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Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
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Project No.: AI2204.101
Rev. 7/20/2022
PROFESSIONAL SERVICES AGREEMENT
Pre-Design Services
REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
Project No. AI2204.101
Council Date: August 18, 2022
Item No.
This Agreement (“Agreement”) is made and entered into on the ______ day of_________________, 2022
(“Effective Date”), by and between City of Chandler, an Arizona municipal corporation, ("City''),
and Dibble & Associates Consulting Engineers, Inc. dba Dibble, an Arizona corporation,
("Consultant") (City and Consultant may individually be referred to as “Party” and collectively
referred to as “Parties”).
RECITALS
A. City proposes to engage Consultant to provide Pre-Design Services for REHABILITATE
HANGAR AREA PAVEMENT ASSESSMENT project as more fully described in Exhibit "A", which
is attached to and made a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to enter into an Agreement with Consultant to provide these services under
the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
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the most suitable grade and quality for the intended purpose of the work or service.
SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 120
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $59,936 for the full term of the Agreement. Consultant
may not increase any compensation or fees under this Agreement without the City’s prior
written consent. Consultant must submit monthly requests for payment of services approved
and accepted during the previous billing period and must include, as applicable, detailed
invoices and receipts, a narrative description of the tasks accomplished during the billing
period, a list of any deliverables submitted, and any subconsultant’s or supplier’s actual
requests for payment plus similar narrative and listing of their work. Consultant must submit
an Application and Certification for Payment Sheet with the monthly request for payment to:
CapitalProjects.Payables@chandleraz.gov. Payment for those services negotiated as a lump
sum will be made in accordance with the percentage of the work completed during the
preceding billing period. Services negotiated as a not-to-exceed fee will be paid in accordance
with the work effort expended on the service during the preceding month. All requests for
payment must be submitted to City for review and approval. City will make payment for
approved and accepted services within 30 calendar days of City’s receipt of the request for
payment. Consultant bears all responsibility and liability for any and all tax obligations that
result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
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Project No.: AI2204.101
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To City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3349 Email: kimberly.moon@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Hafiz Noor, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3324 Email: hafiz.noor@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME:
Dibble & Associates Consulting Engineers,
Inc.
Mailing Address: 7878 North 16th Street, Suite 300, Phoenix, AZ 85020
Physical Address:
Statutory Agent Name: Susan Detwiler
Statutory Agent Mailing Address:
7878 North 16th Street, Suite 300,
Phoenix, AZ 85020
Statutory Agent Physical Address:
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name:
Duane Dana
Title:
Project Manager
Phone: 480-757-7876
Email:
Duane.dana@dibblecorp.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final Agreement payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its Agreements with subconsultants who
provide services under the Agreement to ensure that City, its authorized representative, or
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the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Agreement price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
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convenience in accordance with the provisions of this Agreement.
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
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5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
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for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding an Agreement
to any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding an
Agreement to any natural person who cannot establish that such person is lawfully present
in the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of Agreement award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
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Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
Agreement with City, Consultant must first notify City as set forth in this Section of the request
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or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
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circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
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5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
SIGNATURE PAGE TO FOLLOW
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
Page 12
Project No.: AI2204.101
Rev. 7/20/2022
This Agreement will be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Kimberly Moon, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONSULTANT”
Dibble & Associates Consulting Engineers, Inc. dba
Dibble
Signature
Date
Print Name
Title
Signer Email Address
Ryan Toner
Vice President
ryan.toner@dibblecorp.com
07/25/2022
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
Page A-1
Project No.: AI2204.101
Rev. 7/20/2022
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
Dibble
Page 1
04/06/2022
CHANDLER MUNICIPAL AIRPORT
REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
PROJECT NO. AI2204.101
PRE-DESIGN PHASE SERVICES
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
1.
PROJECT DESCRIPTION & SCOPE OF CONSTRUCTION:
1.1
Consultant will provide pre-design services consisting of design concept recommendations for
grading and paving improvements intended to promote drainage away from the hangar
structures, located at Chandler Municipal Airport, Chandler, Arizona, all as more specifically
described herein below.
1.2
The conceptual design alternatives may include, but not be limited to, regrading the existing
pavement with a short-term mill-overlay or a full depth replacement, improving drainage
flows with above-grade channels or installing a new storm drain system, applying pavement
markings and any other necessary improvements.
1.3
The project design, construction, furnishing and equipping budget is $3,090,000 per the 2019
ACIP. All design, construction and furnishing of the project are intended to be completed
within this budget as part of a future project. Consultant will assist the City in evaluating the
design options and choose a recommended alternative for this proposed project.
1.4
Consultant will provide all pre-design services for the Project including, but not limited to,
geotechnical investigations, topographic survey and civil engineering services.
2.
ASSIGNMENT:
2.1
The design contract has been awarded to Dibble based on their proposed personnel and
specified consultants. Any deviations or substitutions of these team members must be pre-
approved in writing by City. Those persons listed in Exhibit B will perform those portions of
the work listed therein.
3.
PROJECT SCHEDULE:
3.1
Consultant must perform the services within the times set forth in the Production Schedule
included herein and made a part hereof by reference.
3.2
Consultant must adhere to the Production Schedule described herein and such schedule may
not be modified or deviated from without written consent of City. Consultant must revise and
submit for review an updated schedule whenever it is demonstrated that the time for
completion of the Project Design or of any of the partial completion points listed in the
schedule is delayed by two weeks or more. Such adjusted schedule will include a written
explanation stating the reasons for the change and a plan for getting back on schedule.
Dibble
Page 2
04/06/2022
Consultant must take all reasonable actions necessary to get the project back on schedule and
City will cooperate to assist Consultant.
3.3
Consultant will make monthly “Design and Progress Reports”, including invoicing, to the City
of Chandler in a format acceptable to the City.
3.4
This proposal is based on a 4-month project schedule from the Notice to Proceed and includes
approximately one (1) month for the topographic survey and geotechnical investigation.
The following are the anticipated submittal stages and items for each submittal:
Draft Submittal:
The documents in Task 9.1 will be uploaded as pdfs to a SharePoint link.
Two (2) copies of the Design Concept Report (DCR) and the Engineer’s Opinion of
Probable Construction Cost (EOPCC);
Final Submittal:
The documents in Task 11.1 will be uploaded as pdfs to a SharePoint link;
Two (2) copies of the Final DCR and the EOPCC.
4. QUALITY CONTROL:
4.1
Consultant must institute and comply with the Design Quality Control Plan.
4.2
In addition to the continual quality assurance reviews performed by senior practice staff,
Consultant will perform additional quality control reviews prior to each submittal utilizing a
standardized checking processes by Consultant’s Quality Director. Each subconsultant will be
responsible for their own Quality Assurance/Quality Control program; however, the Quality
Director will review all combined project documents for consistency amongst the design
elements before each submittal.
5. PRELIMINARY RESEARCH:
5.1
For preliminary research before preparing the project design, Consultant will:
a. Perform a Document Search for utility as-builts.
b. Perform a Document search for City policies, regulations, standards, design manuals, and
requirements, etc. relevant to project.
c. Research and/or obtain geotechnical reports and investigations, master plans, computer
model data and field surveys.
d. Research all utility companies/agencies and acquire all available as-built and utility
records.
e. Investigate existing conditions, make measured drawings, and verify accuracy of drawings
or other information furnished by City.
Dibble
Page 3
04/06/2022
f.
Consultant must provide a survey of the project area that includes complete
topographical and property data of the immediate site. Design must utilize established
City of Chandler benchmarks and reference locations of benchmarks on the plans. Clearly
define the benchmark location and elevation that will be utilized for construction of this
facility.
i.
Consultant Engineering staff, survey staff, City and CHD staff will meet in the field
to review and confirm locations of survey to be captured that may not have been
reflected in as-built information.
ii.
The survey will be a topographic survey only, based on the North American
Vertical Datum of 1988 (NAVD 88). For horizontal control, Consultant will use the
Arizona State Plane Coordinate System, Central Zone, to facilitate the
topographic survey effort. Global Positioning Systems (GPS), conventional and
differential leveling will all be utilized to establish required control and will be tied
to existing airport control.
Topographic features will be located with an accuracy of 0.05’ (±), with a
confidence rating of 95%.
No new permanent control will be established with this project. The survey will
include horizontal and vertical locations of existing pavements, facilities, striping,
lighting, utilities and manhole invert elevations impacted by this project. A 50-
foot grid will be utilized for interior shots to assist with grade control during
design. Existing visible storm drain manholes and inlets will be opened, pipe sizes
confirmed and invert flow lines measured, compared and confirmed from record
drawings.
iii.
A survey base map will be developed in AutoCAD Civil 3D 2019 showing and
distinguishing all visible existing features and utilities based on field observations
and available record data.
6. UTILITY/AGENCY COORDINATION:
6.1
Consultant must identify potential utility conflicts in the design concept report.
7. GEOTECHNICAL INVESTIGATION:
7.1
Consultant must perform all soil and pavement borings necessary to complete their work.
Dibble
Page 4
04/06/2022
8. PROGRAMMING:
8.1
Consultant must meet with City staff to ascertain the requirements of the Project and will
arrive at a mutual understanding of such requirements.
a. Project Kick-Off Meeting: This meeting will be held with the City and Airport staff at the
very beginning of the project. Discussion items will include the design team, control of
correspondence, design standards, and design schedule.
8.2
Consultant will provide project management and coordination of the design team and will
provide coordination between design team members, the City, Airport, and other interested
stakeholders.
a. Project Coordination Meetings: These meetings will be held as need with the Design team
throughout the project. Discussion items will include design review, comparison of
options, and design schedule.
9. SCHEMATIC DESIGN:
9.1
When the design is ready for draft review, Consultant must prepare and submit the following
for the Draft Submittal:
a. Draft DCR: The design concept report shall provide the design criteria and standards used
in developing the design concept recommendations and document the work and results
of any investigative efforts. The report shall cover the following: airport and project
descriptions; relevant design standards; topographic survey and control; civil design
considerations and recommendations; and a list of anticipated technical specifications.
The draft design concept report shall include the appendices documented below, and any
other design elements as needed to document design intent.
b. Draft Drainage Report/Memorandum (Appendix): The drainage report/memorandum
shall provide the design criteria and standards used in developing the drainage models
and document the data collected, design standards cited, methodologies and results of
the calculations, the findings and recommendations.
i.
Hydrologic and hydraulic calculations will be performed in accordance with FAA
Advisory Circular 150/5320-5D - Airport Drainage Design.
Re-Grading the Hangar Area: Peak runoff rates will be estimated using the
rational method. This option includes the re-grading of the hangar area to
provide positive drainage to the existing drainage outfalls (storm drains adjacent
to Taxiway ‘A’ to the southeast and the Airport Boulevard right-of-way to the
northwest). The capacities of the existing outfall inlets to accept the stormwater
in a manner that meets the Advisory Circular will be verified. If the inlet capacities
are found to be insufficient, new inlets will be identified and proposed in the DCR.
Dibble
Page 5
04/06/2022
Storm Drain Schematic Design: Using the peak runoff calculations from the
previous task, a new storm drain system will be schematically evaluated to
provide positive drainage of the hangar area. The outfalls are anticipated to
remain the same as the re-grading option in the previous task.
Recurrence Intervals: Runoff calculations will be prepared for the project area,
approximately 20 acres in size, for the 5-year, 10-year, and 100-year return
periods.
No Adverse Impact: Proposed infrastructure will provide conveyance of
stormwater away from hangars for up to the 100-year event without freeboard.
If the design has the potential to impact the drainage of runways and taxiways,
the design shall not adversely affect the existing airport drainage system’s current
ability to maintain ponding off runways and taxiways for the 5-year event and the
middle 50% of runways and taxiways for the 100-year event.
Storm Drain Design Requirements: Where storm drain pipes are used, City of
Chandler requirements to maintain the 10-year hydraulic grade line 6 inches or
more below inlets and manholes will be designed to.
Exclusions:
a. Evaluations of off-site drainage (this proposal assumes the drainage area is
limited to the hangar area itself)
b. Detailed design of erosion control measures
c. Up to 6 drainage subbasins and 10 storm drains will be evaluated
d. Storm drain/culvert modeling outside of the project area
e. Evaluation of alternatives not specifically included herein
c. Draft Exhibits (Appendix): Consultant shall prepare exhibits which may include the
following: project site plan; typical sections; and other informational sheets as necessary.
d. Draft EOPCC (Appendix): Based on the draft exhibits and anticipated technical
specifications, Consultant shall develop an EOPCC on a unit price basis. Unit pricing will
be based on recent bid tabulations from comparative projects, locations, materials, and
quantities available at that time.
e. Draft Submittal City/Airport Review Meeting: This meeting will be held shortly after the
Draft Submittal with representatives from the City and/or Airport to review the draft
submittal package and discuss any comments.
f.
Internal QA/QC Project Review: (See Task 4)
Dibble
Page 6
04/06/2022
9.2
Based on the approved Draft Submittal and any further adjustments in the scope or quality of
the Project or in the construction budget authorized by City, Consultant must prepare and
submit the following for the Final Submittal:
a. Final DCR: The design concept report shall provide the design criteria and standards used
in developing the design concept recommendations and document the work and results
of any investigative efforts. The report shall cover the following: airport and project
descriptions; relevant design standards; topographic survey and control; civil design
considerations and recommendations; and a list of anticipated technical specifications.
The draft design concept report shall also include the appendices documented below, and
any other design elements as needed to document design intent.
b. Final Drainage Report/Memorandum: The final drainage report/memorandum swill
incorporate the revisions made since the submittal of the draft drainage report. hall
provide the design criteria and standards used in developing the drainage models and
document the data collected, design standards cited, methodologies and results of the
calculations, the findings and recommendations.
c. Final Exhibits: Consultant shall prepare exhibits which may include the following: project
site plan; typical sections; and other informational sheets as necessary.
d. Final EOPCC: Based on the draft exhibits and anticipated technical specifications,
Consultant shall develop an EOPCC on a unit price basis. Unit pricing will be based on
recent bid tabulations from comparative projects, locations, materials, and quantities
available at that time.
e. Internal QA/QC Project Review: (See Task 4)
10. DESIGN DEVELOPMENT (Not Applicable).
11. CONSTRUCTION DOCUMENTS (Not Applicable).
12. BID & AWARD (Not Applicable).
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
Page B-1
Project No.: FI2001.452
Rev. 7/20/2022
EXHIBIT “B”
COMPENSATION AND FEES
507.00
$
3.1 Production Schedule
169.00
$
3.3 Monthly Design and Progress Reports
338.00
$
2,059.00
$
4.1 Prepare Quality Control Plan
169.00
$
4.3 Draft & Final Submittals QA/QC
1,890.00
$
7,845.00
$
5.1 Perform Document Search and Research
274.00
$
5.1d Investigate Existing Conditions
676.00
$
5.1e Survey
6,895.00
$
-
$
-
$
2,656.00
$
8.1a Project Kick-Off Meeting
1,432.00
$
8.2a Project Coordination Meetings
1,224.00
$
29,569.00
$
9.1a Draft Design Concept Report
3,790.00
$
9.1b Draft Drainage Report
10,479.00
$
9.1c Draft Exhibits
4,509.00
$
9.1d Draft EOPCC
1,557.00
$
9.1e Draft Submittal City/Airport Review Meeting
1,086.00
$
9.2a Final Design Concept Report
1,557.00
$
9.2b Final Drainage Report
4,183.00
$
9.2c Final Exhibits
1,865.00
$
9.2d Final EOPCC
543.00
$
-
$
-
$
-
$
17,300.00
$
14.1 Allowance for Mileage to Meetings and Site Visits
300.00
$
14.2 Geotechnical Investigation & Report (Speedie - Fixed Cost)
12,000.00
$
14.3 Owner's Allowance
5,000.00
$
TOTAL COST:
59,936.00
$
ALLOWANCES & SUB-CONSULTANT COSTS
SUBTOTAL
Task 8.0 Programming
Task 6.0 Utility/Agency Coordination (Not applicable)
Task 7.0 Geotechnical Investigation (Fixed Cost)
Task 10.0 Design Development (Not applicable)
Task 9.0 Schematic Design
Lump Sum Cost Per Task
Task 5.0 Preliminary Research
Task 11.0 Construction Documents (Not applicable)
Task 12.0 Contractor Coordination / Bidding (Not applicable)
Task 4.0 Quality Control
Task 3.0 Project Schedule
Task 2.0 Assignment
Task 1.0 Project Description & Scope of Construction
EXHIBIT "B-1"
TASK DESCRIPTION
Dibble
Page 1
4/6/2022
Principal
Project
Manager
Sr. Eng /
QAQC
Manager
Project
Engineer
(PE)
Assistant
Engineer
(EIT)
Designer
Survey
Manger
(RLS)
Survey
Crew
Admin
Assistant
$ 294.00 $ 205.00 $ 189.00 $ 169.00 $ 137.00 $ 123.00 $ 145.00 $ 165.00 $ 84.00
0
0
0
3
0
0
0
0
0
3
3.1 Production Schedule
1
1
3.3 Monthly Design and Progress Reports
2
2
0
0
10
1
0
0
0
0
0
11
4.1 Prepare Quality Control Plan
1
1
4.3 Draft & Final Submittals QA/QC
10
10
0
0
0
4
2
0
10
33
0
49
5.1 Perform Document Search and Research
2
2
5.1d Investigate Existing Conditions
4
4
5.1e Survey
10
33
43
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
0
6
6
0
0
0
0
16
8.1a Project Kick-Off Meeting
4
2
2
8
8.2a Project Coordination Meetings
4
4
8
2
23
2
40
44
24
0
0
0
135
9.1a Draft Design Concept Report
2
20
22
9.1b Draft Drainage Report
2
17
2
44
65
9.1c Draft Exhibits
1
8
24
33
9.1d Draft EOPCC
1
8
9
9.1e Draft Submittal City/Airport Review Meeting
2
4
6
9.2a Final Design Concept Report
1
8
9
9.2b Final Drainage Report
2
5
2
16
25
9.2c Final Exhibits
1
4
8
13
9.2d Final EOPCC
1
2
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Task 1.0 Project Description & Scope of Construction
EXHIBIT "B-2"
Task 2.0 Assignment
Task 5.0 Preliminary Research
< PROJECT ROLE
< HOURLY RATES
TOTAL HOURS
PER TASK
Hours and Rates
TASK DESCRIPTION
Task 8.0 Programming
Task 10.0 Design Development (Not applicable)
Task 12.0 Contractor Coordination / Bidding (Not applicable)
Task 3.0 Project Schedule
Task 4.0 Quality Control
Task 6.0 Utility/Agency Coordination (Not applicable)
Task 7.0 Geotechnical Investigation (Fixed Cost)
Task 11.0 Construction Documents (Not applicable)
Task 9.0 Schematic Design
Dibble
Page 2
4/6/2022
ID
Task Name
Duration
Start
Finish
Predecessors
1
Rehabilitate Hangar Area Pavement
Assessment - Design Schedule
82 days
Thu 9/1/22
Fri 12/23/22
2
PROJECT SETUP
25 days
Thu 9/1/22
Wed 10/5/22
3
Project Kick-Off Meeting
1 day
Thu 9/1/22
Thu 9/1/22
4
Investigate Existing Conditions
1 day
Fri 9/2/22
Fri 9/2/22 3
5
Perform Document Search and Research
4 days
Fri 9/2/22
Wed 9/7/22 3
6
Prepare Quality Control Plan
4 days
Fri 9/2/22
Wed 9/7/22 3
7
Survey
21 days
Fri 9/2/22
Fri 9/30/22 3
8
Geotechincal Investigation & Report
21 days
Fri 9/2/22
Fri 9/30/22 3
9
DRAFT SUBMITTAL
46 days
Mon 10/3/22
Mon 12/5/22 7
10
Draft Design Concept Documents
29 days
Mon 10/3/22
Thu 11/10/22 8
11
Draft Submittal to City/Airport
1 day
Fri 11/11/22
Fri 11/11/22 10
12
Draft City/Airport Review
15 days Mon 11/14/22
Fri 12/2/22 11
13
Draft City/Airport Review Meeting
1 day
Mon 12/5/22
Mon 12/5/22 12
14
FINAL SUBMITTAL
15 days
Mon 12/5/22
Fri 12/23/22 12
15
Final Design Concept Documents
14 days
Mon 12/5/22
Thu 12/22/22 12
16
Final Submittal to City/Airport
1 day
Fri 12/23/22
Fri 12/23/22 15
Project Kick-Off Meeting
Investigate Existing Conditions
Perform Document Search and Research
Prepare Quality Control Plan
Survey
Geotechincal Investigation & Report
Draft Design Concept Documents
Draft Submittal to City/Airport
11/11
Draft City/Airport Review
Draft City/Airport Review Meeting
12/5
Final Design Concept Documents
Final Submittal to City/Airport
12/23
17
24
31
7
14
21
28
4
11
18
25
2
9
16
23
30
6
13
20
27
4
11
18
25
1
'22
Aug '22
Sep '22
Oct '22
Nov '22
Dec '22
Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Progress
Deadline
CHD Rehabilitate Hangar Area
Pavement Assessment
Dibble - 07/20/2022
Geotechnical • Environmental • Materials Engineers
pp
3331 East Wood Street ■ Phoenix, AZ 85040 ■ Phone 602-997-6391 ■ Fax 602-943-5508 ■ www.speedie.net
PHOENIX
TUCSON
FLAGSTAFF
March 30, 2022
Mark Hall , P.E.
Dibble Engineering
7878 North 16th Street, Suite 300
Phoenix, AZ 85020
RE: Proposal for Pavement Evaluation
Chandler Airport Hangar Area Pavement
2380 South Stinson Way
Chandler, AZ
Proposal No. 80391 S
Mr. Hall:
Speedie & Associates, Inc. look forward to continuing our relationship with Dibble Engineering in helping
you improve Chandler Municipal Airport in Chandler, Arizona. In response to the request for proposal,
we hereby provide our scope of work and cost proposal to conduct a pavement evaluation at the above
referenced site that will assist your team in developing pavement rehabilitation/design requirements.
All work on this project will be carried out by our forces located in our Phoenix office under the overall
supervision of Gregg A. Creaser, P.E., who is the President of the firm and a registered Professional
Engineer in the state of Arizona. The only outside services will be contract asphalt coring and drilling by
Penhall and Resilient Drilling who will core/drill the borings under the direct supervision of our field
engineers. The following is a list of the primary personnel that will be assigned to work on or support this
project. All personnel will be made available on an as-needed basis to complete this project on time and
respond to questions throughout the design.
Geotechnical Engineering Services
Gregg A. Creaser, P.E. – Principal in Charge/Project Manager – Geotechnical Services
Todd B. Hanke, P.E. – Senior Project Manager
Keith R. Gravel, P.E. – Project Manager
Brian Lingnau, Ph.D., P.E. – Senior Geotechnical Project Engineer
Nik Vitale, P.E. – Staff Engineer - Field Logging
Jack Stransky, E.I.T. – Staff Engineer - Field Logging
Ken Euge – Project Coordinator - Field Logging
Speedie & Associates is committed to providing a high level of service to its clients, according to their
needs. If some portion of this proposal does not meet the current needs or desires of the Design Team,
Speedie & Associates is willing to consider appropriate modifications, subject to the standards of care
which we adhere to as professionals. Modifications in the scope, methodology, or other terms and
conditions may result in changes in the estimated fees and changes in the risks which the client will
necessarily assume. This investigation and pavement design will be based on the guidelines of FAA AC
Geotechnical • Environmental • Materials Engineers
pp
Dibble Engineering
Proposal No. 80391 S
Chandler Airport Apron Pavement
March 30, 2022 - Page 2
No. 150/5320-6G with modifications. It is assumed that the owner and/or client will provide the
anticipated traffic data required to complete the pavement design analysis. The intent of this geotechnical
investigation is to gather soil related information and to provide new airfield pavement designs that will
meet the FAA requirements, based on the anticipated loading. The scope of work anticipated has been
broken down as follows:
SCOPE/FEE
This project will encompass the Hangar area located between Taxiway F and the Terminal West apron.
These areas occupy approximately 550,000 square feet of pavement. The information from this
investigation will be used to evaluate the existing pavement and subgrade conditions and make
recommendations for rehabilitation and/or reconstruction of the apron pavements to meet FAA standards.
For new construction, the FAA requires one boring per 10,000 square feet, which would require ~55
borings. In our opinion and based on our experience, it is possible to reduce the number of borings. Per
your request, we have proposed fewer borings at locations to be determined during a site visit. It is
assumed that the new/rehabilitated airfield pavement will be designed based on traffic data to be provided
by the client.
The following Tasks are anticipated to complete this project:
Task 1
Project Preparation – We will review all available as-built pavement information and
previous soils reports provided. We will participate in one on-site meeting with the design
team to go over project details and establish ideal locations to advance soil borings. The
frequency and depth of soil borings may be modified based on the final configuration and
access restrictions. Once a final boring location layout has been determined we will contact
the airport and coordinate field activities.
We will mark the proposed boring locations in the field with the locations to be approved
by the client and owner. Speedie & Associates will take reasonable precautions to avoid
damage to subterranean structures, pipelines and utilities including notifying AZ811 (Blue
Stake), subcontracting a private utility locator to locate traceable utilities and reviewing
any utility plans provided by the client. The client (and owner) agree Speedie & Associates
is not responsible for any damages to underground structures, pipelines and utilities that
are not traceable, not called to our attention and/or correctly shown on the plans furnished
to Speedie & Associates.
Task 2
Field Investigation - We will drill and sample sufficient test borings to adequately
determine subsoil conditions and provide samples for laboratory testing. Sufficient
laboratory tests will be conducted to properly classify the soils encountered and provide
data for engineering design. We presently anticipate drilling ten (10) pavement borings to
depths of approximately 10 feet below existing ground surface, or auger refusal, whichever
comes first. The base fee assumes all daytime work. If night work is required, an
additional fee will apply.
Prior to drilling, the pavement will be cored in order to obtain accurate pavement depth,
evaluate the condition of the asphalt, and minimize damage to the existing pavement. We
anticipate that drilling activities can be completed with a standard truck-mounted drill rig.
Geotechnical • Environmental • Materials Engineers
pp
Dibble Engineering
Proposal No. 80391 S
Chandler Airport Apron Pavement
March 30, 2022 - Page 3
This drilling equipment has a maximum operating height of 32 feet. An airport flag will
be installed at the top of the drill rig mast. Vehicles will be equipped with an airport beacon
light. Once completed, the borings will be backfilled with cuttings and patched with cold
patch asphalt.
Task 3
Laboratory Analysis - Sufficient laboratory tests will be conducted to properly classify
the soils encountered and provide data for engineering design. The following tests will be
conducted (number of tests):
a.
Grain Size Analysis (10)
b.
Plasticity Index (10)
c.
Standard Moisture Density Relations (1)
d.
CBR (1)
e.
In-place Moisture/Density (10)
Task 4
Analysis and Report – We will participate in local discussions with the design team and
explore alternative cost saving options. This process will include review of the aircraft
data/loading and layout plans provided by Dibble Engineering. We will communicate
alternative pavement sections to be considered in the design.
Once the possible pavement options and layouts have been formalized, we will analyze the
data obtained from field and laboratory testing and prepare a draft report presenting all data
obtained, including individual Log of Test Borings, Tabulation of Test Data and
recommendations including the following:
1. Existing pavement and subgrade condition, including Asphalt Concrete thickness and
base thickness (if any).
2. Asphalt concrete pavement designs to meet FAA requirements for airplane traffic based
on traffic data provided by the airport, including alternative designs and the possibility
of multiple pavement sections to accommodate a variety of aircraft.
3. Alternative pavement designs as dictated by soil conditions encountered and re-use of
materials for sustainable design.
4. Groundwater conditions, if any, to the depths which will influence design and/or
construction of the proposed development.
5. Swell potential of in-situ and compacted soils and recommendations for control if
highly expansive.
6. Suitability of site soils for use as compacted fill and preferred earthwork methods,
including clearing, stripping, excavation and construction of engineered fill.
7. Local excavation and trenching conditions and stability considerations.
8. General subgrade conditions and recommendations to fix any unstable conditions
encountered
Once the design team has reviewed the draft report, we will issue a final report with resolution of all
comments.
Geotechnical • Environmental • Materials Engineers
pp
Dibble Engineering
Proposal No. 80391 S
Chandler Airport Apron Pavement
March 30, 2022 - Page 4
FEE
We propose to provide the services set forth herein for the following not to exceed amount, which includes
all testing, engineering, reimbursable expenses, one copy of the report and an electronic (pdf format) file
emailed upon completion. Should we be informed that additional copies of the report are needed after it
has been finalized, there will be an additional charge of $25.00 per report. Charges for our services have
been determined on the basis of our Standard Fee & Rate Schedule which is attached.
Geotechnical Investigation with Report
$ 12,000.00
The fee estimate assumes daytime field operations and does not include delays in the field not caused by
Speedie and Associates and its subcontractor. If field work must be done at night, increase the fee by
$2,000.00 to account for loss of productivity and additional costs for lighting. The amount does not
include client meetings, additional consultation or other services not specifically stated in this proposal.
Should our studies encounter conditions, which warrant additional investigation and/or testing, such
conditions will be reviewed with you prior to proceeding.
We have the staff available to begin work immediately upon notice to proceed. Currently 10 to 12 working
days are required to mark, obtain utility clearances and begin auger borings. Fieldwork for auger borings
should take one to two days (access and weather permitting). Lab testing will require about 6 weeks. We
can provide preliminary information a few days after drilling the site. The complete report will be issued
within seven days of lab testing completion. This schedule is subject to change depending on our
workload when Notice to Proceed is received. As always, we stand ready to make reasonable
adjustments to this schedule to meet our clients' needs.
We appreciate the opportunity to submit this proposal for your consideration. If the terms set forth are
satisfactory, please attach this proposal to your standard contract for professional services.
Respectfully submitted,
SPEEDIE & ASSOCIATES, INC.
Kenneth M. Euge II
Project Coordinator
Todd B. Hanke, P.E.
Senior Project Manager
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
Page C-1
Project No.: AI2204.101
Rev. 7/20/2022
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written Agreement with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
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Project No.: AI2204.101
Rev. 7/20/2022
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
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Project No.: AI2204.101
Rev. 7/20/2022
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
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EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Patent Fees and Royalties. Consultant must pay all license fees and royalties and assume all
costs incidental to the use, in the performance of the work or the incorporation in the work
of any invention, design, process, product, or device which is the subject of patent rights or
copyrights held by others. If a particular invention, design, process, product, or device is
specified in the Agreement for use in the performance of the work and if, to the actual
knowledge of City, its use is subject to patent rights or copyrights calling for the payment of
any license fee or royalty to others, the existence of such rights will be disclosed by City in the
Agreement. Consultant must defend, indemnify and hold harmless City and anyone directly
or indirectly employed by City from and against all claims, damages, losses, and expenses
(including attorneys’ fees) arising out of any infringement of patent rights or copyrights
incidental to the use in the performance of the work, or resulting from the incorporation in
the work of any invention, design, process, product, or device not specified in the Agreement,
and must defend all such claims in connection with any alleged infringement of such rights.
License to City for Reasonable Use. With this Agreement, Consultant and its subconsultants
hereby grant a license to City, its agents, employees, and representatives for an indefinite
period of time to reasonably use, make copies, and distribute as appropriate the Documents,
works or deliverables developed or created as a result of the Project and this Agreement. This
license also includes the making of derivative works.
Project Name: REHABILITATE HANGAR AREA PAVEMENT ASSESSMENT
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Project No.: AI2204.101
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Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.