Minutes of the Study Session Meeting of October 24, 2022
Extracted text (via pymupdf)
46125 characters
Meeting Minutes
City Council Study Session
October 24, 2022 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:15 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, City Manager
Vice Mayor Terry Roe
Kelly Schwab, City Attorney
Councilmember OD Harris
Dana DeLong, City Clerk
Councilmember René Lopez
Councilmember Mark Stewart
Councilmember Christine Ellis
Councilmember Matt Orlando
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Orlando to join him for the recognitions.
1. Retirement Recognition
Michael Dickerson – 15 Years, Community Services
2. Service Recognitions
Denisse Ruiz – 15 Years, Human Resources
Kristen Rogers – 15 Years, Police
Ashley Nolan – 15 Years, Police
Jason Schouten – 20 Years, Police
Zachary Cummard – 20 Years, Police
Dean Hannula – 25 Years, Cultural Development
Loretta Colson – 15 Years, Community Services
Page 2 of 21
3. Proclamation – AZ Cities and Towns Week
MAYOR HARTKE read the proclamation and invited Tom Belshe, League of Arizona Cities and
Towns Executive Director, to accept.
MR. BELSHE thanked Council, City staff, and the citizens of Chandler for being an excellent
example and thanked Chandler for being a part of the organization.
4. Proclamation – Cyber Security Awareness Month
COUNCILMEMBER ORLANDO read the proclamation and invited Owen Zorge, IT Chief Information
Security Officer, and Mitchell Robinson, IT Security Administrator to accept.
MR. ZORGE thanked Mayor and Council for the proclamation; cybersecurity is a team sport and
everyone’s responsibility.
MR. ROBINSON thanked City staff for keeping us safe and keeping staying safe online.
5. Recognition – National BMX Champion, Liam Bowersox
MAYOR HARTKE recognized Liam Bowersox, winner of USA BMX freestyle competitions and
National Amateur Champion.
6. Recognition – Educator of the Year Rachna Nath, Arizona College Preparatory High School
MAYOR HARTKE recognized Rachna Nath, Educator of the Year at Arizona College Preparatory
High School.
MS. NATH thanked Mayor and Council.
7. Recognition – 2021 Certificate of Achievement for Excellence in Financial Reporting
DAWN LANG, Deputy City Manager, Chief Financial Officer, recognized Kristi Smith, Financial
Services Officer; Tracy Schmidt, Accounting Supervisor; Robert Steele, Accounting Supervisor;
Joanne Chang, Senior Accountant; and the accounting division for their 2021 annual
comprehensive financial report, receiving the Excellence in Financial Reporting for the fortieth
year.
8. Recognition - National Association of Telecommunications Officers and Advisors (NATOA)
Awards
MAYOR HARTKE recognized Julie Carpenter, Video Production Specialist; and Courtney Randolph,
Video Productions Specialist; and the rest of the video team. The National Association of
Telecommunications Officers and Advisors has awarded three awards: excellence in video
production, awards of distinction for Chandler Changemakers video and what is a bond election
videos.
Page 3 of 21
MS. CARPENTER said they competed against other large cities across the country. Our stories are
great ways to highlight what makes Chandler unique.
MS. RANDOLPH said they are very proud of what they have accomplished, especially with the bond
election video.
9. Carl Hurst - Water Use and Water Conservation Concerns
CARL HURST, 9304 E. Arrow Vale Drive, Sun Lakes spoke about relandscaped medians on Riggs
and Arizona Ave with sculptures. Now with the use of plants in street medians, there is required
water use and upkeep. It seems like plants are overplanted in landscaping.
MAYOR HARTKE said we work hard to conserve water and take it seriously and asked to hear back
from staff about this issue. We are looking for more ways for saving water.
COUNCILMEMBER HARRIS asked the City Manager about Chandler’s xeriscape program.
JOSH WRIGHT, City Manager, said that we would share information about the xeriscape program.
10. Taha Hussein - Chandler Police Misconduct
TAHA HUSSEIN, 1736 E. Frye Road, Chandler spoke about an incident involving Chandler Police.
Mr. Hussein asked for this to be investigated.
COUNCILMEMBER STEWART asked to review the footage of this event and asked City Manager to
review this information with Council.
Consent Agenda and Discussion
Discussion was held on items 6, 8, 9, 15, 33, and 54
City Clerk
1.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.
City Manager
2.
Resolution No. 5634 Approving an Agreement between the Maricopa Association of
Governments (MAG) and the City of Chandler for the Chandler Protected Bike Lanes Study
Move City Council pass and adopt Resolution No. 5634 approving an agreement between
the Maricopa Association of Governments (MAG) and the City of Chandler for the Chandler
Protected Bike Lanes Study, with a local match not to exceed $4,560.
3.
Resolution No. 5635 Authorizing the Execution of a License Agreement with Salt River
Project (SRP) for Access to the Consolidated Canal for the Maintenance and Operation of
the Paseo Trail
Page 4 of 21
Move City Council pass and adopt Resolution No. 5635 authorizing the execution of a
license agreement with Salt River Project (SRP), granting the City continued access to the
Consolidated Canal for the maintenance and operation of the Paseo Trail.
4.
Resolution No. 5636 Authorizing the Execution of a License Agreement with Salt River
Project (SRP), for Access to the Lateral 9.5 Canal for the Maintenance and Operation of the
Western Canal Trail
Move City Council pass and adopt Resolution No. 5636 authorizing the execution of a
license agreement with Salt River Project (SRP), granting the City continued access to the
Lateral 9.5 Canal for the maintenance and operation of the Western Canal Trail.
Community Services
5.
Pre-Construction Services Agreement, Construction Manager at Risk Project No.
PR2106.251, with Hunter Contracting Co., for the Tumbleweed Park Softball & Baseball
Complex
Move City Council Award Pre-Construction Services Agreement, Construction Manager at
Risk Project No. PR2106.251, to Hunter Contracting Co., for the Tumbleweed Park Softball
& Baseball Complex, in an amount not to exceed $137,052.32.
Cultural Development
6.
Introduction of Ordinance No. 5036, Adopting the Provisions of a Development Agreement
and Purchase Agreement with One Chandler Owner, LLC, for the Sale and Redevelopment
of City-owned Real Property Located at the Northeast Corner of Arizona Avenue and Buffalo
Street, Known as "Site 7" in Chandler
Move City Council introduce and tentatively adopt Ordinance No. 5036, adopting the
provisions of a development agreement and purchase agreement between One Chandler
Owner, LLC, and the City of Chandler for the sale and redevelopment of City-owned real
property located at the northeast corner of Arizona Avenue and Buffalo Street, known as
"Site 7" in Chandler, Arizona, and authorizing the City Manager to sign all related documents
as approved by the City Attorney.
JOHN OWENS, Downtown Redevelopment Specialist, presented.
• Site 7 Development Agreement City Council Study Session | October 24, 2022
• Site 7 Background
o Council Direction to staff over past 20 years has been a preference for unified
development of block
o August 2022 – City Council directed staff to begin negotiations of a development
agreement with Jackson Dearborn Partners and the City of Chandler
• Original Project
o Only on private parcels
o Multifamily – 126 Units
o 3,440 SF Ground-Floor Commercial
Page 5 of 21
• Current Project with Site 7
o Multifamily – 290 Units
o 13,000 SF Office
o 16,000 SF Ground Floor Commercial
• Development Agreement Details
o Sale Price of $2.94 million (Appraised Value)
o No incentives
o Buyback provision is Jackson Dearborn Partners is unable to fulfill agreement
o Construction Commencement within 24 months of effective date of agreement
o Construction completion within 54 months of effective date of agreement
• Questions?
COUNCILMEMBER ORLANDO commented that this land use has been in the works for 20 years.
Councilmember Orlando thanked Council and staff for making sure there are retail and office
elements in this design, to look at it for what is in it for the City.
COUNCILMEMBER STEWART asked for some background on the timeline of this project.
MR. OWENS said that these projects take lots of time in the planning process, purchasing and
planning and zoning take their time to review. We are confident that they are excited to get this
deal done and get going.
Development Services
7.
Construction Agreement No. ST2012.401 with CS Construction, Inc., for the Chandler
Arterial Congestion Monitoring
Move City Council award Construction Agreement No. ST2012.401 to CS Construction, Inc.,
for the Chandler Arterial Congestion Monitoring, in an amount not to exceed $1,312,469.
8.
Preliminary Plat PLT22-0013, Chandler Airport Business Center, Located at the Northwest
Corner of Queen Creek and Cooper Roads
Move City Council approve Preliminary Plat PLT22-0013, Chandler Airport Business Center,
located at the northwest corner of Queen Creek and Cooper Roads, as recommended by
Planning and Zoning Commission.
COUNCILMEMBER ORLANDO requested more information be added to these types of items to
provide more details for reference.
9.
Preliminary Plat, PLT22-0020 Woodspring Suites and Everhome Suites Preliminary Plat,
Located West of the Northwest Corner of Willis and Price Roads
Move City Council approve PLT22-0020 Woodspring Suites and Everhome Suites, as
recommended by Planning and Zoning Commission.
Page 6 of 21
10.
Final Plat PLT22-0002 McKinley Glenn
Move City Council approve Final Plat PLT22-0002 McKinley Glenn, located east of the
southeast corner of Chandler Heights and Cooper Roads, as recommended by staff.
Facilities and Fleet
11.
Agreement No. BF2-910-4446 Electrical Maintenance, Repair, and Installation Services
Move City Council approve increasing the spending limit for Agreement No. BF2-910-4446,
with Corbins Services Electric; DECA Southwest; Hampton Tedder Technical Services;
Hawkeye Electric, Inc.; K2 Electric, LLC; and Swain Electric, Inc., for electrical maintenance,
repair, and installation services, by $250,000, for a revised amount not to exceed
$1,800,000, for the current term ending March 31, 2023.
12.
Purchase of Generators and Related Equipment for Police Department Main Station
Move City Council approve the purchase of two (2) generators and related equipment, from
The SJ Anderson Company, utilizing the State of Arizona Contract No. ADSPO17-174290, in
the amount of $1,440,876, and authorize a transfer from General Fund Contingency in the
amount of $1,175,495.
13.
Purchase of Maintenance, Repairs and Purchase of Bay Doors, Locking Systems, Door
Hardware, and Operable Walls
Move City Council approve the utilization of cooperative contract No. 21H-DHP-0917, with
Mohave Educational Services, for maintenance, repairs and purchase of bay doors, locking
systems, door hardware, and operable walls, from DH Pace Company, Inc., increasing the
spending limit by $30,000, for a revised amount not to exceed $156,764.
14.
Purchase of Doors, Locking Systems, Door Hardware and Operable Walls
Move that City Council approve the purchase of doors, locking systems, door hardware and
operable walls, from C&I Show Hardware, utilizing State of Arizona Contract No. CTR047674,
in an amount not to exceed $272,791.
Fire Department
15.
Introduction of Ordinance No. 5032 Amending the Code of the City of Chandler Chapter 28,
Section 23, Relating to Explosives and Fireworks
Move that City Council introduce and tentatively adopt Ordinance No. 5032, amending the
Code of the City of Chandler, Chapter 28 Fire Prevention, by amending Section 28-23
relating to Explosives and Fireworks; Providing for Repeal of Conflicting Ordinances;
Providing for Severability and Establishing an Effective Date.
THOMAS DWIGGINS, Fire Chief, presented on the item. This item is an amendment to the current
fireworks ordinance. There are two specific changes: the first is in response to Arizona Senate Bill
1275, passed into law earlier this year. This state law restricts the use of all consumer-based
fireworks on all authorized days from 11 p.m. to 8 a.m., except on Fourth of July and New Year’s
Page 7 of 21
Eve where the restriction is through 1 a.m. to 8 a.m. The second change allows for the sale and
use of consumer-based fireworks for the celebration of Diwali. Consumer-based fireworks can be
sold two days prior to Diwali through the third day of Diwali. Fireworks may be used on the second
and third days of Diwali. Both changes make us in line with state law.
MAYOR HARTKE wished everyone a happy Diwali. This was brought up in part to let residents know
that they might hear fireworks around town during the celebration of Diwali. The use would be
restricted from 11 p.m. to 8 a.m. Mayor Hartke reiterated that explosive fireworks are still illegal
for personal use.
CHIEF DWIGGINS affirmed that explosive fireworks are still illegal for personal use. Consumer-
based fireworks are regulated and are allowed during these days.
MAYOR HARTKE said this amendment defines the parameters of firework use clearly and gives
relief to veterans and our pets.
COUNCILMEMBER STEWART commented that including other holidays that our community
celebrates is important. Councilmember Stewart requested to draft an amendment to include
other cultural holidays at the limited times as proposed.
MAYOR HARTKE asked that this amendment be separate from this item.
COUNCILMEMBER STEWART asked if additional language could be added to Thursday’s agenda
for this item.
MAYOR HARTKE said there is more work to be done before placing it on Thursday’s agenda, there
is more to consider. Mayor Hartke asked that this item be voted on as is, as this needs to begin
before December.
COUNCILMEMBER ORLANDO agreed it was important to vote on this item this week, we can come
back and take a further look into expansion of this firework allowance.
COUNCILMEMBER LOPEZ said this item is to make city code compliant with current changes of
state statutes.
CHIEF DWIGGINS said that was correct, this item will put us in alignment with state law.
COUNCILMEMBER LOPEZ said there are special permits to celebrate at other times. There also
may be state statute limitations on firework usage that we may not be able to regulate beyond.
COUNCILMEMBER STEWART said we added our own piece on top of state law, which is the
allowance of fireworks for Diwali. Other holidays should be recognized with this same permission.
Page 8 of 21
COUNCILMEMBER HARRIS agreed with including other holidays, to add an amendment all in one.
Councilmember Harris mentioned that tabling this item and working to include other allowance
for holidays may be a way to move forward.
COUNCILMEMBER ELLIS said we are trying to move forward with this item; if we want to proceed
with additions, we can come back to it with more research in the future.
COUNCILMEMBER STEWART asked if this could be added to the next agenda, to be discussed and
voted on at the next council meeting.
MR. WRIGHT said the next agenda will be in two weeks. If there is a consensus to move forward
with additional holidays for consideration, we can bring that up in the future. Additional discussion
in a work session or subcommittee will take more time before placing an item on the agenda.
MAYOR HARTKE asked if we could add this proposed amendment for other holidays in December.
COUNCILMEMBER STEWART said that this should be a quick add, adding in other holidays to the
code for the sake of equity.
COUNCILMEMBER ORLANDO asked how many more holidays would be added, what the impact
on emergency services would be, the impact on residents, the impacts on pets. We would have to
think about these questions and give them consideration before moving forward.
COUNCILMEMBER HARRIS said that we should consider everything all at the same time.
MAYOR HARTKE asked to move this current item forward for the purpose of putting the time limits
for fireworks in place, especially for application to upcoming Christmas and New Year’s holidays.
KELLY SCHWAB, City Attorney, said the state legislature has preempted this area, there are certain
times of the year where the city cannot prohibit consumer fireworks. At the last legislative session,
the state legislature added Diwali as one of the holidays recognized in the fireworks allowance.
This was not set by the City, but by the state. Ms. Schwab expressed concern with proposing an
amendment at Thursday’s meeting to expand holiday recognition, as this is something we would
need to provide advance notice to the community for. The only notice provided has been for the
Diwali holiday exception and changing the hours.
COUNCILMEMBER HARRIS requested to table this item on Thursday, Two weeks should be
sufficient to determine what would need to be added before the next agenda. Councilmember
Harris asked if we can we schedule this to go into effect before the end of the year and also
incorporate requested additions.
Page 9 of 21
MAYOR HARTKE asked about the timeline of this current item.
MS. SCHWAB said the introduction of this ordinance will be on Thursday, and then it would be
brought back for a final vote at the next regular council meeting. It takes two meetings to pass.
COUNCILMEMBER LOPEZ asked if not passing this ordinance will make Chandler out of
compliance with state statutes, allowing fireworks displays that are unrestricted.
MS. SCHWAB said the state law gives authority to the cities to regulate fireworks usage. The state
law authorizes cities and towns to regulate permissible consumer firework usage from 11 p.m. to
8 a.m. except New Year’s Eve and Fourth of July. If this item is not approved by council, the longer
times in our code will remain in effect.
COUNCILMEMBER LOPEZ followed up that this item would just be Chandler regulating the times
of firework usage that the state of Arizona has allowed.
MS. SCHWAB confirmed that was correct.
MAYOR HARTKE asked if a motion to continue this item would be made tonight at the study
session or on Thursday.
MS. SCHWAB recommended that any action to vote or continue would be taken on Thursday.
MAYOR HARTKE instructed that Council talk to councilmembers and make any motions on
Thursday. Any amendments can be made then.
MS. SCHWAB said that is correct; however, if amendments will be made, then the item should be
tabled and brought back later to give the public adequate notice.
COUNCILMEMBER STEWART asked if we could make the amendment on Thursday without giving
notice.
MS. SCHWAB answered that the current notice to the public on this item is only regarding the
hours change and Diwali. If Council were to expand on this item, notice would need to be provided
to the public in order to comply with Open Meeting Law.
COUNCILMEMBER HARRIS asked for clarification on public notice.
MS. SCHWAB responded that Open Meeting Law requires that when there is an item on the
agenda that we provide sufficient notice to the public, that they know what the council is
considering for action. Notice must be given at a minimum of 24 hours excluding Sundays. Ms.
Page 10 of 21
Schwab recommended more information to the public if this additional amendment were to be
brought forth.
MAYOR HARTKE added that he hoped this item would pass and be in effect before Christmas to
be in alignment with state statute. It is difficult to not move forward because of promises made to
constituents.
COUNCILMEMBER STEWART said the intent of an amendment is to not deviate from these
modifications. The intention is to add additional cultural holidays not covered in state statute
updates. These would observe the prohibited times of 11 p.m. to 8 a.m. There may be a challenge
to public safety, but that is their responsibility. This will be good for the community.
Councilmember Stewart asked to be sure that there is a date to discuss adding holidays to the
fireworks code.
MAYOR HARTKE asked City Manager to set up a conversation regarding adding additional holidays
as soon as possible.
MR. WRIGHT said yes.
COUNCILMEMBER HARRIS commented that the state statute did not include other cultural
holidays. Councilmember Harris asked about the expected timeline of this additional amendment.
MR. WRIGHT said we will work as quickly as possible at the direction and clarification of Council.
COUNCILMEMBER HARRIS asked if a new amendment would start the approval process over
again.
MS. SCHWAB answered that if the ordinance is changed between the introduction and final action,
the process would have to start over, as required by charter.
COUNCILMEMBER HARRIS commented that to redo this, we would have to start over.
MS. SCHWAB said that we can either proceed with this amendment and then do a separate
ordinance at the direction of Council later, or add changes to this amendment, either one would
redo the process. It will take time either way it is accomplished.
COUNCILMEMBER HARRIS summarized that either way it is accomplished should be done.
MAYOR HARTKE asked if this current item were introduced on Thursday, if it would be up for final
adoption on Monday, November 7.
MR. WRIGHT confirmed.
Page 11 of 21
MAYOR HARTKE said there is still time to work on this.
COUNCILMEMBER STEWART thanked staff.
16.
Resolution No. 5632 Authorizing a Grant Agreement with the Arizona Department of
Homeland Security
Move City Council pass and adopt Resolution No. 5632, authorizing the City to enter into a
Grant Agreement with the Arizona Department of Homeland Security (AZDOHS) for the
Community Emergency Response Team (CERT) Training, in the amount of $9,000, and
authorizing the Fire Chief to implement the provisions of the agreement.
17.
Resolution No. 5633 Authorizing a Grant Agreement with the Arizona Department of
Homeland Security for the 2022 Urban Area Security Initiative (UASI) Enhanced Rapid
Response Fire Teams, for Equipment and Training, in the Amount of $85,000
Move that City Council pass and adopt Resolution No. 5633, authorizing the City of Chandler
to enter into a Grant Agreement with the Arizona Department of Homeland Security
(AZDOHS) for the Urban Area Security Initiative (UASI) Enhanced Rapid Response Fire
Teams, for equipment and training in the amount of $85,000, and authorizing the Fire Chief
to implement provisions of the agreement.
18.
Agreement No. FD3-200-4486, with 030530 Uniforms, LLC, dba Ace Uniforms of Phoenix,
for Fire Uniforms
Move City Council approve Agreement No. FD3-200-4486, with 030530 Uniforms, LLC, dba
Ace Uniforms of Phoenix, for fire uniforms, in an amount not to exceed $200,000, for the
period of one year, beginning November 1, 2022, through October 31, 2023.
19.
Purchase of First Responder Screening Program Services
Move City Council approve the purchase of first responder screening program services,
from Vincere Physicians Group, PLLC, dba Vincere Cancer Center, utilizing the City of
Glendale Contract No. C21-1209, in an amount not to exceed $1,059,740, for the term of
October 28, 2022, through May 31, 2024; authorize the City Manager to sign a linking
agreement with Vincere Physicians Group, PLLC, dba Vincere Cancer Center; and authorize
an appropriation transfer of $96,340 from the Non Departmental cost center, Contingency
account, to the Fire Administration cost center.
Human Resources
20.
Agreement No. HR2-948-4495, with TRISTAR Benefits Administrators, Inc., for Short Term
Disability and Family Medical Leave Act Administration
Move City Council approve Agreement No. HR2-948-4495, with TRISTAR Benefits
Administrators, Inc., for short term disability and Family Medical Leave Act administration,
Page 12 of 21
in an amount not to exceed $75,000, for the period of two years, beginning January 1, 2023,
through December 31, 2024.
21.
Agreement No. 4046, Calendar Year 2023 Amendment, with Anthem Life Insurance
Company, for Public Safety Personnel Long-Term Disability Insurance
Move City Council approve Agreement No. 4046, Calendar Year 2023 Amendment, with
Anthem Life Insurance Company, for public safety personnel long-term disability insurance,
in an amount not to exceed $200,000, for the period of one year, beginning January 1, 2023,
through December 31, 2023, and authorize the City Manager or designee to extend the
Agreement for an additional year beginning January 1, 2024, through December 31, 2024
(CY2024), subject to the same terms and conditions.
22.
Agreement No. HR0-918-4163, Amendment No. 2, with Flexible Benefit Administrators, Inc.,
for Flexible Spending Account Administration
Move City Council approve Agreement No. HR0-918-4163, Amendment No. 2, with Flexible
Benefit Administrators, Inc., for flexible spending account and COBRA administration, in an
amount not to exceed $24,000, for the period of one year, beginning January 1, 2023,
through December 31, 2023.
23.
Agreement No. 3111, Calendar Year 2023 Amendment, with International City Management
Association Retirement Corporation (ICMA-RC), dba MissionSquare Retirement, for 457(b)
Deferred Compensation Retirement Plan Administrative Services
Move City Council approve Agreement No. 3111, Calendar Year 2023 Amendment, with
International City Management Association Retirement Corporation (ICMA-RC), dba
MissionSquare Retirement, for 457(b) Deferred Compensation Retirement Plan and
Retirement Health Savings Plan administrative services, for the period of one year,
beginning January 1, 2023, through December 31, 2023.
24.
Agreement No. HR2-948-4453, with Blue Cross Blue Shield of Arizona, for Group Medical
and Pharmacy Program Administration
Move City Council approve Agreement No. HR2-948-4453, with Blue Cross Blue Shield of
Arizona, for Group Medical and Pharmacy Program Administration, in an amount not to
exceed $2,190,000 per year, for the period of two years, beginning January 1, 2023, through
December 31, 2024, with the option of up to three two-year extensions.
Information Technology
25.
Agreement No. 4526 for Annual Application Support Services
Move City Council approve Agreement No. 4526, with Neudesic, LLC, for annual application
support services, in the amount of $156,000, for a one-year term, beginning July 1, 2022,
through June 30, 2023, with the option of up to four one-year extensions.
Page 13 of 21
26.
Agreement No. IT9-208-4034, Amendment No. 3, with CCG Systems, Inc., DBA FASTER Asset
Solutions, for the Fleet Management System
Move City Council approve Agreement No. IT9-208-4034, Amendment No. 3, with CCG
Systems, Inc., DBA FASTER Asset Solutions, for the fleet management system, in the amount
of $78,251.00, for the period of one year, beginning September 30, 2022, through
September 29, 2023.
27.
Agreement No. 4409, Amendment No. 1, with NST Technologies, Inc., for Information
Technology Consulting Services
Move City Council approve Agreement No. 4409, Amendment No. 1, with NST Technologies,
Inc., for Information Technology consulting services, in an amount not to exceed $300,000,
for a period of one year, beginning October 15, 2022, through October 14, 2023.
Management Services
28.
Introduction of Ordinance No. 5030 Amending the Code of the City of Chandler, Chapter 3,
Management Services Department-Finance and Procurement, by Amending Sections 3-8
Through 3-17, Providing for an Effective Date, Providing for the Repeal of Conflicting
Ordinances, and Providing for Severability
Move City Council introduce and tentatively adopt Ordinance No. 5030, amending the Code
of the City of Chandler, Chapter 3, Management Services Department-Finance and
Procurement, by amending Sections 3-8 through 3-17, providing for an effective date,
providing for the repeal of conflicting ordinances, and providing for severability.
29.
Resolution No. 5631 Approving an Intergovernmental Agreement Between the Salt River
Pima-Maricopa Indian Community and the City of Chandler for the Distribution of a Pass-
Through Indian Gaming Revenue Sharing Grant in the Amount of $50,000 to Dignity Health
Foundation-East Valley
Move City Council pass and adopt Resolution No. 5631 approving an intergovernmental
agreement between the Salt River Pima-Maricopa Indian Community and the City of
Chandler for the distribution of a pass-through Indian gaming revenue sharing grant in the
amount of $50,000 to Dignity Health Foundation-East Valley; and authorizing submission of
a related pass-through grant application for creating a more equitable program to provide
medication and durable medical equipment for underserved patients served by hospitals
in the East Valley.
30.
Agreement No. 4533, with Greenberg Traurig, LLP, for Bond Counsel Services
Move City Council approve Agreement No. 4533, with Greenberg Traurig, LLP, for bond
counsel services, for the period of October 1, 2022, through September 30, 2027.
31.
New License Series 7, Beer and Wine Bar Liquor License application for EJG Group II, LLC,
DBA Maple House
Page 14 of 21
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 207765, a Series 7, Beer and Wine Bar Liquor License,
for Jared Michael Repinski, Agent, EJG Group II, LLC, DBA Maple House, located at 198 W.
Boston Street, and approval of the City of Chandler, Series 7, Beer and Wine Bar Liquor
License No. 304098.
32.
New License Series 7, Beer and Wine Bar Liquor License application for GSBR Phoenix, LLC,
DBA Game Show Battle Rooms Phoenix
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of State Liquor Job No. A1138912, a Series 7, Beer & Wine Bar Liquor License, for
William Frederick Allison, Agent, GSBR Phoenix, LLC, dba Game Show Battle Rooms Phoenix,
located at 6909 W. Ray Road, Suite 29, and approval of the City of Chandler, Series 7, Beer
& Wine Bar Liquor License No. 304106.
Neighborhood Resources
33.
Resolution No. 5640 Approving the Development Agreement Between the City of Chandler
and Gorman and Company, LLC, Relating to Real Property Located South of the Southeast
Corner of McQueen Road and Chandler Boulevard
Move City Council pass and adopt Resolution No. 5640 approving the Development
Agreement between the City of Chandler and Gorman and Company, LLC, relating to real
property located south of the southeast corner of McQueen Road and Chandler Boulevard;
directing the City Manager to give specific considerations to Villas on McQueen applicants
belonging to special populations such as seniors, persons with disabilities and veterans;
and directing the City Manager to pursue the highest and best use of Chandler public
housing sites, including site 3 (located at 73 S. Hamilton St.), with specific consideration for
special populations such as seniors, persons with disabilities and veterans.
LEAH POWELL, Neighborhood Resources Director, and AMY JACOBSON, Housing and
Redevelopment Manager, presented on this item.
• Public Housing Repositioning City Council Study Session October 24, 2022
• Agenda
o Public Housing Inventory and Demographics
o Villas on McQueen
o Development Agreement with Gorman & Company
• 2020-2025 Housing and Redevelopment Strategic Plan
o Adopted by PHAC on August 24, 2020
o Deliver higher quality of affordable housing
o Reduce reliance on federal funding
o Promote self-sufficiency and asset development of families and individuals.
• Demographics
o Chandler Public Housing Demographics
o Chandler has over 26,000 households that are below 80% Area Medium Income (AMI)
Page 15 of 21
o Earning less than $70,650 (4 persons in family)
o Chandler PHA houses over 1,000 people in public housing
o 79% of Households are Single Parents
o 24% of Households are Seniors
o 21% of Households are Disabled
• Repositioning Public Housing
o Guiding Principles and Feasibility
o Redesign Aged Public Housing
o Leverage Current City Owned Land Inventory
o Reduce Relocation of Residents
o Increase Senior Housing Inventory
o Increase Housing Choice Mobility
o Create Public/Private Partnership
o Comply with General Plan and Area Plan
o Create Synergy and Resident Involvement
• Other Housing Requirements
o Resident Selection Policies: Owner can adopt considerations such as seniors, which
permits applicants to be selected from waiting list and housed before other eligible
families
o Eligibility Standards: Must be income eligible, suitability for tenancy, and size and
type of unit needed
o Criminal Background Checks: Conducted for each family member over 18 years of
age
o U.S. Citizenship: Verified, and housing assistance is available only to individuals who
are U.S. citizens, U.S. nationals, or noncitizens that have eligible immigration status
COUNCILMEMBER ORLANDO asked what noncitizens with eligible immigration status means.
MS. JACOBSON answered that we look to see if they are noncitizens with an eligible immigration
status; if they are eligible to work here. If they are eligible for immigration, they are eligible for
housing.
COUNCILMEMBER ORLANDO asked about those with green cards or who are in the process of
getting their citizenship. Illegal noncitizens are not permitted to reside in these public housing
projects.
MS. JACOBSON affirmed that the requirements for eligible and legal immigration status are in
effect.
MS. JACOBSON continued the presentation.
• Villas on McQueen
o Project Highlights
Page 16 of 21
o Located McQueen and Chandler Blvd. – Approx. 5 acres
o New Construction
o Approx. 157 Units (one, two-, three-, four- and five-bedroom units)
o Family and Preference for Seniors
22 units for current housed seniors and
28 additional seniors (total 50 units for seniors)
o Resident Community Centers and Multigenerational Amenities
o Major funding through Low Income Housing Tax Credit Program
o No City General Funds required
o Project Completion Early 2025
• Development Plan Villas on McQueen
• Site 3 Proposed Development Plan
• Gorman and Company, LLC
o Development Agreement Highlights
o Co-developer
o Maintenance Records Kept to Federal Standards or greater
o Required Inspections by City and State
o Management Company Records Subject to Audit
o Termination for Default
o Reporting Requirements
• Villas on McQueen
• Recommendation
o Recommend Approval of Development Agreement (DA) with Gorman and Company,
LLC
o Approval Resolution 5640
Villas on McQueen Applicants belonging to special populations such as
Seniors, Persons with Disabilities, and Veterans; and
Pursue the Highest and Best Use of Chandler Public Housing Sites, Including
Site 3 (located at 73 S. Hamilton) with specific considerations Special
Populations Such as Seniors, Persons with Disabilities and Veterans
COUNCILMEMBER ELLIS said we have been working on this since 2019 to see where we wanted
to go with this project. This is an amazing project with private partnership, and thanked Housing
staff for putting this together. Our community will benefit from this.
COUNCILMEMBER ORLANDO said staff and Council took our time getting this project through. It
is important to keep renewing these types of projects. These provide workforce housing for our
community. It is a great partnership, and we can take the next phases as they come to make sure
we are doing the right thing.
Police Department
Page 17 of 21
34.
Resolution No. 5637 Approving an Intergovernmental Agreement with the City of Phoenix
Extending the Regional Wireless Cooperative
Move City Council pass and adopt Resolution No. 5637 approving an Intergovernmental
Agreement between the City of Chandler and City of Phoenix Extending the Regional
Wireless Cooperative; and authorizing the Chief of Police, as Designated by the City
Manager, to Conduct All Negotiations and to Execute and Submit all Documents Necessary
in Connection with Such Agreement.
35.
Resolution No. 5638 Approving an Intergovernmental Agreement with the City of Tempe
for the Chandler Police Department to Provide Law Enforcement Security Services at Special
Events
Move City Council pass and adopt Resolution No. 5638 authorizing an Intergovernmental
Agreement (IGA) between the City of Chandler and the City of Tempe; authorizing the
Mayor to sign the IGA; and authorizing the Chief of Police to sign, administer, execute, and
submit the Agreement and all documents and other necessary instruments in connection
with such Agreement.
36.
Resolution No. 5639 Pertaining to the Acceptance of the Homeland Security Grants for the
Chandler Police Department
Move City Council pass and adopt Resolution No. 5639 authorizing the acceptance of FY
2022 Homeland Security Grant Program Awards between the Arizona Department of the
Homeland Security and the City of Chandler for Agreements Numbered 22-AZDOHS-HSGP-
220804-01, 22-AZDOHS-HSGP-220804-02, and 22-AZDOHS-HSGP-22804-03; authorizing the
Mayor to execute the Agreements; and authorizing the Chief of Police to administer,
execute, and submit all documents and other necessary instruments in connection with
such Agreements.
37.
Purchase of Annual Maintenance and Support Services for the Police Records Management
System (RMS) and Computer Aided Dispatch (CAD) System
Move City Council approve the purchase of annual maintenance and support services, from
Versaterm Public Safety, Inc., in an amount not to exceed $488,795, for the Police Records
Management System, for the period of September 1, 2022, through August 31, 2023, and
for the Computer Aided Dispatch system, for the period of August 1, 2022, through July 31,
2023.
38.
Purchase of Motorola Portable Radios and Applications
Move City Council approve the purchase of Motorola portable radios, related equipment,
and subscriptions, utilizing the State of Arizona Contract No. CTR046830, from Motorola
Solutions, in the amount of $5,093,483.03.
39.
Purchase of Detention Services from Maricopa County for Fiscal Year (FY) 2022-2023
Page 18 of 21
Move City Council approve the use of Maricopa County detention services, for the booking
and housing of inmates, in an aggregate amount not to exceed $1,477,573, for one year,
July 1, 2022, through June 30, 2023.
Public Works and Utilities
40.
Introduction of Ordinance No. 5031 Authorizing a Portion of the West Side of Cooper Road
North of Queen Creek Road be Vacated and Conveyed to the Abutting Property Owner
Move City Council introduce and tentatively adopt Ordinance No. 5031 authorizing a
portion of the west side of Cooper Road north of Queen Creek Road be vacated and
conveyed to the abutting property owner.
41.
Agreement No. PW2-962-4352, with Otto Trucking, Inc., for Transportation of Bulk Waste
and Operation of Recycling Solid Waste Collection Center
Move City Council approve Agreement No. PW2-962-4352, with Otto Trucking, Inc., for the
transportation of bulk waste and the operation of the Recycling Solid Waste Collection
Center, in an amount not to exceed $8,000,000, for the period of five years beginning
October 1, 2022, through September 30, 2027
42.
Professional Services Agreement No. DS2202.201, with Kimley-Horn and Associates, Inc.,
for the Traffic Signal at Layton Lakes Boulevard and Queen Creek Road Design Services
Move City Council award Professional Services Agreement No. DS2202.201 to Kimley-Horn
and Associates, Inc., for the Traffic Signal at Layton Lakes Boulevard and Queen Creek Road
Design Services, in an amount not to exceed $85,780.
43.
Agreement No. PW0-745-4121, Amendment No. 3, with Choice Maintenance & Asphalt
Services, LLC, for Asphalt Rubber Crack Seal Services
Move City Council approve Agreement No. PW0-745-4121, Amendment No. 3, with Choice
Maintenance & Asphalt Services, LLC, for asphalt rubber crack seal services, in an amount
not to exceed $450,000, for a one-year term, January 1, 2023, through December 31, 2023.
44.
Agreement No. PW0-285-4197, Amendment No. 2, with AM Signal, LLC, for Traffic Signal
Equipment
Move City Council approve Agreement No. PW0-285-4197, Amendment No. 2, with AM
Signal, LLC, for traffic signal equipment, in an amount not to exceed $896,273, for a one-
year period, September 1, 2022, through August 31, 2023.
45.
Agreement No. PW0-745-4122, Amendment No. 3, with Vincon Engineering Construction,
LLC, for Concrete Repair Maintenance Services
Move City Council approve Agreement No. PW0-745-4122, Amendment No. 3, with Vincon
Engineering Construction, LLC, for concrete repair maintenance services, in an amount not
to exceed $5,000,000 for a one-year term, January 1, 2023, through December 31, 2023.
Page 19 of 21
46.
Agreement No. PW0-745-4123, Amendment No. 3, with M.R. Tanner Development and
Construction, Inc., for Street Maintenance and Repair Services
Move City Council approve Agreement No. PW0-745-4123, Amendment No. 3, with M.R.
Tanner Development and Construction, Inc., for street maintenance and repair services, in
an amount not to exceed $900,000, for a one-year term, January 1, 2023, through December
31, 2023.
47.
Purchase of Water Meter Repair and Replacement Services
Move City Council approve the purchase of water meter repair and replacement services,
from Metering Services, Inc., utilizing City of Tempe Contract No. WUD21-015-01, in an
amount not to exceed $100,000.
48.
Sole Source Purchase of Original Equipment Manufacturer Parts and Services for Huber
Fine Screens
Move City Council approve the sole source purchase of original equipment manufacturer
(OEM) parts and services for Huber fine screens, from Huber Technology, Inc., in an amount
not to exceed $150,000.
49.
Ratification of Emergency Authorization for Sewer Main Repair
Move City Council accept and ratify this report of the emergency authorization by the City
Manager for repairs to the sewer main at Warner Road and Coronado Street, performed by
B & F Contracting, Inc., in the amount of $144,262.77.
50.
Purchase of Pole Painting Services
Move City Council approve the purchase of pole painting services, from OLS Restoration,
Inc., utilizing City of Mesa Contract No. 2019012, increasing the spending limit by
$240,000, for a revised amount not to exceed $369,000, for the period of May 1, 2022,
through April 20, 2023.
51.
Purchase of Security Services
Move City Council approve the purchase of security services, from Universal Protection
Service, dba Allied Universal Security Professionals, utilizing State of Arizona Contract No.
ADSPO18-207131, in the amount of $75,000.
52.
Purchase of Asphalt Crack Sealant
Move City Council approve the purchase of asphalt crack sealant, from Superior Supply,
Inc., utilizing Arizona Department of Transportation (ADOT) Contract No. ADOT19-209983,
in an amount not to exceed $250,000.
53.
Purchase of Pecos Water Treatment Plant Access Control and CCTV Installation Services
Page 20 of 21
Move City Council approve the purchase of access controls and security equipment, utilizing
State of Arizona Contract No. CTR056377, with APL Access & Security, Inc., increasing the
spending limit by $203,561, for the revised amount not to exceed $1,131,061.
54.
Purchase of LED Lighting
Move City Council approve the purchase of LED Lighting, from Ameresco, utilizing City of
Tucson Contract No. 161436-01, in an amount not to exceed $10,184,191.
COUNCILMEMBER STEWART asked what the savings would be annually for this investment in LED
Lighting.
DAWN LANG, Deputy City Manager and Chief Financial Officer, answered that the savings would
be between $673,000 and $700,000.
COUNCILMEMBER STEWART commented that this is part of a sustainability initiative—this would
save ongoing dollars.
MS. LANG said that this uses AZCARES and ARPA funds, and the savings are committed to pay for
the ten officers that were recently hired.
Public Hearing
55.
Annexation Public Hearing, ANX22-0003, for the annexation of approximately 13.4 acres of
territory north of the northeast corner of Queen Creek Road and Union Pacific Railroad
1. Open Public Hearing
2. Staff Presentation
3. Council Discussion
4. Discussion from the Audience
5. Close Public Hearing
Informational
56.
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License
Premises Administratively Approved
57.
Claims Report for the Quarter Ended September 30, 2022
Adjourn
The meeting was adjourned at 7:49 p.m.
Page 21 of 21
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: November 7, 2022
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 24th day of October 2022. I further
certify that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of November, 2022.
__________________________
City Clerk