Extracted text (via pymupdf)
6708 characters
Mayor's Youth Commission Regular Meeting August 9, 2022 | 5 p.m. 5th Floor Conference Room 175 S. Arizona Ave., Chandler, AZ Commission Members Ananditha Sivakumaran Hiyun Lee Joseph Bushard Jahnavi Nair Maria Gonzalez Isaac Ming Teck-Ong Nikhil Dholakia Anthony Bushard Audrey Tungkagi Aashika Dupati Sanjana Balaji Victoria Jagdon Arnav Nigam Shea Lee Josh Victoria Amitesh Bharati Ziqing Kuang Nivid Singhania Dipti Patel Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. § 38-43 hereby given to the members of the Mayor's Youth Commission and to the ge that the Mayor's Youth Commission will hold a REGULAR MEETING open to t Tuesday, August 9, 2022, at 5:00 p.m., at 5th Floor Conference Room, 175 S. Chandler, AZ. One or more Commissioners may be attending by telephone. Persons with disabilities may request a reasonable modification or communica services by contacting the City Clerk's office at (480) 782-2181(711 via AZRS) requests in advance as it affords the City time to accommodate the request. Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue. Regular Meeting Agenda - August 9, 2022 Call to Order/Roll Call Chair Hiyun Lee called the meeting to order at 5:02 p.m. Members present: Ananditha Sivakumaran, Hiyun Lee, Jahnavi Nair, Maria Gonzales, Isaac Ming Teck- Ong, Nikhil Dholakia, Aashika Dupati, Sanjana Balaji, Victoria Jagdon, Arnav Nigam, Shea Lee, Josh Victoria, Amitesh Bharati, Nivid Singhania, Dipti Patel, Anthony Bushard, Joseph Bushard Members absent: Zqing Kuang, Audrey Tungkagi, Scheduled Public Appearances 1. Melissa Quillard - Mayor and Council Communications Manager . Alexis talks about Ms.Quillard and explains she is going to be the main staff member with us throughout the League Conference and Ms.Quillard will help us plan the teen leadership academy. We're going to be boarding the charter bus with her. a. Ms.Quillard talks: She is the mayors council communication manager and she answers most of the questions of the residents, helps them write articles/ use social media. She also helps them with scheduling and makes sure their calendars are up to date so that they can make the meetings. She works with all the Mayor and Council. Unscheduled Public Appearances Members of the audience may address any item not on the agenda. State Statute prohibits the Board or Commission from discussing an item that is not on the agenda, but the Board or Commission does listen to your concerns and has staff follow up on any questions you raise. Consent Agenda Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the Board or Commission, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately. 2. Approval of Minutes Move to approve the April 12, 2022 Mayor's Youth Commission minutes. 3. Approval of 2022-23 Mayors Youth Commission Meeting Dates Move to approve the 2022-23 Mayors Youth Commission Meeting Dates. a) Nivid Singhania moved to approve the consent agenda, motion seconded by Aashika Dupati, approved at 5:07 PM Action Agenda 4. MYC Representative - Special Events Sponsorship Funding Panel a) Alexis discusses - every year the community gets $30k in order to help fund nonprofits - a panel decides the money allocations, and the Mayor's Youth Committee needs to provide a representative to serve on this panel. b) Jahnavi declines offer to join this panel, Nivid Singhania accepts offer c) Move to nominate Nivid Singhania to serve as the Mayor's Youth Commission liaison for the Special Events Sponsorship Funding Panel. d) Aashika Dupati moved to motion, Second by Nikhil Dholakia, approved at 5:10 PM Briefing 5. Group Introductions and Icebreaker a) Everyone says their name, high school, pronoun, and favorite restaurant/chain in Chandler. We then have a bingo signature sheet, and everyone goes around getting signatures from people for things that others did, until their bingo sheet is filled with signatures. Hiyun starts explaining different items on the bingo sheet. b) Mayor Hartke drops in for a few seconds and says a quick hello. 6. 2022-23 Mayor's Youth Commission Schedule, Expectations and Procedures a) Alexis explains how often events/meetings are and how long the meetings last. She then explains the expectations for the commissioners and how communication is going to work. She is still working with staff to work out the logistics and the tentative schedule is not 100% correct. The orange slots on the calendar are the professional development/learning about city government events. The green slots are meeting dates and general topics that will likely come up during the meeting. Blue slots are volunteering opportunities outside of MYC meetings. Hiyun talks more about expectations (expectations form) - Commissioners can miss no more than 3 meetings. Commissioners must engage in at least 5 outside engagement activities. Come a little before the event and leave a little after the event ends (for cleanup). Commissioners sign the City of Chandler Mayor's Youth Commission form. Alexis goes over procedures for communication - emails regarding upcoming events/meetings; Reminds about commission meetings from Hiyun. If you are going to be absent please communicate that to Alexis in order to make sure Quorum will be met. 7. Arizona League of Cities and Towns Conference a) Hiyun explains the conference- Date is August 31st Wednesday, last day of the month. Transportation will be by charter bus and the last day to RSVP for the Conference is the morning of August 10th Wednesday. It's a really important event for team building and learning about the city. It is super important for Alexis, and she is advocating for it. 8. For Our City Day a) No explanation here, it was briefly explained earlier in agenda number 6. 9. Teen Leadership Academy a) Hiyun: This event is during spring break, spread what you've learned about government to other youth of Chandler and raise more leaders. Planning is with the mayor and council and staff; program of the Mayor’s office. Member Comments/Announcements Calendar a) Amitesh repeats the dates for agenda numbers 10,11,12 10. Arizona League of Cities and Towns Conference - August 31st, All Day 11. For Our City Day - October 22, 2022 12. Our next meeting will be held on September 13th, 5:00pm Adjourn a) Meeting adjourned at 5:57 P.M. Dipti Patel moved to adjourn the meeting, seconded by Ananditha Sivakumaran.