drop Lateral
Reassess in 3 to 5 years
14
756000398
5-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
15
756000399
5-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
16
756000400
5-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
17
756007663
5-49
Manhole Rehabilitation
Replace within 24 months
18
756007837
5-49
Chimney and Bench Rehabilitation, PVC
Point Repairs
Reassess in 3 to 5 years
19
756009806
5-49
Chimney and Bench Rehabilitation, PVC
Point Repairs
Reassess in 3 to 5 years
20
756009807
5-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
21
756000395
6-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
22
756000396
6-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
23
756000397
6-49
Bench Rehabilitation
Replace within 12 months
24
756007835
6-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
25
756011755
6-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
26
756013765
6-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
27
756001828
7-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
28
756011387
7-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
29
756011552
7-49
Chimney and Bench Rehabilitation
Replace within 12 months
30
756012224
7-49
Chimney and Bench Rehabilitation, PVC
Point Repairs
Reassess in 3 to 5 years
31
756013583
7-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
32
756014214
7-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
33
756001825
8-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
34
756001826
8-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
35
756001827
8-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
36
756001829
8-49
Chimney and Bench Rehabilitation, PVC
Joint Repairs
Reassess in 3 to 5 years
37
756011553
8-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
38
756014213
8-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
39
756002724
9-49
Chimney and Bench Rehabilitation, PVC
Point Repairs
Reassess in 3 to 5 years
40
756005588
9-49
Chimney and Bench Rehabilitation
Reassess in 3 to 5 years
41
756007669
9-49
Manhole Rehabilitation
Reassess in 3 to 5 years
42
756014192
9-49
Bench Rehabilitation
Replace within 12 months
43
756005854
12-49
Determined following Assessment: Buried
Bring to Grade
TBD
44
756000206
9-49
Determined following Assessment: Buried
Bring to Grade
TBD
45
756013692
9-49
Determined following Assessment: Buried
Bring to Grade
TBD
46
756006906
10-49
Install structural insert into upstream siphon
structure chamber
TBD
47
756014781
10-48
Reassess in 3 to 5 years
Replace within 12 months
48
756010789
10-49
Reassess in 3 to 5 years
Replace within 12 months
49
756012777
11-49
Reassess in 3 to 5 years
Replace within 12 months
50
756011545
5-49
Reassess in 3 to 5 years
Replace within 24 months
Table 4: Collection System CIPP of DIP Pipeline Rehabilitation
NO
EID
DIAMETER
MATERIAL
US_STRUCTURE
DS_STRUCTURE
GIS_Length
1
755013022
12
DIP
756007838
756001826
313
2
755013910
36
DIP
756014213
756002724
163
3
755004573
8
DIP
756000715
756014190
526
TOTAL
1,002 LF
Table 5: Price Road Frontage Road - Manhole Raise/Assessment
NO
EID
Quarter Section
Recommendation
1
756005854
12-49
Buried Bring to Grade & Reassess
2
756000206
9-49
Buried Bring to Grade & Reassess
3
756013692
9-49
Buried Bring to Grade & Reassess
Table 6: Price Frontage Road CIPP - Pipeline Rehabilitation
NO
EID
DIAMETER
MATERIAL
US_STRUCTURE
DS_STRUCTURE
GIS_Length
1
755005928
42
Unknown
756013692
756000206
871
2
755016763
42
Unknown
756000206
756011554
686
3
755016764
42
RCP – T-Lock
756011554
756011546
1008
4
755016765
42
RCP – T-Lock
756011546
756003118
925
5
755006196
42
RCP – T-Lock
756003118
756008898
24
6
755011120
42
Unknown
756008898
756003509
166
7
755008182
42
RCP – T-Lock
756003509
756012847
478
8
755011121
42
RCP – T-Lock
756012847
756003100
400
9
755018347
42
RCP – T-Lock
756003100
756021217
256
10
755008074
42
RCP – T-Lock
756021217
756011267
587
11
755011122
42
RCP – T-Lock
756011267
756004769
308
12
744011123
42
RCP – T-Lock
756004769
756014853
438
TOTAL
6,148 LF
1.2
The project design, budget is $270,000.00. All design of the project will be
completed within this budget.
1.3
Consultant will provide all design services for the Project including, but not limited
to, civil engineering services.
2. ASSIGNMENT:
2.1
The design contract has been awarded to a civil engineer based on their proposed
personnel and specified consultants. Any deviations or substitutions of these
team members must be pre-approved in writing by City. Those persons listed in
Exhibit B will perform those portions of the work listed therein.
3. GENERAL PROJECT ADMINISTRATION:
3.1
Coordination: Consultant will perform coordination with the Project Team during
the sanitary sewer repair, rehabilitation and abandonment design to ensure their
progress remains on task and budget. Progress reports will be delivered
electronically to the City’s Project Manager monthly throughout the work.
3.2
Meetings: Consultant will attend and facilitate a design kickoff meeting and up to
five (5) progress/coordination meetings with the City to discuss design issues,
schedule updates, and project progress. Meeting will be virtual and held at a time
and day of the week as agreed to by the City Project Manager and the Consultant.
Consultant will prepare and distribute meeting agenda and distribute meeting
minutes to all attendees.
3.3
Monthly Invoice and Progress Report: Consultant will submit a written monthly
invoice to the City’s Project Manager along with a monthly progress report
outlining the work task status and updated project schedule. The invoice will
identify the contract number and include the number of man-hours expended as
identified in the approved fee proposal, amounts previously billed, and total
amount due for the current period.
DELIVERABLE:
Consultant will submit one (1) electronic copy of the invoice and progress
report, emailed to the CapitalProjects.Payables@chandleraz.gov, and
copy the City project manager.
4. PROJECT SCHEDULE:
4.1
Consultant must perform the services within the times set forth in the Production
Schedule included herein and made a part hereof by reference.
4.2
Consultant must adhere to the Production Schedule described herein and such
schedule may not be modified or deviated from without written consent of City.
Consultant must revise and submit for review an updated schedule whenever it is
demonstrated that the time for completion of the Project Design or of any of the
partial completion points listed in the schedule is delayed by two weeks or more.
Such adjusted schedule will include a written explanation stating the reasons for
the change and a plan for getting back on schedule. Consultant must take all
reasonable actions necessary to get the project back on schedule and City will
cooperate to assist Consultant.
5. PRELIMINARY RESEARCH:
5.1
Before preparing the project design, Consultant will:
Perform a Document Search for as-builts. CITY shall be responsible for providing
as-built drawings of all CITY owned facilities within the project area.
Investigate existing conditions, make measured drawings, and verify accuracy of
drawings or other information furnished by City.
6. UTILITY/AGENCY COORDINATION:
6.1
Coordination with utility companies and agencies must be in accordance with the
latest version of the “Public Improvement Project Guide” (PIPG).
Consultant will contact Blue Stake to obtain a list of utilities having facilities within
close proximity to the project area. Consultant will contact identified utility
companies to obtain facility maps. Consultant will review and incorporate
information as applicable to this project. Consultant will complete utility conflict
review in areas where open cut excavation is required and at potential
rehabilitation access points where excavation could be required. The selected
Contractor shall be responsible for contacting Blue Stake utility locating services
to identify and physically mark existing utility locations where excavation may be
required.
6.2
Consultant must identify utility conflicts during the initial stages of the design
process.
6.3
CONSULTANT must coordinate the design with other utilities and submit
preliminary
plans,
technical
specifications,
and
design
calculations
to
utilities/agencies for review and use during their design for their service
improvements or any necessary relocations.
7. DESIGN DEVELOPMENT (60% Document Review):
7.1
Consultant must prepare, for approval by City, Design Development Documents
consisting of drawings and other documents to fix and describe the size and
character of the Project as to structural, materials and such other elements as
may be appropriate. When the design is approximately sixty percent (60%)
complete, Consultant must do the following:
a. Consultant is required to review and complete the City's Constructability
Review Checklist. All applicable checklist items are required to be incorporated
in the design documents.
b. Design drawings will include plan view at 1 inch = 20 feet maximum horizontal
scale. Existing information in the pipe and manhole rehabilitation areas will be
based on CITY GIS on an aerial background. Design drawings will include
design for the abandonment of sanitary sewer siphon structures and pipes,
rehabilitation of gravity sewer and manholes identified above, a conceptual
bypass plan, and details as required. Construction quantities will be included
on the construction drawings.
c. Design drawings will be prepared using the CITY’s standard plan sheet border,
drawing format, and CAD standards. Where CITY CAD standards are not
available or applicable, the CONSULTANT’s CAD standards will be used. Based
on the standard CITY plan sheet border, progress drawings will be plotted at
22”x34” (full scale) and 11”x17” (half scale – exact scale). All drawings will be
prepared using Autodesk Civil 3D (AutoCAD) 2019 format.
7.2
CONSULTANT will submit the 60% Design Development Documents to the CITY
Project Manager and to the City of Chandler Development Services Department
for review.
7.3
CONSULTANT will prepare Technical Specifications for items not covered by the
CITY Supplement to Maricopa Association of Governments (MAG) Specifications
or MAG Specifications. The CONSULTANT will use the Jacaranda Parkway Sewer
Rehabilitation project (WW2005.402) Technical Specifications as the starting
template. The CITY will be responsible for preparation of contract General
Conditions, special provisions, and other “front end” contract documents. The
CONSULTANT will perform a courtesy review of the “front end” documents
prepared by the CITY to ensure that the Design Drawings, Technical Specifications,
and schedule of values do not conflict with the General Conditions.
7.4
CONSULTANT will prepare Engineer’s Opinions of Probable Construction Cost
(EOPCC) for all proposed improvements. EOPCC will be prepared utilizing
standardized proposed construction items for all construction work. EOPCC
represents the CONSULTANT’s best judgment of the cost of construction based
on current equipment and material price quotes as well as historic bid results.
DELIVERABLES:
Preliminary (60%) design deliverables will include the following:
Preliminary Design Drawings, Technical Specifications and EOPCC submitted
electronically in pdf format.
7.5
Schedule review meeting with plan check staff to discuss review comments. Clarify
with the plan check staff what the design challenges are and decide the method
in which they will be resolved.
8. CONSTRUCTION DOCUMENTS (90% Document Review):
8.1
Based on the 60% review comments and any further adjustments in the scope of
the Project or in the construction budget authorized by CITY, CONSULTANT must
prepare, for review by CITY, Construction Documents, including Design Drawings,
Technical Specifications and EOPCC setting forth in detail the requirements for the
construction of the Project. When the design is approximately ninety percent
(90%) complete CONSULTANT must do the following:
CONSULTANT will prepare a tabulation of all comments received from the
previous submittal along with preliminary and final resolution of comments.
All approved comments will be incorporated into the Agency Review (90%)
submittal, which will be concurrently submitted to the CITY and Development
Services. The drawings will be sealed by a Professional Engineer registered in
the State of Arizona, and the drawings will be stamped “For Agency Review
Only, Not for Construction.”
8.2
Schedule review meeting with plan check staff to discuss review comments. Clarify
with the plan check staff what the design challenges are and decide the method
in which they will be resolved.
DELIVERABLES:
Agency Review (90%) deliverables will include the following:
Agency Review Drawings, Technical Specifications, Comment Resolution Log, and
Engineer’s Opinion of Probable Construction Cost submitted electronically in pdf
format.
9. FINAL CONSTRUCTION DOCUMENTS (100% Documents):
9.1
Based on the 90% review comments and any further adjustments in the scope or
quality of the Project or in the construction budget authorized by CITY,
CONSULTANT must prepare, for approval by CITY, Final Construction Documents
including Design Drawings, Technical Specifications, and EOPCC setting forth in
detail the requirements for the construction of the Project. When the Final
Construction
Documents
are
one
hundred
percent
(100%)
complete
CONSULTANT must prepare the following:
a. Signed Cover sheet to be provided by CITY in electronic format.
b. Provide City of Chandler with a copy of the AutoCAD files.
c. The Final Construction Documents will incorporate all CITY and permit review
comments. Final Construction Documents will incorporate revisions required by
permitting agencies and should include no substantive design concept changes
from the previous submittal. All documents will be sealed by a Professional
Engineer registered in the State of Arizona.
d. CONSULTANT will prepare a tabulation of all comments received from the
previous submittal along with preliminary and final resolution of comments. All
approved comments will be incorporated. Revisions after this submittal are
excluded.
DELIVERABLES:
Final Construction Document deliverables will include the following:
Final Construction Drawings, Technical Specifications, Comment Resolution Log,
and Engineer’s Opinion of Probable Construction Cost submitted electronically in
pdf format.
9.2
City of Chandler Development Services Permitting: CONSULTANT will prepare a
permit application for submittal to Development Services for an Encroachment
Permit. Permit fees for will be paid by the CITY.
10. CMAR COORDINATION:
10.1
CONSULTANT’S effort to coordinate with the CMAR will consist of:
a. Solicit CMAR input during design development as appropriate
b. Review CMAR prepared project schedule
c. Review CMAR prepared construction estimates
d. Provide assistance with long-lead procurement activities
e. Perform cost model reviews at 90%
f.
Evaluate alternative systems suggested by CMAR
g. Respond to constructability review comments
h. Assist and review during GMP development
i.
Perform GMP proposal review and prepare recommendation to CITY
10.2
CONSULTANT will attend CMAR coordination meetings as requested by the CITY.
CONSULTANT will be available at the meeting(s) to answer design intent questions
and provide clarifications if needed.
ALLOWANCES: REIMBURSABLE DIRECT EXPENSES
TASK 940.01 Direct Costs: Reimbursements will be made by the CITY for direct costs incurred
for printing, document reproduction, plotting, as-builts, and fees charged for
obtaining facility or utility mapping.
TASK 940.02 City’s Allowance: An allowance is included to be applied towards additional
engineering, construction management and/or coordination not included in this
scope or other items as directed by the CITY. This item will only be used with
written authorization from the CITY.
EXCLUSIONS
-
Engineering services during the construction phase services are not included in this scope
of work. Fee for additional services can be negotiated at the request of the CITY.
-
Notification and coordination with the general public and public meetings.
-
Legal descriptions.
-
Odor control evaluation.
-
On-site utility coordination meetings
-
Traffic Control
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Page B-1
Project No.: WW2210.201
Rev. 5/23/2022
EXHIBIT “B”
COMPENSATION AND FEES
49,896.00
$
3.1 Coordination
28,500.00
$
3.2 Meetings (5)
15,896.00
$
3.3 Monthly Invoice and Progress Report
5,500.00
$
4,920.00
$
4.1 Project Schedule
4,920.00
$
5,774.00
$
5.1 Perform As-Built Document Search
3,860.00
$
5.2 Research Existing Conditions
1,914.00
$
30,024.00
$
6.1 Coordination with Utilities (PIPG)
11,880.00
$
6.2 Identify Utility Conflicts
6,540.00
$
6.3 Coordination Design of Utilities
6,744.00
$
6.4 Utility Coordination Meetings
4,860.00
$
56,746.00
$
7.1 Prepare CAD Base Plans
10,596.00
$
7.2 Prepare 60% Plans
34,372.00
$
7.3 Prepare 60% Tech Specs
14,820.00
$
7.4 Prepare 60% Cost Estimate
7,554.00
$
48,204.00
$
8.1 Prepare 90% Plans
23,376.00
$
8.2 Prepare 90% Tech Specs
9,372.00
$
8.3 Prepare 90% Cost Estimate
5,832.00
$
8.4 ADOT Permitting and Design Coordination
9,624.00
$
25,396.00
$
9.1 Prepare Final Plans
13,966.00
$
9.2 Prepare Final Tech Specs
5,466.00
$
9.3 100% Engineer's Cost Estimate
3,972.00
$
9.4 City of Chandler Development Services Permitting
1,992.00
$
23,040.00
$
10.1 CMAR Coordination
11,520.00
$
10.2 CMAR Coordination Meetings (T&M)
11,520.00
$
244,000.00
$
26,000.00
$
940.01 Direct Cost
1,000.00
$
940.02 City's Allowance
25,000.00
$
TOTAL COST:
270,000.00
$
ALLOWANCES
SUBTOTAL
Task 5.0 Preliminary Research
Task 6.0 Utility/Agency Coordination
Task 9.0 Final Construction Documents (100%)
Task 10.0 CMAR Coordination
Sub-Total Design Services
Time and Materials Not to Exceed Cost Per Task (except as noted)
Task 7.0 Design Development (60%)
Task 8.0 Construction Documents (90%)
Task 4.0 Project Schedule
Task 3.0 General Project Administration
Task 2.0 Assignment
Task 1.0 Project Description & Scope of Construction
EXHIBIT "B-1"
TASK DESCRIPTION
Joe Graham
Marc Nelson
Vince Gibbons
Paul Balch
Rick Fradenburg
KC Hoyte
Shawn Fewell
Clint
Bienvenue
Josilyn Colby
Principal
Engineer
Sr. PM
QA/QC
Sr. Engr.
Sr. Engr.
Asst. Proj Eng
Sr. Designer
Sr.Tech
Admin
$ 240.00 $ 210.00 $ 195.00 $ 195.00 $ 195.00 $ 138.00 $ 144.00 $ 142.00 $ 85.00
0
116
0
40
64
20
0
8
16
264
3.1 Coordination
80
20
40
140
3.2 Meetings (5)
20
20
20
20
8
88
3.3 Monthly Invoice and Progress Report
16
4
16
36
0
16
0
0
8
0
0
0
0
24
4.1 Project Schedule
16
8
24
0
6
0
0
6
16
0
8
0
36
5.1 Perform As-Built Document Search
4
4
8
8
24
5.2 Research Existing Conditions
2
2
8
12
0
28
0
0
64
72
12
0
0
176
6.1 Coordination with Utilities (PIPG)
8
24
40
72
6.2 Identify Utility Conflicts
4
12
16
8
40
6.3 Coordination Design of Utilities
4
16
16
4
40
6.4 Utility Coordination Meetings
12
12
24
6
40
10
20
48
88
120
16
0
348
7.1 Prepare CAD Base Plans
4
12
12
40
68
7.2 Prepare 60% Plans
2
16
4
8
16
40
120
16
222
7.3 Prepare 60% Tech Specs
2
16
4
8
16
40
86
7.4 Prepare 60% Cost Estimate
2
8
2
4
16
8
40
8
40
10
38
36
60
80
12
0
284
8.1 Prepare 90% Plans
2
8
4
8
12
24
80
12
150
8.2 Prepare 90% Tech Specs
2
8
4
4
12
24
54
8.3 Prepare 90% Cost Estimate
2
8
2
2
12
4
30
8.4 ADOT Permitting and Design Coordination
2
16
24
8
50
4
18
10
8
30
36
40
4
0
150
9.1 Prepare Final Plans
1
8
4
2
12
16
40
4
87
9.2 Prepare Final Tech Specs
1
4
4
2
8
12
31
9.3 100% Engineer's Cost Estimate
1
4
2
2
8
4
21
9.4 City of Chandler Development Services Permitting
1
2
2
2
4
11
4
40
8
8
40
20
0
0
0
120
10.1 CMAR Coordination
2
20
4
4
20
10
60
10.2 CMAR Coordination Meetings (T&M)
2
20
4
4
20
10
60
Task 1.0 Project Description & Scope of Construction
EXHIBIT "B-2"
Task 2.0 Assignment
Task 5.0 Preliminary Research
< PROJECT ROLE
< HOURLY RATES
TOTAL HOURS
PER TASK
Hours and Rates
TASK DESCRIPTION
Task 8.0 Construction Documents (90%)
Task 10.0 CMAR Coordination
Task 4.0 Project Schedule
Task 6.0 Utility/Agency Coordination
Task 9.0 Final Construction Documents (100%)
Task 3.0 General Project Administration
Task 7.0 Design Development (60%)
ID
Task Name
Duration
Start
Finish
Predecessor
1
PRELIMINARY DESIGN
5 w
Mon 8/1/22
Fri 9/2/22
2
Notice to proceed
0 w
Mon 8/1/22
Mon 8/1/22
3
Preliminary Research
2 w
Mon 8/8/22
Fri 8/19/22
2SS+1 w
4
Utility Coordination
4 w
Mon 8/8/22
Fri 9/2/22
2SS+1 w
5
DESIGN DRAWINGS
30 w
Mon 9/5/22
Fri 3/31/23
6
60% Design Submittal
14 w
Mon 9/5/22
Fri 12/9/22
4
7
60% Drawings
10 w
Mon 9/5/22
Fri 11/11/22 4
8
60% Specs
3 w
Mon 10/24/22 Fri 11/11/22 7SS+7 w
9
60% EOPCC
3 w
Mon 10/24/22 Fri 11/11/22 7SS+7 w
10
60% City Review
4 w
Mon 11/14/22
Fri 12/9/22
7
11
60% Submittal Review Workshop
1 d
Fri 12/9/22
Fri 12/9/22
10FF
12
Permit Submittal (90%)
12 w
Mon 12/12/22
Fri 3/3/23
13
90% Plans
8 w
Mon 12/12/22
Fri 2/3/23
11
14
90% Technical Specification
3 w
Mon 1/16/23
Fri 2/3/23
11FS+5 w
15
90% EOPCC
2 w
Mon 1/23/23
Fri 2/3/23
11FS+6 w
16
90% City Review
4 w
Mon 2/6/23
Fri 3/3/23
13
17
Chandler Development Services Permit
4 w
Mon 2/6/23
Fri 3/3/23
13
18
ADOT Coordination
4 w
Mon 2/6/23
Fri 3/3/23
13
19
90% City Review Meeting
0 w
Fri 3/3/23
Fri 3/3/23
16
20
Final Submittal
4 w
Mon 3/6/23
Fri 3/31/23
21
100% Plans, Specs and EOPCC
4 w
Mon 3/6/23
Fri 3/31/23
18
22
CMAR Coordination
26 w
Mon 11/14/22 Fri 5/12/23
7
23
CMAR Coordination
20 w
Mon 11/14/22
Fri 3/31/23
7
24
GMP Review
6 w
Mon 4/3/23
Fri 5/12/23
21
NTP
8/1
60% Submittal Review Workshop
12/9
90% City Review Meeting
3/3
7/177/247/31 8/7 8/148/218/28 9/4 9/119/189/2510/210/910/1610/2310/3011/611/1311/2011/2712/412/112/1812/251/1 1/8 1/151/221/29 2/5 2/122/192/26 3/5 3/123/193/26 4/2 4/9 4/164/234/30 5/7 5/145/
er
4th Quarter
1st Quarter
2nd Quarter
City of Chandler
WW2210.201 Price Road Frontage Road Sewer Rehabilitation
EXHIBIT C
DESIGN SCHEDULE
Original Date: 05/27/22
Date Revised:
Date Printed: Tue 5/31/22
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Page C-1
Project No.: WW2210.201
Rev. 5/23/2022
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written contract with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Page C-2
Project No.: WW2210.201
Rev. 5/23/2022
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Page C-3
Project No.: WW2210.201
Rev. 5/23/2022
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Contract/Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Page AFF-1
Project No.: WW2210.201
Rev. 5/23/2022
EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Patent Fees and Royalties. Consultant must pay all license fees and royalties and assume all
costs incidental to the use, in the performance of the work or the incorporation in the work
of any invention, design, process, product, or device which is the subject of patent rights or
copyrights held by others. If a particular invention, design, process, product, or device is
specified in the Agreement for use in the performance of the work and if, to the actual
knowledge of City, its use is subject to patent rights or copyrights calling for the payment of
any license fee or royalty to others, the existence of such rights will be disclosed by City in the
Agreement. Consultant must defend, indemnify and hold harmless City and anyone directly
or indirectly employed by City from and against all claims, damages, losses, and expenses
(including attorneys’ fees) arising out of any infringement of patent rights or copyrights
incidental to the use in the performance of the work, or resulting from the incorporation in
the work of any invention, design, process, product, or device not specified in the Agreement,
and must defend all such claims in connection with any alleged infringement of such rights.
License to City for Reasonable Use. With this Agreement, Consultant and its subconsultants
hereby grant a license to City, its agents, employees, and representatives for an indefinite
period of time to reasonably use, make copies, and distribute as appropriate the Documents,
works or deliverables developed or created as a result of the Project and this Agreement. This
license also includes the making of derivative works.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
Project Name: PRICE ROAD FRONTAGE ROAD SEWER REHABILITATION
Page AFF-2
Project No.: WW2210.201
Rev. 5/23/2022
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.
Work within City's Right-of-Way. All work performed within City's Right-of-Way by Consultant
and Consultant’s subconsultants must comply with City of Chandler requirements.