CA2204.201 Service Agreement

l, © CHANDLER
ee arizona

Community of Innovation

PROFESSIONAL SERVICES AGREEMENT
Design Services
CITY HALL PARKING LOT AND ALLEY IMPROVEMENTS

Project No. CA2204.201
Council Date: September 22, 2022 Item No.
This Agreement (“Agreement”) is made and entered into on the day of. , 2022

(‘Effective Date”), by and between City of Chandler, an Arizona municipal corporation, ("City"),
and Entellus, Inc., an Arizona corporation, ("Consultant") (City and Consultant may individually
be referred to as “Party” and collectively referred to as “Parties”).

RECITALS

A. City proposes to engage Consultant to provide Design Services for CITY HALL PARKING LOT
AND ALLEY IMPROVEMENTS project as more fully described in Exhibit "A", which is attached
to and made a part of this Agreement by this reference.

B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit "B”, which is attached to
and made a part of this Agreement by this reference.

C. City desires to enter into an Agreement with Consultant to provide these services under
the terms and conditions set forth in this Agreement.

AGREEMENT

NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:

SECTION I--CONSULTANT'S SERVICES

Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.

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SECTION II--PERIOD OF SERVICE

Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 265
calendar days after the Notice to Proceed (NTP) Date.

SECTION IIl--PAYMENT OF COMPENSATION AND FEES

Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $146,559 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier's actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City's receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant's performance under this Agreement.

SECTION IV--CITY'S OBLIGATIONS

As part of Consultant's services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.

SECTION V--GENERAL CONDITIONS

5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:

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To City: City of Chandler - Public Works & Utilities Department

Attn: CIP City Engineer

P.O. Box 4008, Mail Stop 407

Chandler, AZ 85244-4008

Phone: 480-782-3349 Email: kimberly. moon@chandleraz.gov
With a copy to: | City of Chandler - Public Works & Utilities Department

Attn: Hafiz Noor, Project Manager

P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008

Phone: 480-782-3324 Email: hafiznoor@chandleraz.gov

To Consultant:

LEGAL COMPANY NAME: |Entellus, Inc.
3033 N. 44" St., Ste. 250, Phoenix, AZ 85018

Mailing Address:

Physical Address:

Timothy D Crall

Statutory Agent Name:

3033 N. 44" St., Ste. 250, Phoenix, AZ
Statutory Agent Mailing Address: |85018

Statutory Agent Physical Address:

CONSULTANT'S AUTHORIZED PROJECT REPRESENTATIVE

Name: [William A. Linck

Title: President

Phone: |602-244-2566

Email: _|Linck@entellus.com

5.2 Records/Audit. Records of Consultant's direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant's records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final Agreement payment on this Agreement if, upon audit of Consultant's records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its Agreements with subconsultants who
provide services under the Agreement to ensure that City, its authorized representative, or

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the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Agreement price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.

5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant's own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.

5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant's appraisal to City for evaluation. City may
inspect Consultant's work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section III of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for

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convenience in accordance with the provisions of this Agreement.

5.5 Indemnification. To the extent permitted by law, the Consultant ("Indemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("Indemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
Indemnitee from and against any and all Claims, except those arising solely from
Indemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against Indemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.

5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant's agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.

5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent

of this Agreement.

5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.

5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.

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5.10 Completeness and Accuracy of Consultant's Work. Consultant must be responsible for

the completeness and accuracy of Consultant's services, data, and other work prepared or
compiled under Consultant's obligation under this Agreement and must correct, at
Consultant's expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant's work will in no way relieve
Consultant of any of Consultant's responsibilities.

5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.

5.12 Withholding Payment. City reserves the right to withhold funds from Consultant's
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.

5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).

5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.

5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant's staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to

by City.

5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City

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for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.

5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.

5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.

5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage ina
boycott of Israel as defined by state statute.

5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding an Agreement
to any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with 8 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant's or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.

5.21 Lawful Presence Requirement. A.R.S. 88 1-501 and 1-502 prohibit City from awarding an
Agreement to any natural person who cannot establish that such person is lawfully present
in the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of Agreement award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.

5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant's firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.

5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this

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Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.

5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential

conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant's failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.

5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all

information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant's or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant's or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
Agreement with City, Consultant must first notify City as set forth in this Section of the request

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or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.

5.26 Personal Identifying Information-Data Security. Personal identifying information,

financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.

5.27 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.

5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.

5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.

5.30 Severability. If any provision of this Agreement or the application to any person or

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circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.

5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.

5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.

5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.

5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.

5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.

5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.

5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:

Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees

Exhibit C - Insurance Requirements

Exhibit D - Special Conditions

Exhibit E - Federal Requirements (if applicable)

5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.

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5.39 Non-Discrimination and _Anti-Harassment_ Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and

regulations.

5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant's services under this Agreement.

5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant's sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant's services under this Agreement.

5.42 Cooperative Purchasing Agreement (S.A.V.E. - Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.

5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.

SIGNATURE PAGE TO FOLLOW

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This Agreement will be in full force and effect only when it has been approved and executed

by the duly authorized City officials.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

“CITY” CITY OF CHANDLER

MAYOR
RECOMMENDED BY:

LM og

Kimberly Moon, P.E.
CIP City Engineer

APPROVED AS TO FORM:

City Attorney

ATTEST:

City Clerk Seal

Project Name: CITY HALL PARKING LOT AND ALLEY IMPROVEMENTS
Project No.: CA2204.201
Rev. 7/20/2022

“CONSULTANT”
Entellus, Inc.

Signature

Print Name
Prowdent
Title
linckh @ enakes. com

Signer Email Address

Yee loz

Date

Page 12

EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE

Project Name: CITY HALL PARKING LOT AND ALLEY IMPROVEMENTS Page A-1
Project No.: CA2204.201
Rev. 7/20/2022

CA2204.201 CITY HALL PARKING LOT & ALLEY IMPROVEMENTS

EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE

1. PROJECT DESCRIPTION & SCOPE OF CONSTRUCTION:

1.1

1.2

CONSULTANT will provide services for the design, permitting and development of
construction documents for the development of alley and parking lot
improvements to include paving, street lighting, landscaping, and a new trash
enclosure, located at City Hall and the alley north of City Hall between Arizona
Avenue and Washington Street, Chandler, Arizona, all as more specifically
described herein below.

CONSULTANT will provide all design services for the Project including, but not
limited to, typical civil engineering services.

2. DESIGN STANDARDS:

2.1

The CONSULTANT will perform the project tasks as outlined in this scope of work
and all work will conform to the latest additions and amendments of the following,
unless specifically noted otherwise:

e City of Chandler Standard Details and Specifications

e City of Chandler Engineering & Design Standards Manual

e Maricopa Association of Governments (MAG) Uniform Standard
Specifications and Details for Public Works Construction

e City of Chandler Supplements to MAG

3. ASSIGNMENT:

3.1

The design contract has been awarded to an engineer based on their proposed
personnel and specified consultants. Any deviations or substitutions of these
team members must be pre-approved in writing by City. Those persons listed in
Exhibit B will perform those portions of the work listed therein.

4. PROJECT SCHEDULE:

4.1

CONSULTANT must perform the services within the times set forth in the
Production Schedule included herein and made a part hereof by reference.

4.2

CONSULTANT must adhere to the Production Schedule described herein and such
schedule may not be modified or deviated from without written consent of City.
CONSULTANT must revise and submit for review an updated schedule whenever
it is demonstrated that the time for completion of the Project Design or of any of
the partial completion points listed in the schedule is delayed by two weeks or
more. Such adjusted schedule will include a written explanation stating the
reasons for the change and a plan for getting back on schedule. CONSULTANT
must take all reasonable actions necessary to get the project back on schedule
and City will cooperate to assist CONSULTANT.

5. QUALITY CONTROL:

5.1

CONSULTANT must institute and comply with the Design Quality Control Plan
attached hereto and made a part hereof by reference.

6. PROJECT MANAGEMENT/MEETINGS:

For project meetings, the CONSULTANT will distribute electronic meeting invitations to
appropriate attendees prior to each meeting. CONSULTANT will prepare and distribute
agenda and meeting minutes with action items for each meeting. Anticipated project
meetings are as follows:

6.1

6.2

6.3

6.4

Project Kickoff Meeting
The CONSULTANT will hold one (1) Project Kickoff Meeting.

Comment Resolution Meetings (2)

Following the 15% Concept and 90% Design submittals to the City, the
CONSULTANT will participate in a comment resolution meeting. These meetings are
to be held no later than one week after receiving redline comments to discuss any
issues that may have been identified. External project stakeholders will be invited
to the comment resolution meeting.

Project Coordination

Additional coordination with the City outside of meetings will be maintained
through the project duration. Interim communications will be maintained via
telephone or e-mail transmission.

Management of Sub Consultants

The CONSULTANT will select and secure services of those firms providing specific
or specialized design services for the Project as accepted by the City in the fee
proposal. The CONSULTANT will prepare the scope of services performed by each

sub-consultant and monitor the sub-consultant's work for timeliness and that it
meets Project requirements. The CONSULTANT will coordinate and incorporate the
drawings and specifications that are prepared by the sub-consultant(s) into the
Project construction documents. The CONSULTANT will review sub-consultant’s
progress payments for accuracy and completeness and make payments as
provided in the sub-consultant's agreement.

7. PRELIMINARY RESEARCH:

71

7.2

Review Existing Records and Site Conditions

As and for preliminary research before preparing the project design, CONSULTANT
will:

e Obtain and review existing applicable record drawings, design studies and
reports, geotechnical investigations, maintenance records, development
plans, drainage reports, and other relevant documents.

e Perform AZ 811 (Blue Stake) records request, contact utility representatives,
obtain utility records drawings, utility records, along with City and other
agencies record drawings.

e Obtain and review documents for rights-of-way easements, and any other
types of public property related rights for City.

e Perform a Document search for survey ties and benchmarks.

e Perform a Document search for City policies, regulations, standards, design
manuals, and requirements, etc. relevant to project.

e Investigate existing conditions, make measured drawings, and verify accuracy
of drawings or other information furnished by City.

e CONSULTANT must provide a survey of the project area that includes
complete topographical and property data of the immediate site. Design must
utilize established City of Chandler benchmarks and reference locations of
benchmarks on the plans. Clearly define the benchmark location and elevation
that will be utilized for construction of this facility.

Site Visit

The CONSULTANT will conduct a site visit to review topographic survey data,
assess existing conditions of the parking lot and alley, verify utilities and potential
conflicts, and take photos.

8. UTILITY/AGENCY COORDINATION:

8.1

Coordination with utility companies and agencies must be in accordance with the
latest version of the “Public Improvement Project Guide” (PIPG).

8.2

8.3

8.4

8.5

8.6

8.7

8.8

8.9

9.1

9.2

The CONSULTANT will obtain utility and as-built information from the City and
other utility companies. The CONSULTANT may reach out to utility companies to
obtain additional information on their facilities and discuss any impacts.

CONSULTANT must identify utility conflicts during the initial stages of the design
process.

CONSULTANT must coordinate the design and installation of the utilities, which
includes, but is not limited to, services for electric, communications, water, storm
drainage, irrigation and sanitary systems, etc.

Easements for these utilities must be identified early in the design stage of the
project and necessary information provided to City’s Real Estate Department to
allow City to complete acquisition during the design phase.

CONSULTANT must submit preliminary plans, specifications, and design
calculations to utilities/agencies for review and use during their design for their
service improvements or any necessary relocations.

CONSULTANT must conduct utility meetings to coordinate relocations with
utility/agency and establish relocation schedules.

CONSULTANT must follow-up with the final design submittal for utility
construction and coordination with the bid documents.

CONSULTANT must incorporate the utility/agency private developer construction
requirements into the bid documents.

. TOPGRAPHIC SURVEY

The CONSULTANT will perform ground survey to establish horizontal and vertical
control. Horizontal and vertical control will be per the City’s datum. Existing
roadway centerlines will be established through Maricopa County Recorder's
maps and land surveys in conjunction with existing street monuments.

The CONSULTANT will perform topographic survey of existing features including
curb and gutter, catch basins, scuppers, culverts, box culverts, water meter boxes,
water and gas valves, manholes, utility poles and guy wires, traffic signal poles,
utility boxes, fences, trees, mailboxes, public and private irrigation, plants and
shrubs. The topographic survey will include the survey of the entire parking lot
and alley and all curb returns/driveways, extending 25 feet beyond the
intersection.

9.3. The CONSULTANT will perform boundary survey to identify property/lot lines and
easements. Any Title Reports required shall be provided by the City.

10. DESIGN DEVELOPMENT

The CONSULTANT will prepare plans for the project in accordance with City Standards. Plans
will be submitted in AutoCAD, DWG format and exports of each plan sheet and reference
files and PDF of each plan sheet and PDFs of complete plans set at the 15%, 90%, 100% and
Final submittals.

Following each review, the CONSULTANT will review the City's comments and complete the
comment resolution forms. The CONSULTANT will provide a matrix that summarizes the
comments and indicates whether the comment was incorporated or provides justification
for not implementing the change noted in the plan review comments. The CONSULTANT will
provide the comment matrix to the City with the following submittal. All comments shall be
incorporated unless otherwise authorized by the City.

10.1. Base Map Preparation

CONSULTANT will review existing utility mapping and will utilize it along with the
survey data to prepare the CAD base map. Base maps will be developed using
topographic survey information and show the locations of existing underground
and above ground utilities. This will be the basis for the development of concept
plans and construction documents.

10.2 15% Design
This submittal will include the following:

e The CONSULTANT will prepare a conceptual layout and drawing. The layout
will be developed on the base map depicting existing right-of-way and
easements, existing utility information and proposed project elements in
relation to one another.

e All drawings (except details or standard details) will be in 1” = 20’ scale. Above
ground features, such as poles, utility boxes, valves, fire hydrants, manholes,
landscape, etc. (as described above) will be shown on the drawings.

e The existing and proposed parking lot pavement, curb, sidewalk, & ramps;
driveway & ramps will be shown. The proposed grades will generally remain
as existing. The CONSULTANT will review the profile and propose any
modifications which may improve the design.

10.3

10.4

10.5

e The 15% submittal will NOT have extensive notation and its sole purpose is to
allow reviewers to determine the progress of work and agree to the proposed
parking lot and alley improvements.

e Right-of-way issues will be identified. No new right-of-way or easements are
anticipated to be acquired as part of this project.

e The CONSULTANT to present schemes to City and its representatives (to
potentially include a contractor). City staff will collaborate with CONSULTANT
to manipulate the plans and mutually decide on the best scheme.

90% Design

Based on the approved 15% Concept Documents and any adjustments authorized
by City in the program, schedule or construction budget, the CONSULTANT shall
prepare construction documents.

This submittal will include the following sheets:

Cover Sheet and Vicinity Map 1 Sheet
Notes, Legend, and Abbreviations 2 Sheets
Horizontal Control Plan 1 Sheet
Grading And Drainage Plan 2 Sheets
Site Plan 2 Sheets
Signing and Striping Plan 1 Sheet
Details 2 Sheets
Erosion and Sediment Control Plan Cover Sheet 1 Sheet
Erosion and Sediment Control Details 1 Sheet
Erosion and Sediment Control Plan 2 Sheets
Total 17 Sheets

100% and Final Design

The CONSULTANT will address all redline comments and suggestions and develop
the drawings to the 100% completion level for final City review. Following this
review, final plans, specifications and quantity take-off will be submitted. These
deliverables will be signed and sealed by an Arizona registered professional
engineer.

Cost Estimates

The CONSULTANT will prepare an opinion of probable costs at the 15%, 90% and
100% and Final submittals.

10.6

10.7

10.8

10.9

Specifications
The CONSULTANT will prepare technical specifications and special provisions for
the design at the 90% and 100% and Final submittals.

Landscape and Irrigation Design

Landscape and irrigation design will be provided by EPG (Terracon). See attached
scope for detailed information.

Lighting and Electrical Design
Provided by Wright Engineering. See attached scope for detailed information.

Design Deliverables
15% Plan Submittal:

e One (1) full size submitted on roll plot as well as a PDF of 15% concept
layout showing proposed improvements.

e Two (2) copies and a PDF of the 15% construction cost estimate
90% Plan Submittal:
e City Plan review and construction permit applications
e City redlines and comments
e One (1) full size and four (4) half size sets as well as a PDF of 90% plans
e Two (2) copies and a PDF of the 90% technical specifications
e Two (2) copies and a PDF of the 90% construction cost estimate
e PDF of the drainage memorandum
100% Plan Submittal:

e City Plan review and construction permit applications

City redlines and comments
e Three (3) full size and four (4) half size sets as well as a PDF of 95% plans
¢ Two (2) copies and a PDF of the final technical specifications

¢ Two (2) copies and a PDF of the final construction cost estimate and bid
schedule

11. BID & AWARD (100% Documents):

11.1

Assist City in the preparation of the Bid Form.