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Quality of Life Subcommittee Proposed Community Service Fee Changes 5th Floor Large Conf Room | April 10, 2023 | 2 p.m. Overview Annual Fee Schedule Review • Departments review fees annually as part of budget process • Effective date would start at the beginning of the new budget year (July 1, 2023), but could be set later to accommodate communication, posting, or system changes Overview Fee Characteristics • Fees assessed for use of facilities or services benefiting specific groups • Ensures taxes charged to support general services benefit all • Fees reflect recovery of cost to provide service, unless market demands lower rate • Authority to charge must exist in City Code (fee amounts and specifics set by resolution) Process follows City Code 2-17; The Establishment and Modification of Fees and Rates Date of Action Departments propose fee updates and discuss with City Manager during budget process (verify City Code authority exists to charge new fees) Jan/Feb 2023 Stakeholder, Commission, Boards and/or Council Subcommittee reviews Feb/Apr 2023 Post Notice of Intention and proposed new/modified fee summary online for at least 60 days and distribute through social media Apr 28, 2023 Publish Notice of Intention to Amend the Citywide Fee Schedule, 15 days prior to Council action, as well as social media postings. Schedule Council agenda Action item. Jun 14, 2023 Action on Jun 29, 2023 Overview – Fee Change Schedule Community Services Fees Change Proposal Fee Policy & Procedure Community Services Department Fee Policy & Procedure Establish fees for offering a wide range of services and activities while maintaining principles of equity and efficiency FEE TYPES 1. Fees for registration-based classes, programs, and activities 2. Fees for facility uses, services, rentals, admissions, and permits Fee Categories Direct Cost Recovery 1 Community Programs, Services, and Facilities 0 - 49% 2 Enhanced or Specialized Services, Programs, and Facilities 50 - 99% 3 Exclusive Use of Programs, Services, and Facilities 100% 4 Intergovernmental Agreements and Affiliations Mutual agreement 5 Enhanced Contractual Programs and Services Negotiated Fee Policy & Procedure Fee Policy & Procedure All fees for department registration-based classes, programs, and activities shall be established and approved by the Community Services Director using formulas in accordance with this approved fee policy and adopted by Council Resolution [Ch.§31-21.B] All fees for non-registration-based services, facility use, issuance of permits and licenses will be reviewed by the Park and Recreation Board and approved by the Council Resolution [Ch.§31-21.A] Proposed Fee Increases FY 2023-24 • Average 34% increase in staff costs (ex. lifeguards $12.60 to $16.93/hr) • Average 8+% increase in supply costs (ex. chemicals/cleaning/materials) Aquatics Fees Service / Space $ Today (res/non-res) $ Proposed (res/non-res) % Last Updated Revenue Pool Admission Fee - Youth $1.00 $2.00 100% FY2010 $125,000 Pool Admission Fee - Adult $2.25 $4.00 77.8% FY2010 $130,000 Pool Admission Fee - Senior $1.25 $2.00 60% FY2010 $8,500 Pool Pass - Youth (15 Punches) $11.25/ $16.00 $23.00/ $30.00 104% FY2010 $1,920 Pool Pass - Adult (15 Punches) $25.50/ $35.00 $45.00/ $60.00 76.5% FY2010 $2,229 Pool Pass - Youth (30 Punches) $15.00/ $21.00 $30.00/ $60.00 100% FY2010 $1,236 Pool Pass - Adult (30 Punches) $33.75/ $46.00 $60.00/ $120.00 77.8% FY2010 $1,957 Annual Pool Pass - Family of 4 $112.00 $136.00 21% FY2010 $7,704 Annual Pool Pass – Additional Fam Member $15.00 $18.00 20% FY2010 $120 Swim Team Use Per Lane $15 /HR $5 / Lane Varies FY2010 $148,300 Aquatics Lessons No Fee Change Proposed Current Community Rec Programs: (Class Length + Prep Time) x # of days x 2.75 Factor Rate (includes wages) + $3 Admin = participant cost Proposed: (Class Length + Prep Time) x # of days x 3.75 Factor Rate (includes wages) + $ Program Supply Cost pp + $5 Admin = participant cost Program Formulas In FY 2021-22, 68,438 individuals participated in Community Recreation Programs, generating $239,284 in revenue. Last fee change was July 1, 2019. Current Specialized Fitness Classes: (Class Length + Prep Time) x # of days x 4.5 Factor Rate (includes wages) + $3 Admin = participant Proposed: (Class Length + Prep Time) x # of days x 5.5 Factor Rate (includes wages) + $5 Admin = participant Program/Pass Fees Program/Service $ Today (res/non-res) $ Proposed (res/non-res) % Last Updated Annual Revenue Fit Pass 6 Month - Active Adult New $150/$203 New $3,000 Fit Pass 6 Month - Adult New $150/$203 New $3,000 Fit Pass 6 Month - Teen New $113/$152 New $1,100 Fit Pass 6 Month - Youth New $100/$135 New $500 Fit Pass 6 Month - 2 person New $250/$337.50 New $5,000 Fit Pass 6 Month - Additional Family Dependent New $25/$34 New $200 Fit Passes 6 Month - Family - (2 Adults & 4 Dependents) New $300/$405 New $3,000 Childwatch - Daily $2.50/$4.00 $3.00/$5.00 20% 2007 <$500 Childwatch - Monthly $20/$27 $24/$33 20% 2009 <$500 Childwatch - Add Child/Month $10/$14 $12/$17 20% 2009 <$500 Childwatch - Punch Pass (20) $40/$54 $50/$68 25% 2007 <$500 SUBHEAD HERE Information entered here SUBHEAD HERE Information entered here Facility Rental Fees Recreation Service / Space $ Today (res/non-res/comm) $ Proposed (res/non-res/comm) % Last Updated Yearly Revenue Tennis Court - A.M., 1.5 hours $2.50/$4 $3.00/$4.50 20% 2019 $3,900 Tennis Court - P.M., 1.5 hours $3.50/$5.00 $4.00/$5.50 15% 2019 $3,000 Multipurpose Room - Small $56/$76/$84 $65/$88/$98 15% 2013 $1,300 Multipurpose Room - Medium $85/$115/$128 $91/$123/$137 15% 2016 $6,600 Multipurpose Room – Large $125/$169/$188 $144/$195/$216 15% 2012 $5,100 Set-up Fee - Room Reservations $25/$34/$38 $50/$68/$75 100% 2007 $4,800 SUBHEAD HERE Information entered here SUBHEAD HERE Information entered here Facility Rental Fees Parks Service / Space $ Today (res/non-res/comm) $ Proposed (res/non-res/comm) % Last Updated Revenue Pavilion Rental Corporate Size $56/HR $70/HR 25% 2013 $14,000 Pavilion Rental Large Size $23/$32 $29/$40/$44 25% 2016 $2,000 Pavilion Rental Medium Size $16/$22 $20/$27/$30 25% 2016 $22,700 Pavilion Rental Medium Size - Entire Cluster $48/$65 $60/$81/$90 25% 2016 Included Pavilion Rental Small Size $8/$11 $10/$14/$15 25% 2016 $2,300 Field Preparation After-Hour $35/$48/$53 $60/$81/$90 71% 2009 $6,000 Field Preparation $25/$34/$38 $40/$54/$60 60% 2006 $1,000 1/2 Multi Use Field Reservation No Lights $5.50/$8 $7/$10/$11 25% 2016 $0 - nominal Ball Field Reservation - Tournaments/Leagues $11/$15/$17 $14/$19/$21 25% 2016 $45,600 Ball Field Reservation - No Lights $11/$15 $14/$19/$21 25% 2016 $13,000 SUBHEAD HERE Information entered here SUBHEAD HERE Information entered here Stakeholder Notice & Feedback Swim & Dive Clubs - Intro meetings held with each CYSA - WebEx Meetings 2/24 Tennis Center - 2/28, 3/2 in person (no participation) Athletic Field Tournament Users – WebEx 3/8 With direction/support, staff will post and provide direct contact via email with invite to Park & Recreation Board Meeting to be scheduled. Actions Date Council Subcommittee Apr 10, 2023 Park and Recreation Board Apr 19, 2023 Post Notice of Intention and proposed new/modified fee summary online for at least 60 days and distribute through social media Apr 28, 2023 Publish Notice of Intention to Amend the Citywide Fee Schedule, 15 days prior to Council action, as well as social media postings Jun 14, 2023 Council Action Item Jun 29, 2023 Implementation Dates (Community Services only) Nov 1, 2023 Next Steps Thank you! Questions?