Minutes of the Regular Meeting of July 20, 2023

Meeting Minutes 
City Council Regular Meeting 
 
July 20, 2023 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
Josh Wright, City Manager 
*Vice Mayor Matt Orlando 
 
 
 
Kelly Schwab, City Attorney  
*Councilmember OD Harris  
 
 
 
Dana DeLong, City Clerk 
Councilmember Mark Stewart 
 
 
 
  
Councilmember Christine Ellis 
  
 
 
Councilmember Jane Poston 
 
 
 
 
Councilmember Angel Encinas 
 
*Vice Mayor Orlando and Councilmember Harris attended telephonically.  
 
 
Invocation 
The invocation was given by Pastor Mark Rossington, Epiphany Lutheran Church. 
 
Pledge of Allegiance 
The Pledge of Allegiance was led by Councilmember Stewart.  
 
Consent Agenda and Discussion 
City Clerk 
1. 
Board and Commission Appointments  
Move City Council approve the Board and Commission appointments as recommended. 
   
City Manager

Page 2 of 11 
 
 
 
2. 
Agreement No. CM3-290-4552, with Ameresco, Inc., for Solar Installations at Various City 
Facilities 
 
Move City Council approve Agreement No. CM3-290-4552, with Ameresco, Inc., for solar 
installations at various City facilities, in an amount not to exceed $22,500. 
 
Communications and Public Affairs 
3.  
Agreement No. CAPA2-918-4421, Amendment No. 2, with Davidson Belluso, for Digital 
Marketing Services for Recruitment Campaigns 
 
Move City Council approve Agreement No. CAPA2-918-4421, Amendment No. 2, with 
Davidson Belluso, for digital marketing services for recruitment campaigns, extending the 
agreement through August 31, 2024, and increasing the spending limit in the amount of 
$600,000. 
 
4.  
Agreement No. CAPA3-840-4576, with SGR Media, dba 5 Words Media, for Studio 
Equipment and Installation 
 
Move City Council approve Agreement No. CAPA3-840-4576, with SGR Media, dba 5 Words 
Media, for studio equipment and installation, in an amount not to exceed $791,696.76, and 
authorize an appropriation transfer from General Fund Contingency of $150,000 to General 
Capital Projects Fund, Video Production Studio Digital Media Upgrade Program. 
 
Community Services 
5. 
Agreement No. PW0-745-4183, Amendment No. 5, with M.R. Tanner Development and 
Construction, Inc., for Street Maintenance Repaving, Surface Seal, and Repair Services 
 
Move City Council approve Agreement No. PW0-745-4183, Amendment No. 5, with M.R. 
Tanner Development and Construction, Inc., for street maintenance repaving, surface seal, 
and repair services, increasing the spending limit by $1,297,021. 
 
6.  
Agreement No. CS9-988-4086, Amendment No. 4, with Grounds Control, LLC, for City Parks 
Landscape Services 
 
Move City Council approve Agreement No. CS9-988-4086, Amendment No. 4, with Grounds 
Control, LLC, for City parks landscape services, increasing the spending limit by $357,113.82. 
 
7. 
Agreement No. CS1-967-4327, Amendment No. 2, with Nutrien Ag Solutions, Inc.; and 
Rentokil North America, Inc., dba Target Specialty Products; for Fertilizers, Herbicides, and 
Pesticides 
 
Move City Council approve Agreement No. CS1-967-4327, Amendment No.2, with Nutrien 
Ag Solutions, Inc.; and Rentokil North America, Inc., dba Target Specialty Products; for 
fertilizers, herbicides, and pesticides, in a combined amount not to exceed $290,000, for a 
one-year term, August 1, 2023, through July 31, 2024. 
 
8.  
Purchase of Citywide Pool Construction Services

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Move City Council approve the purchase of citywide pool construction services, from Shasta 
Industries, Inc., utilizing the City of Scottsdale Contract No. 2018-136-COS, in an amount not 
to exceed $1,595,700, and authorize the City Manager or designee to sign a linking 
agreement with Shasta Industries, Inc.   
 
Cultural Development 
9.  
Introduction and Tentative Adoption of Ordinance No. 5061 adopting the provisions of a 
Development Agreement and Purchase Agreement between JEMBJACD, LLC, and the City of 
Chandler for the sale and development of .36 acres of City-owned property located at the 
southwest corner of Chicago Street and Oregon Street 
 
Move City Council introduce and tentatively adopt Ordinance No. 5061 adopting the 
provisions of a Development Agreement and Purchase Agreement between JEMBJACD, LLC, 
and the City of Chandler for the sale and development of .36 acres of City-owned property 
located at the southwest corner of Chicago Street and Oregon Street. 
 
Development Services  
10. 
Purchase of Repair and Upgrade Services to the City's Fiber Network 
Move City Council approve the purchase of repair and upgrade services to the City's fiber 
network, utilizing multiple vendors available under the State of Arizona Contract No. 
CTR062466, Communications Cabling Systems, and the City of Tucson Contract No. 212710, 
Installation, Maintenance, and Repair of Fiber/Copper Networks, in a combined amount not 
to exceed $2,411,414. 
 
Economic Development 
11. 
Greater Phoenix Economic Council (GPEC) Agreement for Fiscal Year 2023-24 
Move City Council approve the Fiscal Year (FY) 2023-24 agreement with the Greater Phoenix 
Economic Council (GPEC) for regional economic development services, in the amount of 
$138,532, for the period of July 1, 2023, through June 30, 2024. 
 
Human Resources 
12. 
Resolution No. 5716, Approving and Authorizing Execution of Amended and Restated 
Retirement Health Savings Adoption Agreements for Employees and Elected Officials 
 
Move City Council pass and adopt Resolution No. 5716 authoring execution of Amended 
and Restated Retirement Health Savings Adoption Agreements for Plan No. 801217 
(Employees) and Plan No. 801218 (Council Members) to increase the City's contribution 
based on years of service, increase employees' annual maximum mandatory leave 
contribution, and reduce minimum service for plan participation. 
 
Information Technology 
13. 
Purchase of Oracle Annual Support and Maintenance

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Move City Council approve the purchase of Oracle annual support and maintenance, from 
Mythics, Inc., utilizing the Omnia Partners Contract No. 180233-002, in the amount of 
$649,220, for the term of August 1, 2023, through July 31, 2024. 
 
Management Services 
14. 
Agreement No. MS2-920-4380, with Invoice Cloud, Inc., Electronic Payment Acceptance 
Solution 
 
Move City Council approve Agreement No. MS2-920-4380, with Invoice Cloud, Inc., for the 
electronic payment acceptance solution, in an amount not to exceed $490,000 per year, for 
a period of five years, with the option to extend for up to five one-year periods. 
 
15. 
New Class B Bingo License for The American Legion Auxiliary, Mathew B. Juan, Unit 35, Inc., 
DBA The American Legion Auxiliary, Mathew B. Juan, Unit 35 
 
Move City Council approve a Class B Bingo license for The American Legion Auxiliary, 
Mathew B. Juan, Unit 35, Inc., DBA American Legion Auxiliary, Matthew B. Juan, Unit 35, 
located at 2240 W. Chandler Boulevard. 
 
16. 
New License Series 12, Restaurant Liquor License application for Jared Michael Repinski, 
Agent, Card Kingdom, Inc., DBA Mox Boarding House 
 
Move for recommendation to the State Department of Liquor Licenses and Control for 
approval of the State Liquor Job No. 247068, a Series 12, Restaurant Liquor License, for 
Jared Michael Repinski, Agent, Card Kingdom, Inc., DBA Mox Boarding House, located at 
1371 N. Alma School Road, and approval of the City of Chandler, Series 12, Restaurant 
Liquor License No. 305533. 
 
Police Department 
17. 
Agreement No. 4625, Health Screening Services for the Police Department 
Move City Council approve Agreement No. 4625, with JS MD Sigma, PLLC, for health 
screening services for the Police Department, in an amount not to exceed $250,000. 
 
18. 
Service Agreement to Support the City of Chandler Radio System Infrastructure 
Move City Council approve the annual service agreement with Motorola Solutions, Inc., for 
radio system infrastructure support, in the amount of $112,408.99, for the term of August 
1, 2023, through July 31, 2024. 
 
19. 
Purchase of Ammunition 
Move City Council approve the purchase of ammunition, from Dooley Enterprise, Inc., 
utilizing the State of Arizona Contract No. CTR043478, in the amount of $200,000. 
 
20.  
Purchase of Suppressors

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Move City Council approve the purchase of police rifle suppressors, from Proforce 
Marketing, Inc., utilizing State of Arizona Contract No. CTR049168, in the amount of 
$193,508.77. 
 
21.  
Purchase of Handgun Optics Package 
Move City Council approve the purchase of handguns, night sights, and optics, utilizing State 
of Arizona Contract No. CTR049168, with Proforce Marketing, Inc., in the amount of 
$185,496.10 
 
 
Public Works and Utilities  
22.  
Resolution No. 5695 Approving a Design and Construction Agreement Between Salt River 
Valley Water Users' Association and the City of Chandler for Well Drilling and Approving the 
Grant of a Well Site and Access Easements 
 
Move City Council pass and adopt Resolution No. 5695 approving a Design and 
Construction Agreement between Salt River Valley Water Users' Association and the City of 
Chandler for well drilling at Well Site 27.3E-01.5S and authorizing and approving the grant 
of a well site and access easements to Salt River Project Agricultural Improvement and 
Power District. 
 
23.  
Resolution No. 5717 Approving the Application and Award of an Environmental Protection 
Agency Grant 
 
Move City Council pass and adopt Resolution No. 5717 approving the application and award 
of an Environmental Protection Agency (EPA) grant in the amount of $990,000 from the EPA 
for the City's Advanced Metering Infrastructure (AMI) Project. 
 
24.  
Agreement No. PW1-745-4336, Amendment No. 2, with Vincon Engineering Construction, 
LLC, for Right-of-Way Repairs 
 
Move City Council approve Agreement No. PW1-745-4336, Amendment No. 2, with Vincon 
Engineering Construction, LLC, for right-of-way repairs, in an amount not to exceed 
$120,000, for a one-year period, August 1, 2023, through July 31, 2024. 
 
25. 
Agreement No. ST0-988-4194, Amendment No. 3, with BrightView Landscape Services, Inc., 
for Storm Repair and Revegetation Services 
 
Move City Council approve Agreement No. ST0-988-4194, Amendment No. 3, with 
BrightView Landscape Services, Inc., for storm repair and revegetation services, in an 
amount not to exceed $605,000, for a one-year period, August 1, 2023, through July 31, 
2024. 
 
26. 
Agreement No. PW0-745-4123, Amendment No. 5, with M.R. Tanner Development and 
Construction, Inc., for Street Maintenance and Repair Services

Page 6 of 11 
 
 
 
 
Move City Council approve Agreement No. PW0-745-4123, Amendment No. 5, with M.R. 
Tanner Development and Construction, Inc., for street maintenance and repair services, 
increasing the spending limit by $865,950. 
 
27. 
Agreement No. PW2-988-4516, Amendment No.1, with BrightView Landscape Services, Inc., 
for Landscape Maintenance Areas 1 through 4 
 
Move City Council approve Agreement No. PW2-988-4516, Amendment No.1, with 
BrightView Landscape Services, Inc., for landscape maintenance areas 1 through 4, in an 
amount not to exceed $2,756,902, for a one-year period, August 22, 2023, through August 
21, 2024. 
 
28. 
Professional Services Agreement No. WA1802.201, with Stantec Consulting Services, Inc., 
for the Central Arizona Project Arizona Water Production Facility Site Improvements Design 
Services 
 
Move City Council award Professional Services Agreement No. WA1802.201 to Stantec 
Consulting Services, Inc., for the Central Arizona Project Arizona Water Production Facility 
Improvements Design Services, in an amount not to exceed $213,800. 
 
29. 
Construction Manager at Risk Agreement No. WW2005.403, Change Order No. 2 – GMP3, 
with B&F Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water 
Improvements 
 
Move City Council award Construction Manager at Risk Agreement No. WW2005.403, 
Change Order No. 2 – GMP3, to B&F Contracting, Inc., for the Chandler Boulevard and 
Dobson Road Sewer and Water Improvements, in an amount not to exceed $3,818,381.51. 
 
30. 
Professional Services Agreement No. ST2310.201, with Olsson, Inc., for the Alley 
Rehabilitation PM10 Dust Emissions Reduction 3  Design Services 
 
Move City Council award Professional Services Agreement No. ST2310.201 to Olsson, Inc., 
for the Alley Rehabilitation PM10 Dust Emissions Reduction 3  Design Services, in an amount 
not to exceed $155,949. 
 
31. 
Construction Agreement No. WW2206.402, with Layne Christensen Company, for the 
Tumbleweed Aquifer Storage and Recovery Wells 11 & 12 Drilling 
 
Move City Council award Construction Agreement No. WW2206.402 to Layne Christensen 
Company, for the Tumbleweed Aquifer Storage and Recovery (ASR) Wells 11 & 12 Drilling, 
in an amount not to exceed $3,121,710. 
 
32. 
Competition Impracticable Purchase of Odor Control Data Collection and Analysis Services 
 
Move City Council approve the competition impracticable purchase of odor data collection 
and analysis, from In-Pipe Technology, in the amount of $132,000.

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33. 
Agreement No. SW0-910-2493, Amendment No. 2, with Waste Management of Arizona, Inc., 
for Solid Waste Collection and Transfer Station Services 
 
Move City Council approve Agreement No. SW0-910-2493, Amendment No. 2, with Waste 
Management of Arizona, Inc., for solid waste collection and transfer station services, for a 
lump sum payment due to extraordinary circumstances. 
 
Consent Agenda Motion and Vote  
Councilmember Poston moved to approve the Consent Agenda of the July 20, 2023, Regular City 
Council Meeting, Items 1-33; Seconded by Councilmember Encinas.  
 
Motion carried unanimously (7-0). 
 
Action Agenda 
34. 
Resolution No. 5696 Amending the Citywide Fee Schedule relating to Management Services 
and Public Works & Utilities Departments 
 
Move City Council pass and adopt Resolution No. 5696 amending the Citywide Fee Schedule 
relating to the Management Services and Public Works & Utilities departments with fee 
changes effective August 1, 2023. 
 
MATT DUNBAR, Budget & Policy Assistant Director, presented the following presentation.  
• Resolution #5696 Amending the Citywide fee Schedule 
• Overview – Annual Review 
o Departments review fees annually as part of budget process 
o The effective date typically starts at the beginning of the new budget year (July 1) 
o Can be set later to accommodate communication, posting, system changes, or 
process 
o Recommended effective date August 1, 2023 
• Overview – Fee Characteristics 
o Fees assessed for use of facilities or services benefiting specific groups 
 Ensures taxes charged to support general services benefit all 
o Fees reflect recovery of cost to provide service, unless market demands lower rate 
o Authority to change must exist in City Code (fee amounts/specifics set by resolution) 
• Overview – Schedule 
• Departments Proposing Fee Updates 
o Management Services 
o Public Works & Utilities 
• Management Services 
 
COUNCILMEMBER ELLIS asked if the fee is enough to cover all costs.

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DAWN LANG, Deputy City Manager / CFO, says the state statute limits the maximum that cities 
can charge. The rest of the cost is absorbed through general taxes. 
 
COUNCILMEMBER STEWART asked what we do for licensing. 
 
MS. LANG said we have a software that helps us identify short term rentals and once a property 
is identified, staff generates mailings to educate the owners of the rentals and have them contact 
the city to inform them of the laws around short term rentals. Working with the public takes time. 
There are other costs with public safety that are not included in the $250 cost. 
 
VICE MAYOR ORLANDO asked if the effective date would be July 1 or August 1. 
 
MR. DUNBAR said the date of posting July 1 means that it could go into effect any time after July 1 
that Mayor and council approve the resolution for the fee change.  
 
KELLY SCHWAB, City Attorney, said that these fees if approved will not go into effect until August 
1.  
 
COUNCILMEMBER HARRIS asked if the resolution could be implemented later and asked if there 
is a requirement to read the resolution twice before it goes into effect.  
 
MS. SCHWAB said there is not a requirement to read resolutions twice – it can go into effect as 
quickly as council desires. Ms. Schwab recommended if a later implementation date was desired, 
to include in the motion and leave it to the vote. These fees have been posted for over 60 days. 
 
MAYOR HARTKE said August 1 makes sense.  
 
MR. DUNBAR continued the presentation.  
• Short Term Rental (STR) License and Renewal Fee 
o Would authorize a $250 STR license fee and $250 STR annual renewal associated with 
the recent license requirement passed by Council to recover actual costs incurred for 
issuing / renewing license 
o (p.1 of Summary / p.8 of Citywide Fee Schedule) 
• Public Works & Utilities 
• Right of Way Vacation and Extinguishment of Easement Fees 
o Removes separated fees for residential property ($400) and non-residential property 
($1,000) Right of Way (ROW) Vacation Application Fees 
o Adds combined ROW Vacation Application Fee of $1,000 to help recover actual costs 
incurred 
o Removes separated fees for residential property ($200) and non-residential property 
($500)

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o Adds combined Extinguishment of Easements Application Fee of $500 to help 
recover actual costs incurred 
o These fees are typically requested by developers, and sometimes residents, where 
they will request to have certain segments of right of way or easement evaluated. 
These fees help recover City costs for this service.  
o (p.2 and 3 of Summary / p.34 of Citywide Fee Schedule) 
• Questions? 
 
Action Agenda Motion and Vote  
Councilmember Ellis moved to approve the Action Agenda item 34 of the July 20, 2023, Regular 
City Council Meeting; Seconded by Councilmember Encinas.  
 
Motion carried by majority (6-1), Councilmember Stewart dissenting. 
 
Informational 
35. 
Contracts and Agreements Administratively Approved, Month of June 2023 
 
36. 
Claims Report for the Quarter Ended June 30, 2023 
 
37. 
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor 
License Premises Administratively Approved 
 
Unscheduled Public Appearances 
 
LOIS SHUGARR, 2342 W Redwood Dr., shared concerns about content in the Book and Board 
lounge in the library, and the author in residence program. Ms. Shugarr asked about the process 
for choosing authors in residence and for choosing library materials.  
 
ANDREW ADAMS, 880 E Gilbert Rd., said that content in certain books do not belong in schools 
and education of these subjects should be left up to parents. Young children are being exposed 
to inappropriate subjects at a young age.  
 
RILEY MORGAN, 19124 E Lawn Dale Pl, Queen Creek, shared that books with inappropriate 
subjects should not be housed in libraries for kids.  
 
CARLEY MORGAN, 19124 E Lawn Dale Pl, Queen Creek, shared excerpts from a book about 
puberty and sexual health for today’s kids and teens in the library.  
 
CINDY BARNES, 1601 N Saba St., shared literature from the library.

Page 10 of 11 
 
 
 
COUNCILMEMBER STEWART asked to see information on how the kid’s section in the library is 
managed. 
 
JOSH WRIGHT, City Manager, shared that information on the kid’s section on the library would be 
shared with council and the speakers.  
 
Current Events 
Mayor's Announcements 
MAYOR HARTKE shared that Operation Back to School was a success this year and thanked 
councilmembers for participating.  
 
MAYOR HARTKE noted with the back-to-school season, road safety is important around schools, 
and sun safety is important for those out and about.  
 
MAYOR HARTKE shared he attended the Mayor’s Institute on City Design for the purpose of 
working on the Goodyear canal design, as well as the Harvard City Leader Initiative for problem 
solving, and looked forward to implement lessons learned from these programs.  
 
Council's Announcements 
COUNCILMEMBER ELLIS shared that Operation Back to School was a success, and thanked 
community members and volunteers for coming together to make this event work.  
 
COUNCILMEMBER ELLIS shared she is visiting the Haitian Embassy and will make Chandler’s name 
global.  
 
COUNCILMEMBER STEWART shared he went on a ride-along with Chandler police – Chandler 
police has a spirit of service and is community focused and professional.  
 
COUNCILMEMBER POSTON shared she will host a Facebook Live: LED Conversion Program on 
Friday, July 21 to talk about cost savings and implementation of the program. 
 
COUNCILMEMBER POSTON wished everyone a happy back to school.   
 
City Manager's Announcements 
MR. WRIGHT thanked Chandler staff for working with For Our City to put on the Operation Back 
to School. Mr. Wright thanked the departments who have worked during the power outages to 
help our community members.  
 
Adjourn 
The meeting was adjourned at 6:44 p.m.

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ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor 
 
 
Approval Date of Minutes:  August 14, 2023 
 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of Regular 
Meeting of the City Council of Chandler, Arizona, held on the 20th day of July 2023.  I further certify 
that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of August, 2023. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk