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Project Name: Cooper Road Improvements (Alamosa Drive and Riggs Road) Amend 2
Page 1
Project No.: ST1503.451, STP-CHN-0(235), SZ18101C
Rev. 7/20/22
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
Construction Management Services
Cooper Road Improvements (Alamosa Drive to Riggs Road)
Project No. ST1503.451, Federal No.: STP-CHN-0(235), ADOT No.: SZ18101C
Council Date: November 10, 2022 Item No.
THIS AMENDMENT NO. 2 (“Amendment No. Two”) to the Agreement for services dated
December 23, 2020 (the “Agreement”) is made by and between the City of Chandler, an
Arizona municipal corporation, (“City”) and Ritoch-Powell & Associates Consulting
Engineers, Inc. (“Consultant”), on this ______ day of ___________________, 202_____ (“Effective
Date”). (City and Consultant may individually be referred to as “Party” and collectively
referred to as “Parties”).
RECITALS
A.
The Parties entered into the Agreement for the following services: Construction
Management Services (“Services”) for Cooper Road Improvements (Alamosa Drive to
Riggs Road) project.
B.
The Parties have determined that it is necessary and desirable for the Consultant to
perform additional services for the City under the terms and conditions set forth in this
Amendment No. 2 and the Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and mutual promises contained in the
Agreement and this Amendment No. 2, the Parties agree to amend and modify the
Agreement as follows.
SECTION I – CONSULTANT’S SERVICES
The Agreement is amended to add the modified scope of work described in Exhibit “A”
attached to and made a part of this Amendment No. 2 by this reference.
Project Name: Cooper Road Improvements (Alamosa Drive and Riggs Road) Amend 2
Page 2
Project No.: ST1503.451, STP-CHN-0(235), SZ18101C
Rev. 7/20/22
SECTION II – PERIOD OF SERVICE
The Agreement is amended to increase the Agreement time by 150 calendar days for a total
821 calendar days.
SECTION III – PAYMENT OF COMPENSATION AND FEES
The Agreement is amended to increase the total Agreement price in an amount not to exceed
$248,894.34 for a total Agreement amount of $1,801,616.59 payable in accordance with
Exhibit “B” attached to and made a part of this Amendment No. 2 by this reference.
SECTION IV – CONFLICT AMONG DOCUMENTS
The Agreement and this Amendment No. 2 constitute the complete agreement between the
Parties concerning the subject matter of the Agreement and replace any prior oral or written
communications between the Parties. The terms and conditions of the Agreement are
incorporated into and made a part of this Amendment No. 2. If a conflict or ambiguity arises
among the Agreement and Amendment No. 2, the instrument in the following order prevails
and controls: (1) Amendment No. 2; and (2) Agreement.
SIGNATURE PAGE TO FOLLOW
10/14/2022
Gary Fromm, PE
Transportation Practice Director
gfromm@ardurra.com
Project Name: Cooper Road Improvements (Alamosa Drive and Riggs Road) Amend 2
Page 4
Project No.: ST1503.451, STP-CHN-0(235), SZ18101C
Rev. 7/20/22
Amendment No. 2 (cont.)
Project No. ST1503.451
These changes result in the following adjustments of Agreement amount and/or time:
Original Agreement amount:
$ 1,552,722.25
Current Agreement amount, prior to this Amendment: (including previous Amendments)
$ 1,552,722.25
Net change resulting from this Amendment:
$ 248,894.34
Revised Agreement amount, including this Amendment:
$1,801,616.59
Last Agreement amount approved by Council (if applicable):
$ 1,552,722.25
Amendment % of last Agreement amount approved by Council: (if accumulated
amount over 10% of previous Agreement amount approved by Council, Council approval is required)
13%
Agreement time or completion date prior to this Amendment:
(including previous amendments)
671
or
Days
Date
Net change resulting from this Amendment:
150
or
Days
Date
Revised Agreement time or completion date: (including this amendment)
821
or
Days
Date
THIS AMENDMENT No. does NOT require Council approval:
Amendment is less than 10% of Agreement amount last approved by Council
THIS AMENDMENT No. 2 does require Council approval:
X
Amendment is over 10% of previous Agreement amount approved by Council
Amendment No. 2 Council approval: Item No.: , if applicable
OWNER NAME & DATE APPROVAL: Kimberly Moon 9/27/22
C: Project Mgr. Consultant Owner File
Project Name: Cooper Road Improvements (Alamosa Drive and Riggs Road) Amend 2
Page A-1
Project No.: ST1503.451, STP-CHN-0(235), SZ18101C
Rev. 7/20/22
EXHIBIT A
SCOPE OF WORK
1
EXHIBIT “A”
CONSTRUCTION MANAGEMENT CONTRACT MODIFICATION NO. 2
SCOPE OF SERVICES
(FHWA FUNDED PROJECTS)
DESCRIPTION OF ADDITIONAL WORK
1. Ardurra’s Construction Management (CM) contract scope and fee was based on 450 calendar
days stated in City’s construction contract with Pulice Construction (Contractor). Contractor’s
approved final completion date was 5/18/22 based on the 450 calendar days. Contractor’s most
recent CPM indicates the final completion date will be 11/15/2022. The additional eighteen (18)
weeks requires additional CM services to comply with federal funded project requirements. The
following outline describes CM services from 9/1/22 to 12/30/22 to close contract.
PROJECT TASKS
1.
PRE-CONSTRUCTION ASSISTANCE
A. Task 1.1 Preconstruction Assistance
i.
No additional compensation needed.
2.
CONSTRUCTION MANAGEMENT
A. Task 2.1 Weekly Construction Meetings
i.
Consultant assumes an additional five (5) bi-weekly meetings (Sept – Nov).
B. Task 2.2 CPM Schedule
i.
Consultant assumes an additional three (3) CPM reviews.
ii.
Consultant has previously reviewed fifteen (15) Contractor requests for additional
time or reimbursement. These reviews are not in Consultant’s existing contract but
were performed within contract budget thereby not requiring request for additional
compensation. However, Consultant anticipates Contractor’s current and future
requests for additional time and/or reimbursement will require review, comment
and coordination form our team. Consultant assumes four (4) additional time or
cost letters from the Contractor which require review and response.
iii.
Consultant anticipates City will implement Liquidated Damages (LDs) against
Contractor for not meeting Final Completion date. Consultant estimates 40 hours
time required of our team assisting City’s implementation of LDs.
C. Task 2.3 Requests for Information (RFI’s)
i.
Consultant assumes five (5) additional RFIs to reach final completion. Time
included in fee derivation assumes 1 hour to respond to RFI plus five biweekly log
updates
D. Task 2.4 Shop Drawing Submittals
i.
Consultant assumes five (5) additional Shop Drawings for traffic, landscape and
concrete flatwork required to reach final completion.
E. Task 2.5 Requests for Proposal (RFP)
i.
Consultant assumes no additional RFPs will be requested or submitted for review.
Therefore, no additional compensation needed.
ii.
Consultant assumes five (5) additional T&Ms will be submitted for review for
landscape, site grading and punch list items to reach final completion.
F.
Task 2.6 Field Directives (FD’s)
i.
Consultant assumes five (5) additional FDs will be submitted for review by
Contractor for traffic, landscape and sitework grading to reach final completion.
G. Task 2.7 Contractor Payment Applications
i.
Consultant assumes three (3) additional payment application reviews to reach final
completion.
2
H. Task 2.8 Public Outreach
i. Consultant’s subconsultant requires twenty-six (26) weeks of additional time
performing Public Outreach updates and Hotline monitoring and responses to
reach final completion.
ii. Consultant must coordinate property owner complaints for eighteen (18) weeks
and prepare/ complete property acceptance forms with subconsultant for 32
properties.
3.
CONSTRUCTION ADMINISTRATION
A. Task 3.1 Federal Compliance Administration
i. No additional compensation needed.
B. Task 3.2 Administrative Support (Not Included)
i. No additional compensation needed.
4.
CONSTRUCTION INSPECTION
A. Task 4.1 Inspection Services
i. Contractor’s crews are currently working five (5) ten (10) Hour days each week
which requires fulltime inspection. Consultant assumes one (1) full time inspector
for 50 hours per week for nine (9) additional weeks to reach substantial completion
and part time inspector for 20 hours per week for four (4) additional weeks to reach
final completion.
B. Task 4.2 Landscape / Irrigation Inspection Services
i. No additional compensation needed.
C. Task 4.3 Project Closeout
i. Consultant must compile non-conformance list prior to Substantial Completion;
schedule and conduct Substantial Completion inspection; prepare Substantial
Completion punch list generated from Substantial Completion inspection; track
items on punch list and note completed items; and complete and distribute
Substantial Completion certificates.
ii. Consultant must schedule and conduct Final Completion inspection; and complete
and distribute Final Completion certificates.
5.
UTILITY COORDINATION
A. Task 5.1 Utility Coordination
i. Consultant must complete Acceptance of Construction (AOC) applications and
submit to MCESD for reclaimed water booster pump and potable water/sewer
improvements.
6.
MATERIALS TESTING
A. Task 6.1 Quality Control (QC) Test Program
i. No additional compensation needed.
B. Task 6.2 Quality Assurance (QA) Test Program
i. Consultant must prepare, submit and obtain Materials Quality Assurance plan
approval from ADOT after all testing has been completed.
ii. Consultant must obtain QA material samples and compaction tests of aggregate
base, asphalt concrete subgrade, concrete structures and utility trench backfill.
Additional QA testing not included in original contract was required for following
City approved additional work:
•
New 2” surface course SB Cooper STA 100+80 (Riggs) to STA 104+50.
•
New 2” surface course SB Cooper STA 157+00 to STA 165+50.
•
Full depth replacement NB Cooper STA 127+25 to STA 139+00.
•
Barrington Basin new storm drain pipe and manhole installation.
•
2,440 LF of new waterline installation from Blue Ridge to Kaibab.
C. Task 6.3 Material Certifications
i. Consultant assumes nine (9) additional weekly reviews of material certification
sheets, quantities and logs to comply with “Buy America” requirements.
3
D. Task 6.4 Independent Assurance (IA) Test Program
i. No additional compensation needed.
7.
RECORD DRAWINGS
A. Task 7.1 Record Drawings
i. Review Contractor’s submitted as-built Record Drawing Review and monitor
Contractor’s weekly updates on red-line drawing set.
8.
PROJECT MANAGEMENT
A. Task 8.1 Project Monitoring
i. Consultant must perform weekly contract administration tasks, prepare/submit
monthly invoices and complete contract close out tasks in compliance with federal
funded project requirements for eighteen (18) weeks to close contract in
compliance with federal funded project requirements.
B. Task 8.2 Manage Sub-Consultants
i. Consultant must perform weekly contract administration tasks to coordinate
subconsultant tasks, review monthly invoice submittals, process reimbursement,
close out subconsultant contracts and review/verify prompt pay reports on ADOT’s
LCP Tracker for eighteen (18) weeks to close contract in compliance with federal
funded project requirements.
ASSUMPTION, CLARIFICATIONS, AND EXCLUSIONS
1.
Application fees for City reviews and permits will be paid by CITY.
2.
The following items are excluded from this scope of work:
a. Special Inspections
b. Aerial Mapping and photography
c. Environmental Investigation
d. Potholing and survey for potholing
e. Private and public utility relocation design
f.
Drainage analysis or design
g. Pavement design
h. Federal compliance administration support
i.
GIS survey or data processing
j.
Preparing and producing displays, exhibits, engineering designs or details required for public
meetings or information.
k. Documentation of existing property conditions, project signage or traffic signage by Public
Outreach (MakPro).
3.
The Owner’s Allowance will only be utilized with prior written approval from the City representative.
4.
The Direct Expense Allowance will be used for normal reimbursable expenses on the project.
Items must be billed at cost and backup must be provided with pay applications.
5.
Contract work must be performed in accordance with Exhibit D Title VI Assurances Appendix A
and Exhibit E Title VI Assurances Appendix E.
Project Name: Cooper Road Improvements (Alamosa Drive and Riggs Road) Amend 2
Page B-1
Project No.: ST1503.451, STP-CHN-0(235), SZ18101C
Rev. 7/20/22
EXHIBIT B
FEE SCHEDULE
RPA Task Descriptions
Previously
Billed
Billed Project
to Date
Amount to
Complete
Budget
Remaining
Total Contract
Amount
5011 Pre-Construction Assistance
$3,696.24
$3,696.24
$0.00
-$579.26
$3,696.24
5021
Weekly Construction Meetings
$53,788.67
$54,617.53
$2,091.24
$4,092.77
$56,708.77
5022 CPM Schedule
$10,120.02
$10,517.04
$8,374.80
$62.35
$18,891.84
5023 Request for Information (RFI)
$15,958.78
$15,958.78
$1,394.16
$2,894.42
$17,352.94
5024 Shop Drawing Submittals
$26,042.84
$26,342.34
$697.08
-$9,602.58
$27,039.42
5025 Requests for Proposal (RFP)
$25,523.92
$25,920.94
$2,091.24
$6,046.06
$28,012.18
5026 Field Directive (FD)
$14,865.78
$15,130.46
$1,394.16
$697.88
$16,524.62
5027 Contractor Payment Apps
$12,164.08
$12,958.12
$2,394.21
$5,522.99
$15,352.33
5028 Public Outreach
$5,266.64
$5,266.64
$10,010.34
$8,645.59
$15,276.98
5041 Inspection Services
$660,997.04
$688,593.73
$70,767.71
-$100,630.66
$759,361.44
5043 Project Closeout
$0.00
$0.00
$2,423.75
$10,748.83
$2,423.75
5051 Utility Coordination
$12,318.07
$12,318.07
$1,192.18
-$4,376.77
$13,510.25
5061 QC Test Program
$6,613.46
$6,613.46
$0.00
$175.05
$6,613.46
5062 QA Test Program
$8,270.07
$8,336.24
$4,808.11
-$4,052.77
$13,144.35
5063 Material Certifications
$32,075.88
$32,807.22
$4,544.54
$5,490.08
$37,351.76
5071 Record Drawings
$0.00
$0.00
$35,608.99
$31,309.07
$35,608.99
5081 Project Monitoring
$26,866.50
$27,820.12
$2,933.20
-$3,779.86
$30,753.32
5082 Manage Sub-Consultants
$11,663.66
$12,013.97
$2,428.03
$16,511.18
$14,442.00
8080 ATEK (DBE)
$181,425.65
$181,425.65
$22,025.80
$58.35
$203,451.45
8081 J2 (DBE)
$2,009.55
$2,009.55
$0.00
$15,961.45
$2,009.55
8082 Kimley Horn
$266,384.79
$270,027.30
$64,880.10
-$778.72
$334,907.40
8083 Lee Engineering
$3,557.45
$3,557.45
$0.00
$4,748.55
$3,557.45
8084 MakPro (DBE)
$38,198.20
$38,888.20
$7,150.00
-$888.20
$46,038.20
8085 Speedie
$8,122.82
$8,122.82
$0.00
$4,721.38
$8,122.82
5110 Procore Allowance
$41,252.78
$41,252.78
$0.00
$4,747.22
$41,252.78
5111 Owners Allowance
$0.00
$0.00
$50,000.00
$50,000.00
$50,000.00
9099 Direct & Outside Expenses
$212.30
$212.30
$0.00
$570.90
$212.30
Total RPA Fee
$926,231.65
$958,910.90
$153,153.74
-$30,825.63
$1,112,064.64
Total SubConsultant Fee
$499,698.46
$504,030.97
$94,055.90
$23,822.81
$598,086.87
Total Allowances & Expenses
$41,465.08
$41,465.08
$50,000.00
$55,318.12
$91,465.08
Total Fee
$1,467,395.19
$1,504,406.95
$297,209.64
$48,315.30
$1,801,616.59
Translation Fee
$0.00
$248,894.34
Total Requested CO #1 Cost
EXHIBIT B