Swift Group Agreement

City of Chandler — Regular Meeting (2023-01-26)

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City Clerk Document No.

City Council Meeting Date: January 26, 2023

CITY OF CHANDLER SERVICES AGREEMENT
FIRE TURNOUTS AND PPE
CITY OF CHANDLER AGREEMENT NO. FD2-340-4440

THIS AGREEMENT (Agreement) is made and entered into by and between the City of Chandler, an
Arizona municipal corporation (City), and Swift Group, LLC, an Arizona S-Corporation (Contractor),
(City and Contractor may individually be referred to as Party and collectively referred to as Parties)
and made

, 2023 (Effective Date).

RECITALS

A. City proposes to purchase Fire Turnouts and PPE as more fully described in Exhibit A, which is
attached to and made a part of this Agreement by this reference.

B. Contractor is ready, willing, and able to provide the services described in Exhibit A for the
compensation and fees set forth and as described in Exhibit B, which is attached to and made a part
of this Agreement by this reference.

C. City desires to contract with the Contractor to provide these services under the terms and
conditions set forth in this Agreement.

AGREEMENT

NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Contractor agree as follows:

SECTION I: DEFINITIONS

For purposes of this Agreement, the following definitions apply:
Agreement means the legal agreement executed between the City and the Contractor
City means the City of Chandler, Arizona
Contractor means the individual, partnership, or corporation named in the Agreement
Days means calendar days
May, Should means something that is not mandatory but permissible
Shall, Will, Must means a mandatory requirement

SECTION II: CONTRACTOR’S SERVICES

Contractor must perform the services described in Exhibit A to the City’s satisfaction within the
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terms and conditions of this Agreement and within the care and skill that a person who provides
similar services in Chandler, Arizona exercises under similar conditions. All work or services
furnished by Contractor under this Agreement must be performed in a skilled and workmanlike
manner. Unless authorized by the City in writing, all fixtures, furnishings, and equipment furnished
by Contractor as part of the work or services under this Agreement must be new, or the latest
model, and of the most suitable grade and quality for the intended purpose of the work or service.

SECTION III: PERIOD OF SERVICE

The term of the Agreement is one year, and begins on February 1, 2023, and ends on January 31,
2024, unless sooner terminated in accordance with the provisions of this Agreement. The City and
the Contractor may mutually agree to extend the Agreement for up to four additional terms of one-
year (s) each, or portions thereof. The City reserves the right, at its sole discretion, to extend the
Agreement for up to 60 days beyond the expiration of any extension term.

SECTION lV: PAYMENT OF COMPENSATION AND FEES

Unless amended in writing by the Parties, Contractor's compensation and fees as more fully
described in Exhibit B for performance of the services approved and accepted by the City under this
Agreement must not exceed $850,000, including all companion agreements. Contractor must
submit requests for payment for services approved and accepted during the previous billing period
and must include, as applicable, detailed invoices and receipts, a narrative description of the tasks
accomplished during the billing period, a list of any deliverables submitted, and any subcontractor’s
or supplier’s actual requests for payment plus similar narrative and listing of their work. Payment
for those services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed fee will
be paid in accordance with the work completed on the service during the preceding month. All
requests for payment must be submitted to the City for review and approval. The City will make
payment for approved and accepted services within 30 days of the City’s receipt of the request for
payment. Contractor bears all responsibility and liability for any and all tax obligations that result
from Contractor’s performance under this Agreement.

SECTION V: GENERAL CONDITIONS

5.1 Records/Audit. Records of the Contractor's direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between the City and Contractor must be
kept on the basis of generally accepted accounting principles and must be made available to the
City and its auditors for up to three years following the City’s final acceptance of the services under
this Agreement. The City, its authorized representative, or any federal agency, reserves the right to
audit Contractor's records to verify the accuracy and appropriateness of all cost and pricing data,
including data used to negotiate this Agreement and any amendments. The City reserves the right
to decrease the total amount of Agreement price or payments made under this Agreement or
request reimbursement from the Contractor following final contract payment on this Agreement if,
upon audit of the Contractor's records, the audit discloses the Contractor has provided false,
misleading, or inaccurate cost and pricing data. The Contractor will include a similar provision in all
of its contracts with subcontractors providing services under the Agreement Documents to ensure
that the City, its authorized representative, or the appropriate federal agency, has access to the
subcontractors’ records to verify the accuracy of all cost and pricing data. The City reserves the right
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to decrease Contract price or payments made on this Agreement or request reimbursement from
the Contractor following final payment on this Agreement if the above provision is not included in
subcontractor agreements, and one or more subcontractors refuse to allow the City to audit their
records to verify the accuracy and appropriateness of all cost and pricing data. If, following an audit
of this Agreement, the audit discloses the Contractor has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings, the
Contractor will be liable for reimbursement of the reasonable, actual cost of the audit.

5.2 Alteration in Character of Work. Whenever an alteration in the character of work results in a
substantial change in this Agreement, thereby materially increasing or decreasing the scope of
services, cost of performance, or Project schedule, the work will be performed as directed by the
City. However, before any modified work is started, a written amendment must be approved and
executed by the City and the Contractor. Such amendment must not be effective until approved by
the City. Additions to, modifications, or deletions from this Agreement as provided herein may be
made, and the compensation to be paid to the Contractor may accordingly be adjusted by mutual
agreement of the Parties. It is distinctly understood and agreed that no claim for extra work done
or materials furnished by the Contractor will be allowed by the City except as provided herein, nor
must the Contractor do any work or furnish any materials not covered by this Agreement unless
such work is first authorized in writing. Any such work or materials furnished by the Contractor
without prior written authorization will be at Contractor's own risk, cost, and expense, and
Contractor hereby agrees that without written authorization Contractor will make no claim for
compensation for such work or materials furnished.

5.3 Termination for Convenience. The City and the Contractor hereby agree to the full
performance of the covenants contained herein, except that the City reserves the right, at its
discretion and without cause, to terminate or abandon any service provided for in this
Agreement, or abandon any portion of the Project for which services have been performed by
the Contractor. In the event the City abandons or suspends the services, or any part of the
services as provided in this Agreement, the City will notify the Contractor in writing and
immediately after receiving such notice, the Contractor must discontinue advancing the work
specified under this Agreement. Upon such termination, abandonment, or suspension, the
Contractor must deliver to the City all drawings, plans, specifications, special provisions,
estimates and other work entirely or partially completed, together with all unused materials
supplied by the City. The Contractor must appraise the work Contractor has completed and
submit Contractor's appraisal to the City for evaluation. The City may inspect the Contractor's
work to appraise the work completed. The Contractor will receive compensation in full for
services performed to the date of such termination. The fee shall be paid in accordance with
Section IV of this Agreement, and as mutually agreed upon by the Contractor and the City. If
there is no mutual agreement on payment, the final determination will be made in accordance
with the Disputes provision in this Agreement. However, in no event may the payment exceed
the payment set forth in this Agreement nor as amended in accordance with Alteration in
Character of Work. The City will make the final payment within 60 days after the Contractor has
delivered the last of the partially completed items and the Parties agree on the final payment.
If the City is found to have improperly terminated the Agreement for cause or default, the
termination will be converted to a termination for convenience in accordance with the
provisions of this Agreement.
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5.4 Termination for Cause. The City may terminate this Agreement for Cause upon the occurrence
of any one or more of the following events: in the event that (a) the Contractor fails to perform
pursuant to the terms of this Agreement, (b) the Contractor is adjudged a bankrupt or insolvent, (c)
the Contractor makes a general assignment for the benefit of creditors, (d) a trustee or receiver is
appointed for Contractor or for any of Contractor’s property (e) the Contractor files a petition to
take advantage of any debtor's act, or to reorganize under the bankruptcy or similar laws, (f) the
Contractor disregards laws, ordinances, rules, regulations or orders of any public body having
jurisdiction, or (g) the Contractor fails to cure default within the time requested. Where Agreement
has been so terminated by City, the termination will not affect any rights of City against Contractor
then existing or which may thereafter accrue.

5.5 Indemnification. The Contractor (lndemnitor) must indemnify, defend, save and hold
harmless the City and its officers, officials, agents and employees (lndemnitee) from any and
all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys' fees
and costs of claim processing, investigation and litigation) (Claims) caused or alleged to be
caused, in whole or in part, by the wrongful, negligent or willful acts, or errors or omissions of
the Contractor or any of its owners, officers, directors, agents, employees, or subcontractors in
connection with this Agreement. This indemnity includes any claim or amount arising out of or
recovered under workers' compensation law or on account of the failure of the Contractor to
conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree.
The Contractor must indemnify lndemnitee from and against any and all Claims, except those
arising solely from lndemnitee's own negligent or willful acts or omissions. The Contractor is
responsible for primary loss investigation, defense and judgment costs where this
indemnification applies. In consideration of the award of this Agreement, the Contractor agrees
to waive all rights of subrogation against lndemnitee for losses arising from or related to this
Agreement. The obligations of the Contractor under this provision survive the termination or
expiration of this Agreement.

5.6 Insurance Requirements. Contractor must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit C against claims that may arise
from or relate to performance of the work under this Agreement by Contractor and its agents,
representatives, employees, and subcontractors. Contractor and any subcontractors must
maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in this
Agreement. The City in no way warrants that the minimum limits stated in Exhibit C are
sufficient to protect the Contractor from liabilities that might arise out of the performance of
the work under this Agreement by the Contractor, the Contractor’s agents, representatives,
employees, or subcontractors. Contractor is free to purchase such additional insurance as may
be determined necessary.

5.7 Cooperation and Further Documentation. The Contractor agrees to provide the City such
other duly executed documents as may be reasonably requested by the City to implement the
intent of this Agreement.

5.8 Notices. Unless otherwise provided, notice under this Agreement must be in writing and
will be deemed to have been duly given and received either (a) on the date of service if
personally served on the party to whom notice is to be given, or (b) on the date notice is sent if
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by electronic mail, or (c) on the third day after the date of the postmark of deposit by first class
United States mail, registered or certified, postage prepaid and properly addressed as follows:

For the City
For the Contractor
Name: Juan Martinez Name: Jerry Swift
Title: Supply Supervisor Title: President
Address: 175 S. Arizona Ave, 3rd Floor Address: 240 W. Juniper Ave. Unit 1189
Chandler, AZ 85225 Gilbert, AZ 85233
Phone: 480-782-2416 Phone: 480-220-4624
Email: Juan.Martinez@chandleraz.gov Email: jswift@swiftgroup.us

5.9 Successors and Assigns. City and Contractor each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants of
this Agreement. Neither the City nor the Contractor may assign, sublet, or transfer its interest
in this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and the City.

5.10 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between the Contractor and the City, the final
determination at the administrative level will be made by the City Purchasing and Materials
Manager.

5.11 Completeness and Accuracy of Contractor's Work. The Contractor must be responsible for
the completeness and accuracy of Contractor's services, data, and other work prepared or
compiled under Contractor's obligation under this Agreement and must correct, at Contractor's
expense, all willful or negligent errors, omissions, or acts that may be discovered. The fact that
the City has accepted or approved the Contractor's work will in no way relieve the Contractor
of any of Contractor's responsibilities.

5.12 Withholding Payment. The City reserves the right to withhold funds from the Contractor's
payments up to the amount equal to the claims the City may have against the Contractor until
such time that a settlement on those claims has been reached.

5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by the City under the provisions of Section 38-511, Arizona Revised Statutes
(A.R.S.).

5.14 Independent Contractor. For this Agreement the Contractor constitutes an independent
contractor. Any provisions in this Agreement that may appear to give the City the right to direct
the Contractor as to the details of accomplishing the work or to exercise a measure of control
over the work means that the Contractor must follow the wishes of the City as to the results of
the work only. These results must comply with all applicable laws and ordinances.

5.15 Project Staffing. Prior to the start of any work under this Agreement, the Contractor must
assign to the City the key personnel that will be involved in performing services prescribed in
the Agreement. The City may acknowledge its acceptance of such personnel to perform
services under this Agreement. At any time hereafter that the Contractor desires to change key
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personnel while performing under the Agreement, the Contractor must submit the
qualifications of the new personnel to the City for prior approval. The Contractor will maintain
an adequate and competent staff of qualified persons, as may be determined by the City,
throughout the performance of this Agreement to ensure acceptable and timely completion of
the Scope of Services. If the City objects, with reasonable cause, to any of the Contractor's staff,
the Contractor must take prompt corrective action acceptable to the City and, if required,
remove such personnel from the Project and replace with new personnel agreed to by the City.

5.16 Subcontractors. Prior to beginning the work, the Contractor must furnish the City for
approval the names of subcontractors to be used under this Agreement. Any subsequent
changes are subject to the City’s written prior approval.

5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control and
without fault of the Party (financial inability excepted), performance of that act may be excused,
but only for the period of the delay, if the Party provides written notice to the other Party within
ten days of such act. The time for performance of the act may be extended for a period
equivalent to the period of delay from the date written notice is received by the other Party.

5.18 Compliance with Laws. Contractor understands, acknowledges, and agrees to comply with
the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986 and the
Drug Free Workplace Act of 1989. All services performed by Contractor must also comply with
all applicable City of Chandler codes, ordinances, and requirements. Contractor agrees to
permit the City to verify Contractor’s compliance.

5.19 No Israel Boycott. By entering into this Agreement, Contractor certifies that Contractor is
not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.

5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits the City from awarding a contract
to any contractor who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A).
Therefore, Contractor agrees Contractor and each subcontractor it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with§ 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Contractor’s or subcontractor’s employee who provides services under this Agreement to
ensure that the Contractor and subcontractors comply with the warranty under this provision.

5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit the City from awarding
a contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying identification
and sign a City-provided affidavit affirming that the identification provided is genuine. This
requirement will be imposed at the time of contract award. This requirement does not apply
to business organizations such as corporations, partnerships, or limited liability companies.

5.22 Covenant Against Contingent Fees. Contractor warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or understanding
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for a commission, percentage, brokerage, or contingent fee, and that no member of the
Chandler City Council, or any City employee has any interest, financially, or otherwise, in
Contractor’s firm. For breach or violation of this warrant, the City may annul this Agreement
without liability or, at its discretion, to deduct from the Agreement price or consideration, the
full amount of such commission, percentage, brokerage, or contingent fee.

5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and every
provision.

5.24 Disclosure of Information Adverse to the City’s Interests. To evaluate and avoid potential
conflicts of interest, the Contractor must provide written notice to the City, as set forth in this
Section, of any work or services performed by the Contractor for third parties that may involve
or be associated with any real property or personal property owned or leased by the City. Such
notice must be given seven business days prior to commencement of the services by the
Contractor for a third party, or seven business days prior to an adverse action as defined below.
Written notice and disclosure must be sent to the City’s Purchasing and Materials Manager. An
adverse action under this Agreement includes, but is not limited to: (a) using data as defined in
the Agreement acquired in connection with this Agreement to assist a third party in pursuing
administrative or judicial action against the City; or (b) testifying or providing evidence on behalf
of any person in connection with an administrative or judicial action against the City; or (c) using
data to produce income for the Contractor or its employees independently of performing the
services under this Agreement, without the prior written consent of the City. Contractor
represents that except for those persons, entities, and projects identified to the City, the
services performed by the Contractor under this Agreement are not expected to create an
interest with any person, entity, or third party project that is or may be adverse to the City’s
interests. Contractor's failure to provide a written notice and disclosure of the information as
set forth in this Section constitute a material breach of this Agreement.

5.25 Data Confidentiality and Data Security. As used in the Agreement, data means all
information, whether written or verbal, including plans, photographs, studies, investigations, audits,
analyses, samples, reports, calculations, internal memos, meeting minutes, data field notes, work
product, proposals, correspondence and any other similar documents or information prepared by,
obtained by, or transmitted to the Contractor or its subcontractors in the performance of this
Agreement. The Parties agree that all data, regardless of form, including originals, images, and
reproductions, prepared by, obtained by, or transmitted to the Contractor or its subcontractors in
connection with the Contractor's or its subcontractor’s performance of this Agreement is
confidential and proprietary information belonging to the City. Except as specifically provided in this
Agreement, Contractor or its subcontractors must not divulge data to any third party without the
City’s prior written consent. Contractor or its subcontractors must not use the data for any purposes
except to perform the services required under this Agreement. These prohibitions do not apply to
the following data provided to the Contractor or its subcontractors have first given the required
notice to the City: (a) data which was known to the Contractor or its subcontractors prior to its
performance under this Agreement unless such data was acquired in connection with work
performed for the City; or (b) data which was acquired by the Contractor or its subcontractors in its
performance under this Agreement and which was disclosed to the Contractor or its subcontractors
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by a third party, who to the best of the Contractor's or its subcontractors knowledge and belief, had
the legal right to make such disclosure and the Contractor or its subcontractors are not otherwise
required to hold such data in confidence; or (c) data which is required to be disclosed by virtue of
law, regulation, or court order, to which the Contractor or its subcontractors are subject. In the event
the Contractor or its subcontractors are required or requested to disclose data to a third party, or
any other information to which the Contractor or its subcontractors became privy as a result of any
other contract with the City, the Contractor must first notify the City as set forth in this Section of
the request or demand for the data. The Contractor or its subcontractors must give the City
sufficient facts so that the City can be given an opportunity to first give its consent or take such
action that the City may deem appropriate to protect such data or other information from
disclosure. Unless prohibited by law, within ten calendar days after completion or termination of
services under this Agreement, the Contractor or its subcontractors must promptly deliver, as set
forth in this Section, a copy of all data to the City. All data must continue to be subject to the
confidentiality agreements of this Agreement. Contractor or its subcontractors assume all liability
to maintain the confidentiality of the data in its possession and agrees to compensate the City if any
of the provisions of this Section are violated by the Contractor, its employees, agents or
subcontractors. Solely for the purposes of seeking injunctive relief, it is agreed that a breach of this
Section must be deemed to cause irreparable harm that justifies injunctive relief in court. Contractor
agrees that the requirements of this Section must be incorporated into all subcontracts entered
into by Contractor. A violation of this Section may result in immediate termination of this Agreement
without notice.

5.26 Personal Identifying Information-Data Security. Personal identifying information, financial
account information, or restricted City information, whether electronic format or hard copy,
must be secured and protected at all times by Contractor and any of its subcontractors. At a
minimum, Contractor must encrypt or password-protect electronic files. This includes data
saved to laptop computers, computerized devices, or removable storage devices. When
personal identifying information, financial account information, or restricted City information,
regardless of its format, is no longer necessary, the information must be redacted or destroyed
through appropriate and secure methods that ensure the information cannot be viewed,
accessed, or reconstructed. In the event that data collected or obtained by Contractor or its
subcontractors in connection with this Agreement is believed to have been compromised,
Contractor or its subcontractors must immediately notify the City contact. Contractor agrees
to reimburse the City for any costs incurred by the City to investigate potential breaches of this
data and, where applicable, the cost of notifying individuals who may be impacted by the
breach. Contractor agrees that the requirements of this Section must be incorporated into all
subcontracts entered into by Contractor. It is further agreed that a violation of this Section must
be deemed to cause irreparable harm that justifies injunctive relief in court. A violation of this
Section may result in immediate termination of this Agreement without notice. The obligations
of Contractor or its subcontractors under this Section must survive the termination of this
Agreement.

5.27 Jurisdiction and Venue. This Agreement is made under, and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts located
in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and irrevocably
consents to the jurisdiction and venue of such court.
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5.28 Survival. All warranties, representations, and indemnifications by the Contractor must
survive the completion or termination of this Agreement.

5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or effective
unless in writing and signed by the Parties.

5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest extent
permitted by law.

5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject matter
is merged and superseded.

5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.

5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for the City, the
obligation will be due and owing, and the time period will expire, on the first day after which is
not a Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.

5.34 Delivery. All prices are F.O.B. Destination and include all delivery and unloading at the
specified destinations. The Contractor will retain title and control of all goods until they are
delivered and accepted by the City. All risk of transportation and all related charges will be the
responsibility of the Contractor. All claims for visible or concealed damage will be filed by the
Contractor. The City will notify the Contractor promptly of any damaged goods and will assist
the Contractor in arranging for inspection.

5.35 Third Party Beneficiary. Nothing under this Agreement will be construed to give any rights
or benefits in the Agreement to anyone other than the City and the Contractor, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and the Contractor and not for the benefit of any other party.

5.36 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in the Exhibits, the provisions
in this Agreement prevail.

5.37 Document/Information Release. Documents and materials released to the Contractor,
which are identified by the City as sensitive and confidential, are the City’s property. The
document/material must be issued by and returned to the City upon completion of the services
under this Agreement. Contractor’s secondary distribution, disclosure, copying, or duplication
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in any manner is prohibited without the City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.

5.38 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:

Exhibit A - Project Description/Scope of Services
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions

5.39 Special Conditions. As part of the services Contractor provides under this Agreement,
Contractor agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit D, which is attached to and made a part of this Agreement.

5.40 Cooperative Use of Agreement. In addition to the City of Chandler and with approval of
the Contractor, this Agreement may be extended for use by other municipalities, school
districts and government agencies of the State. Any such usage by other entities must be in
accordance with the ordinance, charter and/or procurement rules and regulations of the
respective political entity.

If required to provide services on a school district property at least five times during a month,
the Contractor will submit a full set of fingerprints to the school of each person or employee
who may provide such service. The District will conduct a fingerprint check in accordance with
A.R.S. 41-1750 and Public Law 92-544 of all Contractors, subcontractors or vendors and their
employees for which fingerprints are submitted to the District. Additionally, the Contractor will
comply with the governing body fingerprinting policies of each individual school district/public
entity. The Contractor, sub-contractors, vendors and their employees will not provide services
on school district properties until authorized by the District.

Orders placed by other agencies and payment thereof will be the sole responsibility of that
agency. The City will not be responsible for any disputes arising out of transactions made by
other agencies who utilize this Agreement.

5.41 Non-Discrimination and Anti-Harassment Laws. Contractor must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.

5.42 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Contractor must maintain all applicable City, state, and federal licenses and
permits required to fully perform Contractor’s services under this Agreement.

5.43 Warranties. Contractor must furnish a one-year warranty on all work and services
performed under this Agreement. Contractor must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Contractor,
subcontractors, or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Contractor (including,
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but not limited to, all parts and labor) at Contractor’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to the City on or before the
City’s final acceptance of Contractor’s services under this Agreement.

5.44 Emergency Purchases. City reserves the rights to purchase from other sources those
items, which are required on an emergency basis and cannot be supplied immediately by the
Contractor.

5.45 Non-Exclusive Agreement. This agreement is for the sole convenience of the City of
Chandler. The City reserves the right to obtain like goods or services from another source when
necessary.

5.46 Budget Approval Into Next Fiscal Year. This Agreement will commence on the Effective Date
and continue in full force and effect until it is terminated or expires in accordance with the
provisions of this Agreement. The Parties recognize that the continuation of this Agreement after
the close of the City's fiscal year, which ends on June 30 of each year, is subject to the City Council's
approval of a budget that includes an appropriation for this item as expenditure. The City does not
represent that this budget item will be actually adopted. This determination is solely made by the
City Council at the time Council adopts the budget.

DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804
President

EXHIBIT A TO AGREEMENT
SCOPE OF SERVICES

CONTRACT MANAGEMENT:
•
Contractor shall maintain a dedicated account manager for CFD staff contacts. Additionally,
contractor shall designate a local customer service representative to handle day-to-day
communications and sizing needs for CFD staff. The account manager and CSR should be
readily accessible by phone and email during normal business hours.
•
Contractor shall respond to CFD management inquiries or issues within 24 business hours.
•
Contractor shall provide quality control measures to ensure items are delivered in a timely
and accurate manner.
•
Contractor shall supply the following items on an as-needed basis, meeting the stated
specifications:

CERTIFICATION:
•
All components and composites used in the construction of garments shall be 100% third
party tested for compliance to the current edition of NFPA 1971 and other applicable NFPA
standards. Upon publication of new NFPA requirements, the manufacturer shall supply
documentation showing proof that all new requirements have been met as well as a copy
of the original test data to show proof of certification. All certification tests shall be
conducted by a third-party.
•
The certification label of the third-party organization shall denote such certification.
•
The manufacturer shall be certified to ISO 9001.

A. FIRE PROTECTIVE COATS AND PANTS
1. Outer Shell Material: The outer shell shall be a PBI™/ Kevlar® or approved alternate blend
reinforced with a minimum of 400 denier cables of High Strength Filament Kevlar® or approved
alternate fiber in both the warp and fill directions.

2. Moisture Barrier Material: The moisture barrier shall be two-layer Crosstech® Black or
approved alternate – Type 2F. Seams shall be finished with high-quality materials. All edges shall
be finished so no raw edges are exposed.

3. Thermal Liner Material: The thermal liner and face cloth shall be high performance materials.

4. Performance Requirements: TPP and THL shall be based on the three-layer garment composite
consisting of the outer shell, moisture barrier and thermal barrier. The Conductive and
Compressive Heat Resistance (CCHR) and Stored Energy shall be based on the three-layer garment
composite plus any supplemental layers required to meet the requirements.
•
The composite shall have a TPP of not less than 35 when tested in accordance with NFPA
1971, 2018 edition.
•
The composite shall have a THL rating of not less than 269.
•
The composite shall have a CCHR rating of not less than 75 wet in the shoulder cap area of
the jacket. This rating shall be uniform, with no gaps in protection, throughout the shoulder
area. The pant knee area shall exhibit a CCHR rating of not less than 90 wet. This rating
shall be uniform throughout the knee and cover the area under the knee reinforcement.
•
Any additional layers applied to outside of the coat sleeve, excluding those areas identified
in NFPA 1971, 2018 edition, shall have Stored Energy of at least 150.
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

•
Carcinogen reduction technology and materials shall be considered in proposed offerings.

5. Retro-reflective Trim: Shall meet NFPA 1971, 2018 edition. Trim shall be three (3) inches wide.
6. Hook and Loop: All hook and loop fastener tape shall be manufactured by Velcro USA or YKK,
black in color and flame resistant.

7. Garment Labeling and Identification: All labeling shall meet current NFPA 1971 standards.
•
The manufacturer will have in place a computerized traceability program that allows the
assignment of an identification number to each garment and traceability from that control
number down to individual bolts of fabric or materials used in all layers of the garment.
Each individual garment shall bear, prominently displayed, the identification that allows its
original manufacturer's garment identification number, size, date of manufacture, and
batch of materials to be traced for the purpose of warranty and liability information. The
ink used for entering this information shall be capable of surviving normal use and washing
and remain readable for the life of the garment.
•
Contractor shall provide a written or digital document showing the model, size, serial
number, member name, and other pertinent information for each garment provided, at
the time of delivery. For multiple article orders, this documentation may be provided in a
single document as an itemized list.

8. User & Cleaning Information: Each garment shall include a User Information Guide with
information required by the current NFPA 1971 standards.
•
Resources containing information on the sizing, cleaning, maintenance, inspection, use and
retirement of structural protective turnout coats and pants shall be provided.
•
NFPA TRAINING: With the ever-changing advancements in technologies of care and
maintenance of protective clothing, the City requires the manufacturer to provide training,
certification, and re-certification in accordance with manufacturer guidelines and NFPA
standards. This education will include the care and maintenance of repairing and
inspecting turnout garments with the manufacturer and a representative of CFD. The
provided information shall allow the City to be able to train and certify other city members
to render care and maintenance. Any additional needs or requirements identified in any
updates of applicable NFPA Standards must be conveyed to the Chandler Fire Department
representative. This training shall be at no cost to the City.
•
The manufacturer shall provide instructions for cleaning and care of the garment, including
limitations in a form designed for the end user (firefighter). These instructions shall be
included with each garment along with a summary sheet describing garment specifications,
sizing, and production details. This written information is to be in complete compliance
with all applicable NFPA guidelines garment washing and maintenance requirements shall
be clearly defined.
9. Research and Development: Assistance with ever-changing advancements in technologies of
fabrics and designs for protective clothing will be required as follows:
•
The manufacturer and a representative of Chandler Fire Department shall conduct a
research and development meeting to discuss fire protective equipment at a mutually
agreed place and time, once per contracted year. This meeting shall be at no cost to the
City of Chandler.
•
The manufacturer shall provide, at no cost to the City of Chandler, a maximum of two (2)
protective coats and two (2) protective pants for wear test each contracted year, if
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

requested. The test coats and pants shall be constructed using new technology, but fabrics
and designs must be approved by Chandler Fire Department prior to construction.

10. Sizes & Sizing:
•
Finished coats and pants shall be available in sizes to accommodate all members of the
Chandler Fire Department. Sizing shall meet current NFPA 1500 sizing guidelines and shall
be provided in a minimum of one-inch (1”) increments.
•
The sizing shall not allow a gap when the firefighter is bending, crawling, or climbing.
•
Male and female sizing should be available. Garments ordered for female members shall
be cut on women’s patterns.
•
Contractor shall maintain a sizing set locally for CFD staff fittings.
•
Contractor shall record and maintain individual CFD staff sizes for duration of the contract.
•
Measuring services at Chandler Fire facilities or Contractor’s facilities for all authorized
Chandler Fire personnel. Measuring location as determined by CFD staff and at no charge
to the City of Chandler.

11. Stitching:
•
All stitches shall be formed in accordance with seam requirements of current NFPA 1971
standards.
•
The stitching methods used in the construction of the coat and pant shall be the same. In
addition, all moisture barrier seams shall be tape sealed to meet NFPA liquid penetration
requirements.
•
Stress points, including top and bottom pocket corners, pocket flap corners, top and
bottom of storm flap/fly, shall be reinforced.

12. Metal Contact Prevention:
•
The coat and pants shall be constructed so that when completely assembled, there shall be
no direct metal contact from the exterior of the outer shell through the thermal liner to the
wearer’s body, except at the waist band of the pants. This shall apply to the use of all rivets,
snaps, hooks, dee rings or any other metal used to assemble the coat or pants.

B. COAT ASSEMBLY
•
The coat shall be of a 3-panel construction, or equivalent in all layers.
1. Moisture Barrier and Thermal Liner Assembly:
•
The design shall be compatible with the outer shell as to provide a tailored fit so that the
liner does not gap, pull or otherwise restrict body movement.
•
The neck of the thermal liner and moisture barrier shall be secured to the neck of the outer
shell collar such that when donning the coat an arm may not be accidentally caught
between the outer shell and its inner linings along the neck between the armholes.
•
The liner shall have an internal pocket measuring approximately 8.5" x 8.5" made of 6 oz.
minimum aramid fabric, or equivalent.

2. Collar and Throat Strap:
•
The collar shall be approximately 3” tall; such that when the collar is raised it shall remain
standing while providing continuous thermal and moisture protection around the neck and
face.
•
The collar shall provide proper interface with liner to insure no moisture penetration
through the collar seam to inside of coat.
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

•
The outer-most layer and the inner-most layer (facing the wearer's body) of the collar shall
be of the specified outer shell material.
•
The collar shall be snug fitting and shall completely cover the neck and throat area when in
the raised position, with a contoured overlap at the front of the coat. Collar shall be of such
design so as not to interfere with the SCBA face mask, or helmet. When examined prior to
donning, the turned-up collar shall completely wrap around the front of the neck opening
such that left and right collars touch or overlap to maximize facial protection.

3. Thermal Liner:
•
The thermal liner shall include a corresponding 1" minimum inward fold approximately 1½"
from each sleeve seam at the shoulder. This fold shall provide for coat expansion when
extending arms forward and shall interface with the inverted pleats of the outer shell to
maximize mobility and function of the outer shell and thermal liner.

4. Back Yoke:
•
In addition to the thermal liner, supplemental enhancements shall be provided for
increased thermal protection. The thermal enhancement material shall be located in the
upper back portion across the upper back from the collar seam to a minimum of 11” down
and across the back ending at each armhole.

5. Shoulder Caps:
•
Supplemental thermal enhancements capped with outer shell material for abrasion
resistance and thermal protection shall be added to the upper shoulder area between the
collar and the sleeve. The shoulder cap shall be a minimum of 6" long and 4" inches wide.

6. Sleeves:
•
The sleeve construction shall be used in all layers of the coat outer shell, moisture barrier,
thermal liner, ensuring maximum upper body freedom of movement including complete
arm mobility when reaching up and/or forward. The construction shall extend to all inner
layers of the coat to increase the fit and freedom of movement.
•
In additional to the thermal liner, supplemental enhancements shall be provided for
increased thermal protection. The thermal enhancement material shall be located in the
upper portion of the sleeve and shall extend a minimum of 8” down from the shoulder and
sleeve seam. The thermal enhancement will insulate a minimum of 50% of the sleeve
circumference around the outer portion of the sleeve.

7. Front Closure:
•
The front closure shall be constructed of a high-quality zipper. There shall be continuous
thermal and moisture protection around the coat including the coat front area beneath the
storm flap.

8. Pockets, Flaps and Closures:
•
Meets or exceeds current outside pocket access when SCBA is worn. Must also fit portable
Motorola APX 8000 or APX NEXT radio.
•
A Fire Resistant (FR) thread embroidered American flag shall be sewn to the wearer’s left
pocket flap on the left radio pocket. An FR thread embroidered Arizona flag shall be sewn
to the wearers right pocket flap on the right radio pocket.

9. Elbow Reinforcement:
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

•
The sleeve shall have an elbow pad throughout all layers which shall provide a natural
bend in the sleeve. This pad shall be set on the back of each sleeve, measuring half of the
width of the sleeve and a minimum of 6" at the highest point. The outer shell
reinforcement shall consist of outer shell material for abrasion resistance and thermal
protection.
•
In addition to reinforcement, elbows shall be padded. The padding material shall be
oriented between the outer shell and elbow reinforcement.

10. Microphone Tabs:
•
A minimum of two mic tabs shall be included. Specific locations to be determined by CFD in
consultation with contractor.

11. Reflective Trim Pattern:
•
Reflective trim style as determined by CFD in accordance with current NFPA standards.
•
All reflective trim shall be attached with the most secure method per manufacturers’
guidance (sewn or heat pressed).
•
There shall be two horizontal bands of reflective trim sewn to the coat. One band shall be
sewn completely around at the extreme bottom of the outer shell. The second one shall be
sewn completely around the chest and back slightly below the arm pit of the outer shell.
NOTE: THIS MAY REQUIRE SEWING TRIM TO THE FRONT FACE OF THE POCKETS PRIOR TO
ASSEMBLY.
•
There shall be two vertical strips of reflective trim between the two horizontal bands of
trim, on the back of the coat. Each strip shall be sewn at the extreme left and right side of
the back, forming a box. Each vertical strip shall be visible while wearing an SCBA. The ends
of each vertical strip shall be sewn under the horizontal bands.
•
There shall be one circumferential strip of trim around each sleeve located between elbow
patch and cuff.
•
All trim shall be attached with two rows, on each side, of lock stitching to prevent tearing
and unraveling.

12. Drag Rescue Device (DRD):
•
Each coat assembly shall have a NFPA compliant DRD installed.
•
DRD shall be identified as approved by CFD in consultation with Contractor.

13. Accountability Panel Attachment:
•
Each coat shall have the attachments for the removable accountability panel located in the
rear at the bottom hem of the coat.

C. REMOVABLE ACCOUNTABILTY PANEL
•
Each coat will come with an accountability panel. The panel shall be interchangeable on all
coats.
1. Size: Each removable accountability panel shall be approximately 4” (+/- ½") wide plus the
attachment by 18"(+/ – ½") long. The panel shall be tapered at each end. Specific sizing shall be
agreed on by CFD staff and Contractor prior to production.
2. Material: The material shall be black Kevlar®/Nomex® blend approximately 7oz. per sq yard or
equivalent.
3. Lettering: The lettering shall be 3" lime yellow retro reflective Scotchlite and shall be sewn on.
Shorter letters will be allowed to fit longer names. The lettering shall be the names as provided by
Chandler Fire Department at the time of order. There shall be no minimum order.
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

D. PANT ASSEMBLY
•
The pant shall meet or exceed current NFPA 1971 standards.
1. Moisture Barrier and Thermal Liner Assembly:
•
The design shall be compatible with the outer shell to provide a tailored fit so that the liner
does not gap, pull or otherwise restrict body movement.
•
The thermal liner and moisture barrier shall finish no more than 3" from the cuffs.
•
The thermal liner and moisture barrier shall be completely detachable from the outer shell
for the ease of cleaning.

2. Waistband:
•
The waistband of the pants shall be constructed with two layers of an outer shell material
not less than 1 ¾ " wide.
•
The attachment for the suspenders shall be at the top of the waistband and shall be tab
style attachments. The use of suspender buttons as means of attachment are not
acceptable.

3. Bellows Pockets, Flaps and Closures:
•
There shall be two bellows pockets, one for each leg, centered on the lateral aspects of the
thighs. The pockets shall be reinforced with Kevlar®, or equivalent twill fully lined on all 4
sides. The outside shall be reinforced up to4" up the pocket on the front, both sides, and
the bottom.
•
One wire cutter pocket on lower leg (specific leg specified by user) shall be available as an
option per user request.
•
Pocket design shall be used to keep the inner liner from pulling out.

4. Take-up Straps for adjustment capabilities:
•
Two (2) fully adjustable take up straps, one on each side, shall be provided as an option to
allow quick adjustment of the waistband to properly allow a snug fit. Straps shall be sewn
and secured below the top of the waistband.

5. Knee Pads/Reinforcement:
•
The knee shall be designed with additional knee padding with enhanced thermal layering
to protect the firefighter from objects while crawling and to provide enhanced TPP, in the
knee area and shall consist of a flexible design and patterning with freedom of movement
in all layers. This design shall allow for maximum flexibility within the knee.

6. Reinforced Cuffs:
•
For additional strength, abrasive resistance and thermal protection, cuffs shall be black
cowhide leather, or equivalent. The reinforcement shall extend around the cuff on both the
inside and outside and shall be sewn to the outer shell with two rows of stitching.
•
Two female snap fasteners shall be set into tabs attached to the outer shell above the cuff,
properly aligned for the purpose of affixing trouser liners.
•
The cuff shall have a means to take-up slack in the interface area between the cuff and the
boot, to reduce the likelihood of heat from coming up the pant leg.
•
The cuff shall incorporate a means to prevent liquid from wicking up the leg above the boot
and contacting the skin.
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

•
The back portion of the cuff will gradually curve upward from each side seam to a
maximum of two inches (2”) at the center back of the pant leg to prevent wear on the back
of the cuff at the boot.

7. Reflective Trim Placement:
•
Trouser trim shall be 3" Scotchlite™ II (triple trim) of lime/yellow/silver, or equivalent.
•
The trouser trim shall be sewn with two rows, on each side, of lock stitching to prevent
tearing and unraveling. One strip will be set full circumference around the bottom portion
of the leg, 1" to 2" below the bottom of the knee pad.

E. SUSPENDERS
•
Suspenders shall make donning quick and easy.
•
Reflective trim and shoulder padding will be provided for increased safety and comfort.
•
A variety of sizes shall be available.
•
One pair of suspenders shall be included with each pant.
•
Suspenders shall offer simple replacement steps completed by the user when needed.

F. CLASS I & II BELTS
•
Pants shall be made with the option to accommodate a Class I or Class II rescue belt as
specified by CFD.
•
Escape belts shall be made of 2” Kevlar webbing and must be certified to current NFPA
1983 and NFPA 1971standards.
•
Rescue belts shall be certified for use up to 300 pounds.
•
The belt is positioned through belt loops on the pants and fastens with a hook and ring
closure, or equivalent. When the escape rope is attached to the belt, it engages in the
proper position.

G. HOOD
•
Certified as meeting the requirements of current NFPA 1971 standards.
•
Shall be identified as a complete coverage particulate blocking hood. All layers shall be
compatible so that the hood does not buckle, pull, or otherwise restrict movement.
•
Must accommodate current SCBA mask used by Chandler Fire Department personnel
(Scott presently).

H. GLOVES
•
Certified as meeting the current requirements of NFPA 1971.
•
Broad sizing options shall be available.

I. BRUSH / EMS PANT
•
FR Cotton, Nomex, or equivalent.
•
Specs as developed between CFD and Contractor.

J. NEW PRODUCT AVAILABILITY
•
If any awarded contract brand creates a new product during the life of this contract, the
City’s Fire Department shall have the option to purchase items at a brand discount. The
discount shall be a percentage of the list price for any other awarded brand products, not
specifically listed, that may be requested due to operational needs at a 20% reduced retail
price.

DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

K. DISCONTINUATION OF CONTRACTED ITEM:
•
If the manufacturer discontinues a contracted item, the manufacturer or designee shall
provide the department with ample warning, a minimum of six (6) months, and at least two
(2) alternative options that will meet or exceed the current contracted item(s). Any of these
alternative options shall be considered samples.
•
If samples are requested for fit, one (1) sample will be required. If samples are requested
for field testing, up to eight (8) samples will be required. The warranty shall accompany said
sample(s). The Contractor shall supply the sample(s) to the City, at no cost to the City, and
the sample(s) shall become the property of the City of Chandler Fire Department and will
not be returned.

L. WARRANTY:
•
Manufacturer must provide a written statement of warranty terms. Manufacturer shall
guarantee items to be free from any defect in material or workmanship for the life of the
product. The Contractor must be able to provide an immediate remedy of stock and/or
support of any warranty replacement needs.

M. ALL WARRANTY WORK SHALL BE PROVIDED ON A NO CHARGE BASIS:
•
Manufacturer shall provide written details on how they plan to provide warranty repairs
during the warranty period. The manufacturer shall designate a local full repair service
available on weekdays, and a liaison available to assist the department on a telephone
consultation basis, on any warranty, maintenance, order, or repair questions. Services shall
be available during normal business hours.
•
The awarded manufacturer, or local Independent Service Provider (ISP), will perform any
major repair work on damaged garments at a cost only basis and expedite same, within
eight (8) working days, over the life of the contract.

N. DELIVERY:
•
The Contractor shall commence shipments F.O.B. to the City of Chandler, Fire Department
within sixty (60) days after receipt of order. Reorders shall be processed within a similar
time frame. For emergencies defined by the department as contamination, new hire
firefighter trainee classes, and excessive number of emergency related damages the
awarded manufacturer shall agree to provide at no extra cost, delivery within thirty (30)
days.
•
There shall be no oversize up charging or additional costs on garments outside the
“normal” range of sizes.
•
All shipments shall utilize a tracking number/method that is provided to CFD staff.
SAMPLES:

•
Sample sets may be requested by the City’s Fire Department throughout the term of the
agreement. If sample sets are requested, one (1) sample sets will be required. If samples
are requested for field testing, up to eight (8) sample sets will be required. The warranty
shall accompany said sample sets. The Contractor shall supply the sample sets to the City,
at no cost to the City, and the sample sets shall become the property of the City of
Chandler Fire Department and will not be returned.

DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

EXHIBIT B TO AGREEMENT
COMPENSATION AND FEES

Item
No.
Item Description
Group #1
Brand/Model
Unit Price
1.
Turnout Coat/Pant
PBI Max or Kombat Flex, Crosstech Black,
Caldura Elite or Titanium w/ Nomex Nano
$3,201.77
2.
Turnout Coat/Pant
PBI Max or Kombat Flex, Crosstech Black, Glide
Ice w/ Nomex Nano
$3,267.52
3.
Turnout Coat/Pant
PBI Max or Kombat Flex, Crosstech Black, Glide
Ice 2-layer
$3,057.59
4.
Accountability Panel
Included
-
5.
Suspenders
Included
-
6.
Class I Belt
Yates Kevlar Escape Belt
$199.00
7.
Hood(s)
Innotex 25 Grey Hood
$106.25
8.
Gloves
Innotex 885S Glove
$137.08
9.
Brush / EMS Pant
Innotex Resuce Pant
$302.44

DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

EXHIBIT C TO AGREEMENT
INSURANCE
INSURANCE

General.

A.
At the same time as execution of this Agreement, the Contractor shall furnish the City
a certificate of insurance on a standard insurance industry ACORD form. The ACORD
form must be issued by an insurance company authorized to transact business in the
State of Arizona possessing a current A.M. Best, Inc. rating of A-7, or better and legally
authorized to do business in the State of Arizona with policies and forms satisfactory
to City. Provided, however, the A.M. Best rating requirement shall not be deemed to
apply to required Workers’ Compensation coverage.

B.
The Contractor and any of its subcontractors shall procure and maintain, until all of
their obligations have been discharged, including any warranty periods under this
Agreement are satisfied, the insurances set forth below.

C.
The insurance requirements set forth below are minimum requirements for this
Agreement and in no way limit the indemnity covenants contained in this Agreement.

D.
The City in no way warrants that the minimum insurance limits contained in this
Agreement are sufficient to protect Contractor from liabilities that might arise out of
the performance of the Agreement services under this Agreement by Contractor, its
agents, representatives, employees, subcontractors, and the Contractor is free to
purchase any additional insurance as may be determined necessary.

E.
Failure to demand evidence of full compliance with the insurance requirements in
this Agreement or failure to identify any insurance deficiency will not relieve the
Contractor from, nor will it be considered a waiver of its obligation to maintain the
required insurance at all times during the performance of this Agreement.

F.
Use of Subcontractors: If any work is subcontracted in any way, the Contractor shall
execute a written contract with Subcontractor containing the same Indemnification
Clause and Insurance Requirements as the City requires of the Contractor in this
Agreement. The Contractor is responsible for executing the Agreement with the
Subcontractor and obtaining Certificates of Insurance and verifying the insurance
requirements.

Minimum Scope and Limits of Insurance. The Contractor shall provide coverage with limits of
liability not less than those stated below.

A.
Commercial General Liability-Occurrence Form. Contractor must maintain “occurrence”
form Commercial General Liability insurance with a limit of not less than $2,000,000
for each occurrence, $4,000,000 aggregate. Said insurance must also include
coverage for products and completed operations, independent contractors, personal
injury and advertising injury. If any Excess insurance is utilized to fulfill the
requirements of this paragraph, the Excess insurance must be “follow form” equal or
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

broader in coverage scope than underlying insurance.

B.
Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Contractor must maintain Business/Automobile Liability insurance
with a limit of $1,000,000 each accident on Contractor owned, hired, and non-owned
vehicles assigned to or used in the performance of the Contractor’s work or services
under this Agreement. If any Excess or Umbrella insurance is utilized to fulfill the
requirements of this paragraph, the Excess or Umbrella insurance must be “follow
form” equal or broader in coverage scope than underlying insurance.

C.
Workers Compensation and Employers Liability Insurance: Contractor must maintain
Workers Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor employees engaged in the performance of
work or services under this Agreement and must also maintain Employers’ Liability
insurance of not less than $1,000,000 for each accident and $1,000,000 disease for
each employee.

Additional Policy Provisions Required.

A. Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must
be declared and approved by the City. If not approved, the City may require that the
insurer reduce or eliminate any deductible or self-insured retentions with respect to the
City, its officers, officials, agents, employees, and volunteers.

1. The Contractor’s insurance must contain broad form contractual liability
coverage.

2. The Contractor's insurance coverage must be primary insurance with respect to
the City, its officers, officials, agents, and employees. Any insurance or self-
insurance maintained by the City, its officers, officials, agents, and employees shall
be in excess of the coverage provided by the Contractor and must not contribute
to it.

3. The Contractor's insurance must apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.

4. Coverage provided by the Contractor must not be limited to the liability assumed
under the indemnification provisions of this Agreement.

5. The policies must contain a severability of interest clause and waiver of
subrogation against the City, its officers, officials, agents, and employees, for
losses arising from Work performed by the Contractor for the City.

6. The Contractor, its successors and or assigns, are required to maintain
Commercial General Liability insurance as specified in this Agreement for a
minimum period of three years following completion and acceptance of the Work.
The Contractor must submit a Certificate of Insurance evidencing Commercial
General Liability insurance during this three year period containing all the
DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

Agreement insurance requirements, including naming the City of Chandler, its
agents, representatives, officers, directors, officials and employees as Additional
Insured as required.

7. If a Certificate of Insurance is submitted as verification of coverage, the City will
reasonably rely upon the Certificate of Insurance as evidence of coverage but this
acceptance and reliance will not waive or alter in any way the insurance
requirements or obligations of this Agreement.

B.
Insurance Cancellation During Term of Contract/Agreement.
1. If any of the required policies expire during the life of this Contract/Agreement,
the Contractor must forward renewal or replacement Certificates to the City
within ten days after the renewal date containing all the required insurance
provisions.
2. Each insurance policy required by the insurance provisions of this
Contract/Agreement shall provide the required coverage and shall not be
suspended, voided or canceled except after 30 days prior written notice has been
given to the City, except when cancellation is for non-payment of premium, then
ten days prior notice may be given. Such notice shall be sent directly to Chandler
Law-Risk Management Department, Post Office Box 4008, Mailstop 628, Chandler,
Arizona 85225. If any insurance company refuses to provide the required notice,
the Contractor or its insurance broker shall notify the City of any cancellation,
suspension, non-renewal of any insurance within seven days of receipt of insurers’
notification to that effect.

A.
City as Additional Insured. The policies are to contain, or be endorsed to contain,
the following provisions:

1. The Commercial General Liability and Automobile Liability policies are to contain,
or be endorsed to contain, the following provisions: The City, its officers, officials,
agents, and employees are additional insureds with respect to liability arising out
of activities performed by, or on behalf of, the Contractor including the City's
general supervision of the Contractor; Products and Completed operations of the
Contractor; and automobiles owned, leased, hired, or borrowed by the
Contractor.

2. The City, its officers, officials, agents, and employees must be additional insureds
to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Agreement.

DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804

EXHIBIT D TO AGREEMENT
SPECIAL CONDITIONS

NONE

DocuSign Envelope ID: 01A243D0-2E47-478F-AD89-8873F6B11804