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Meeting Minutes
Chandler Cultural Foundation
Regular Meeting
May 25, 2023 | 5:30 p.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Dr., Chandler, AZ
Call to Order
The meeting was called to order by LaTricia Woods at 5:32 p.m.
Roll Call
Board Member Attendance
Staff Attendance
LaTricia Woods, Vice-Chair
Michelle Mac Lennan, General Manager
Christopher McMullan
Terri Rettig, Assistant Arts Center Manager
Erika Castro
Anna Camino
Jeanne Forbis
Cynde Cerf
Linda Yarbrough
Kristen Pierce
Mari Jo Woolf-Whitaker
Peppur Chambers
Sherida McMullan
Guests
Susan Baker
Debbie Rubenstrunk
GarWen Jackson
Jane Bjornstad
Absent
Janet McNaught
Candy Yu
Laura Schairer
David Woodruff, Chair
Jennifer Sanchez
Julia Marreel, Secretary
Mike Halle
Steena Murray, Treasurer
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Scheduled and Unscheduled Public Appearances
None
Consent Agenda
1. April Cultural Foundation Board Meeting Minutes
Chris McMullan made a motion to approve the meeting minutes from the April 27,
2023, Cultural Foundation Board Meeting.
Susan Baker seconded the motion. Motion carried unanimously (8-0). The minutes
were approved as written.
Action Agenda
2. Approve Election of Officers
Susan Baker made a motion to approve the election of officers.
Mari Jo Woolf-Whitaker seconded the motion. Motion carried unanimously, 8-0.
Election of Officers as follows:
o Chair: David Woodruff
o Vice-Chair: LaTricia Woods
o Treasurer: Steena Murray
o Secretary: Julia Marreel
Briefing
3. Review Year 1 Strategic Plan Goals
Michelle Mac Lennan presented a summary of the Year 1 Strategic Plan Goals,
which included Year 1 actions for Leadership in the Arts, Community Impact, and
Expanded Facilities.
Discussions ensued, including the question by Erika Castro inquiring how the
expansion would be funded.
o Mac Lennan responded that it has been historically through bonds for the
physical space.
4. Review Draft FY24 Annual Budget
Michelle Mac Lennan reviewed the draft Chandler Cultural Foundation (CCF) annual
budget for fiscal year 2023-24. Contact Mac Lennan with any questions.
Rentals will probably be impacted due to the upcoming Back-of-House Renovations
project.
Linda Yarbrough asked if the Adopt-A-Seat Opportunity could be announced more
often. Cynde Cerf replied it is announced several times throughout the year, and
Michelle Mac Lennan stated staff will look at additional opportunities on
highlighting the Adopt-A-Seat Program.
Page 3 of 4
Michelle Mac Lennan will provide the Development Report on a regular basis to
keep the board informed on contributed revenues.
5. April Financial Report
Michelle Mac Lennan reviewed the April Financial Report.
6. Board Development Subcommittee Update
Chris McMullan provided an update from the Board Development Subcommittee.
A survey to address core competencies was sent out to all board members a few
weeks ago. If you have not yet completed the survey, please do so. The goal is to
have 85% of the board complete this survey.
The Board Development Subcommittee continues to review board applications.
7. AEP6 Update
Cynde Cerf updated the board on the AEP6 Study.
Cerf thanked all the board members and other volunteers for assisting with
collecting the survey responses. The results should be received in the fall and will
be shared at a later date.
Chandler did a great job in collecting survey responses!
8. Profit & Loss Reports
Terri Rettig reviewed the Profit & Loss statements for Dixie Longate: Cherry Bombs
and Bottle Rockets, Showtune Productions, and Masters of Illusion – Live!
A Profit & Loss Summary for the 2022-2023 Season year-to-date was also reviewed.
Friends Announcements
Welcome to the new Friends Steering Committee Representative, Jane Bjornstad!
Bjornstad shared some information about herself.
Bjornstad also announced there were 10 events since the last board meeting, which equated to
357 volunteer hours. There are 130 active volunteers, including 15 new volunteers and 1 returning
Friends volunteer.
Member Comments/Announcements
Michelle Mac Lennan thanked Jennifer Sanchez for procuring a season sponsorship with Intel.
Michelle Mac Lennan also thanked Mike Halle for acquiring a grant from the Ruth McCormick
Tankersley Charitable Trust for the Connecting Kids Program.
Page 4 of 4
Calendar
The next regular meeting will be held on Thursday, June 22, 2023, at 5:30 p.m., at the Chandler
Museum, Saguaro Room, 300 S. Chandler Village Drive.
Adjourn
The meeting was adjourned at 6:40 p.m.
______________________________
_________________________________
LaTricia Woods, Vice-Chair
Michelle Mac Lennan, Staff Liaison