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Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
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Project No.: WW2212.201
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PROFESSIONAL SERVICES AGREEMENT
Design Services
AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Project No. WW2212.201
Council Date: July 20, 2023 Item No.
This Agreement (“Agreement”) is made and entered into on the ______ day of_________________, 2023
(“Effective Date”), by and between City of Chandler, an Arizona municipal corporation, ("City''),
and Jacobs Engineering Group, Inc., a Delaware corporation, ("Consultant") (City and
Consultant may individually be referred to as “Party” and collectively referred to as “Parties”).
RECITALS
A. City proposes to engage Consultant to provide Design Services for AIRPORT WATER
RECLAMATION FACILITY SCADA UPGRADES project as more fully described in Exhibit "A",
which is attached to and made a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to enter into an Agreement with Consultant to provide these services under
the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.
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SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 706
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $4,048,073 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
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Project No.: WW2212.201
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To City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer: Kimberly Moon, P.E.
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3349 Email: kimberly.moon@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Sandy Story, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3588 Email: Sandra.story@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME: Jacobs Engineering Group Inc.
Mailing Address:
1501 W. Fountainhead Pkwy, Ste 401 Tempe, AZ
85282
Physical Address:
1501 W. Fountainhead Pkwy, Ste 401 Tempe, AZ
85282
Statutory Agent Name: C T Corporation System
Statutory Agent Mailing Address:
3800 N. Central Ave, Ste 460
Phoenix, AZ 85012
Statutory Agent Physical Address:
3800 N. Central Ave, Ste 460
Phoenix, AZ 85012
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name:
Roman Aguirre
Title:
Vice President
Phone: 602-402-3494
Email:
roman.aguirre@jacobs.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final Agreement payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its Agreements with subconsultants who
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provide services under the Agreement to ensure that City, its authorized representative, or
the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Agreement price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
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convenience in accordance with the provisions of this Agreement.
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
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5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
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5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding an Agreement
to any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding an
Agreement to any natural person who cannot establish that such person is lawfully present
in the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of Agreement award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
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every provision.
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
Agreement with City, Consultant must first notify City as set forth in this Section of the request
or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
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subconsultants assume all liability to maintain the confidentiality of the data in its possession
and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
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contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Subconsultant Documents (if applicable)
Exhibit F - Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
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5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
5.44 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.45 License to City for Reasonable Use. With this Agreement, Consultant and its
subconsultants hereby grant a license to City, its agents, employees, and representatives for
an indefinite period of time to reasonably use, make copies, and distribute as appropriate
the Documents, works or deliverables developed or created as a result of the Project and this
Agreement. This license also includes the making of derivative works.
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Page 12
Project No.: WW2212.201
Rev. 5/3/23
This Agreement will be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Kimberly Moon, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONSULTANT”
Jacobs Engineering Group, Inc.,
Signature
Date
Roman Aguirre
Name
Title
Signer Email Address
June 26, 2023
Vice President
roman.aguirre@jacobs.com
Digitally signed by Kimberly Moon
DN: C=US, E=Kimberly.Moon@ChandlerAZ.gov,
O=City of Chandler, OU=Capital Projects Division,
CN=Kimberly Moon
Date: 2023.06.26 16:46:07-07'00'
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Page A-1
Project No.: WW2212.201
Rev. 12/8/22
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
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CHANDLER Airport Water Reclamation Facility (AWRF)
SCADA UPGRADES
Scope of Work
June 22, 2023
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Project Understanding and Background
The Airport Water Reclamation Facility (AWRF), located at 905 E. Queen Creek Road, was put into service in
1998. The facility operates and controls three sites: the AWRF, the Pecos Surface Water Treatment Plant and the
Ocotillo Water Reclamation Facility. Presently, AWRF utilizes three different Supervisory Control and Data
Acquisition (SCADA) graphical software packages (Foxboro, iFix, and Wonderware) to monitor and control these
onsite and offsite facilities. The City of Chandler’s (City) SCADA system requires reliable, robust and efficient
communication and operational connection between these sites and other critical facilities and remote sites.
SCADA also captures numerous data points for system analysis and regulatory reporting. A SCADA Master Plan
was completed for the City in October 2019 as a practical documentation that provides the City with standard
and governance documents for water and wastewater facilities communication. This scope of work is for design
services to modify and upgrade existing SCADA systems for these locations to Aveva Wonderware platform, and
may also include construction management, programming, commissioning and/or other types of related
professional services.
AWRF SCADA Upgrade project will modernize and improve the City’s existing system and will include upgrades to
legacy hardware and software. The project will replace the existing Foxboro I/A Distributed Control System
(DCS), GE iFix human machine interface (HMI) and upgrade the existing Wonderware application with Modicon
programmable logic controllers (PLCs) and Aveva Wonderware platform. This effort will entail hardware
replacement, upgrades to operational technology (OT) (i.e. the systems that control and monitor treatment plant
functions), and possible replacement of other obsolete equipment, such as power supplies. The project will
include procurement and installation of new virtual machine servers, software packages, Win911 applications
with cellular modem and domain servers, and creation of new PLC code and SCADA software screens. No
treatment process upgrades are contemplated. The project is anticipated to use a Construction Manager at Risk
(CMAR) delivery approach, however, this delivery method still needs to be confirmed, and is expected to be
completed on a fixed budget and schedule.
This document describes the scope of work for services to be provided by Jacobs Engineers (ENGINEER) for the
City of Chandler (OWNER) for the SCADA Upgrade Project at AWRF. The SCADA services will allow the City to meet
its top priorities, including:
1. Migrating from the Foxboro system to the Modicon/Wonderware system at AWRF to prepare for a utility-
wide conversion.
2. Updating the control descriptions and HMI programming at the AWRF to be consistent with current
desired operations.
3. Adding functionality for process control and collection of operations information throughout the AWRF.
4. Assessing the communications interface at the remote sites with the new Modicon/Wonderware system
and upgrading equipment as required for seamless service.
5. Developing more detailed standards for SCADA software and HMI screens for utility with AWRF based on
the City SCADA Governance documents, setting the example for the other utility facilities.
The goal is to complete the SCADA upgrade work at AWRF to set the standard for upgrades planned at other
OWNER facilities as the utility migrates to the Modicon/Wonderware platform utility-wide and phases out the
Foxboro system and other legacy systems. The work will be performed in the following phases:
•
Phase 1– Preliminary Design
•
Phase 2 – Detailed Design
•
Phase 3 – Phased Implementation and Commissioning (not included in this scope of work / to be added
by amendment)
•
Phase 4 – Project Management
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General Assumptions
The following general assumptions are applicable to all tasks:
i.
Budgets will be managed at the Phase and Main Task level. Jacobs will track task budget overruns and
underruns and will re-allocate funds as needed within the overall project budget. Any scope changes will be
accommodated within the overall project budget to the extent possible; Jacobs will inform the City on any
changes that may require additional funds via allowances or a change order.
ii.
To facilitate rapid distribution of information, deliverables will be furnished electronically wherever possible.
Unless otherwise indicated, final deliverables will be provided as native electronic files (Microsoft Word®,
Microsoft Excel ®, Microsoft Access ®, and AutoCAD ® as appropriate). Reproduction of any additional
required copies shall be performed by the OWNER.
iii.
The ENGINEER will use a project site as a repository for all electronic deliverables to be shared with the
OWNER via file transfer protocol (FTP), SharePoint, or Microsoft® Teams.
iv.
The Project Manager and/or Design Manager will attend all workshops. Subject matter experts (SMEs) and
discipline staff will attend as appropriate for the specific topic.
v.
Interactive workshops will be used to gather information, guide development, and to review draft work
products on these products. Workshops will be conducted at City of Chandler’s facilities or remotely. Travel
for workshops is estimated in the expenses estimate provided with the LOE attached.
vi.
The OWNER will conduct the scheduling and coordination of necessary participants of City staff as well as
contract operations staff necessary to have efficient meetings and workshops. The OWNER' s Project
Manager will coordinate with City’s staff to ensure optimal participation at workshops and meetings.
vii. Unless otherwise noted, where draft work products are delivered to the OWNER, review comments will be
furnished to the ENGINEER within 10 working days of receipt of the work product. Comments will be
incorporated into the final documents and issued to the OWNER' s staff within 10 business days of receiving
comments.
viii. When the OWNER reviews an ENGINEER work product, comments shall be provided as a single electronic
file. Prior to furnishing to ENGINEER, the OWNER shall screen and adjudicate all review comments to remove
redundant or conflicting comments, or comments that are contrary to the direction of the OWNER's Project
Manager..
ix.
The OWNER has not yet confirmed use of CMAR delivery. However, if CMAR delivery is used the OWNER will
contract directly with a CMAR contractor and will coordinate with the contractor on their involvement on the
project, including but not limited to participation in workshops and meetings, and review of ENGINEER work
products in parallel to OWNER reviews. If CMAR delivery is used, the selected CMAR contractor is anticipated
to start engaging on the project during the detailed design phase.
x.
The OWNER will provide access to facilities and will assist the ENGINEER with any necessary entry permits,
scheduling, notification, and other requirements to gain access to perform work as outlined below.
xi.
No assessments, design, or implementation of radio equipment upgrades will be performed.
xii. No work is included for wastewater remote facilities.
xiii. Design for relocation of the network and server room is not included. If desired by the OWNER, this work will
be performed in-house by the City staff or under a separate project.
xiv. No life safety improvements (fire alarm) are required in existing facilities due to this work.
xv. No physical security systems such as cameras, card swipes, and door actuators are required in existing
facilities due to this work.
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xvi. No new end devices such as instrumentation, variable freqency drives (VFDs), motor control centers (MCCs),
and valve actuators are required in existing facilities due to this work. All work that will accommodate these
types of devices will be for devices that are already existing at the facilities. If a new end device is requested
by the OWNER, a formal notification by the OWNER’s Project Manager will be required and the fee for this
additional work will come from an allowance.
xvii. The design costs are based on the plant SCADA system requiring approximately 4000 input/output (I/O),
which will require up to 700 design drawings including 500 I/O drawings (assuming 8 I/O points per
drawing) plus additional 200 miscellaneous drawings required to convey the work to the CMAR and
document the installation. This includes the I/O from the existing systems on the Foxboro SCADA (@3,041
I/O points within 19 Foxboro DCS cabinets) and from the existing Wonderware application (@900 I/O
points). The 19 Foxboro DCS cabinets that are being redesigned are the following:
Name
Description of process Area
Name
Description of process Area
I/O HW
Odor Control
I/O RW
Filter Backwash
I/O HW2
Headworks Building
I/O AB
Pre-stage Basin 1 Odor control
I/O SC
RAS/WAS Pump Station 2
I/O AB2
Pre-stage Basin 2 Odor control
I/O RW1
Raw Water
I/O BLR
RAS WAS
I/O ADM
Rapid Mix and flocculators
I/O BLR2
I/O ADM2
Sodium Hypochrite
I/O FCP 1/2
Non-Potable Filters 1&2
I/O EP
EPS Electrical Enclosure
I/O FCP 3/4
Non-Potable Filters 3&4
I/O TF
Blowers
I/O FCP 5/6
Non-Potable Filters 5&6
I/O DW
Belt Fiter Presses
I/O FCP 7/8
Non-Potable Filters 7&8
I/O DW2
Belt Fiter Presses 5/6
xviii. No vendor panels or local control panels are included in the design.
xix. Project costs for for travel, customary reimbursables and software development licenses needed for design
are included in the expenses.
xx. The work is estimated for Phases 1, 2, and 4, only. Phase 3 - Phased Implementation and Commissioning
scope and fee will be estimated during detailed design and will be added to the project under a separate
contract for construction management services Project Management is estimated only through detailed
design and additional effort will be included in the Phase 3 fee..
xxi. The ENGINEER anticipates Phases 1, 2, and 4 to be completed by July 31, 2025 assuming NTP on or before
August 1, 2023, as indicated in the project schedule attached (total duration of 24 months). Phase 3 will be
added by amendment and the remaining completion schedule will be determined during design. A more
detailed overall project delivery schedule will be developed, working together with the City's personnel, after
award of contract as part of the Project Execution Plan and will be updated at key milestones in the project.
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1.
Phase 1: Preliminary Design
Phase 1 includes conducting a thorough and transparent discovery to best define the work and potential issues for
the new SCADA system migration, including software/programming philosophies, communications integrity and
security concerns with the existing system.
The scope of work for SCADA Phase 1 includes the following main tasks:
Phase 1: Preliminary Design
1.1
Existing Documentation Review
1.2
Site Assessments and Evaluation
1.3
Interviews
1.4
Project Definition Validation Summary Workshop
1.5
Consolidate As-Built P&IDs
1.6
Design Drawing and Specification Lists
1.7
Develop Conceptual Network Design
1.8
Preliminary Design Report
1.9
SCADA System Security Workshop
1.10
Technology Trend Workshop
1.11
SCADA HMI Standards and Requirements Briefing/Update
1.1
Existing Documentation Review
The purpose of this task is to document the existing SCADA system and control components from the
supervisory control network down to the remote site PLCs to enhance understanding of the OWNERS’ existing
systems. This initial task inventories the existing SCADA network and equipment, servers and client workstations,
SCADA software, communication networks, and remote site controllers (PLCs and/or RTUs). This includes a
summary of all major SCADA and communications equipment by type, location, and condition.
During or after the visit, the ENGINEER will debrief Operations, Maintenance, and Engineering Staff to document
any relevant knowledge regarding the current condition, configuration, functionality, and adequacy of the
existing control systems.
Execution of this task includes:
•
Gather Information
a) Identify Information Sources.
i)
Identify documentation required for review.
ii) Network Diagrams.
iii) Block Diagrams.
iv) IP Addressing Information.
v) Asset Information.
vi) Configuration Information (Hardware/Software, Firmware Versions).
vii) Software List (e.g., Security, Management, Monitoring).
viii) Physical Network Diagrams.
ix) I/O list.
x) Service contracts.
xi) Vendor/Equipment POC List.
xii) Circuit Information.
b) Evaluate information accuracy, age, and identify gaps.
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c) Develop plan to obtain missing or required information.
d) Prepare “Jacobs Omni” forms for data field collection.
e) Review OWNER’S most recent version of the SCADA master plan.
f)
Studies.
g) Specifications.
h) SCADA system maintenance and operational procedures.
i)
Business integration architecture.
j)
Programming standards.
k) Alarm management standards.
l)
Historian standards.
m) Document management procedures.
n) Identify capital projects impacting AWRF WTP and the control system at AWRF (current and future).
•
Perform Site Visits
a) Identify Sites and schedule for site visits.
b) Document all control system assets at AWRF.
1.1.1
Deliverables
System listing in Microsoft Excel format that will include the following information:
a) System Name.
b) System Description including Software, Controllers.
c) Current State of Functionality, condition, and adequacy.
d) Vulnerabilities, including both causal and any mitigating factors found.
e) Network connectivity, bandwidth, and hardware.
f)
Relevant Unique Features and Details.
g) Key Contacts for the System (e.g,, Plant, Station).
1.2
Site Assessments and Evaluation
The ENGINEER will conduct system assessments for AWRF to enhance understanding of the OWNERS' existing
systems: computers, controllers, software, equipment, communications networks, and security provisions.
During or after the visit, the ENGINEER will debrief the wastewater Operations, Maintenance, and Engineering
Staff to document any relevant knowledge regarding the current condition, configuration, functionality and
adequacy of the existing plant and remote control systems.
1.2.1
Deliverables
•
Draft and Final Site Assessment.
1.3
Interviews
Informal interviews during site assessments will provide insight into desired functionality, existing SCADA system
idiosyncrasies, history, procedures, and improvement ideas. Formal interviews will also be conducted with
functional groups to understand, interactions with other groups, roles and responsibilities, potential
improvements, and functional requirements.
1.3.1
Deliverables
•
Draft and Final Site Assessment.
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1.4
Project Definition Validation Summary Workshop
ENGINEER will conduct a series of workshops with management, operations, Information Technology (IT), and
engineering during project definition. These workshops will be designed to build consensus within the City
stakeholders on priorities and recommended approaches and strategies for the SCADA Upgrade. Workshops
include:
•
Approaches for cutting-over the new SCADA system. Topics will include the following:
o
Requirement for a temporary network infrastructure to keep the plant functional.
o
The sequence for cutting over the new SCADA system.
o
The effects to outside agencies.
•
Review of procurement strategies for networking and SCADA equipment.
•
Identification of additional end devices requested by staff that will be included with the design (see
allowances).
•
Identification of equipment that will be operated and monitored remotely that is not tied into the
existing SCADA system (see allowances).
1.4.1
Assumptions
•
Two 2-hour workshops.
1.4.2
Deliverables
•
Workshop summary materials and notes.
1.5
Consolidate As-Built P&IDs
In the process of reviewing and collecting existing documentation, ENGINEER will begin collecting all P&IDs that
have been used on past projects and begin to assemble a complete P&ID set. This new P&ID set will become the
foundation for the design and the new SCADA system implementation. ENGINEER will continue to work with the
City’s Business System’s staff to follow the same P&ID sheet numbering and naming conventions as well as
retagging assets to follow the new asset tagging syntax developed by the City
1.5.1
Assumptions
•
City will supply all P&IDs that have been used on previous and current projects.
1.5.2
Deliverables
•
Complete and current P&ID set
1.6
Design Drawing and Specification Lists
A list of anticipated drawings that will be needed by the time the project reaches 100% complete and a list of
technical specifications anticipated to be needed for construction will be generated. Jacobs will review the City’s
General Conditions and Construction Contract and providing specifications that will work with those documents.
The format of the documents will match the standard format for the City specifications, which is the latest version
of the CSI specifications.
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1.6.1
Deliverables
•
Draft and Final Design Drawing List.
•
Draft and Final Specifications List.
1.7
Develop Conceptual Network Design
ENGINEER will develop a conceptual SCADA system network architecture to meet the requirements defined by
the OWNER’S standards utilizing the latest proven technology. Design will be presented and reviewed at a
workshop. To achieve a uniform, fully integrated enterprise-wide SCADA system we employ the following guiding
principles:
•
Provide a system that is simple to operate and maintain.
•
Achieve network infrastructure redundancy and security for high availability.
•
Provide O&M staff with visual context for understanding and interpreting data.
•
Confirm the new system is fully validated and operational before taking the existing system offline.
The following elements will be considered for the network design:
•
Plant to remote site and in-plant communications system architecture.
•
Radio communications architecture.
•
Assessment of long-term viability of various frequency bandwidths and technologies.
•
Reliability, redundancy and configuration assessment, including failure mode analysis and
responsiveness criteria.
•
Alternative analysis of long-term communications system
•
Cyber Security.
1.7.1
Assumptions
•
Conceptual schematic drawings in Visio will be developed to convey the design. No specs will be
developed at this point
1.7.2
Deliverables
•
Draft and Final Conceptual Network Design
1.8
Preliminary Design Report
The above-mentioned design elements, Phase 1 workshop meeting minutes, decisions, and technical
assessments and memorandums will be captured in a unified Preliminary Design Report (PDR). This document
will be largely based off of the PDR developed for the Pecos WTP SCADA Upgrade project and summarize and
memorialize all design decisions and directions for the team and for the City and will be the cornerstone of the
remaining design phases/tasks. The PDR will also incorporate the following:
•
A discussion of the overall construction phasing and staging plan for each portion of the work.
•
Product literature of major components or equipment being proposed.
•
List of proposed specifications.
•
Preliminary drawing list.
•
Design criteria to be used in the development of the design documents.
•
Preliminary construction cost opinion.
•
Preliminary estimate of construction schedule.
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•
Identification of allowable outage durations, timing, required advanced notice, and primary and
secondary OWNER’s point of contact. These constraints will be added to the contractual construction
documents as a Special Provision.
Before submitting the report to the OWNER, the ENGINEER will perform a comprehensive QA/QC review of this
document. ENGINEER will incorporate OWNER’S comments before finalizing and issuing the final PDR.
ENGINEER will conduct a workshop to review the draft PDR with the City. Documentation of meetings with the
City and a summary decision log made during the meetings will be provided with the final report.
1.8.1
Deliverables
•
Draft and Final PDR
1.9
SCADA System Security Workshop
ENGINEER will review the City’s water SCADA system and compare it to industry cybersecurity best practice and
guides, such as NIST SP 800-82, ANSI/ISA 62443, and AWWA G430. A “Defense in Depth” strategy will be
employed to maximize the security posture against current threats and develop an overall security posture and
planning for the SCADA improvements. Technical items that will be reviewed in the workshop include:
•
Redundancy.
•
Backup and disaster recovery.
•
Asset management.
•
Network and system security.
•
Logging and monitoring.
•
Least privilege access.
•
System life cycle.
•
Secure procurement.
•
Data protection.
•
Change management.
We will evaluate and document connectivity and network transports in identified LANs and the overall WAN. Any
gaps in those areas will be documented for consideration.
1.9.1
Assumptions
•
One 4-hour workshop.
•
OWNER will provide access to system as required to perform the assessment.
1.9.2
Deliverables
•
Draft and Final Cyber Security Assessment.
1.10
Technology Trend Workshop
There are many SCADA system guidelines and industry trends for optimizing operations. Technology trend
workshops will introduce various functionalities and features that AWRF may want to explore and include in the
SCADA system functional requirements like Advance Physical Layer (APL), operator mobility, innovative tools,
energy management dashboards, high performance graphics, dynamic simulation models connected to the
SCADA system to resolve process issues, or alarm management per ISA 18.2.
The purpose of this task is to make sure the team is aware of these technology trends, technology capabilities,
technology research, and innovations that may apply to AWRF’s SCADA system. A key element of this task is
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engagement by industry experts, representing companies with products or services that may meet AWRF’s
current or future needs. These individuals would discuss or demonstrate technologies or innovations under
development.
A workshop conducted as part of this task would be a key collaboration and engagement opportunity.
This task includes the following work activities:
•
Work closely with AWRF Staff to document the objectives of the session.
•
Schedule and facilitate one 4-8 hour workshop, and possibly additional times for industry presentations
and/or demonstrations.
•
Prepare advance materials, including workshop agenda, for distribution to attendees.
•
Prepare draft and final meeting summary.
•
Identify, invite, and coordinate with industry experts.
1.10.1
Deliverables
•
Advanced materials.
•
Draft and final meeting summary.
1.11
SCADA HMI Standards and Requirements Briefing/Update
The ENGINEER will prepare a revised SCADA HMI standards and requirements document documenting the
programming standards and associated control system components. The ENGINEER will facilitate multiple two-
hour workshops to present the SCADA standards and requirements document to key stakeholders. This will
include a meeting agenda, presentation, and meeting minutes. The SCADA system programming standards
would include development of the following elements:
•
Unified standard PLC I/O tag format. Define the tag structure so that it meets future expansion needs
and in the same time it provides exhaustive information (through encoding) of physical local.
•
Standard PLC data sets or function blocks for typical field devices – valve (with discrete and analog
positioner), motor with and without VFD, power monitor. Specific needs from each device will be
identified such as read signals, alarms with priorities, control capabilities, calculated statistical
information, historical tags list.
•
Standard object-oriented HMI and OIT graphic. standards defining color conventions based on High
Performance Graphics design.
•
Standard object-oriented HMI and OIT graphics alarm visualization conventions based on High
Performance Graphics design.
•
Standard HMI and OIT graphics overview symbol design symbol shape and data presented for individual
device at site overview screens, based on High Performance Graphics design.
•
Standard object-oriented HMI and OIT graphics faceplate design – content of data presented and
structure for presentation. The focus is on alarm control and monitoring, control status and controls
input, operations state, historical data and operations notes based on High Performance Graphics design.
•
Standard HMI navigation scheme based on High Performance Graphics design, if desired. • Historian
configuration scheme review.
•
Security Definition: Defining operator login and security groups requirements. Assign to object
templates.
•
Alarm Definition per ISA 18.2 guidelines to manage and minimize nuisance alarms.
•
Scripting: Assessing levels of scripting provided in the existing SCADA. Reviewing scripting methods and
make recommendations for standardized approach and implementation.
•
Navigation Methods and Graphics: Defining system screen layout and navigation methods, for intuitive
oversight and monitoring of the complete AWRF Water Treatment system.
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•
Historian Configuration Standards: This includes data storage requirements, data transfer rates, store and
forward requirements, trending and archiving requirements, and a data backup scheme.
•
Interfaces and Custom Applications: Evaluating other SCADA related applications and interfaces,
including Historian, Reporting, Scheduling Tool, Flow and Pressure Tool, weather station, cameras, and
particle monitoring. Making recommendations for planning and alignment with overall SCADA
improvement project.
•
SCADA System Document Management Procedure: Maintain the latest files, to track the revisions, and to
secure the files. This includes engineering standard specifications, PLC and HMI configuration files,
network architecture diagrams, SCADA system standards, network communication diagrams and
configurations, and control system hardware inventory.
1.11.1
Assumptions
•
Existing programming standards will be provided to Jacobs.
1.11.2
Deliverables
•
Revision update to the SCADA HMI Standards document.
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2.
Phase 2: Detailed Design
Phase 2 includes conducting detailed design for the SCADA Upgrades to produce final 100% design documents.
The PDR will be used as the roadmap to develop the detailed design and subsequent construction documents. The
concepts and decisions presented and approved from the preliminary design phase will be further developed into
drawings and specifications in such detail to communicate the scope of work. During this phase, not all elements
and design features will be completely detailed; however, the design will be completed enough to rule out fatal
flaws. The objective of this phase is to develop an efficient design re-using existing cabinetry, conduits and wiring
where possible to maximize use of the City's investment and minimize plant or process outages and provide the
best value GMP.
The scope of work for SCADA Phase 2 includes the following main tasks:
Phase 2: Detailed Design
2.1
Detailed Design Development
2.2
Migration (Cut Over) Plan and MOPOs
2.3
Final Construction Documents
2.4
City Code Review Coordination
2.5
GMP Cost Tracking and Development by CMAR
2.6
GMP Review (include multiple GMPs – long lead and balance of project)
2.1
Detailed Design Development
The following elements will be evaluated, designed, and illustrated in construction drawings and specifications to
progress the design to approximately (80-90%) for draft design documents:
•
Network block diagrams, including all PLCs, workstations, servers, operator interface terminals, switches,
routers, media converters, and protocol converters.
•
System-wide block diagram that includes all servers, switches, routers, and media converters that are
used for wide area communications.
•
Building, room, and panel/cabinet will be identified for each device.
•
Cable layout and network protocols will be identified for each communications path.
•
Each strand of multi-strand fiber cable will be detailed in the diagram.
•
Internal and external panel elevation drawings for all CMAR contractor-supplied PLC panels and
network/server cabinets.
•
Control narratives that describe the intended system-wide control features, including inter-facility
control, interlocks, permissives, alarming, archiving, and offsite monitoring and control.
•
Control strategies will include specification of all control logic, process and instrument set points, and
process and instrument alarm conditions based on significant coordination with the SCADA system
CMAR contractor.
•
PLC I/O summaries include, at a minimum: I/O tag, I/O type, description, PLC, rack, slot, and point.
•
Network node summary to include, at a minimum: address and device description.
•
New (properly sized) UPS to the server room and new control room ensuring only critical circuits are on
UPS/generator power.
•
Secure cellular communications for remote facilities
•
Single mode fiber within plant
Regular bi-weekly design meetings will be held as design drawings and specifications are developed to obtain
OWNER input and direction. Larger review meetings will be held at key milestone submittals.
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2.1.1
Assumptions
•
Bi-weekly design coordination meetings will be held remotely, up to 2 hours in length, with the OWNER
and CMAR.
•
Up to 24 bi-weekly coordination meetings will be conducted during the 12 month design duration.
•
Rolling design drawing review will be led by the Jacobs team onsite at AWRF with OWNER’s plant
operations and maintenance staff.
2.1.2
Deliverables
•
Draft construction drawings and specifications.
2.2
Migration (Cut Over) Plan and MOPOs
ENGINEER will lead development of the Migration Plan in collaboration with the plant staff and CMAR to confirm
the planned cutovers and transitions to the new systems. Preliminary Maintenance of Plant Operations (MOPO)
Plans and specifications will be included to document constraints and convey the cut-over intent and plan to the
CMAR contractor. The Migration Plan will include:
•
A listing of cut-over activities that will affect water production systems operations.
•
Allowed lengths of interruption to different unit processes and equipment, such as a given chemical
system or pump.
•
Limits on the number of process equipment that can be taken out of service at a given time. Diurnal
constraints on time may dictate some work be performed at night or a different season.
•
Required prerequisite activities be completed and conditionally accepted by OWNER before performing
subsequent work.
•
Appropriate notice for all work activities.
•
Financial penalties should the CMAR not follow the listed construction constraints or cause the
production facilities to be inoperable and not serve its designated use.
Regular MOPO coordination meetings will be held as MOPOs are developed to obtain OWNER input and
direction. Larger review meetings will be held at key milestone submittals.
2.2.1
Assumptions
•
Bi-weekly MOPO coordination meetings will be held remotely, with up to 6 ENGINEER staff attending.
•
Up to 4 MOPO workshops, 4 hours each, with up to 6 ENGINEERING staff attending.
•
OWNER’s plant operations and maintenance staff will be heavily relied upon for input and feedback into
the Migration Plan and specific MOPOs developed for the project.
2.2.2
Deliverables
•
Draft and Final Migration Plan.
2.3
Final Construction Documents
Construction Documents (100% design drawings and specifications) will be prepared to accurately communicate
the scope of work to allow the CMAR to quantify the value of the work and develop the GMP for the project.
•
The 100% design construction documents will depict the design of the project to a level sufficient to
illustrate necessary details for each network type and service and to support the project’s procurement
and installation.
•
The PDR will be reviewed for compliance and updated if there are differences or additional information.
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Regular bi-weekly design meetings will be held as design drawings and specifications are developed to obtain
OWNER input and direction. Larger review meetings will be held at key milestone submittals.
2.3.1
Assumptions
•
Bi-weekly 2-hour design meetings will be held remotely.
2.3.2
Deliverables
•
Final 100 % construction drawings and specifications.
2.4
City Code Review Coordination
ENGINEER will coordinate with the City Development Services Department (DSD) to complete a code review of
applicable parts of the design. Construction Documents (100% design drawings and specifications) will be
provided to the City DSD for review.
2.4.1
Assumptions
•
Documents will be submitted electronically via the City submittal system.
•
A pre-application meeting will be held with DSD.
•
A review meeting will be held to go over critical comments.
•
Changes will be agreed upon and captured in As-built documents.
2.4.2
Deliverables
•
Adjudication of DSD review comments.
2.5
Project Cost and GMP Development
If CMAR delivery is used, the CMAR will track changes to cost throughout design as decisions are made, and
details become clearer. The GMP will be developed by the CMAR and it is anticipated that the GMP will be
developed based on the 90% design documents. An intermediate GMP review workshop will be held, led by the
CMAR, if CMAR delivery is used. ENGINEER will review costs and GMP develoment provided by CMAR throughout
design, if CMAR delivery is used. ENGINEER will also provide an independent AACE International (Association for
the Advancement of Cost Engineering) Class 2 cost estimate as an opinion of probable construction cost
(OPCC)for the project at the 90% design completion stage.
2.5.1
Assumptions
•
If CMAR delivery is used, CMAR will track costs and provided cost models for review by ENGINEER and
OWNER at key milestones.
•
OWNER will contract for and provide an independent cost estimator to review project costs prepared by
the ENGINEER or potential CMAR.
2.5.2
Deliverables
•
Intermediate GMP Cost review Report
•
ENGINEER prepared OPCC provided as a AACE Class 2 estimate..
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2.6
GMP Review (include multiple GMPs – long lead and balance of project)
ENGINEER will review the impacts of design changes on the cost throughout design and review the GMP costs,
clarifications, and exceptions provided by the potential CMAR contractor. A final GMP review workshop and a
GMP reconciliation workshop led by the potential CMAR will be held. This project will have multiple GMPs, one
GMP for long lead item procurement and the second GMP for construction and installation activities.
2.6.1
Assumptions
•
If CMAR delivery is used, CMAR will provide GMPs for review by ENGINEER and OWNER at key milestones.
•
OWNER will contract for and provide an independent cost estimator to review project costs prepared by
the ENGINEER or potential CMAR.
2.6.2
Deliverables
•
GMP1 Cost Review Report
•
GMP2 Cost Review Report
•
Final GMP Cost review Report.
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3.
Phase 3: Phased Implementation and Commissioning
(Placeholder)
(Placeholder Scope Outline for Separate Construction Management Contract to be Developed During Detailed
Design)
Phase 3includes Implementing the SCADA migration in phases with digital software validation through Replica
model and "process by process" cut-over avoiding shutdowns during critical water production periods
The scope of work for SCADA Phase 3 is anticipated to include the following main tasks:
Phase 3: Phased Implementation and Commissioning (Placeholder)
3.1
Early Fiber Install and Services During Construction (SDC)
3.2
Detailed Construction‐Level Documentation Review
3.3
SCADA Migration Implementation Leadership
3.4
HMI and PLC Programming Validation with Replica Digital Twin
3.5
Control System Testing and Pre-Tuning
3.6
SCADA Training for City Operations
3.7
Electronic O&M Manual
3.8
Process Optimization with Replica/SUMO Digital Twin (blowers and DO)
3.9
Interface the new SCADA system with Lucity
3.1
Early Fiber Install and Services During Construction (SDC)
3.2
Detailed Construction‐Level Documentation Review
3.3
SCADA Migration Implementation Leadership
3.4
HMI and PLC Programming Validation with Replica Digital Twin
3.5
Control System Testing and Pre-Tuning
3.6
SCADA Training for City Operations
3.7
Electronic O&M Manual
3.8
Process Optimization with Replica/SUMO Digital Twin (blowers and DO)
3.9
Interface the new SCADA system with Lucity System
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4.
Phase 4: Project Management
A key element to making the SCADA upgrade project a success involves creating a collaborative partnership with
all stakeholders, including the City’s Public Works/Engineering and Utility managers, Utility SCADA/OT
specialists, plant water quality staff, plant operations staff, plant maintenance staff, City IT, and the selected
CMAR. ENGINEER will build cohesion and trust by establishing clear goals, crafting well-designed tasks,
facilitating interactive workshops, fostering open communication, and developing transparent expectations with
the stakeholder group. We will identify and monitor critical success factors, risk management, change
management, decision making process, and stakeholder’s alignment. Our project management approach
combines world-class management and engineering capabilities with proven budget and schedule controls from
extensive SCADA integration experience and the basic steps below:
1. Form the Team. ENGINEER will work closely with OWNER to identify key stakeholders to participate in the
project and their specific responsibilities.
2. Charter the Team. Chartering will help define the team’s purpose and establish agreement on
vision/mission/goals, strategic imperatives, lines of communication, and organizational structure with
associated accountabilities. It will be critical to catalog the team’s understanding of stakeholder expectations
and influences of both internal and external stakeholders.
3. Plan the Project. A well-crafted Project Management Plan (PMP) will be essential to project success. The plan
will summarize the understanding, direction, and expectations for the project and identify the delivery
approach, critical project success factors, roles and responsibilities, work tasks, deadlines, decision-making
process, risks management, change management, document sharing and approval processes, quality plan,
and organizational structure. And, it will be critical to define at the onset what the vision is of the SCADA
system is in 10 years.
4. Endorse the Plan. Endorsement of the PMP by all stakeholders, including senior management, ensures a high
level of commitment and validation. We will request support of the plan and approach during team chartering.
5. Manage Change. Because projects invariably experience change, effective change management practices are
critical. Recognizing the different types of changes (i.e., stakeholder impacts, scope changes, cost and
schedule impacts) and having defined mechanisms and protocols in place to address them are crucial.
Cost certainty, control, and budget management are critical to project success as well. Open dialog about costs
and priorities is essential. Project costs will be developed after site investigations and preliminary engineering.
Cost evaluation will be tracked using spreadsheets and logs throughout the project. Prioritizing scope or phasing
improvements may be necessary to align with the City’s funding. To optimize the project budget, we will try to re-
use existing cabinets where possible.
A Quality Control Plan will be part of the PMP, developed early in the project to ensure expert peer review of
critical deliverables. ENGINEER SCADA and OT staff will also provide oversight to the CMAR during
implementation to ensure quality installation.
With a collaborative team approach, disputes are rare but sometimes do occur. ENGINEER will lead any dispute
resolution for the project engaging the City at appropriate levels as required. Our goal will be to resolve any issues
at the lowest level as much as possible and to only escalate and involve the City if necessary. includes conduct
thorough and transparent discovery to best define the work and potential issues for the new SCADA system
migration, including software/programming philosophies, communications integrity and security concerns with
existing system.
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The scope of work for SCADA Phase 4 includes the following main tasks:
Project Management
4.1
Project Kickoff
4.2
Project Execution Plan
4.3
Monthly Progress Reports, Schedule Updates, and Invoices
4.4
Progress Meetings/Calls
4.5
QC/QC Senior Review
4.1
Project Kickoff
There are two primary purposes of this task, first to ensure effective initiation of the project, and second to ensure
clarity of OWNER’S business objectives for AWRF SCADA system upgrade project.
A workshop will be designed to create commonly understood project purposes and ensure appropriate team
member’s roles and responsibilities. The workshop will include review of project activities, deliverables, and
schedule. In addition, and to create an environment for effective teamwork, this workshop will be used to clearly
articulate project goals and critical success factors, understand the project boundaries and challenges, and
ensure and document team commitment.
This task includes the following work activities:
•
Prepare advance materials, including session agendas, for distribution to attendees.
•
Prepare draft and final meeting summary
4.1.1
Assumptions
•
One 2-hour project kickoff workshop, attended by up to 8 ENGINEER staff.
4.1.2
Deliverables
•
Draft and final meeting agenda.
•
Draft and final meeting summary.
4.2
Project Execution Plan
The ENGINEER's Project Manager will issue a Project Execution Plan including task instructions for use by the
SCADA System Master Plan team. These instructions will include task background, definition of task
requirements, goals, objectives, schedules, budgets, Project Field Safety Instructions and Quality Management
Plan.
4.2.1
Assumptions
•
The Project Execution Plan will be delivered to the OWNER within 30 working days of receipt of
the Notice to Proceed.
4.2.2
Deliverables
•
PMP including Quality Control Plan and Project Instructions
Chandler AWRF SCADA Upgrades
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4.3
Monthly Progress Reports, Schedule Updates, and Invoices
The ENGINEER's Project Manager will prepare monthly progress reports in memo format for submission to the
OWNER's Project Manager by the 15th of each calendar month. The report will contain progress against schedule
and scope, as well as relevant budget information. The Project Manager will oversee the preparation and
submission of monthly invoices. In addition, the Project Manager will manage the activities of the SCADA Master
Plan staff via weekly conference calls.
4.4
Progress Meetings/Calls
The ENGINEER's Project Manager will conduct bi-weekly progress meetings/calls of up to 2 hours in length with
the OWNER's staff to discuss any delivery issues that might impact the scope, schedule, or budget of this Project.
Notes will be taken during the meeting and posted for the team.
4.5
QA/QC Senior Review
The ENGINEER's Project Manager will oversee the review of project deliverables by Senior Technical staff. This
review will take place before submission of draft versions of deliverables to the OWNER's Project Manager.
4.5.1
Assumptions
•
QA/QC will be performed according to the established QA/QC plan in the PMP.
4.5.2
Deliverables
•
QA/QC reviews and direction incorporated into final deliverables.
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5.
Allowance Summary
The allowances below are estimates for optional work to be done at the direction and approval of the City:
#
List of Allowances
Allowance Fee
(placeholders)
1
Agency Coordination:
$50,000
2
Procurement of 2 each Dell VxRail servers including software and
labor to set up servers
$165,000
3
Development of Digital Twin AWRF
$235,000
4
OWNER's Allowance – Unkowns and Additional Work
$250,000
TOTAL Allowances
$700,000
•
Allowance Item 1: Coordinate design efforts with the outside agencies. Jacobs will collaborate and
inform outside agencies of any improvements to the AWRF SCADA system. This effort will include
meetings, assessments at agency sites, and design.
•
Allowance Item 2: Procure 2ea. Dell VxRail servers, installation and configuration of server Operating
Systems and VMWare, and implementing AVEVA System Platform Framework Environment.
•
Allowance Item 3: Jacobs will develop a Digital Twin for AWRF to model hydraulics and control schemes
to serve as a means to test SCADA and PLC programming logic ahead of site implementation and be used
for operator training ahead of implementation.
•
Allowance Item 4: OWNER’S Contingency
Work done under the allowances may require an adjustment to the delivery schedule. It is also assumed that
additional scope definition will be necessary to confirm the fee for work under these allowances.
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6.
Schedule
Work for the SCADA upgrades Phases 1, 2, and 4 will be performed in accordance with the schedule attached.
The target NTP is August 1, 2023. Work through detailed design is anticipated to take through July 31, 2025
(total duration of 24 months). The schedule for Phase 3: Implementation and Commissioning is a placeholder
estimate of duration and will be refined during detailed design.
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7.
Compensation
The work will be done on a time and material basis with a not to exceed (NTE) upper limit as indicated in the
attached Level of Effort and Fee spreadsheet. The work is currently estimated for Phases 1, 2, and 4. Work for
Phase 3 will be estimated and finalized during detailed design and added to the project contract via a separate
contract for construction management services. Allowances are provided for optional work to be done at the
direction and approval of the City.
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Page B-1
Project No.: WW2212.201
Rev. 12/8/22
EXHIBIT “B”
COMPENSATION AND FEES
Chandler AWRF SCADA Upgrades
Jacobs
731,500
$
1.1 Existing Documentation Review
81,760.00
$
1.2 Site Assessments and Evaluation
70,360.00
$
1.3 Interviews
22,980.00
$
1.4 Project Definition Validation Summary Workshop
23,440.00
$
1.5 Consolidate As-Built P&IDs
347,520.00
$
1.6 Design Drawing and Specification Lists
17,000.00
$
1.7 Develop Conceptual Network Design
84,220.00
$
1.8 Preliminary Design Report
32,960.00
$
1.9 SCADA System Security Workshop
28,680.00
$
1.10 Technology Trend Workshop
10,940.00
$
1.11 SCADA HMI Standards and Requirements Briefing/Update
11,640.00
$
2,305,993
$
2.1 Detailed Design Development
1,653,012.50
$
2.2 Migration (Cut Over) Plan and MOPOs
81,240.00
$
2.3 Final Construction Documents
433,840.00
$
2.4 City Code Review Coordination
31,900.00
$
2.5 Project Cost and GMP Development
53,000.00
$
2.6 GMP Review (include multiple GMPs – long lead and balance of project)
53,000.00
$
-
$
-
$
-
$
213,580
$
4.1 Project Kickoff
9,840.00
$
4.2 Project Execution Plan
19,940.00
$
4.3 Monthly Progress Reports, Schedule Updates, and Invoices
67,880.00
$
4.4 Progress Meetings/Calls
86,400.00
$
4.5 QA/QC Senior Review
29,520.00
$
97,000
$
-
$
SUBTOTAL COST:
3,348,073
$
1 Agency Coordination:
50,000.00
$
MCESD and ADEQ
2 Procurement of 2 each Dell VxRail servers
165,000.00
$
Equipment and Configuration
3 Development of Digital Twin AWRF
235,000.00
$
Based on Pecos Replica Fee
4 Owner's Allowance - Unkowns and Additional Work
250,000.00
$
SUBTOTAL ALLOWANCES:
700,000
$
TOTAL COST:
4,048,073
$
Subconsultants
Allowances
Chandler AWRF SCADA Upgrades
Phase 1: Preliminary Design
Phase 2: Detailed Design
Phase 3: Phased Implementation and Commissioning (Placeholder)
Phase 4: Project Management
Expenses
EXHIBIT "B-1"
Time and Materials Cost Per Task
TASK DESCRIPTION
SUBTOTAL
WW2212.201 - Chandler AWRF SCADA Upgrades - LOE 2023-06-22 Final Rev-1
1
Fee Summary by Phase B-1
Chandler AWRF SCADA Upgrades
Jacobs
Chandler AWRF SCADA Upgrades
EXHIBIT "B-2"
Hours and Rates
Phase 1: Preliminary Design
LEVEL OF EFFORT
Task Description
Teresa Smith-
Dehesus
Jay Hardison
Laxit Gajjar
Hong Zhang
Nick Edgett
Tyler Nading
Jeff Kanyuch
Josh Blume
Various
Hillary Feier /
Will Porter
Brian Pilmer
Mona
Metwally
Jess
Goldstein
Various - OT
and Process
Nav, Talitha,
Ryan Wells
Various -
Scott Metcalf
Various/ GID
Various
Total
Principal/
Project
Manager
SCADA
Design
Manager
SCADA
Deputy
Design
Manager
Technical
Advisor
(Modicon)
Technical
Advisor
(Wonderware)
Technical
Advisor
(Digital Twin)
QA/QC
Cybersecurity
/ Operational
Technology
Other
Technical
Advisors
Process
Engineer /
Digital Twin
Senior
Electrical
Engineer
Senior
SCADA/ I&C
Designer
SCADA/ I&C
Designer
Engineer
Specialist/
Project
Engineer
Staff I&C
Engineer
Lead
Technician /
CAD
Technician /
CAD
Office
Support
Labor
Hours
Bill Rate
280.00
$
270.00
$
225.00
$
205.00
$
205.00
$
205.00
$
280.00
$
250.00
$
205.00
$
150.00
$
180.00
$
200.00
$
150.00
$
225.00
$
125.00
$
150.00
$
110.00
$
100.00
$
1.1
Existing Documentation Review
Subtotal
16
24
40
8
8
8
0
24
0
0
16
40
120
0
160
0
0
20
484
1.2
Site Assessments and Evaluation
Subtotal
16
40
80
0
0
0
0
40
0
0
16
16
40
0
120
0
0
0
368
1.3
Interviews
Subtotal
8
16
16
8
8
4
0
8
0
0
4
8
16
0
16
0
0
0
112
1.4
Project Definition Validation Summary Workshop
Subtotal
8
24
16
8
8
0
4
8
0
0
4
4
8
0
16
0
0
0
108
1.5
Consolidate As-Built P&IDs
Subtotal
24
80
200
40
0
0
0
0
200
400
200
200
200
600
2144
1.6
Design Drawing and Specification Lists
Subtotal
8
12
8
0
0
0
0
8
0
0
4
8
8
0
24
8
0
0
88
1.7
Develop Conceptual Network Design
Subtotal
20
40
12
0
0
0
4
100
0
0
0
20
40
40
40
100
0
0
416
1.8
Preliminary Design Report
Subtotal
8
40
24
8
8
0
4
8
0
0
4
8
0
0
40
0
0
8
160
1.9
SCADA System Security Workshop
Subtotal
8
12
8
0
0
0
0
40
0
0
0
8
8
16
40
0
0
0
140
1.10
Technology Trend Workshop
Subtotal
4
8
8
4
8
0
0
4
0
0
0
4
4
0
8
0
0
0
52
1.11
SCADA HMI Standards and Requirements Briefing/Update
Subtotal
4
4
4
4
24
0
0
4
0
0
0
4
0
0
8
0
0
0
56
TOTAL
124
300
416
80
64
12
12
244
0
0
48
320
644
256
672
308
600
28
4128
Phase 2: Detailed Design
LEVEL OF EFFORT
Task Description
Dehesus
Jay Hardison
Laxit Gajjar
Hong Zhang
Nick Edgett
Tyler Nading
Jeff Kanyuch
Josh Blume
Various
y
Will Porter
Brian Pilmer
Metwally
Jess
and Process
,
,
Ryan Wells
Scott Metcalf
Various/ GID
Various
Total
Principal/
Project
Manager
SCADA
Design
Manager
SCADA
Deputy
Design
Manager
Technical
Advisor
(Modicon)
Technical
Advisor
(Wonderware)
Technical
Advisor
(Digital Twin)
QA/QC
Cybersecurity
/ Operational
Technology
Other
Technical
Advisors
Process
Engineer /
Digital Twin
Senior
Electrical
Engineer
Senior
SCADA/ I&C
Designer
SCADA/ I&C
Designer
Engineer
Specialist/
Project
Engineer
Staff I&C
Engineer
Lead
Technician /
CAD
Technician /
CAD
Office
Support
Labor
Hours
Bill Rate
280.00
$
270.00
$
225.00
$
205.00
$
205.00
$
205.00
$
280.00
$
250.00
$
205.00
$
150.00
$
180.00
$
200.00
$
150.00
$
225.00
$
125.00
$
150.00
$
110.00
$
100.00
$
2.1
Detailed Design Development
Subtotal
140
450
210
150
40
0
100
210
120
0
240
420
1260
1253
1260
1260
3150
100
10363
2.2
Migration (Cut Over) Plan and MOPOs
Subtotal
40
60
80
0
0
0
8
20
0
20
20
40
120
0
0
0
408
2.3
Final Construction Documents
Subtotal
48
120
180
120
0
0
80
150
40
0
60
150
120
120
300
300
750
40
2578
2.4
City Code Review Coordination
Subtotal
40
60
20
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
120
2.5
Project Cost and GMP Development
Subtotal
40
80
40
0
0
0
40
0
0
0
0
0
0
0
0
0
0
0
200
2.6
GMP Review (include multiple GMPs – long lead and balance of project)
Subtotal
40
80
40
0
0
0
40
0
0
0
0
0
0
0
0
0
0
0
200
TOTAL
348
850
570
270
40
0
268
380
160
0
320
590
1420
1373
1680
1560
3900
140
13869
Phase 4: Project Management
LEVEL OF EFFORT
Task Description
Teresa Smith- Jay Hardison
Laxit Gajjar
Hong Zhang
Nick Edgett
Tyler Nading
Jeff Kanyuch
Josh Blume
Various
Hillary Feier / Brian Pilmer
Mona
Various -
Various - OT
Nav, Talitha,
Various -
Various/ GID
Various
Total
Principal/
Project
Manager
SCADA
Design
Manager
SCADA
Deputy
Design
Manager
Technical
Advisor
(Modicon)
Technical
Advisor
(Wonderware)
Technical
Advisor
(Digital Twin)
QA/QC
Cybersecurity
/ Operational
Technology
Other
Technical
Advisors
Process
Engineer /
Digital Twin
Senior
Electrical
Engineer
Senior
SCADA/ I&C
Designer
SCADA/ I&C
Designer
Engineer
Specialist/
Project
Engineer
Staff I&C
Engineer
Lead
Technician /
CAD
Technician /
CAD
Office
Support
Labor
Hours
Bill Rate
280.00
$
270.00
$
225.00
$
205.00
$
205.00
$
205.00
$
280.00
$
250.00
$
205.00
$
150.00
$
180.00
$
200.00
$
150.00
$
225.00
$
125.00
$
150.00
$
110.00
$
100.00
$
4.1
Project Kickoff
Subtotal
8
8
4
4
4
0
0
4
0
0
0
0
0
4
8
0
0
0
44
4.2
Project Execution Plan
Subtotal
16
16
20
0
8
0
0
0
0
0
0
0
0
0
40
0
0
0
100
4.3
Monthly Progress Reports, Schedule Updates, and Invoices
Subtotal
96
40
0
0
0
0
0
0
0
0
0
0
0
0
96
0
0
182
414
4.4
Progress Meetings/Calls
Subtotal
96
96
96
0
0
0
0
0
0
0
0
0
0
0
96
0
0
0
384
4.5
QA/QC Senior Review
Subtotal
16
16
40
0
0
0
24
0
0
0
0
0
0
0
40
0
0
0
136
TOTAL
232
176
160
4
12
0
24
4
0
0
0
0
0
4
280
0
0
182
1078
No.
No.
No.
WW2212.201 - Chandler AWRF SCADA Upgrades - LOE 2023-06-22 Final Rev-1
1
Consolidated B-2
Project Start:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
3 0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29 30
3 11
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27 28
29
30
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9 30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
3 0
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
30
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
2 7
2 8
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
30
3 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
3 0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30 31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2 9
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
3 0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
2 8
2 9
3 0
31
No.
Task
Progress
Start
End
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
COUNCIL APPROVAL
20-Jul-23
20-Jul-23
NOTICE TO PROCEED
1-Aug-23
1-Aug-23
Project Kickoff and Chartering Session
0%
1-Aug-23
1-Aug-23
Phase 1: Preliminary Design
1.1
Existing Documentation Review
0%
1-Aug-23
31-Aug-23
1.2
Site Assessments and Evaluation
0%
1-Aug-23
31-Aug-23
1.3
Interviews
0%
1-Aug-23
31-Aug-23
1.4
Project Definition Validation Summary Workshop
0%
7-Sep-23
7-Sep-23
1.5
Consolidate As-Built P&IDs
0%
1-Aug-23
6-Mar-24
1.6
Design Drawing and Specification Lists
0%
26-Jan-24
9-Feb-24
1.7
Develop Conceptual Network Design
0%
12-Oct-23
4-Jan-24
1.8
Preliminary Design Report
0%
26-Jan-24
11-Mar-24
1.9
SCADA System Security Workshop
0%
1-Nov-23
1-Nov-23
1.10
Technology Trend Workshop
0%
1-Feb-24
15-Jan-24
1.11
SCADA HMI Standards and Requirements Briefing/Update
0%
15-Feb-24
15-Feb-24
Allowance #1 Agency Coordination:
0%
15-Apr-25
31-Jul-25
Allowance #2 Procurement of 2 each Dell VxRail servers
0%
1-Mar-24
14-Apr-25
Allowance #3 Development of Digital Twin AWRF
0%
20-Sep-23
28-Feb-24
Allowance #4 Owner's Allowance
0%
1-Aug-23
31-Jul-25
Phase 2: Detailed Design
2.1
Detailed Design Development
0%
1-Mar-24
14-Apr-25
2.2
Migration (Cut Over) Plan and MOPOs
0%
15-Apr-25
31-Jul-25
2.3
Final Construction Documents
0%
15-Apr-25
31-Jul-25
2.4
City Code Review Coordination
0%
15-Apr-25
31-Jul-25
2.5
Project Cost and GMP Development
0%
15-Apr-25
31-Jul-25
2.6
GMP Review (include multiple GMPs – long lead and balance of project)
0%
15-Apr-25
31-Jul-25
Phase 3: Phased Implementation and Commissioning (Placeholder)
3.1
Early Fiber Install and Services During Construction (SDC)
0%
1-Aug-25
1-Aug-27
3.2
Detailed Construction‐Level Documentation Review
0%
1-Aug-25
1-Aug-27
3.3
SCADA Migration Implementation Leadership
0%
1-Aug-25
1-Aug-27
3.4
HMI and PLC Programming Validation with Replica Digital Twin
0%
1-Aug-25
1-Aug-27
3.5
Control System Testing and Pre-Tuning
0%
1-Aug-25
1-Aug-27
3.6
SCADA Training for City Operations
0%
1-Aug-25
1-Aug-27
3.7
Electronic O&M Manual
0%
1-Aug-25
1-Aug-27
3.8
Process Optimization with Replica/SUMO Digital Twin (blowers and DO)
0%
1-Aug-25
1-Aug-27
3.9
Interface the new SCADA system with Lucity
0%
Project Management
0%
1-Aug-23
31-Jul-25
4.1
Project Kickoff
4.2
Project Execution Plan
4.3
Monthly Progress Reports, Schedule Updates, and Invoices
4.4
Progress Meetings/Calls
4.5
QC/QC Senior Review
Nov-24
Dec-24
Jul-23
Dec-23
Nov-23
Jan-24
W121
W122
W27
W19
W20
W21
W22
W23
W24
W25
W26
W33
W34
W35
W36
W37
W28
W54
W63
W105
W106
W107
W108
W109
W110
W111
W112
W113
W114
W115
W116
W120
W118
W119
W117
W29
W30
W47
W38
W88
W89
W90
W91
W92
W83
W84
W85
W86
W87
W48
W49
W51
W52
W68
W69
W58
W59
W60
W61
W3
W4
W5
W12
W13
W14
W18
W17
W15
W16
W7
W8
W9
W10
W11
Aug-23
Sep-23
Oct-23
Chandler AWRF SCADA Upgrades
W73
W74
W75
W76
W77
W71
W72
Sat, 1-Jul-2023
W31
W32
W43
W44
W45
W46
W70
W42
W6
W1
W2
Jan-25
Feb-25
Mar-25
Apr-25
May-25
Jun-25
Jul-25
W79
W80
W81
W82
W103
W104
W98
W99
W100
W101
W102
W93
W39
W40
W41
W78
W94
W95
W96
W97
W62
W55
W56
W57
W64
W65
W66
W67
W50
W53
Feb-24
Mar-24
Apr-24
May-24
Jun-24
Jul-24
Aug-24
Sep-24
Oct-24
Aug-25
Sep-25
Oct-25
Phase 3 Implementation and
Commissioning thru August 2027 (24 mo)
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Page C-1
Project No.: WW2212.201
Rev. 5/3/23
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written Agreement with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Page C-2
Project No.: WW2212.201
Rev. 5/3/23
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
2.5 Cyber Technology Errors and Omissions, Network Security, and Privacy Liability Insurance. The
policy must cover professional misconduct or lack of ordinary skill for those positions
defined in the Scope of Services of this Agreement with a limit of not less than $5,000,000
for each occurrence, $5,000,000 aggregate. In the event that the professional liability
insurance required by this Agreement is written on a claims-made basis, Consultant warrants
that any retroactive date under the policy must precede the effective date of this Agreement;
and that either continuous coverage will be maintained, or an extended discovery period will
be exercised for a period of two (2) years beginning at the time work under this Agreement
is completed. If such insurance is maintained on an occurrence form basis, Consultant must
maintain such insurance for an additional period of one (1) year following termination of
Agreement. If such insurance is maintained on a claims-made basis, Consultant must
maintain such insurance for an additional period of three (3) years following termination of
the Agreement. If Consultant contends that any of the insurance it maintains pursuant to
other sections of this Exhibit C satisfies this requirement (or otherwise insures the risks
described in this section), then Consultant must provide proof of same.
2.5.1. The insurance must provide coverage for the following risks:
2.5.1.1 Liability arising from theft, dissemination, or use of confidential information
(a defined term including but not limited to bank account, credit card
account, personal information such as name, address, social security
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Page C-3
Project No.: WW2212.201
Rev. 5/3/23
numbers, etc. information) stored or transmitted in electronic form.
2.5.1.2 Network Security Liability arising from the unauthorized access to, use of, or
tampering with computer systems including hacker attacks, inability of an
authorized third party, to gain access to your services including denial of
service, unless caused by a mechanical or electrical failure.
2.5.1.3 Liability arising from the introduction of a computer virus into, or otherwise
causing damage to, a customer’s or third person’s computer, computer
system, network, or similar computer related property and the data,
software, and programs thereon.
2.5.2.
The policy must provide a waiver of subrogation.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
Page C-4
Project No.: WW2212.201
Rev. 5/3/23
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
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EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.
1. Contract Worker Access Controls, Badge and Key Access Requirements. A Contract Worker
from Consultant’s firm must not be allowed to begin work in any City facility without: (A)
The prior completion and City's acceptance of the required background screening; and (8)
when required, the Contract Worker's receipt of a City issued badge. A badge will be issued
to a Contract Worker solely for access to City facility(s) to which the Contract Worker is
assigned. Each Contract Worker who enters a City facility must use the badge issued to
the Contract Worker.
2. Badges. After receipt of the badge application, the Contract Worker will proceed to the
Badging Office for processing of the badge application and issuance of the badge. City will
not process the badge application until the Contract Worker satisfies the required
Background Screening (as defined herein). The Contract Worker must comply with all
requirements and furnish all requested information as requested by the Badging Office.
Any and all fees associated with security badging will be assessed in compliance with
Chandler City Code §4-22.
3. Key Access Procedures. If the Contract Worker's services require keyed access to enter a
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City facility(s), a separate key issue/return form must be completed and submitted by
Consultant for each key issued.
4. Stolen or Lost Badges or Keys. Consultant must report lost or stolen badges or keys to City
immediately. A new badge application or key issue form must be completed and
submitted along with payment of the applicable fees prior to issuance of a new badge or
key.
5. Return of Badges or Keys. All badges and keys are the property of City and must be
returned to City at the Badging Office within one (1) business day of when the Contract
Worker's access to a City facility is no longer required to furnish the services under this
Agreement. Consultant must collect a Contract Worker's badge and key(s) upon the
termination of the Contract Worker's employment; when the Contract Worker's services
are no longer required at the particular City facility(s); or upon termination, cancellation
or expiration of this Agreement.
6. Consultant’s default under this Section must include, but is not limited to the following:
(1) Contract Worker gains access to a City facility(s) without the proper badge or key; (2)
Contract Worker uses a badge or key of another to gain access to a City facility; (3) Contract
Worker commences services under this Agreement without the proper badge, key or
Background Screening; (4) Contract Worker or Consultant submits false information or
negligently submits wrong information to City to obtain a badge, key or applicable
Background Screening; or (5) Consultant fails to collect and timely return Contract
Worker's badge or key upon termination of Contract Worker's employment, reassignment
of Contract Worker to another City facility or upon the expiration, cancellation or
termination of this Agreement. Consultant acknowledges and agrees that the access
control, badge and key requirements in this Section are necessary to preserve and protect
public health, safety and welfare. Accordingly, Consultant agrees to properly cure any
default under this Section within three (3) business days from the date notice of default is
sent by City. The parties agree that Consultant’s failure to properly cure any default under
this Section must constitute a breach of this Section. In addition to any other remedy
available to City at law or in equity, Consultant must be liable for and must pay to City the
sum of one thousand dollars ($1,000.00) for each breach by Consultant of this Section.
The parties further agree that the sum fixed above is reasonable and approximates the
actual or anticipated loss to City at the time and making of this Agreement in the event
that Consultant breaches this Section. Further, the parties expressly acknowledge and
agree to the fixed sum set forth above because of the difficulty of proving City's actual
damages in the event that Consultant breaches this Section. The parties further agree that
three (3) breaches by Consultant of this Section arising out of any default within a
consecutive period of three (3) months or three (3) breaches by Consultant of this Section
arising out of the same default within a period of twelve (12) consecutive months will
constitute a material breach of this Agreement by Consultant and City expressly reserves
all of its rights, remedies and interests under this Agreement, at law and in equity
including, but not limited to, termination of this Agreement.
1. Consultant and Subconsultant Worker Background Screening. Consultant agrees that
all contract workers and subconsultants (collectively "Contract Worker(s)") that Consultant
furnishes to City under this Agreement will be subject to background and security checks
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and screening as set forth in this Section (collectively "Background Screening") at
Consultant’s sole cost and expense. As part of the Background Screening, Consultant must
provide to a person designated by the City the name(s), address(es), and phone number(s)
of all Contract Workers who will provide any services under this Agreement. All Contract
Workers must comply with these Background Screening requirements. All Contract
Workers must be able to provide proof of the legal right to work in the United States. The
Background Screening provided by Consultant must comply with all applicable laws, rules,
and regulations. Consultant further agrees that the Background Screening required in this
Section is necessary to preserve and protect public health, safety, and welfare. The
Background Screening requirements set forth in this Section are the minimum
requirements for this Agreement. City in no way warrants that these minimum
requirements are sufficient to protect Consultant from any liabilities that may arise out of
Consultant’s services under this Agreement or Consultant’s failure to comply with this
Section. Therefore, in addition to the specific measures set forth below, Consultant and
its Contract Workers must take such other reasonable, prudent, and necessary measures
to further preserve and protect public health, safety, and welfare when providing services
under this Agreement.
2. Background Screening Requirements and Criteria. Before offering or scheduling any
services under this Agreement, Consultant agrees that all Contract Workers, including the
Consultant, if the Consultant is an individual or sole proprietorship, must have
successfully passed a Background Screening in accordance with this Section. Consultant
warrants that no person will be permitted to substitute for a Contract Worker who has
satisfied the Background Screening requirements until the proposed substitute has also
satisfied the Background Screening requirements in this Section. For review and approval,
Consultant must submit to a person designated by the City proof of a completed
Background Screening for each Contract Worker over the age of 18 performing services
under this Agreement no fewer than two (2) weeks before the proposed start date of such
Contract Worker’s services. The Background Screening must have been completed within
the 12-month period preceding the Contract Worker’s start date under this Agreement
and must include the results of a social security (SSN) trace, a national criminal databased
check with source verification.
3. Additional City Rights Regarding Security Inquiries. In addition to the foregoing, City
reserves the rights but not the obligations to: (1) have a Contract Worker be required to
provide fingerprints and execute such other documentation as may be necessary to
obtain criminal justice information pursuant to A.R.S. § 41-1750(G) (4) or Chandler City
Code § 4-22; (2) act on newly acquired information whether or not such information
should have been previously discovered; (3) unilaterally change its standards and criteria
relative to the acceptability of Contract Workers; and (4) object, at any time and for any
reason, to a Contract Worker performing work (including supervision and oversight) under
this Agreement.
4. Consultant Certification. By executing this Agreement, Consultant certifies that
Consultant has read and understands the Background Screening requirements and
criteria in this Section and will fully comply with such requirements. Consultant further
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certifies that any Background Screening information to be furnished to City related to
Consultant or its Contract Workers will be complete, current, and accurate. A Contract
Worker rejected for work under this Agreement will not be proposed to perform work
under other City contracts or engagements without City's prior written approval.
5. Terms of This Section Applicable to all of Consultant’s Contracts and Subcontracts.
Consultant must include the terms of this Section for Contract Worker Background
Screening in all contracts and subcontracts for services furnished under this Agreement
including, but not limited to, supervision and oversight services.
6. Materiality of Background Screening Requirements: Indemnity. The Background
Screening requirements of this Section are material to City's entry into this Agreement
and any breach of this Section by Consultant will be deemed a material breach of this
Agreement. In addition to the indemnity provisions set forth in this Agreement, Consultant
must defend, indemnify, and hold harmless City for any and all Claims arising out of this
Background Screening Section including, but not limited to, the disqualification of a
Contract Worker by Consultant or City for failure to satisfy this Section.
7. Continuing Duty, Audit. Consultant’s obligations and requirements that Contract
Workers satisfy this Background Screening Section will continue throughout the entire
term of this Agreement. Consultant must notify City immediately of any change to a
Background Screening of a Contract Worker previously accepted by City. Consultant must
maintain all records and documents related to all Background Screenings and City
reserves the right to audit Consultant’s compliance with this Section under the terms of
this Agreement.
Project Name: AIRPORT WATER RECLAMATION FACILITY SCADA UPGRADES
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Project No.: WW2212.201
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EXHIBIT “E”
SUBCONSULTANT DOCUMENTS WITH CONSULTANT
No Subconsultants
Any subconsultant assumptions, clarifications, exclusions, terms & conditions,
signature blocks, etc. included are strictly between the Consultant and their
subconsultants, and do not apply to the Agreement between the Consultant and
the City.
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EXHIBIT “F”
FEDERAL REQUIREMENTS
N/A