Exhibit F - Maintenance Responsibility Matrix
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Exhibit "F" Maintenance Responsibility Matrix Equipment (if applicable) Scope Responsible Party Misc. Specialized Gym Equipment Repair/Maintenance/Replacement B&G Gym Flooring Repair/Maintenance/Replacement B&G Kitchen Equipment Repair/Maintenance/Replacement B&G Security Alarm System Repair/Maintenance/Replacement B&G Fire Sprinkler System Repair/Maintenance/Replacement COC Sports Equipment (Score Boards, Backboards) Repair/Maintenance/Replacement B&G Computer/Data/Phone Equipment Repair/Maintenance/Replacement B&G Fitness Equipment Repair/Maintenance/Replacement B&G Membership Tracking System Repair/Maintenance/Replacement B&G Custodial Services 30 Hours Weekly Custodial Services COC Fire/Life Safety (Per NFPA) Fire Alarm Inspection Inspection of all Fire Alarm units: Complete process is completed within a year in quarterly intervals, verify labeling of panel and breaker, change batteries COC Fire Extinguisher Certification Certify all fire extinguishers COC Fire Pump (power and controls) Disconnect PM,exercise, visual, clean, IR, service per IR report, clean control panel COC Fire Pump: Battery Replacement Replacement of batteries in unit, coinsides with generator battery replacement COC Fire Pump: 2 year NFPA Service 2yr Service COC Fire Pump: Testing Fire pump test, diesel svc, ctrlr test/Flow Test COC Fire Riser Pressure Gauge Visual Inspection of pressure guage and readings COC Riser Pressure Guage Replacement Replace per NFPA interval COC Fire Riser Certification of Fire Risers COC Fire Sprinkler Inspection of fire sprinkler system/Fire Risers COC Fire Sprinkler Inspection of fire sprinkler system/Fire Risers COC Fire Sprinkler Line Flush Flush wet and dry lines COC Fire Alarm Monitoring monitoring COC Drop Down Doors: Test and Cert. Inspection, test, reset, certification COC Fire Rated Door Insp Inspection - condition, door seals, closers COC 1 of 7 Exhibit "F" Maintenance Responsibility Matrix Access Control Access Control Boards COC Various Power Supplies COC Card/Keypad Readers COC Backup Batteries COC Door/Door Hardware/Key Cores COC CCTV Camera Lens Cleaning Verify operation B&G DVR Software updates B&G Overhead doors Door assemblies Inspect, clean, and lube COC Operators Inspect, clean, and lube COC COC RollingGates Gate Assemblies Inspect, clean, and lube COC Operators Inspect, clean, and lube COC Track assemblies Inspect, clean, and lube COC General Maintenance Automatic Doors automatic door PM. COC ADA Operators Battery change to pushpad COC Door Pull Test ADA door pull test COC Glass Sliders COC Ice Machine Cleaning PM/Deep Clean COC Roof: PM Inspect roof membrane for penetrations/wear/damage COC Wheel Chair Lifts Weekly Test COC Exterior Power Wash COC Solar Power Systems Steam Clean solar panels COC Paint Touchup COC Bird Cleanup/ Trapping COC Indoor/Outdoor Signage COC P-Traps Fill traps with water COC Celing Tiles Checks Broken, stained COC Window Cleaning Contract cleaning COC 2 of 7 Exhibit "F" Maintenance Responsibility Matrix Lights Check COC Building wear and tear paint and finishes COC Batteries Check on Fire Panels COC Carpet General Cleanliness COC Mister Checks COC Stair and Railing Check COC Pest Control Service COC Street Sweeping COC Bathroom Wall Tile Replacement When needed COC Parking Lot Ashpalt and Striping Resurface, overlay, re- seal, re-stripe COC Landscape/Exterior Hardscape COC Plumbing Jetting Jetting service COC Backflow Assemblies & Locations Test and certs COC P-Traps Primer check COC Sump Pump/Pump Station Verify flow and operation COC Roof Drains Clean/flush COC RR Fixture Inspection Test and check for leaks COC Water Heaters Visual inspection of water connections,exercise ball valves and temp check COC Garbage Disposal Checks COC Faucet Battery Replacement COC Automated Flush Battery Replacement COC Flush Valve Checks COC Plumbing leaks COC Isolation valves - exercise COC Mechanical Mini Split Units/Filter change Preventative Maintenance COC Air Handler Filter change Air handlers A/C and fan coils COC Boiler Domestic: Inspection Preventative maintenance COC Chiller: PM Preventative maintenance COC Chilled Water Pumps (3 Pumps) Preventative maintenance lube COC Cooling tower PM Preventative maintenance COC Condenser Water Pumps (3 Pumps) Preventative maintenance lube COC Water Feature Pumps (1 Pump) Preventative maintenance lube COC 3 of 7 Exhibit "F" Maintenance Responsibility Matrix HVAC AHU Cabinet Cleaning and Inspection Clean/Inspect/Lubricate/function check COC HVAC Belts: Change Out Air handlers A/C and fan coils COC Cooling Tower Cleaning Annual PM COC Vapor Exhaust Fans Restrooms: PM COC Water Flow Sensors Inspect and clean the Chilled waterflow sensors COC Plate/Frame Heat Exchanger Clean Sheets/Repair or replace gaskets, Flush COC Strainers or screens Clean and inspect COC Coil Flush Heating and cooling coils COC HVAC Water Treatment: Testing Water treatment for central plant chilled water loop COC Electrical Electrical Service PM Visual inspection of Service, Clean, IR, Exercise Main Service Disconnect and Run Generator, verify building power, verify/calibrate/document breaker trip settings, verify/service surge protection and monitoring systems. COC Battery Replacement: Generator Emergency power generator COC Transformers Normal and Emergency Visual, IR, Tighten Lug connections per IR report COC Transformer Disconnects Visual, IR, Tighten Lug connections per IR report, label/verify Line and Load breaker location and Panel, verify spare fuses at Disconnect, verify ARC Flash Decal COC Distribution Panels Visual inspection, clean, IR, tighten connections per IR report, label/verify individual switches, calibrate switch trip settings, spare switch inventory COC Sub-Panels Visual, IR, tighten connections per IR report, clean, verify labeling of panel, update/verify panel schedule, stock spare breakers COC Equipment disconnects Visual,clean, IR, Tighten connections per IR report, clean, verify labeling of line and load on disconnect, verify ARC Flash Decal COC Lighting Panels Visual, IR, Service per IR report, clean, Check controls- photo/scheduler, Verify controller is present and functional, Label/verify panel labels and ARC Flash decal, Verify/update panel schedule COC 4 of 7 Exhibit "F" Maintenance Responsibility Matrix Lighting Dimmer Panels(council chambers) Visual, IR, Service per IR report, Verify labeling and Arc Flash decals, verify/update panel schedules, verify presence of spare dimmers COC Interior Lighting PM replace lamps, ballasts, drivers and sensors as needed, verify spares present COC Exterior Lighting PM replace lamps, and ballasts as needed, verify spare lamps, ballasts, and drivers COC COC Chiller #1: 4160V Starter (HV) Visual and Mechanical Inspection of the Chiller Starters COC Chiller Exercise breaker, Disconnect PM, verify labeling of line and load, clean, verify spare fuses present, IR, service per IR report COC Chiller Insulation Testing Visual/mechanical inspection of the chiller starter MCC COC Cooling tower Exercise breaker, Disconnect PM, verify labeling of line and load, clean, verify spare fuses present, IR, service per IR report COC Pump motors Exercise breaker, Disconnect PM, verify labeling of line and load, clean, verify spare fuses present, IR, service per IR report COC Air handlers Exercise breaker, Disconnect PM, verify labeling of line and load, clean, verify spare fuses present, IR, service per IR report COC A/C units, mini-split and package units Exercise breaker, Disconnect PM, verify labeling of line and load, clean, verify spare fuses present, IR, service per IR report COC VFD Verify labeling of panel, circuit, and equipment at VFD, Check connections, IR, clean, check conductor insulation at connections, COC Mechanical Room PM Install new light bulbs in mechanical rooms, verify function of switches and sensors COC Code Blue Phones, PM & Certified Code Blue PM - Parking Lot/Structure COC 5 of 7 Exhibit "F" Maintenance Responsibility Matrix Electrical Sub/main: PM (HV) Preventative maintenance/Annual IR scan COC Emergency Lighting Manual test of exit signs and egress lighting batteries COC Emergency Transformers (HV) Preventative Maintenance COC Generator: Breaker PM Visual/mechanical inspection of the generator circuit breaker COC Generator: Load Test COC Generator Exercise Automatically initiated, verified by Maint. Tech COC Transfer Switch PM Visual, Clean, IR, tighten connections per IR report, COC Generator: PM Annua PM and load test COC COC COC Ground Fault System (HV) Visual/mechanical inspection of the ground fault systems COC Inverter: PM Preventative maintenance inverters/Parking Structure COC IR Testing Infrared testing of electrical COC Inverters Replace batteries in PS1 inverters basement level COC Relay switch gear Preventative Maintenance & electrical testing of all relays COC Switch Gear UPS Replace batteries switch gear UPS/Gen Sync COC Switchgear UPS: PM Preventative maintenance switch gear UPS/Gen Sync PM COC Transformer Oil Testing test the transformer oil COC UPS Battery Replacement Replace batteries COC UPS PM Replace, check COC Ductile Bussing PM Visual, IR, Service per IR report COC Solar Power Systems Quarterly PM done by Service Contract Provider COC Clean Electrical Rooms Clean, dust, sweep, open gutters and inspect conductor insulation and connections, install new lamps in fixtures COC Power to Water Heater and Connections PM disconnect, inspect, exercise, clean, label/verify, verify spare fuses present, check connections at H2O, COC 6 of 7 Exhibit "F" Maintenance Responsibility Matrix Power to Re-Circulation Pumps PM disconnect, inspect, exercise, clean, label/verify, verify spare fuses present, check connections at pump COC Parking Lot Lights Repair, replace, relamp COC 7 of 7