Code Change Quick Reference City Comparison Sample Informational Council Item

City Code Chapter 3 Current vs. Proposed Changes Summary 
 
Section 
Current Language 
 
Proposed Language 
3-8 Written 
Contracts 
Written contracts required for purchases 
valued over $5,000  
 
Written contracts required for purchases 
valued over $10,000 
3-9.1–4 
Approval of 
City Council 
Council approval required for purchases of 
materials, equipment, services, and 
construction valued at $50,000 or more  
 
Council approval required for purchases of 
materials, equipment, services, and 
construction valued at $100,000 or more 
Council approval required for purchases of 
consultant and professional services 
valued at $30,000 or more  
 
Council approval required for purchases of 
consultant and professional services valued at 
$100,000 or more 
Council approval required for an 
amendment or change order whose total 
amount exceed the agreement by 10%  
 
Council approval required for an amendment 
or change order whose total amount exceed 
the agreement by $100,000 or more 
3-9.1.E  states no prior Council approval 
for purchase of bulk fuel. 
 
Added exemption for statutory fees, and 
membership, subscription, and dues  
None 
 
Added 3.9-1.F provision that regardless of 
amount, contracts or agreement for non-
routine matters of public interest and policy 
will require prior Council approval 
 
Existing language is silent to length of time 
the contract or agreement value is for, 
although Chandler’s business practice has 
been per term 
 
Added language clarifying that the value of 
contracts or agreements per term determines 
requirement for Council approval 
3-11 
Informal procurement required for 
purchases valued at $5,000 or more 
 
Informal procurement required for purchases 
valued at $10,000 or more 
3-11 
Formal procurement required for 
purchases valued at $50,000 or more 
 
Formal procurement required for purchases 
valued at $100,000 or more 
3-13 
Emergency defined as health safety or 
welfare of property is endangered or 
severely reduced if immediate action is not 
taken  
 
Emergency defined as preserving or protecting 
health, safety, or welfare of residents or 
property from immediate threat of harm or 
injury; Added authorization for construction 
3-15 
Standards of ethical conduct established 
for public procurement employees 
 
Standards of ethical conduct expanded to 
include all public employees and procurement 
professionals 
3-16 
Inapplicability of Chapter 3 to expenditure 
of funds received in accordance with 
American Reinvestment and Recovery Act 
of 2009 (ARRA) set 
 
Reference to ARRA removed, inapplicability of 
Chapter 3 when in conflict with state and 
federal grant requirements established 
3-17 
Policy, process, and procedures for 
suspension and debarment established 
 
City Manager responsibility to establish 
process and procedure established, process 
and procedure removed, but core elements of 
policy defined 
Informational 
Council Agenda 
Item 
None 
 
An Information Council item will be added to 
each agenda to detail administrative approvals 
and significant price changes (+50%) between 
current and recommended approval 
thresholds

City Procurement Comparison 
 
 
* Awards of professional consultant contracts are reported to Mesa City Council quarterly; Mesa pursuing changes through November 2022 
ballot measure to allow City Council to set threshold vs. voters. 
** City of Phoenix pursuing raising Council approval thresholds 
*** Scottsdale City Council approves construction contracts over $25,000

Informational Procurement Council Item - September 22, 2022 
Administrative Approval of Contracts and Agreements Valued Between $50,000 and $99,999 
Agreement No.: AI0-909-4218 
Subject: Airport Tower Maintenance 
Contractor: Everest Communications, LLC 
Value: $60,000 
 
Agreement No.: CS2-961-4524 
Subject: Softball Umpire Services 
Contractor: Dynamic Sports Officials, LLC 
Value: $92,000 
 
Agreement No.: State of Arizona ADSPO16-100284 
Subject: Hardware Support and Maintenance 
Contractor: vCore Technology Partners 
Value: $75,772 
 
Agreement No.: PD8-680-3892 
Subject: Outer Vest Carriers 
Contractor: Universal Police Supply 
Value: $50,000 
 
Agreement No.: PD2-680-4356 
Subject: Police Duty Gear 
Contractor: Ace Uniforms of Phoenix 
Value: $80,000 
 
Agreement No.: City of Mesa 2020047 
Subject: Traffic Paint 
Contractor: Ennis-Flint, Inc. 
Value: $85,000 
 
Contracts or Agreements with Significant (+50%) Price Changes Valued Between $50,000 and $99,999 
Agreement No.: CS2-961-4524 
Subject: Softball Umpire Services 
Contractor: Dynamic Sports Officials, LLC 
Value: $92,000 (previously $60,000) +53% 
Notes: Slow pitch rate increase 20%, fast pitch rate decrease 9%, new administrative fee of $6 per game adds an 
estimated $15,000 to overall cost per year