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DRAFT PARKS AND RECREATION BOARD
REGULAR MEETING MINUTES
May 3, 2022
1. CALL TO ORDER/ROLL CALL
Chairman Johnson called the meeting to order on Tuesday, May 3, 2022, at
5:00p.m.
a. Roll Call
Members in Attendance:
Chairman Tim Johnson
Vice-Chairman Melanie Dykstra
Boardmember Jegadesan Krishnamurthy
Boardmember James Montgomery
Members Absent:
Boardmember Cenalmar-Bruquetas
Boardmember John David
Board member Shawn Hsu
Staff Members Present:
John Sefton, Community Services Director
Joseph Petrella, Recreation Manager
Mickey Ohland, Community Services Planning Manager
Jeffrey Larsen, Parks Operations and Maintenance Manager
Erika Berry, Recreation Superintendent
Rebecca Kuiper, Recreation Superintendent
Timberly Matson, Lead Park Ranger
Robert Luevano, Groundskeeper
Sandy Popovich, Recording Secretary
Others Present
Gregory Katsaros, 838 W Straford Ave., Gilbert, AZ 85233
Christopher Katsaros, 838 W Straford Ave., Gilbert, AZ 85233
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Kendall Higby, 607 W Tara Ct., Gilbert, AZ 85233
Elisa Groen, 437 E. Marigold Ln. Tempe, AZ 85281
2.
INTRODUCTIONS
a. John Sefton, Community Services Director introduced himself and discussed his
background in the Recreation Industry.
b. Boardmember Jegadesan Krishnamurthy, new Parks and Recreation Board
Member, introduced himself and shared his background and interest in serving
on the Parks and Recreation Board.
c. Boardmember James Montgomery, new Parks and Recreation Board Member,
introduced himself and shared his background and interest in serving on the
Parks and Recreation Board.
3. APPROVAL OF MINUTES
Chairman Johnson requested approval of the minutes for the February 1, 2021,
Parks and Recreation Board meeting. Vice-Chair Dykstra made the motion to
approve the minutes with a change to item 4g to clarify that the question about
allocations was not just directed at field allocation, but for other amenities as well.
Boardmember Reynolds seconded the motion with the modified changes.
The minutes were approved 4-0 by all Boardmembers present.
4. ACTION ITEMS
a. Appointment of the new Chair of the Parks and Recreation Board.
Chair Johnson requested a motion to nominate a new Chair for the Parks and
Recreation Board. Chair Johnson moved to recommend Vice-Chair Dykstra for
the Chair position. Boardmember Montgomery seconded the motion.
The motion was approved 4-0 by all Boardmembers present.
b. Appointment of the new Vice-Chair of the Parks and Recreation Board.
Chair Johnson requested a motion to nominate a new Vice-Chair for the Parks
and Recreation Board. Vice-chair Dykstra moved to recommend Chair
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Johnson for the Chair position. Boardmember Krishnamurthy seconded the
motion.
The motion was approved 4-0 by all Boardmembers present.
5. BRIEFING/DISCUSSION
a. Proposed FY21-23 Budget Update
Mr. John Sefton, Community Services Director updated the Board on the
Proposed FY21-23 Budget. He shared the current organizational chart for
Community
Services
and
the
top
five
FY
2021-22
Accomplishments.
Accomplishments include:
• Opened the Makery at the Downtown Library featuring emerging
technologies, arts, and media resources.
• Completed the Field of Honor Veteran’s Memorial
• Installed Baseline Irrigation Controllers and System at city parks
improving efficiencies and water conservation disciplines.
• Completed 2021 Parks Strategic Master Plan with comprehensive
inventory and assessments by park.
• Recreation Services Rebound.
Mr. Sefton reviewed the Proposed Operating Budget, Funding Sources, Decision
Packages.
Boardmember Krishnamurthy asked if there was a warranty on the trees that
are planted. Mr. Ohland replied that there is a one-year warranty on the planted
trees.
Vice-chair Dykstra asked if the city has done a staffing study. Mr. Sefton replied
that the city is currently using a consultant to do a city-wide, comprehensive
compensation salary study. Discussion ensued.
b.
Mr. Mickey Ohland, Community Services Planning Manager, updated the
Board on the 2023-2032 Community Services Capital Improvement Program
(CIP). The ten-year program is updated every year. It identifies and
allocates funding for projects over a 10-year span. Most capital
improvement projects are over $50,000. This year’s totals for CIP are $198M
which is approximately a $47M increase from last year. The current building
climate necessitates that increase. Projects for the next two years include:
•
Tumbleweed Regional Park
•
Existing Neighborhood Park Improvement/Repairs
•
Mesquite Groves Park Site Phase I
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•
Mesquite Groves Park Site Phase II
•
Mesquite Groves Park Site Phase III
•
Existing Community Park Improvement/Repairs
•
Existing Recreation Facilities Improvements
•
Fitness Equipment
•
Library Facilities Improvements
•
Tumbleweed Expansion Multi-gen
•
Parks Front-End Loader
•
Gazelle Meadows/Galveston Neighborhood Improvement
•
Aging Park Landscaping Revitalization
•
Existing Athletic Field Improvement/Repairs
Vice-chair Dykstra asked if the new four-plex fields at Tumbleweed will be all
softball? Mr. Ohland responded that it will be primarily for youth and under
18 years of age play. Discussion ensued.
Boardmember Montgomery asked about parking issues. Mr. Ohland
responded that the issue is being reviewed with Special Events staff.
Discussion ensued.
Vice-chair Dykstra asked if the bonds being used are from what passed this
last year. Mr. Ohland responded that yes, these were from the bond issue
passed in November 2021.
Vice-chair Dykstra asked if the city ever considered leasing vs. owning fitness
equipment. Ms. Erika Berry, Recreation Superintendent, responded that
leasing offers limited replacement options, and the city owns the equipment.
Vice-chair Dykstra asked about repairs at the Sunset Library after the
explosion. Mr. Ohland responded that insurance was used to pay for do
repairs.
Boardmember Montgomery asked about expansion of the English as a
Second Language (ESL) program. Mr. Ohland responded that the request can
be forwarded to the library staff.
Vice-chair Dykstra asked if there an option on the registration form to
donate to Parks and Recreation. Ms. Erika Berry responded that there is an
option via online registration to add a donation. Concept will be further
reviewed by staff.
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6. MEMBER COMMENTS/ANNOUNCEMENTS
a. Vice-chair Dykstra is very impressed with quality of the instructors at
Tumbleweed and the Tennis Center. Additionally, some classes at the
Tennis Center are waitlisted but the class attendance is not full. Can we
explore how the waitlists are managed? Ms. Berry said we could look at the
process. Discussion ensued.
7. CALENDAR ITEMS
a. Next meeting will be September 6, 2022, at 5:00 p.m.
8. ADJOURNMENT
With no further items, Chairman Johnson requested a motion to adjourn the
meeting at 6:32 p.m. Vice-Chair Dykstra made the motion to adjourn the meeting.
Boardmember Montgomery seconded the motion.
The adjournment was approved 4-0 by all Boardmembers present.
_________________________________________ _____________________________________
Tim Johnson, Chairman
Sandy Popovich, Recording Secretary