Minutes of the Regular Meeting of April 27, 2023

Meeting Minutes 
City Council Regular Meeting 
 
April 27, 2023 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
Josh Wright, City Manager 
Vice Mayor Matt Orlando  
 
 
 
Kelly Schwab, City Attorney  
Councilmember OD Harris  
 
 
 
Dana DeLong, City Clerk 
Councilmember Mark Stewart 
 
 
 
  
Councilmember Christine Ellis 
  
 
 
Councilmember Jane Poston 
 
 
 
 
Councilmember Angel Encinas 
 
 
Invocation 
The invocation was given by Pastor Keith Shepard, Church of Christ 
 
Pledge of Allegiance 
The Pledge of Allegiance was led by Councilmember Stewart.  
 
Consent Agenda and Discussion 
City Clerk 
1. 
Approval of Minutes  
Move City Council approve the Council meeting minutes of the Work Session of April 10, 
2023; the Study Session of April 10, 2023; the Work Session of April 13, 2023; and the 
Regular Meeting of April 13, 2023.  
 
2. 
Board and Commission Appointments

Page 2 of 8 
 
 
 
 
Move City Council approve the Board and Commission appointments as recommended.  
 
City Manager 
3. 
Agreement No. CS1-745-4293, Amendment No. 1, for Concrete Repair and Maintenance 
Services 
 
Move City Council approve Agreement No. CS1-745-4293, Amendment No. 1, with Andrew's 
Concrete, Inc.; Degan Construction, LLC; Lincoln Constructors, Inc.; Precision Concrete 
Cutting, Inc.; Vincon Engineering Construction, LLC; and W.L. Emshoff, for concrete repair 
and maintenance services, in a combined amount not to exceed $1,798,000, for a one-year 
term, May 1, 2023, through April 30, 2024. 
 
Cultural Development 
4. 
Project No. CA2201.401 with Caliente Construction, Inc., Pursuant to Job Order Project No. 
JOC1910.401, for the Chandler Center for the Arts Backstage Restroom and Dressing Room 
Renovations 
 
Move City Council award Project No. CA2201.401 to Caliente Construction, Inc., Pursuant to 
Job Order Project No. JOC1910.401, for the Chandler Center for the Arts Backstage 
Restroom and Dressing Room Renovations, in an amount not to exceed $663,371.42. 
 
Development Services 
5. 
Final Plat PLT22-0014 Elux At McQueen, Located at the Southeast corner of McQueen Road 
and AZ Loop 202 
 
Move City Council approve Final Plat PLT22-0014 Elux At McQueen, as recommended by 
staff. 
 
6. 
Final Plat Approval for PLT21-0045 Schrader Farms Business Park, Located at the Northwest 
Corner of Queen Creek Road and McQueen Road 
 
Move City Council approve Final Plat PLT21-0045 Schrader Farms Business Park, as 
recommended by staff. 
 
7. 
Final Plat PLT22-0003 The Village at Hamilton Landing, Located at the Southwest Corner of 
McQueen Road and Willis Road 
 
Move City Council approve Final Plat PLT22-0003 The Village at Hamilton Landing, as 
recommended by staff. 
 
8. 
Use Permit, PLH22-0045 Rezamp LLC Office #1, Located at 500 W. Chandler Blvd, 
Approximately 1/2 Mile West of Arizona Avenue 
 
Move City Council approve Use Permit PLH22-0045 Rezamp LLC Office #1, subject to the 
conditions recommended by Planning and Zoning Commission.

Page 3 of 8 
 
 
 
9. 
Use Permit, PLH23-0003 Ponderosa - Dispensary, to Allow the Collocation of an Ancillary 
Medical Marijuana Facility in Conjunction with its Affiliated Onsite Medical Marijuana 
Cultivation Site and Medical Marijuana Infusion Food Establishment, Located at 318 S. 
Bracken Lane, Approximately 1/8th Mile South and East of the Southeast corner of Frye and 
Price Roads 
 
Move City Council approve Use Permit PLH23-0003 Ponderosa - Dispensary, to allow the 
collocation of an ancillary Medical Marijuana Facility in conjunction with its affiliated onsite 
Medical Marijuana Cultivation Site and Medical Marijuana Infusion Food Establishment, 
subject to the conditions recommended by Planning and Zoning Commission. 
 
Facilities and Fleet 
10. 
Agreement No. BF2-910-4446, Amendment No. 2, for Electrical Maintenance, Repair, and 
Installation Services  
Move City Council approve Agreement No. BF2-910-4446, Amendment No. 2, with Corbins 
Service Electric; DECA Southwest; Hampton Tedder Technical Services; Hawkeye Electric, 
Inc.; K2 Electric, LLC; and Swain Electric, Inc., for electrical maintenance, repair, and 
installation services, in an amount not to exceed $2,275,000, for the period of one year, 
beginning April 1, 2023, through March 31, 2024.   
 
Fire Department 
11. 
Resolution No. 5679 Authorizing a Grant Application for the Purchase of a Joint Mobile 
Command Center 
Move City Council pass and adopt Resolution No. 5679, authorizing an application for a 
COPS TEP grant for the purchase of a joint mobile command center, in the amount of 
$680,000, and authorizing the City Manager, or a designee, to perform grant-specific 
negotiations and submit documentation on behalf of the City of Chandler. 
 
12. 
Agreement No. FD9-345-4024, Amendment No. 4, for Fire Emergency Medical Supplies 
Move City Council approve Agreement No. FD9-345-4024, Amendment 4, with Bound Tree 
Medical, LLC, for fire emergency medical supplies, in an amount not to exceed $200,000, 
for the period of April 1, 2023, through March 31, 2024. 
 
Information Technology 
13. 
Agreement No. 4613, with Leapgen, LLC, for the Enterprise Resource Planning (ERP) Analysis 
Project 
 
Move City Council approve Agreement No. 4613 with Leapgen, LLC, for the ERP Analysis 
Project, in an amount not to exceed $525,040. 
 
14. 
Agreement No. 4538, Amendment No. 1, with SAR Systems, LLC, for Professional Services 
to Implement Position Control

Page 4 of 8 
 
 
 
 
Move City Council approve Agreement No. 4538, Amendment No. 1, with SAR Systems, LLC, 
for professional services to implement position control, increasing the spending limit by 
$156,000, for a revised amount not to exceed $435,300. 
 
15. 
Purchase of Microsoft Software Licenses 
Move City Council approve the purchase of Microsoft software licenses, from CDW-G, 
utilizing the Omnia Partners Contract No. 2018011-01, in an amount not to exceed 
$1,223,605. 
 
Management Services 
16. 
Resolution No. 5686 Authorizing the Submittal of a $25,000 Pass-Through Indian Gaming 
Grant Application from the Dignity Health Foundation – East Valley to the Fort McDowell 
Yavapai Nation 
 
Move City Council pass and adopt Resolution No. 5686 authorizing the submittal of a 
$25,000 pass-through Indian Gaming Revenue Sharing Grant Application from the Dignity 
Health Foundation – East Valley to the Fort McDowell Yavapai Nation for the purchase of 
Point of Care Ultrasound (PoCUS) devices. 
 
17. 
Resolution No. 5688, Pension Funding and Reserve Policy Updates 
Move City Council approve Resolution No. 5688, adopting the updated Pension Funding 
Policy, accepting the City's share of assets and liabilities under the Public Safety Personnel 
Retirement System Actuarial Valuation Report, and adopting the changes to the Reserve 
Financial Policy. 
 
18. 
Agreement No. MS1-926-4312, Amendment No. 2, with Emergency Environmental Services; 
GrayMar Environmental Services, Inc.; and Kary Environmental Services, for Emergency 
Environmental Response and Remediation Services 
 
Move City Council approve Agreement No. MS1-926-4312, Amendment No. 2, with 
Emergency Environmental Services; GrayMar Environmental Services, Inc.; and Kary 
Environmental Services, for emergency environmental response and remediation services, 
in a combined amount not to exceed $150,000, for the period of one year, beginning July 1, 
2023, through June 30, 2024. 
 
19. 
Agreement No. 4596 with Heinfeld, Meech & Co., P.C., for Audit Services 
Move City Council approve Agreement No. 4596, with Heinfeld, Meech & Co., P.C., for audit 
services, in an amount not to exceed $147,000, for the period of one year, beginning June 
1, 2023, through May 31, 2024. 
 
Neighborhood Resources 
20. 
Resolution No. 5681 Approving and Authorizing the City Manager or His Designee to 
Execute and Submit the Community Development Block Grant Fiscal Year 2023–2024

Page 5 of 8 
 
 
 
Annual Action Plan to the United States Department of Housing and Urban Development 
and Execute All Subrecipient Contracts 
 
Move City Council pass and adopt Resolution No. 5681 approving and authorizing the City 
Manager or his designee to execute and submit the CDBG FY 2023–2024 Annual Action Plan 
to the United States Department of Housing and Urban Development (HUD), execute all 
subrecipient contracts and take all action necessary or prudent to implement the approved 
CDBG FY 2023-2024 Annual Action Plan. 
 
21. 
Resolution No. 5682 Approving and Authorizing the City Manager or His Designee to 
Allocate Fiscal Year 2023–2024 HOME Investment Partnerships Funds in the amount of 
$442,726 from the Cranston-Gonzalez National Affordable Housing Act through the 
Maricopa HOME Consortium and Execute All Subrecipient Contracts 
 
Move that City Council pass and adopt Resolution No. 5682 approving and authorizing the 
City Manager or his designee to allocate FY 2023-2024 HOME Investment Partnerships 
(HOME) Funds in the amount of $442,726 from the Cranston-Gonzalez National Affordable 
Housing Act through the Maricopa HOME Consortium, execute all contracts and 
subrecipient agreements and take all actions necessary and prudent to implement the FY 
2023-2024 HOME allocations. 
 
22. 
Resolution No. 5685 Approving the Renewal of an Intergovernmental Agreement Between 
the City of Chandler and Maricopa County to Continue the City's Participation in the 
Maricopa HOME Consortium for the Purpose of Receiving Federal HOME Funds 
 
Move that City Council pass and adopt Resolution No. 5685, approving the renewal of an 
Intergovernmental Agreement between the City of Chandler and Maricopa County to 
continue the City's participation in the Maricopa HOME Consortium for the purpose of 
receiving federal HOME funds for the period beginning on July 1, 2023, through June 30, 
2026, and for any subsequent automatic renewal periods; and authorizing the City Manager 
or his designee to sign all related documents on behalf of the City of Chandler. 
 
23. 
Resolution No. 5687 Authorizing the Submittal of an Application for an Indian Gaming 
Revenue Sharing Grant to the Fort McDowell Yavapai Nation on Behalf of the Chandler 
Neighborhood Resources Department in the amount of $204,645 
 
Move City Council adopt Resolution No. 5687 authorizing the submittal of an application for 
an Indian Gaming Revenue Sharing Grant to the Fort McDowell Yavapai Nation on behalf of 
the Chandler Neighborhood Resources Department in the amount of $204,645. 
 
Public Works and Utilities 
24. 
Final Adoption of Ordinance No. 5047, Declaring Certain Real Property As No Longer 
Necessary for Use as a Public Roadway, Vacating a Portion of Old Roadway Lying within the 
Chandler Airport to the Abutting Property Owner

Page 6 of 8 
 
 
 
 
Move City Council approve final adoption of Ordinance No. 5047, declaring certain real 
property as no longer necessary for use as a public roadway, vacating a portion of old 
roadway lying within the Chandler Airport to the abutting property owner, and authorizing 
the execution of all documents necessary to complete the abandonment. 
 
25. 
Resolution No. 5676 Authorizing the Acquisition of Real Property within Germann Road, 
Alma School Road, and Kingbird Drive 
 
Move Council pass and adopt Resolution No. 5676, determining that acquisition of real 
property within Germann Road, Alma School Road, and Kingbird Drive is a matter of public 
necessity; authorizing the purchase of such real property at market value plus closing and 
escrow costs; authorizing the City's Real Estate Administrator to sign, on behalf of the City, 
the purchase agreements and any other documents necessary to facilitate these 
acquisitions; authorizing eminent domain proceedings as needed to acquire the real 
property and to obtain immediate possession thereof. 
 
26. 
Resolution No. 5677, Authorizing the Acquisition of Real Property As Needed for the Water 
Main Replacement Project on Chandler Boulevard from Dobson Road to Chippewa Place 
 
Move City Council pass and adopt Resolution No. 5677, determining that the acquisition of 
real property as needed for the Water Main Replacement Project on Chandler Boulevard 
from Dobson Road to Chippewa Place is a matter of public necessity; authorizing the 
purchase of such real property at market value plus closing and escrow fees; authorizing 
the City's Real Estate Administrator to sign, on behalf of the City, the purchase agreements 
and any other documents necessary to facilitate these acquisitions; authorizing eminent 
domain proceedings as needed to acquire the real property and obtain immediate 
possession thereof; and authorizing relocation services as may be needed and required by 
law. 
 
27. 
Professional Services Agreement No. WW2005.453, Amendment No. 1, with Dibble CM, LLC, 
for the Chandler Boulevard and Dobson Road Sewer and Water Improvements 
Construction Management Services 
 
Move City Council award Professional Services Agreement No. WW2005.453, Amendment 
No. 1, to Dibble CM, LLC, for the Chandler Boulevard and Dobson Road Sewer and Water 
Improvements Construction Management Services, increasing the agreement limit by 
$1,206,398, for a revised agreement amount not to exceed $1,298,588. 
 
28. 
Construction Manager at Risk Agreement No. WW2005.403, with B&F Contracting, Inc., for 
the Chandler Boulevard and Dobson Road Sewer and Water Improvements 
 
Move City Council award Construction Manager at Risk Agreement No. WW2005.403 to B&F 
Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water 
Improvements, in an amount not to exceed $7,689,563.73.

Page 7 of 8 
 
 
 
29. 
Agreement No. TR3-968-4606, with Paramount Assistant, LLC, dba Paramount Streetlight, 
for Streetlight Pole Replacement 
 
Move City Council approve Agreement No. TR3-968-4606, with Paramount Assistant, LLC, 
dba Paramount Streetlight, for streetlight pole replacement, in an amount not to exceed 
$479,912.50, for a one-year term, May 1, 2023, through April 30, 2024, with the option of up 
to four one-year extensions. 
 
Consent Agenda Motion and Vote  
Vice Mayor Orlando moved to approve the Consent Agenda of the April 27, 2023, Regular City 
Council Meeting; Seconded by Councilmember Harris.  
 
Motion carried unanimously (7-0). 
 
Informational  
30. 
Contracts and Agreements Administratively Approved, Month of March 2023 
 
31. 
Claims Report for the Quarter Ended March 31, 2023 
 
32. 
Study Session and Regular Minutes of March 1, 2023, Planning and Zoning Commission 
 
Unscheduled Public Appearances 
YI WANG, 850 W. Oriole Way, shared information about the Silver Sneakers program. 
 
VICE MAYOR ORLANDO asked staff to look into this.  
 
Current Events 
Mayor's Announcements 
MAYOR HARTKE shared that May is Water Safety Month. Chandler Fire, Aquatics, and Police work 
together to share water safety resources.  
 
MAYOR HARTKE shared the Saturday, May 6 Water Watch and Dive In Movie event at Hamilton 
Aquatic Center at 6:00 p.m. 
 
MAYOR HARTKE announced the Monday, May 1 Police Fallen Officers Event at the Public Safety 
Memorial Plaza at 8:00 a.m. 
 
MAYOR HARTKE commented that the East Valley Mayor Prayer event was a success, partnered 
with the YMCA. Thursday, May 4 there will be a Salt River Pima Maricopa Day of Prayer event.

Page 8 of 8 
 
 
 
MAYOR HARTKE congratulated Basha High school for their marching band state championship, 
they are moving on to compete in Hawai’i. 
 
Council's Announcements 
COUNCILMEMBER ELLIS shared the Inaugural Women Empowerment Luncheon is approaching, 
it will be held Friday, May 12 at Chandler Center for the Arts at 10:30 a.m.  
 
COUNCILMEMBER STEWART congratulated competitors in state softball and baseball.  
 
COUNCILMEMBER STEWART commented that the ribbon cutting for Edwards Vacuum was a 
success 
 
COUNCILMEMBER HARRIS shared that April is Autism Awareness Month.  
 
COUNCILMEMBER POSTON shared that it is time for the Summer Reading Challenge, the program 
begins June 1, 2023, and is open to all ages through the Chandler Public Library.  
 
City Manager's Announcements 
JOSHUA WRIGHT, City Manager, shared that Micah Miranda, Economic Development Director, is 
being recognized in Tucson by the Arizona Association for Economic Development for Economic 
Developer of the Year award.  
 
Adjourn 
The meeting was adjourned at 6:16 p.m. 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor 
 
 
Approval Date of Minutes:  May 11, 2023 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of Regular 
Meeting of the City Council of Chandler, Arizona, held on the 27th day of April 2023.  I further 
certify that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of May, 2023. 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk