Minutes of the Regular Meeting of February 23, 2023
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Meeting Minutes
City Council Regular Meeting
February 23, 2023 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:01 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Josh Wright, City Manager
Vice Mayor Matt Orlando
Kelly Schwab, City Attorney
Councilmember OD Harris
Dana DeLong, City Clerk
Councilmember Mark Stewart
Councilmember Christine Ellis
Councilmember Jane Poston
Councilmember Angel Encinas
Invocation
The invocation was given by Pastor Joel Tetreau, Southeast Valley Bible Church
Pledge of Allegiance
The Pledge of Allegiance was led by Councilmember Stewart.
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Ellis to join him for the recognitions.
1. Recognition – Eva Salek
MAYOR HARTKE recognized Eva Salek, for reporting a house fire.
2. Recognition – Disability Award Recipients
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MAYOR HARTKE invited Committee Member Jeff Deaver, Mayor’s Committee for People with
Disabilities forward.
MAYOR HARTKE shared that the Mayor’s Committee for People with Disabilities serves as a liaison
between the city council and the citizens of Chandler to increase awareness and accessibility and
to provide programs for individuals with disabilities.
MAYOR HARTKE recognized the following
Kyler Lister, Student of the Year
Freddie Rodriguez, Student of the Year
Rose Escalante, Educator of the Year
Austin Rector, Volunteer of the Year
Jude Walker for Clarendale Assisted Living, Employer of the Year
3. Proclamation – March 2023 Disability Awareness Month
MAYOR HARTKE read the proclamation and invited Mayor’s Committee for People with Disabilities
members to accept.
COMMITTEE MEMBER JEFF DEAVER thanked the recipients of the awards and recognized their
accomplishments. Mr. Deaver announced the Chandler Fun Run Thursday, March 2 at
Tumbleweed Park at 10:15 a.m.
Consent Agenda and Discussion
Airport
1.
Resolution No. 5666, Arizona Department of Transportation (ADOT) Airport Improvement
Grant Agreement for Taxiway B - Phase 1
Move City Council pass and adopt Resolution No. 5666 authorizing a grant agreement with
the Arizona Department of Transportation (ADOT) to accept a grant in an amount not to
exceed $2,035,200 for the design and construction of phase one of the Taxiway B
improvements at the Chandler Municipal Airport; and authorizing the City Manager, or
designee, to execute the grant agreement.
2.
Agreement No. AP3-918-4559, with Aviation Management Consulting Group, Inc., for the
Airport Strategic Business Plan
Move City Council approve Agreement No. AP3-918-4559, with Aviation Management
Consulting Group, Inc., for the Airport Strategic Business Plan, in an amount not to exceed
$124,750.
3.
Professional Services Agreement No. AI2202.201, with Dibble Engineering, for the Runway
4R-22L Pavement Improvements Design Services
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Move City Council award Professional Services Agreement No. AI2202.201 to Dibble
Engineering for the Runway 4R-22L Pavement Improvements, in an amount not to exceed
$269,529.
4.
Professional Services Agreement No. AI2208.201, with WSP USA Environment &
Infrastructure, Inc. for the Airport Fuel Tank Relocation Design Services
Move City Council award Professional Services Agreement No. AI2208.201 to WSP USA
Environment & Infrastructure, Inc. for the Airport Fuel Tank Relocation Design Services, in
an amount not to exceed $112,424.
City Clerk
5.
Approval of Minutes
Move to approve the Council meeting minutes of the Study Session of February 6, 2023;
and the Regular Meeting of February 9, 2023.
Community Services
6.
Construction Manager at Risk Project No. PR2106.401 with Hunter Contracting Co., Change
Order No. 1, for the Tumbleweed Park Diamond Field Complex, Guaranteed Maximum Price
(GMP) 2
Move City Council Award Construction Manager at Risk Project No. PR2106.401, Change
Order No.1, to Hunter Contracting Co., for the Tumbleweed Park Diamond Field Complex,
Guaranteed Maximum Price (GMP) 2, in an amount not to exceed $18,977,649.41.
Fire Department
7.
Resolution No. 5658 Approving an Intergovernmental Agreement (IGA) for Regional
Emergency Operations and Disaster Services
Move City Council pass and adopt Resolution No. 5658 approving an Intergovernmental
Agreement (IGA) between the City of Chandler and Maricopa County for regional
emergency operations and disaster services.
8.
Resolution No. 5665 Governor's Office of Highway Safety (GOHS) Grant Application
Move that City Council pass and adopt Resolution No. 5665, authorizing the submission of
a Governor's Office of Highway Safety Grant for the Child Safety Seat Clinic program, in the
amount of $57,360, and authorizing the City Manager, or a designee, to perform grant-
specific negotiations and submit documentation on behalf of the City of Chandler.
Information Technology
9.
Purchase of Information Technology Temporary Contract Staffing Services
Move City Council approve the purchase of information technology temporary contract
staffing services, from Computer Aid, Inc., utilizing the Sourcewell Contract No. 071321-CAI,
in the amount of $640,000.
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10.
Purchase of VMware Licenses Annual Support
Move City Council approve the purchase of VMware licenses and annual support, utilizing
the State of Arizona Contract No. ADSPO16-098163, with Dell Financial Services, LLC, in an
amount not to exceed $134,367.
11.
Sole Source Purchase of BECSys7 Pool Chemical Controllers
Move City Council approve the sole source purchase of BECSys7 pool chemical controllers,
from Aquatic Environmental Systems, in an amount not to exceed $153,325.
Management Services
12.
New License Series 12, Restaurant Liquor License Application for John Parley Cloward,
Agent, PMR Group, LLC, DBA Roll Em Up Taquitos
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 218517, a Series 12, Restaurant Liquor License, for John
Parley Cloward, Agent, PMR Group, LLC, DBA Roll Em Up Taquitos, located at 301 S. Arizona
Avenue Suite 2, and approval of the City of Chandler, Series 12, Restaurant Liquor License
No. 304665.
Police Department
13.
Professional Services Agreement No. PD2301.101 with SmithGroup, Inc., for the Police
Forensic Services Facility Study Consultant Services
Move City Council award Professional Services Agreement No. PD2301.101 to SmithGroup,
Inc., for the Police Forensic Services Facility Study Consultant Services, in an amount not to
exceed $281,835
14.
Job Order Project Agreement No. PD1302.404 with Caliente Construction, Inc., Pursuant to
Job Order Project No. JOC1910.401, for the Public Safety Training Center Fitness and Parking
Metal Shade Structures
Move City Council award Job Order Project Agreement No. PD1302.404 to Caliente
Construction, Inc., Pursuant to Job Order Project No. JOC1910.401, for the Public Safety
Training Center Fitness and Parking Metal Shade Structures, in an amount not to exceed
$462,090.03.
Public Works and Utilities
15.
Resolution No. 5561 Approving the Purchase of Real Property Needed for the Hamilton
Street Improvements from Appleby Road to Ocotillo Road
Move City Council pass and adopt Resolution No. 5561 determining that acquisition of real
property needed for the Hamilton Street Improvements from Appleby Road to Ocotillo
Road is a matter of public necessity; approving the purchase of such real property at market
value plus closing and escrow fees; authorizing the City's Real Estate Administrator to sign,
on behalf of the City, the purchase agreements and any other documents necessary to
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facilitate these acquisitions; approving eminent domain proceedings as needed to acquire
said real property and obtain immediate possession thereof; and approving relocation
services as may be needed and required by law.
16.
Purchase of Water and Wastewater Maintenance Basin Recoating Services
Move City Council approve the purchase of water and wastewater maintenance basin
recoating services, from Joseph Painting Company, Inc., dba JPCI Services, utilizing Town of
Gilbert Agreement No. 321000003, in an amount not to exceed $830,472.
17.
Professional Services Agreement No. WA2301.101, with Matrix New World Engineering,
Land Surveying and Landscape Architecture, P.C., for the Recovery Well Permit Capacity
Study Consultant Services
Move City Council award Professional Services Agreement No. WA2301.101 to Matrix New
World Engineering, Land Surveying and Landscape Architecture, P.C., for the Recovery Well
Permit Capacity Study Consultant Services, in an amount not to exceed $193,066.
18.
Agreement No. PW0-745-4123, Amendment No. 4, with M.R. Tanner Development and
Construction, Inc., for Street Maintenance and Repair Services
Move City Council approve Agreement No. PW0-745-4123, Amendment No. 4, with M.R.
Tanner Development and Construction, Inc., for street maintenance and repair services,
increasing the spending limit by $655,000, for a revised amount not to exceed $1,555,000.
19.
Agreement No. PW0-745-4183, Amendment No. 4, with M.R. Tanner Development and
Construction, Inc., for Street Maintenance Repaving, Surface Seal, and Repair Services
Move City Council approve Agreement No. PW0-745-4183, Amendment No. 4, with M.R.
Tanner Development and Construction, Inc., for street maintenance repaving, surface seal,
and repair services, in an amount not to exceed $9,101,647.17, for a one-year term, May 1,
2023, through April 30, 2024.
Consent Agenda Motion and Vote
Vice Mayor Orlando moved to approve the Consent Agenda of the February 23, 2023, Regular City
Council Meeting; Seconded by Councilmember Stewart.
Motion carried unanimously (7-0).
Action Agenda Discussion, Motion and Vote Item No. 20
20.
At the Request of Councilmember Mark Stewart, Discussion and Vote on Implementing an
Annual Inflation Relief Moratorium on Chandler City Grocery 1.5% Tax
After discussion, the Council would consider a vote be taken to move forward with the
crafting of an ordinance for an immediate inflation relief moratorium or to explore
alternative approaches to financially help our community.
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COUNCILMEMBER STEWART introduced the item. The economic changes nationwide effect the
Chandler community and families. Suspending or sunsetting the grocery tax can help the folks
that need it the most. We face inflationary challenges which creates hardship. He said he would
like to suspend the grocery tax of the 1.5% on all non-prepared foods. Councilmember Stewart
would like this to go into effect April 15, 2023, if possible, or July 1, 2023, to start the next fiscal
year. During COVID-19, the federal government issued federal monies which created inflationary
pressures, the funding was to be used to shore up municipal budgets. Chandler was able to take
the money and reinvest back in the small business community because of the work done by
previous leadership and city staff’s financial planning practices. Councilmember Stewart said we
have the opportunity to help the people at home, if there is anything we can do to help, we should
consider it. A food tax reduction is a tax relief for everyone. Chandler’s culture of fiscal
responsibility was set decades ago. Our standard is to provide the best possible services at the
lowest cost possible. Chandler has a $10 million emergency fund and a $38 million contingency
fund which are not earmarked for anything specific. The contingency budget could be lowered to
12% of our budget, the three percent reduction would net us $26.6 to serve as a buffer to
inflationary overruns while providing relief to the community. City revenues this year have come
in over forecasted amounts. Suspension of the entire 1.5% tax would cost the city $14 million.
Suspending a half amount at a .75% tax would cost us $7 million. We are equipped to address
staff decision packages, PSPRS paydown, and continuing to provide excellent service if we were to
take the sales tax cut. Chandler is doing well, and this is an opportunity to give back to those who
need it. If approved, this item would be reviewed annually.
Councilmember Stewart moved to direct staff to draft an ordinance to suspend the collection of
the city’s grocery transaction privilege tax at 1.5% effective July 1, 2023, and require Council to
reconstitute or continue the suspension before the last regular council meeting of February of
each year.
Motion failed due to lack of second.
MAYOR HARTKE asked staff what direction this item could take.
KELLY SCHWAB, City Attorney, said that the conversation could stop now, or a motion could be
made.
MAYOR HARTKE asked for further discussion or another motion.
COUNCILMEMBER ELLIS said that when staff is present to give us direction and explain what is
next, it is important for us to listen. Councilmember Ellis discussed the possibility of this item with
staff and was concerned with the removal of the tax. She thought this could be tabled to the next
meeting to give them a chance to get more information and have more conversation to explore
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ideas on how to help others. There could be other options to address this important situation with
staff recommendations. Discussing this item further at the March 20 meeting can give us more
options to see where else we can help address inflation.
MAYOR HARTKE asked to clarify that this conversation would continue in the budget conversation
next month to look for other options to provide financial relief to residents.
COUNCILMEMBER ELLIS said yes and explained that it would go back to staff to evaluate the
logistics of the proposed ordinance or examine alternate options for financial relief.
MAYOR HARTKE asked if there was a second to the motion to continue the conversation to look
for cost savings to alleviate the impact of inflation on our citizens in other ways and bring it to the
next budget meeting.
COUNCILMEMBER STEWART said he would like to second the motion and thought tabling the
discussion and tabling a vote on an ordinance for a later date would be good. He is not adding to
the motion.
VICE MAYOR ORLANDO asked to clarify that the motion is not to resurrect a resolution or
ordinance, but to continue discussion for potential further revenue cuts.
MOTION AND VOTE
COUNCILMEMBER ELLIS moved to continue the discussion of potential further revenue cuts and
cost savings to alleviate the impact of inflation on Chandler residents to the March budget
meeting; Seconded by Councilmember Stewart.
Motion carried unanimously (7-0).
COUNCILMEMBER STEWART asked if this item could be brought forward subsequently and voted
on at consecutive Council meetings. He thought after the discussion at the budget meeting, the
ordinance can be brought forward in the next meeting.
MAYOR HARTKE asked if the direction was to not further this call.
MS. SCHWAB said that the consensus was to let discussion proceed without any specific direction
on any ordinance but as part of the budget.
MAYOR HARTKE called for speakers.
JEFF WENINGER, 1360 S. Camelia Ct., said that this is not a luxury tax – this is a tax on what people
need every day. This recession or inflationary period is different than previous economic states.
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Grocery inflation is sky-high. The 2023-2024 budget is still in the works, and there is lots to
consider before approval; however, ideas like this should not be discouraged. Chandler is entitled
to certain state shared revenue, and urban revenue sharing will be high in the future. Mr.
Weninger said that this idea should continue to be considered.
Informational
21.
Contracts and Agreements Administratively Approved, Month of January 2023
Unscheduled Public Appearances
None.
Current Events
Mayor's Announcements
MAYOR HARTKE thanked staff and council for the State of the City 2023 event. We have the lowest
transaction tax of any city, and other ways in which we continue to make life valuable for our
community.
MAYOR HARTKE announced the Relay for Life event on Saturday, Match 11, 2023 at 3:00 p.m. at
Perry High School to raise money for cancer survivors.
MAYOR HARTKE announced the Chandler Chamber Ostrich festival March 16 – 19, 2023 at
Tumbleweed Park.
Council's Announcements
COUNCILMEMBER ENCINAS shared that he will be at the Chandler Innovation Fair Saturday,
February 25, 2023.
COUNCILMEMBER ELLIS introduced the Public Safety Fair, Saturday, March 4 at 9:00 a.m. at the
Chandler Police Main Station.
COUNCILMEMBER ELLIS said University of Arizona is hosting a lunch and learn event Friday,
February 24, 2023, at 12 p.m.
VICE MAYOR ORLANDO announced the Chandler Innovation Fair will be Saturday, February 25,
2023, at 10:00 a.m. at Dr. A. J. Chandler Park showcasing science and innovation in Chandler.
COUNCILMEMBER STEWART congratulated council and staff for a great State of the City event.
Councilmember Stewart encouraged everyone to watch the videos created for the event.
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COUNCILMEMBER STEWART shared the Beer and Barbeque Festival Saturday March 25, 2023, at
12:00 p.m. at Tumbleweed Park.
COUNCILMEMBER HARRIS shared that he had the opportunity to speak about Black History Month
at schools around the valley, we need to advocate to have an inclusive history.
COUNCILMEMBER POSTON recognized the Mission of Mercy nonprofit in Chandler that offers free
medical primary care and free prescription medication to individuals without insurance.
City Manager's Announcements
JOSH WRIGHT, City Manager, thanked the Economic Development team for their work for
planning the Innovation Fair.
Adjourn
The meeting was adjourned at 6:54 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: March 20, 2023
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of Regular
Meeting of the City Council of Chandler, Arizona, held on the 23rd day of February 2023. I further
certify that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of March, 2023.
__________________________
City Clerk