APPROVED MCDEM FFY23 EMPG REVISEDAUGUST 2023.PDF
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Approved DEMA/EM 09/22/2023
ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS
PAGE ONE
APPLICANT TYPE
COUNTY
X
LEGISLATIVE DISTRICT
TRIBE
15
LOCAL
CONGRESSIONAL
DISTRICT
STATE
9
OFFICE PHONE NUMBER
(INCLUDE AREA CODE)
602-273-1411
ALTERNATE PHONE NUMBER:
602-725-7181
PHONE NUMBER (INCLUDE
AREA CODE)
602-273-1411
PHONE NUMBER (INCLUDE
AREA CODE)
602-273-1411
PHONE NUMBER (INCLUDE
AREA CODE)
602-273-1411
ZIPCODE
85008
AUTHORIZED REPRESENTATIVE:
FIRST AND LAST NAME
TITLE
EMAIL:
Director
Robert.Rowley@Maricopa.gov
Robert Rowley
PROGRAMMATIC CONTACT: (PERSON IN CHARGE OF THE QUARTERLY ACTIVITY REPORT SUBMISSIONS TO AZDEMA
SIGNATURE OF AUTHORIZED REPRESENTATIVE:
DATE SIGNED:
FAX NUMBER:
0816/2023
602-725-1308
AUTHORIZED REPRESENTATIVE:
AUTHORIZATION TO SUBMIT APPLICATION: By signing below the undersigned acknowledge they have been duly authorized by the jurisdiction to submit this application and will
comply with the assurances, agreements, and/or special conditions set forth upon receipt of the grant award.
ORGANIZATIONAL UNIT: DIVISION NAME
Department of Emergency Management
F72HENC9LC98
EMPLOYER/TAX
IDENTIFICATION NUMBER
(EIN/TIN)
866000472
TOTAL AMOUNT REQUESTED
$ 2,116,648.00
DATE OF APPLICATION
SUBMISSION
Wednesday, August 16, 2023
REVISED APPLICATION
SUBMISSION
5/30/2023
$ 2,440,912.00
TOTAL AMOUNT REQUESTED
Fiscal Year 2023
ASSISTANCE LISTINGS NUMBER # 97.042 - TITLE: EMERGENCY MANAGEMENT PERFORMANCE GRANT
PROGRAM PERIOD OF PERFORMANCE- JULY 1, 2023 - JUNE 30, 2024
APPLICANT INFORMATION:
ORGANIZATION UEI #
ORGANIZATIONAL UNIT: DEPARTMENT
Maricopa County
5630 E. McDowell Rd.
Phoenix
AZ
GRANT INVESTMENT STRATEGY
PRIORITIES: All EMPG Program applicants are required to develop and submit a WORK PLAN as described in the "EMPG Program Work Plan" Section of the Preparedness Grants Manual,
Appendix H (FY2 2022 Update). Priorities, and associated EMPG Program-funded projects, must be based on a combination of state/territory priorities, regional priorities, and national priorities.
Priorities should be driven primarily by the THIRA/SPR. Other relevant information sources, such as: 1) after-action reports (AARs) following exercises or real-world events; 2) audit and monitoring
findings; 3) Hazard Mitigation Plans; and/or 4) other delibertate planning products may also be used to inform state-territory priorities.
Identify your top three to five priorities that will be addressed with these EMPG funds.
Finance Business Analyst
Megan.Madison@Maricopa.gov
Megan Madison
NAME AND CONTACT INFORMATION OF PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION
TITLE:
Sara Latin
Administrator
MAILING ADDRESS
CITY
EMAIL:
Sara.Latin@Maricopa.gov
STATE
FIRST AND LAST NAME OR SAME AS PROGRAMMATIC CONTACT
EMAIL:
Sara.Latin@Maricopa.gov
FINANCE DEPARTMENT CONTACT: (PERSON IN CHARGE OF THE QUARTERLY REIMBURSEMENT REQUEST SUBMISSIONS TO AZDEMA)
FIRST AND LAST NAME
TITLE
EMAIL:
FIRST AND LAST NAME
TITLE
Sara Latin
Administrator
Approved DEMA/EM 09/22/2023
ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS
1
2
3
4
5
1. Planning -Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined
objectives
2. Operational Coordination-Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of
core capabilities.
3. Public Information and Warning-Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and
linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate.
Maricopa County partakes in the State's process to comply with the THIRA/SPR. The following information can be found in the Maricopa County Multi-
Jurisdictional Hazard Mitigation Plan. The following risks are identified as greatest risks, Water Inundations (Flooding) due to dam failure/emergency
spillway discharges, drought, extreme heat, fissures, flash flooding , levee failure, severe wind, subsidence and wildfires.
Provide a brief description of the gaps or areas of need as identified through the THIRA/SPR process and/or other relevant assessments.
Updating jurisdictional Emergency Operations Plans will address gaps identified in Planning as identified in the THIRA/SPR.
* Implementing projects identified in the CWPP will address gaps identified in Long-term Vulnerability Reduction and Fire Management and
Suppression.
* Standardization and implementation of WebEOC will address gaps identified in Intelligence and Information Sharing, Situational Assessment,
Operational Coordination, and Public Information and Warning.
* Maintaining and improving redundant communications systems will further address gaps in Public Information and Warning.
* Promoting individual emergency/disaster preparedness will address gaps identified in Community Resilience.
* Response to real-world incidents addresses gaps identified in Operational Coordination, Operational Communications, Logistics and Supply Chain
Management, Situational Assessment, and Economic Recovery.
1a. Which Core Capabilities will your projects primarily address? Please choose 3 from the list found at:https://www.fema.gov/core-capabilities:
Provide an overview of your Risk Profile based on the most recent THIRA/SPR results, Hazard Mitigation Plan, and/or other information sources used to assess risk.
https://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities
Mission Areas and Core Capabilities
Resource Database- update and continue with improvements to the Maricopa County Database as required by ARS 26-308 (E)(2). Modernize in the
Resource Request, Deployment and Recovery of equipment use.
Emergency Management Accreditation Program (EMAP) Address shortcomings identified in the 2019 EMAP Baseline Assessment in preparation for
Accreditation in FY2024-2025
Wireless Emergency Alerts (WEA)-Conduct required required FCC Tests of WEA as well as regular training and exercises with local jurisdiction to
improve the effciency and speed of public alerts and warning
EOP-Conduct an annual review, update and Board of Supervisors approval of the Maricopa County Emergency Operations Plan as required by ARS
26-308 (D)
Approved DEMA/EM 09/22/2023
ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS
PAGE TWO
CATEGORY
TOTAL COSTS
these fields have formulas do
not enter numbers.
TOTAL FEDERAL
CONTRIBUTION
TOTAL NON-FEDERAL
CONTRIBUTION
HARD MATCH & IN-KIND
CONTRIBUTION
A PERSONNEL
$ 1,301,363.00
$ 742,847.00
$ 558,516.00
B FRINGE
$ 370,286.00
$ 212,511.00
$ 157,775.00
C TRAVEL
$ 31,000.00
$ -
$ 31,000.00
D EQUIPMENT (> $5,000.00)
$ 4,500.00
$ -
$ 4,500.00
E SUPPLIES
$ 85,300.00
$ 5,300.00
$ 80,000.00
F CONTRACTUAL/CONSULTANT
$ 32,571.00
$ 32,571.00
G OTHER AND
IN-KIND CONTRIBUTION
$ 393,062.00
$ 97,666.00
$ 193,962.00
J TOTAL DIRECT CHARGES
$ 2,116,648.00
$ 1,058,324.00
$ 1,058,324.00
K TOTAL INDIRECT CHARGES
$ -
L
TOTAL
$ 2,116,648.00
$ 1,058,324.00
$ 1,058,324.00
X
YES
NO
Too
Large
to Print
ORGANIZATIONAL UNIT: Maricopa County Emergency Management
Please acknowledge the Cost Share or Match Source is Non-Federal:
b. You may provide a copy of your current procurement policy with the application. Check this box if you have included a copy
with your application.
Fiscal Year 2023
Application for Emergency Management Performance Grant Funds - Link back to Page One
DETAILED BUDGET TOTALS
2 C.F.R. 200.306 Cost Sharing or matching: (b) For all Federal awards, any shared costs or matching funds and all contributions, including cash and third party in-kind contributions, must be accepted
as apart of the non-Federal entity's cost sharing or matching when such contributions meet all of the following criteria:
1. Are verifiable from the non-Federal entity's records;
2. Are not included as contributions for any other federal award;
3. Are necessary and reasonable for accomplishment of project or program objectives;
4. Are allowable under Subpart E--Cost Principles of this part;
5. Are not paid by the Federal Government under another Federal award, except where the Federal statute authorizing a program specifically provides that Federal funds made available for such
program can be applied to matching or cost sharing requirements of other Federal programs;
6. Are provided for in the approved budget when required by the Federal awarding agency; and
7. Conform to other provisions of this part as applicable. (c) - (k)
Cost share or Match Source must be the same type of cost which is allowable for Federal dollars in the Notice of Funding Opportunity (NOFO). Describe how your agency intends to match
the award here:
Describe the Non-Federal Third Party In-Kind volunteer contributions and activities; and/or donation of facility: REQUIRED: attach supporting documentation such as the property appraisal.
N/A
5. Procurement and Administrative Policies and Procedures: Verification of internal control over and accountability for all funds, property and other assets.
Source: 2 CFR 2015.21(b)(3);
Equipment Management Procedures: 2 CFR 215.34(f)(1), 2 CFR 215.51;
Written Travel Policy: 2 CFR 220 App A.53, 2 CFR 200 App A. D(3)(f), 48 CFR 31.205-46;
These policies should be readily available for review at the time of a monitoring visit or upon request.
a. Please provide a link to your agency procurement policy here, or:
https://www.maricopa.gov/685/Procurement-Code
Maricopa County uses the General Fund, Palo Verde Fund, IGA's with the cities and towns, and Arizona State University
Approved DEMA/EM 09/22/2023
ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS
PAGE THREE
FEDERAL
CONTRIBUTION
PERSONNEL SALARY
FEDERAL
CONTRIBUTION
FRINGE BENEFITS
NON-FEDERAL MATCH
PERSONNEL SALARY
NON-FEDERAL MATCH
FRINGE BENEFITS
1
$ - $ - $ - $ -
2
$ - $ - $ - $ -
3
$ - $ - $ - $ -
4
$ - $ - $ - $ -
5
$ - $ - $ - $ -
6
$ - $ - $ - $ -
7
$ - $ - $ - $ -
8
$ - $ - $ - $ -
9
$ - $ - $ - $ -
10
$ - $ - $ - $ -
$ - $ - $ - $ -
X
Emergency manager/coordinator is a part-time, or seasonal position or contracted?
Emergency Manager/coordinator duties are assumed as needed by other staff or elected officials?
$0.00
0.00%
$0.00
$0.00
0.00%
$0.00
MCDEM does not use Third Party in kind services
1. Select which description best describes the status of the designated emergency manager/coordinator for your jurisdiction.
Full-time, permanent staff whose primary responsibility is as the emergency manager/coordinator?
Emergency manager/coordinator duties are assigned to full-time staff with other significant duties?
Briefly describe Personnel expenditures, including the method used to code or track funded staff time spent on emergency management activities charged to the grant and/or used to meet
local match requirement. Note: This can be best answered by your financial personnel: does your agency have a system to manage your finances that does the above tasks for
you?
PLANNER
$0.00
$0.00
0.00%
$0.00
$0.00
0.00%
ANNUAL FRINGE
BENEFITS
% OF TIME
DEVOTED TO
EMERGENCY
MANAGEMENT
Fiscal Year 2023
Application for Emergency Management Performance Grant Funds - Link back to Page One
PERSONNEL
ORGANIZATIONAL UNIT: DIVISION NAME
List each position by title and name of employee, if available. Show the annual salary and fringe costs and the percentage of time to be devoted to the EMPG program. Compensation paid for
employees engaged in grant activities must be consistent with that paid for similar work within the application organization.
POSITION TITLE OR
THIRD PARTY IN-KIND
SERVICE
PERSONNEL SERVICES
ANNUAL SALARY
All of MCDEM's funding streams (General Fund, Palo Verde Fund, IGA's (cities and towns, ASU) are set up in our Financial System after they are approved and accepted by the Board of Supervisors. We
set up each funding stream with a unique letter sequence and a Program Year. All staff have a Position Control Number (PCN) which has their accounting string attached to their PCN. The accounting
infomation is loaded into our Payroll System (WorkDay).
Describe Third Party In-kind Personnel services:(Outline the type of activities that will be conducted by volunteers.)
Include the method used to code or track funded staff time spent on emergency management activities charged to the grant.
Third Party In-Kind Match: The costs must first be allowable under the grant program. Third Party In-kind match includes, but is not limited to, the valuation of in-kind services. "In-kind" is the
value of something received or provided by a third-party that does not have a cost associated with it. For example, if in-kind match (other than cash payments) is permitted, then the value of
donated services could be used to comply with the match requirements.
TOTAL PERSONNEL:
$0.00
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
0.00%
CERT VOLUNTEERS IN-
KIND SERVICES
$0.00
$0.00
0.00%
$0.00
$0.00
0.00%
$0.00
$0.00
0.00%
$0.00
$0.00
0.00%
YES the Org chart is included.
REQUIRED: Provide an official job description for all EMPG funded positions, and those positions used as non-
federal match.
REQUIRED: Organization Chart is attached and includes the employee position and staff name.
REQUIRED: Personnel funded by EMPG must participate in three annual HSEEP-compliant exercises of any type
(i.e. discussion –based or operations-based) identified. Participation must be documented and submitted to ADEM
prior to final reimbursement for personnel expenditures.
YES ACKNOWLEDGED.
YES ACKNOWLEDGED.
YES the job descriptions are attached.
REQUIRED: Personnel funded by EMPG or personnel used as Non-Federal Match will be required to submit a
quarterly Time and Effort Reporting (TER) form along with the quarterly reimbursement request. The TER will
document a minimum of two week’s activities. Reports will be returned if the details are not specific to each days
activities.
YES ACKNOWLEDGED.
REQUIRED: Personnel funded by EMPG must also meet or show consistent progress towards meeting the training
requirements as outlined in the EMPG Notice of Funding Opportunity. Please submit a training data table (see tab
12) of all EMPG funded employees. Include personnel used as non-federal match.
Approved DEMA/EM 09/22/2023
PAGE FOUR
This travel is
related to
Priority #
International
Travel
YES / NO
Out-of-State
Travel?
NUMBER OF
EMPLOYEES
TRAVELING
ANTICIPATED COSTS
1
1-4
No
Yes
3
$ 6,000.00
2
1-4
No
Yes
4
$ 12,500.00
3
1-4
No
Yes
8
$ 12,500.00
4
$ -
5
$ -
6
$ -
7
$ -
8
$ -
$ 31,000.00
$ 31,000.00
TOTAL FEDERAL
Note: All International Travel using EMPG funding requires pre-approval by FEMA and AZDEMA. Requests should be sent to DEMA Program Coordinator at least 45 days prior
to travel.
Per federal policy, your travel must also abide by local/state travel policy, whichever is more stringent.
For reference, the State of Arizona Travel Policy:
https://gao.az.gov/travel/welcome-gao-travel
TOTAL NON-FEDERAL
TRAVEL DESCRIPTION
General Fund Travel- Social Media, Grant Management, EMI, AESA
Palo Verde Fund- Radiological Training, EMI, REP , AESA, WEBEOC
IGA Fund- IAEM, EMI , AESA, Hazardous Material, WEBEOC
TOTAL TRAVEL
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
TRAVEL
Briefly list the anticipated expenditures in the travel category, including any pre-identified conferences or meetings you are scheduled to attend. How do these activities relate to the priorities and
initiatives as identified on page 1 of the application?
Approved DEMA/EM 09/22/2023
PAGE FIVE
Line Item
#
This
EQUIPMENT
is related to
Priority #
Requires
Installation?
Yes or No
COST PER ITEM
TOTAL COST OF ITEMS
1
4-Jan
No
$ - $ 4,500.00
2
$ - $ -
3
$ - $ -
4
$ - $ -
5
$ - $ -
6
$ - $ -
7
$ - $ -
8
$ - $ -
9
$ - $ -
10
$ - $ -
TOTAL EQUIPMENT
$ 4,500.00
TOTAL FEDERAL
TOTAL NON-FEDERAL
$ 4,500.00
This
EQUIPMENT
is related to
Priority #
1
1-4
2
3
4
5
6
7
8
9
10
0
0
0
0
0
0
0
0
NUMBER OF ITEMS
Laptops
5
0
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
EQUIPMENT
https://www.fema.gov/authorized-equipment-list
List all non-expendable equipment to be purchased. No-expendable equipment is tangible property having a useful life of more than one year and a cost per item of over $5,000.00.
(Note: Organization's own capitalization policy and threshold amount for classification of equipment may be used). Expendable items should be included either in the "Supplies" category or in the "Other" category. Applicants should
analyze the cost benefits of purchasing versus leasing equipment, especially high cost items. A list of equipment eligible under the EMPG program and the AEL categories can be found at the link above.
NOTE: Applications will be returned if the AEL number is not listed with the requested equipment.
NOTE: If you are purchasing small equipment that costs less than $5,000.00 you must list the items on the Supply Category. You must also verify whether the equipment is approved on
the AEL list as authorized through the EMPG program.
1. Why is the equipment necessary
2. How does the equipment support your program as identified on the application page 1
3. Describe what funds will be utilized to sustain the equipment
These laptops are for PV Operations/RCC - this is a Match cost
All equipment purchased with EMPG funding will require inventory tracking and is subject to monitoring by DEMA/FEMA personnel.+B23:L29B23:L28B23:L27
All communications equipment purchased with EMPG funding must adhere to SAFECOM guidance.
Equipment/projects that require installation are subject to a comprehensive "Environmental Historic Preservation" (EHP) review process. Please indentify any equipment/project requiring:
- Construction of new facilities or additions to existing buildings;
- Modification or renovation of existing buildings or structures (cameras, generators, access controls, mounting equipment, rewiring/electrical work);
- Physical Security enhancements both interior and exterior and grounds (doors, lights, fences, bollards etc);
- Construction or modification of communication towers (adding antennas, mouting equipment or shelters);
- All activities that cause ground disturbance;
- Training/Exercise that involve ground disturbance or are not located at a designated training facility;
- Mobile equipment that involve radar/sonar technology.
You can request the EHP form from the DEMA EMPG program coordinator. Upon completion of the form submit it back to the program coordinator for review. DEMA will submit the EHP to FEMA when
it is completed. Call the EMPG Program Coordinator if you have any questions regarding your project at 602-464-6268.
AEL CATEGORY #
04HW-01-INHW
EQUIPMENT DESCRIPTION
Approved DEMA/EM 09/22/2023
All equipment purchased with EMPG funding must be deployable in support of regional and national efforts with agency consent.
Does your project require hiring a contractor/vendor for installation? If yes, the project should most likely be listed in the "contractual/consultant services" category.
Approved DEMA/EM 09/22/2023
PAGE SIX
This EQUIPMENT
is related to Priority
#
AEL #
COST PER ITEM
TOTAL COST OF ITEMS
1-4
Not Equip
$ - $ 5,000.00
1-4
Not Equip
$ - $ 15,000.00
1-4
Not Equip
$ - $ 10,000.00
1-4
Not Equip
$ - $ 5,000.00
1-4
Not Equip
$ - $ 300.00
4-Jan
Not Equip
$ - $ 50,000.00
$ - $ -
$ - $ -
$ - $ -
$ - $ -
TOTAL SUPPLIES
$ 85,300.00
TOTAL FEDERAL
$ 5,300.00
TOTAL NON-FEDERAL
$ 80,000.00
0.00
IGA-non capital office items and general supplies
0.00
0.00
Daily Operations
0.00
0.00
General Fund-IGA- Supplies-pens, folders, flash
drives, toner, post its, white out, pencils, file
dividers, binders, glue, rubber bands, clip boards,
hand santizer, labels, label maker, foam core
boards. GIS Plotter Paper, Plotter Ink, small
office organizations items, paper clips, shredder,
fax machine (EOC), Wist, Amazon, Dell,
etc,paper
0.00
IGA/EMPG/GF- technology supplies-various
county vendors, moniotrs, docking stations,
adapters, microphones, USP backup batteries,
headsets,EOC projector bulbs, etc
0.00
Postage- Pitney Bowes Inc., County Vendor
Training/Exercises/Operations
Training/Exercises/Operations
Training/Exercises/Operations
Daily Operations
Rep Program Office supplies-Wist, Amazon,
Granger
ITEM DESCRIPTION
NUMBER OF
ITEMS
Various RCC Supplies through various vendors
0.00
JUSTIFICATION:
Daily Operations; Training activities,
Exercise events; CERT
Training/Exercise; Community
Outreach.
Training/Exercises
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
SUPPLIES
Generally, supplies include any materials that are expendable or consumed during the course of a year and cost less than $5,000 for a single item. List items by type (daily operations: office
supplies/copying paper, postage, training materials; training and/or exercise events; CERT training/exercise; community outreach, etc. Also include small equipment such as laptops, tablets, small
printers, radios and components, etc.
Note: Do not bundle all supplies on one line item unless they are basic office supplies. All other items should be on a separate line item.
These supplies should be used in support of and implementation of the EMPG-eligible actions and activities conducted by your jurisdiction.
0.00
0.00
Approved DEMA/EM 09/22/2023
PAGE SEVEN
This
EQUIPMENT
is related to
Priority #
COST PER HOUR
COST = (NUMBER OF
HOURS X COST PER
HOUR)
1
1-4
$ 33,500.00
2
$ -
3
$ -
4
$ -
5
$ -
6
$ -
7
$ -
TOTAL CONTRACTUAL
$ 33,500.00
TOTAL FEDERAL
TOTAL NON-FEDERAL
$ 33,500.00
1
2
3
4
5
6
7
EMAP Certification
Emergency
Management
Accreditation Program
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
EMPG-eligible services may be contracted to support planning, training, and/or exercise activities. Contractual services includes the hiring of part-time or full-time temporary employees to
work on specified projects but not included as part of you jurisdictional budget.
Note: All contractual services purchased with EMPG funding will require a clear, EMPG-eligible scope of work with the application.
DESCRIPTION OF SERVICES
VENDOR/CONTRACT
SELECTED
NUMBER OF HOURS
PROFESSIONAL CONTRACTUAL / CONSULTANT SERVICES
All contractual services must adhere to proper local, state, and federal procurement procedures. For reference, please see 2 CFR 200.318.
Briefly explain what contractual services will be procured, including what procurement method will be used, why the service is necessary, and how they support your priorities
and initiatives identied on the application page 1.
That information is in our Applicant’s Guide to Accreditation. The Assessment Application Fee is $7,500.00, the On-Site Assessment Fees are estimated to be at
least $20,000.00, and the Accreditation Fee is based on your population and comes to $6,000.00. The estimated total projection should be at least $33,500.00.
The purpose of the formation of the Emergency Management Accreditation Program (EMAP) was to facilitate the determination of compliance with a collaboratively developed
set of Standards called the Emergency Management Standard. Through the integration of these components into one (1) Program, the collaborative efforts of many individuals
and organizations have yielded a meaningful and scalable set of Standards for Emergency Management Programs. It is important to note that EMAP defines “Emergency
Management Programs” as a system that provides for the management and coordination of prevention, mitigation, preparedness, response, and recovery activities for all
hazards. The system encompasses all organizations, agencies, departments, and individuals having responsibilities for these activities. By virtue of that definition, the Emergency
Management Standard, the on-site assessment, and the EMAP Accreditation Process look at all aspects of an Emergency Management Program, including internal and external
stakeholders, processes, plans, and procedures
Approved DEMA/EM 09/22/2023
PAGE EIGHT
This
EQUIPMENT
is related to
Priority #
COST PER UNIT
TOTAL COST
1
1-4
$ 3,615.00
2
1-4
$ 85,000.00
3
1-4
$ 4,500.00
4
1-4
$ 3,000.00
1-4
ongoing
$ 6,000.00
Richoh Copier
1-4
ongoing
$ 4,500.00
1-4
ongoing
$ 8,000.00
1-4
$ 5,493.00
1-4
$ 3,000.00
1-4
$ 103,020.00
1-4
$ 50,000.00
County Insurance Program- Workers Compensation,
Unemployment, Property, General Liability, Auto GL, Auto Phyical
Damage, Enviromental, Professional- our premiums are based on
the departments # of employees and claim loss history
ongoing
12 Months
Cell Phones/Radio, Telecom- purchased and maintaned through the
county's Technology department. They charge us each month based
on our inventory. -OET
12 Months
Software (WebEoC, Godaddy, abobe, Provisio, LLC, Social Media
Archive, ESRI, Vmmare, Dell Compellent Storage)
ongoing
12 Months
ongoing
Palo Verde Training, REAT, RCC and PV Exercises- per the PV
budget we reimburse county employees who partispate in the PV
program training and exercises
ongoing
12 Months
12 Months
Reception and Care Center (RCC) Services-Barricades/Tent Rental
are used to control crowds and provide inprocessing controll for
evacuees -various vendors
12 Months
RCC Services-Transportation (Bus Rental)- Transport the RCC
Team to the RCC location-various vendors
12 Months
Translators (ASL, Spanish and Cart)- we use translators to serve the
whole community durning training, exercises and real world events-
Various vendors
ongoing
ongoing
ongoing
General Services for EM-CCS-, Samsara GPS tracking, Water
testing, Generators Fuel-Dixie
12 Months
12 Months
Remote Satellite data and Satellite Phones
IS THIS AN CURRENT,
ON-GOING SERVICE
AGREEMENT?
NUMBER OF UNITS or
NUMBER OF MONTHS
Description of costs and/or services:
If your agency has an existing maintenance agreement cost list it in
this category. For a Mass Notification System please provide the
specific system name and vendor, i.e.,
CODE RED: Mass Notification System used to desseminate emergency
notifications/information to the public and stakeholders in a timely
manner.
Aerial mapping is a service that the county contracts for to get aerial
images of Maricopa County especially PV so we can asssit in
response to an event or disater. Vendor Digital Mapping Inc.
ongoing
12 Months
12 Months
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
OTHER COSTS
Please list any other items or services that do not fall under the above listed categories. This typically includes items that are non-consumable and have a per-unit cost of under $5,000. Examples include fuel
for vehicles/EOC generators, fleet services, cell phones/service, and other maintenance services, etc.
Approved DEMA/EM 09/22/2023
1-4
$ 5,500.00
1-4
$ - $ 10,000.00
$ - $ -
$ - $ -
12
$ - $ -
TOTAL OTHER
$ 291,628.00
TOTAL FEDERAL
$ 97,666.00
TOTAL NON-FEDERAL
$ 193,962.00
ongoing
12 Months
Fuel- for EM Vehicles puchased through the county's equipment
service pumps
Fleet Service Maintance for EM vehicles and trailers- perfomed
through the county's Equipment Services Department, PM,
emmission, repairs, new branding
ongoing
12 Months
Approved DEMA/EM 09/22/2023
PAGE NINE
RATE
TOTAL INDIRECT COST
$ -
10%
$ -
TOTAL INDIRECT
$ -
TOTAL FEDERAL
TOTAL NON-FEDERAL
*If your agency has an approved indirect cost agreement, you MUST include a copy of it with this application.
Narrative below:
SELECT ONE OF THE FOLLOWING:
Our jurisdiction has an approved indirect cost rate agreement with our cognizant Federal agency to charge
indirect costs to this award.*
Our jurisdiction does not have, or has never had an approved indirect cost rate agreement and would like to
claim the de minimus 10% of personnel/fringe, travel, supplies, contractual services, and other costs as found in this
application.
Our jurisdiction does not have, or has never had an approved indirect cost rate agreement and would like to
claim another %, less than 10% of personnel/fringe, travel, supplies, contractual services, and other costs as found
in this application.
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
INDIRECT COSTS
Indirect costs are allowable under the EMPG program as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2
C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully
executed, agreement negotiated with the applicant’s cognizant Federal agency) is required at the time of application, and must be provided to FEMA before indirect costs are charged to the award. If no
rate is established, agencies are eligible for the de minimus rate of 10% of personnel/fringe, travel, supplies, contractual services, and other costs; equipment cost are NOT included.
Approved DEMA/EM 09/22/2023
YES
STANDARD ASSURANCES
If no, provide an explanation.
a. REQUIRED: Has your EOP (Emergency Operations Plan) been updated within the last 2 years?
If yes, provide the date of your agencies most recent EOP update: (MONTH/DAY/YEAR)
If no, provide a date when your agency anticipates the update to be completed.
YES
5/19/7600
b. Our plan is in accordance with CPG-101 V.3;
0/00/0000
If no, how will your agency accomplish this requirement?
Through after-action reports, mitigations, or exercises?
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
ASSISTANCE LISTINGS NUMBER: 97.042
TITLE: EMERGENCY MANAGEMENT PERFORMANCE GRANT
PROGRAM PERIOD OF PERFORMANCE - JULY 1, 2023 - JUNE 30, 2024
PAGE TEN
0/00/0000
And or participates in the state multi-year Integrated Preparedness Plan Workshop (IPPW)?
Provided a copy of agency's 2023 IPP Schedule?
Comments:
National Qualification System (NQS) Implementation (See the Preparedness Grants Manual (PGM), page 181)
EMPG Program recipients are encouraged to use EMPG Program funds to support NQS implementation efforts. For FY 2023, as a post-
award requirement, all recipients in the 50 states and the District of Columbia must begin their NQS implementation efforts by achieving,
or working towards achieving, the Phase 1 objectives outlined in the table below and must, at a minimum, plan for implementation of the
Phase 2 objectives. All other jurisdictions (including territories and FY 2022 EMPG Program subrecipients) must, at a minimum, plan for
implementation of Phases 1 and 2. For all states and territories, the following requirements shall apply:
• Only EMPG Program-funded deployable personnel, as determined by each recipient organization, will be required to meet NQS
certification requirements.
• Recipients and subrecipients will be considered in compliance with the NQS requirements as long they are working towards
implementing the NQS Implementation Objectives as outlined in the table below.
Reporting: Data collection and reporting on NQS implementation is defined on page 182 of the PGM.
Does your agency intend to develop and implement an NQS? or, see below.
NO
YES
YES
Did your agency participate in the development of the State's Threat and Hazard Identification and Risk Assessment (THIRA)?
Provide a date when your agency anticipates completion of this requirement?
TRAINING AND EXERCISES: Integrated Preparedness Plan (IPP)
Does your agency develop a multi-year IPP?
Approved DEMA/EM 09/22/2023
STANDARD ASSURANCES
Fiscal Year 2023
Application for Emergency Management Performance Grant - Link back to Page One
ASSISTANCE LISTINGS NUMBER: 97.042
TITLE: EMERGENCY MANAGEMENT PERFORMANCE GRANT
PROGRAM PERIOD OF PERFORMANCE - JULY 1, 2023 - JUNE 30, 2024
PAGE TEN
If no, how will your agency accomplish this
requirement?
Does your agency establishes and maintain compliance with the National Incident Management System (NIMS) requirements:
YES
Has your agency begun the NQS process?
Has your agency begun the AQS process?
NO
NO
YES
Arizona Qualification System:
The Department of Emergency and Military Affairs (DEMA) Arizona Qualification System
(AQS) establishes guidance and tools to assist State, Local, and Tribal (SLT) Emergency
Operations Centers (EOCs) in developing qualified, certified, and credentialed deployable
emergency personnel. If you have questions or need assistance with AQS, please email the AQS Project Team at aqs@azdema.gov .
Does your agency intend to participate in Arizona's AQS System?
Approved DEMA/EM 09/22/2023
PAGE ELEVEN
Catastrophic Disaster Housing
• Housing
• Planning
• Situational assessment
• Physical protective measures
• Food, Water and Shelter
• Development of State-led disaster housing task force plan
• Establishment of State Disaster Recovery Coordinator
• Completion of State Housing Strategy template
Evacuation Plan/Annex
• Planning
• Risk Management for Protection Programs
& Activities
• Risk & Disaster Resilience Assessment
• Threats and Hazards Identification
• Operational Coordination
• Long-Term Vulnerability Reduction
• Transportation
• Identify plausible, worst case threats and hazards
• Identify planning gaps and capability shortfalls
• Identify access and functional needs considerations
• Identify animal evacuation considerations
• Identify embarkation/debarkation sites
• Development of phased-zone evacuation approach
The Evactuation Annex Plan is
complete.
A copy was submitted to DEMA Grant
Admin on: (Month/Day/Year)
Plan incorporated into our EOP, approved
Feb 2023
If you plan was not submitted please explain your agency's plan to become compliant.
Please be advised the Logistics Distribution Management Plan is due to AZDEMA no later than March 31, 2021. Please select one additional plan below that you will focus on for FY 2020. Both plans will be
reported on quarterly in a project management lifecycle table in the GAO to demonstrate the progress and/or challenges accordingly.
Priority Area
Example Project Types
Plan incorporated into our EOP, approved
Feb 2023
If you plan was not submitted please explain your agency's plan to become compliant.
Core Capabilities
Lifelines
Logistics – Distribution Management
Planning
REQUIRED: This plan is due to
AZDEMA no later than March 31,
2021.
• Logistics and Supply Chain Management
• Supply Chain Integrity and Security
• Food, Water and Shelter
• Health and Medical
• Transportation
• Development of a Distribution Management Plan which
addresses:
• State/local staging site plans
• State/local commodity point of distribution site plans
• Staging and Point of Distribution staffing strategies/plans
• Transportation strategies/plans
• Resource sourcing strategies/plan
The Logistics - Distribution
Management Plan is complete.
A copy was submitted to DEMA
Grant Admin on: (Month/Day/Year)
Logistics Planning
Distribution Management Plans EMPG Program recipients are required to develop and maintain a Distribution Management (DM) plan as an annex to their existing Emergency
Operations Plan (EOP). Comprehensive Preparedness Guide (CPG) 101 provides guidance on the fundamentals of planning and development of Emergency Operations Plans.
Fiscal Year 2023
PROGRAM PERIOD OF PERFORMANCE - JULY 1, 2023 - JUNE 30, 2024
ASSISTANCE LISTING NUMBER: 97.042
TITLE: EMERGENCY MANAGEMENT PERFORMANCE GRANT
Application for Emergency Management Performance Grant - Link back to Page One
PAGE ELEVEN
Fiscal Year 2023
PROGRAM PERIOD OF PERFORMANCE - JULY 1, 2023 - JUNE 30, 2024
ASSISTANCE LISTING NUMBER: 97.042
TITLE: EMERGENCY MANAGEMENT PERFORMANCE GRANT
Application for Emergency Management Performance Grant - Link back to Page One
The Catastrphic Disaster Housing Plan
is complete.
A copy was submitted to DEMA Grant
Admin on: (Month/Day/Year)
The plan was last reviewed and revised
on: (Month/Day/Year)
PAGE ELEVEN
Fiscal Year 2023
PROGRAM PERIOD OF PERFORMANCE - JULY 1, 2023 - JUNE 30, 2024
ASSISTANCE LISTING NUMBER: 97.042
TITLE: EMERGENCY MANAGEMENT PERFORMANCE GRANT
Application for Emergency Management Performance Grant - Link back to Page One
The plan was last reviewed and revised on:
(Month/Day/Year)
The Implementation of Community
Lifelines Plan is complete.
A copy was submitted to DEMA Grant
Admin on: (Month/Day/Year)
• Safety and Security
• Food, Water and Shelter
• Health and Medical
• Energy
• Communications
• Transportation
• Hazardous Materials
• Hiring or contracting of planners to update emergency operations
plans to address community lifelines
• Training of emergency managers on community lifelines concept
and use
• Exercises to measure effectiveness of community lifelines
implementation.
Resilient Communications
• Operational Communications
• Planning
• Public Information and Warning
• Operational Coordination
• Intelligence and Information Sharing
• Cybersecurity
• Physical Protective Measures
• Long-Term Vulnerability Reduction
• Risk and Disaster Resilience Assessment
• Threats and Hazards Identification
• Infrastructure Systems
• Communications
• Development of Statewide Communication
Interoperability Plans (SCIP), Tactical Interoperable
Communications Plans (TICP), and Standard Operating
Procedures (SOPs) that address continuity and recovery of
emergency communication systems
• Conducting of risk and vulnerability assessments
associated with emergency communications systems, to
include cybersecurity risks.
• Conducting of National Incident Management System
(NIMS) compliant training, exercise, and evaluation
activities to test emergency communications capabilities, to include
testing of resiliency and continuity of
communications.
• Physical hardening of infrastructure systems and
support emergency communications.
The Resilient Communications Plan is
complete.
A copy was submitted to DEMA Grant
Admin on: (Month/Day/Year)
Implementation of Community
Lifelines
The plan was last reviewed and revised on:
(Month/Day/Year)
• Planning
• Situational Assessment
• Operational Coordination
• Community Resilience