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Project Name: Detroit Basin/ Gazelle Meadows Park Storm System & Associated Improvements Amend No. 1 Page 1 Project No.: ST2101.451 Rev. 8/7/2023 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT CONSTRUCTION MANAGEMENT SERVICES DETROIT BASIN/ GAZELLE MEADOWS PARK STORM SYSTEM & ASSOCIATED IMPROVEMENTS Project No. ST2101.451 Council Date: October 19,2023 Item No. THIS AMENDMENT NO. 1 (“Amendment No. 1”) to the professional services agreement dated 6HSWHPEHU (the “Agreement”) is made by and between the City of Chandler, an Arizona municipal corporation, (“City”) and $UGXUUD *URXS ΖQF (“Consultant”), on this ______ day of ___________________, 2023 (“Effective Date”). (City and Consultant may individually be referred to as “Party” and collectively referred to as “Parties”). RECITALS A. The Parties entered into the Agreement for: Construction Management Services (“Services”) for the Detroit Basin/ Gazelle Meadows Park Storm System & Associated Improvements project. B. The Parties have determined that it is necessary and desirable for the Consultant to perform additional services for the City under the terms and conditions set forth in this Amendment No. 1 and the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the premises and mutual promises contained in the Agreement and this Amendment No. 1, the Parties agree to amend and modify the Agreement as follows. SECTION I – CONSULTANT’S SERVICES The Consultant’s Services are modified as described in the Exhibit "A" attached to and made part of this amendment by reference. Project Name: Detroit Basin/ Gazelle Meadows Park Storm System & Associated Improvements Amend No. 1 Page 2 Project No.: ST2101.451 Rev. 8/7/2023 SECTION II – PERIOD OF SERVICE The Period of Service is increased by 120 calendar days for a revised total of 330 calendar days. SECTION III – PAYMENT OF COMPENSATION AND FEES The Fees are increased by $315,160.00 and will be payable in accordance with Exhibit "B" attached to and made part of this amendment by reference, for a revised total not to exceed $773,750.00. SECTION IV – CONFLICT AMONG DOCUMENTS The Agreement, this amendment, and any previous amendments constitute the complete agreement between the Parties concerning the subject matter of the Agreement and replace any prior oral or written communications between the Parties. If a conflict or ambiguity arises between the Agreement and this amendment, the instrument in the following order prevails and controls: (1) this amendment; (2) any previous Amendments from most recent to oldest; and (3) the Agreement. SIGNATURE PAGE TO FOLLOW Project Name: Detroit Basin/ Gazelle Meadows Park Storm System & Associated Improvements Amend No. 1 Page 3 Project No.: ST2101.451 Rev. 8/7/2023 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be duly executed. Each Party warrants and represents that its respective signatories whose signatures appear below have been and are on the date of signature duly authorized to execute this Amendment No. 1. “CITY” CITY OF CHANDLER MAYOR RECOMMENDED BY: Kimberly Moon, P.E. CIP City Engineer APPROVED AS TO FORM: City Attorney ATTEST: City Clerk Seal “CONSULTANT” $UGXUUD*URXS, Inc. Signature Date Print Name Title Signer Email Address 10/03/2023 Gary Fromm, PE Practice Director gfromm@ardurra.com Digitally signed by Kimberly Moon DN: C=US, E=Kimberly.Moon@ChandlerAZ.gov, O=City of Chandler, OU=Capital Projects Division, CN=Kimberly Moon Date: 2023.10.04 08:56:55-07'00' Project Name: Detroit Basin/ Gazelle Meadows Park Storm System & Associated Improvements Amend No. 1 Page 4 Project No.: ST2101.451 Rev. 8/7/2023 Amendment No. 1 (cont.) Project No. ST2101.451 These changes result in the following adjustments of Agreement amount and/or time: Amendment authorized by Owner name: Mickey Ohland Date: 9/21/2023 Consultant email: fhenderson@ardurra.com Original Agreement amount: $458,590.00 Previous Amendment(s) total: $0.00 Last Agreement amount approved by Council: $458,590.00 This Amendment: $315,160.00 This Amendment + previous Amendment(s) not approved by Council total: $773,750.00 Revised Agreement total: $773,750.00 Council Approval Required (yes indicates approval required) Yes No Amendment(s) total over $100,000: ܈ ܆ Amendment(s) total causes Agreement to exceed $100,000: ܈ ܆ Agreement Time Agreement time prior to this Amendment (including previous amendments): 210 Calendar Days Net change resulting from this Amendment: 120 Calendar Days Revised Agreement time (including this Amendment): 330 Calendar Days Council Approval (if applicable) Council Approval Date: Item No. cc: Project Manager, Consultant, Owner, File Project Name: Detroit Basin/ Gazelle Meadows Park Storm System & Associated Improvements Amend No. 1 Page A-1 Project No.: ST2101.451 Rev 8/7/23 EXHIBIT A SCOPE OF WORK 1 EXHIBIT “A” CONSTRUCTION MANAGEMENT SCOPE OF SERVICES City of Chandler Project No. ST2101.451 Detroit Basin/ Gazelle Meadows (Storm Drain, Water, and Sewer Improvements) Erie St. (Mill/Repave, Streetscape & Alley Repair) PROJECT TASKS 1. CONSTRUCTION MANAGEMENT A. Task 1.1 Pre-Construction Meeting i. Attend one pre-construction meeting with the City and Contractor. B. Task 1.2 Weekly Construction Meetings i. Conduct weekly construction meetings. Each meeting includes agenda, minutes and tracking logs for Request for Information (RFI), Shop Drawing, Requests for Proposal (RFP), Field Directive (FD), Material Certification and Allowance Logs. Consultant assumes forty-two (42) total weekly meetings will be held. Thirty (30) meetings are assumed for Detroit Basin/Gazelle Meadows and twelve (12) meetings are for Erie St.. C. Task 1.3 CPM Schedule i. Review and evaluate Contractor’s initial CPM and provide recommendations. ii. Review Contractor’s monthly CPM schedule updates, identify CPM tasks behind schedule that may affect critical path items, project substantial and final completion dates and provide correspondence to City. Consultant assumes ten (10) total reviews. Seven (7) reviews are assumed for Detroit Basin/Gazelle Meadows and three (3) reviews are for Erie St. improvements. D. Task 1.4 Requests for Information (RFI’s) i. Review, evaluate, and respond to Contractor RFI’s. and prepare and maintain a submittal log of all RFI’s. Consultant assumes a maximum of forty (40) RFI responses. Twenty (20) are assumed for Detroit Basin/Gazelle Meadows and twenty (20) reviews are for Erie St. improvements. E. Task 1.5 Shop Drawing Submittals i. Review, evaluate, and respond to Contractor shop drawing submittals; and prepare and maintain a submittal log of all shop drawing submittals. Consultant assumes a maximum of twenty (20) reviews. Fifteen (15) are assumed for Detroit Basin/Gazelle Meadows and five (5) are for Erie St. improvements. F. Task 1.6 Requests for Proposal (RFP) i. Prepare Requests for Proposal (RFP) documents detailing requested additional work tasks; review and evaluate Contractor RFP responses (cost derivations) with approval recommendations; and prepare and maintain a submittal log list of all RFP’s. Consultant assumes a maximum of thirty (30) RFPs. Twenty (20) are assumed for Detroit Basin/Gazelle Meadows and ten (10) are for Erie St. improvements. G. Task 1.7 Field Directives (FD’s) i. Prepare Field Directive (FD) documents detailing additional work tasks; review and evaluate Contractor FD responses with recommendations; and prepare and maintain a submittal log list of all FD’s. Consultant assumes a maximum of twenty (20) FD’s. Twenty (10) are assumed for Detroit Basin/Gazelle Meadows and ten (10) are for Erie St. improvements. H. Task 1.8 Contractor Payment Applications i. Review and evaluate Contractor monthly payment applications and make recommendation for payment; maintain a weekly record of constructed pay quantities and compile monthly totals; and coordinate payment application with the City quantity report and the inspectors’ daily logs. Consultant assumes a maximum of ten (10) 2 payment applications, with two (2) reviews each. Seven (7) reviews are assumed for Detroit Basin/Gazelle Meadows and three (3) reviews are for Erie St. improvements. 2. CONSTRUCTION INSPECTION & ADA RAMPS A. Task 2.1 Inspection Services i. Provide weekly construction inspection to verify materials and installations conform to construction documents, prepare daily inspection reports documenting Contractor construction activities, and progress, and perform intermittent erosion control inspections. Consultant assumes one (1) construction inspector full time 50 hours per week and an additional one (1) construction inspector for 25 hours per week for thirty (30) weeks as needed for multiple crews, night work or weekend work for underground and surface restoration within residential project area. ii. Provide weekly construction inspection to verify materials and installations conform to construction documents, prepare daily inspection reports documenting Contractor construction activities, and progress, and perform intermittent erosion control inspections. Consultant assumes one (1) construction inspector full time 50 hours per week for twelve (12) weeks for Erie St. improvements. B. Task 2.2 Project Closeout i. Compile non-conformance list, schedule and conduct Substantial Completion inspection, prepare Substantial Completion punch list, track completed punch list items and complete and distribute Substantial Completion certificates. ii. Schedule and conduct Final Completion inspection; and complete and distribute Final Completion certificates. 3. Community Support A. Task 3.1 Project Site Meetings & ADA Ramp i. Attend Public Meeting (1) and site meetings with City staff, property owners, Public Outreach and Contractor to discuss property specific concerns and Hotline calls related to construction impacts. ii. Perform laser level data collection of existing sidewalk, curb and ramp surface features and prepare details to reconstruct twelve (12) ADA ramps. Construction details are for sidewalk locations only – i.e. no driveway locations. Ramp details do not include utility relocations, utility coordination, traffic signal modifications, pedestrian push button modifications or new Type “A” poles. 4. RECORD DRAWINGS A. Task 4.1 Record Drawings i. Review and monitor Contractor’s weekly updates on red-line drawing set for Detroit Basin/Gazelle Meadows improvements. ii. Assist and coordinate EOR questions during Detroit Basin/Gazelle Meadow record drawings preparation. iii. Prepare redlines and update construction exhibits for 12 ADA ramp locations. 5. PROJECT MANAGEMENT A. Task 5.1 Project Monitoring i. Perform accounting activities for Ardurra’s weekly contract management and budget monitoring. ii. Prepare regular monthly progress reports. iii. Perform regular budget monitoring. iv. Pay applications formatted to match fee derivation will be submitted monthly. ASSUMPTION, CLARIFICATIONS, AND EXCLUSIONS 1. Scope of work is based on assumed contractor schedule to be total forty-two (42) weeks of which thirty (30) weeks are assumed for Detroit Basin/Gazelle Meadows improvements and twelve (12) weeks are assumed for Erie St. mill/repave, alley and streetscape improvements. 3 2. Inspection hours are based on assumed contractor construction schedule of ten (10) hour workdays five (5) days a week. On-site inspection will match contractor’s and subcontractor’s actual on-site work hours. 3. City’s design Engineer of Record (EOR) will provide technical assistance for RFI responses including exhibits and/or plan revisions for Detroit Basin/Gazelle Meadows improvements. 4. All weekly construction meetings are virtual. 5. Erie St. improvement limits are east UPRR right-of-way at west end and west curb returns of McQueen intersection at east end. 6. Project site meetings assumed to average one 4 hour (includes travel time) visit each week. 7. Contractor will survey and record existing pavement markings to be replaced in kind after new asphalt pavement is complete. 8. The following items are excluded from this scope of work: a. Design services, construction plan production, technical specifications, utility relocations, utility coordination, traffic signal modifications, pedestrian push button modifications or new Type “A” poles. b. Streetscape and aesthetic features design, details, drawings, meeting attendance or public coordination. c. Utility research, mapping, potholing or survey for potholing. d. Preparation of construction redlines or record drawings e. Construction staking f. Special Inspections g. Construction Administration Services for federal fund compliance. h. City permit or permit application fees. i. Private and public utility relocation design. j. GIS survey or data processing. k. QA and IA material sampling, testing or scheduling. Project Name: Detroit Basin/ Gazelle Meadows Park Storm System & Associated Improvements Amend No. 1 Page B-1 Project No.: ST2101.451 Rev. 8/7/23 EXHIBIT B FEE SCHEDULE Task Cost 1 Construction Management 16,930.00 $ 2 Construction Inspection 74,750.00 $ 3 Community Support 19,830.00 $ 4 Record Drawings 1,820.00 $ 5 Project Management 2,165.00 $ 6 Allowance 7,800.00 $ SUBTOTAL TASK: 123,295.00 $ 1 Construction Management 20,915.00 $ 2 Construction Inspection 93,755.00 $ 3 Community Support 24,360.00 $ 4 Record Drawings 2,285.00 $ 5 Project Management 3,020.00 $ 6 Allowance 9,800.00 $ SUBTOTAL TASK: 154,135.00 $ 1 Construction Management 5,265.00 $ 2 Construction Inspection 22,790.00 $ 3 Community Support 5,970.00 $ 4 Record Drawings 650.00 $ 5 Project Management 655.00 $ 6 Allowance 2,400.00 $ 37,730.00 $ 315,160.00 $ SUBTOTAL TASK: EXHIBIT "B-1B" CONSTRUCTION MANAGEMENT ERIE STREET MILL/REPLACE & STREETSCAPE FEE SCHEDULE Erie St.AC & ADA Alley Paving Description SUBTOTAL TASK: Streetscape CLASSIFICATION MAN HOURS UNIT UNIT RATE QUANTITY TOTAL 1 Miles 0.54 $ - $ Construction Manager 490 2 - $ 3 - $ Inspection/Construction Observer 796 4 - $ 5 - $ Inspection/Construction Observer 378 EIT 506 Printing (8-1/2" x 11") Each 0.10 $ - $ Printing (11" x 17") Each 0.15 $ - $ Administrative Support 64 Bond Large Format Each 1.44 $ - $ Mylar Large Format Each 12.14 $ - $ 0 0 Exhibits Each 250.00 $ - $ Deliveries/Postage Each 50.00 $ - $ 0 0 - $ 0 0 SUBCONSULTANT TASK FEE 0 0 1 - $ 2 - $ 0 0 3 - $ 4 - $ 0 0 5 - $ 6 - $ 0 0 7 - $ 8 - $ 9 - $ 10 - $ - $ CONSULTANT/EXPENSES TASK FEE 1 As Required 20,000.00 $ 2 - $ 3 - $ 4 - $ 5 - $ 20,000.00 $ LUMP SUM X TIME AND MATERIALS 90 (CALENDAR DAYS) SOLICITATION / DIRECT SELECT X ON-CALL TASK ORDER Subtotal Contract Labor - $ 120.00 $ - $ - $ - $ Subtotal Direct and Outside Expenses (ON-CALL CONTRACT NO.) Total Contract Fee & Allowances 315,160.00 $ 185.00 $ 120.00 $ - $ - $ - $ 5,440.00 $ - $ 90,650.00 $ 95,520.00 $ COST PROPOSAL SUMMARY PROJECT NAME: FEDERAL PROJECT NO.: PROJECT NO.: BILLING RATES LABOR COSTS CONTRACT LABOR DIRECT AND OUTSIDE EXPENSES TRACS NO.: Detroit Basin CO 1 (Erie St. Mill/Overlay, Streetscape & Alley Repair) ST22101.451 N/A N/A DESCRIPTION 115.00 $ 85.00 $ - $ - $ - $ TOTAL DIRECT LABOR SUBTOTAL CONTRACT LABOR 295,160.00 $ 295,160.00 $ 58,190.00 $ Subtotal Subconsultants Total Contract Fee Subtotal Allowances 295,160.00 $ - $ Personal Vehicle Mileage REPRODUCTIONS - AT COST (Estimates Only) 45,360.00 $ - $ SUBTOTAL DIRECT AND OUTSIDE EXPENSES SUBCONSULTANTS FEE - $ - $ Owners Allowance EN2101.451 CONTRACT TERMS ALLOWANCES SUBTOTAL SUBCONSULTANTS FEE SUBTOTAL ALLOWANCES PAYMENT METHOD CONTRACT DURATION PROCUREMENT METHOD Chandler On-Call: EN2101.451 CM Services (RPA RATE TABLE NAME) - $ 295,160.00 $ 20,000.00 $ Updated 9/22/2023 6:59 AM PHOENIX: 1001 N. Central, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286 MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 www.rpaeng.com Sheet 1 of 3 # of Sheets Construction Manager Inspection/Constr uction Observer Inspection/Constr uction Observer EIT Administrative Support Hourly Rate 185.00 $ 120.00 $ 120.00 $ 115.00 $ 85.00 $ - $ - $ - $ - $ - $ - $ - $ 1 1.1 0 SUBTOT AL 0 0 0 0 0 0 0 0 0 0 0 0 0 1 CONSTRUCTION MANAGEMENT 1.1 Pre-Construction Meeting 4 4 4 6 6 24 1.2 Weekly Construction Meetings (12) 18 24 24 66 1.3 CPM Schedule reviews (3) 8 10 18 1.4 RFI's (5) 10 10 15 3 38 1.5 Shop Drawings Submittals (5) 5 10 3 18 1.6 Request for Proposal (10) 20 20 20 5 65 1.7 Field Directives (10) 20 20 30 5 75 1.8 Contractor Payment Application (3) 3 12 12 27 88 4 66 127 45 0 0 0 0 0 0 0 331 2 CONSTRUCTION INSPECTION 2.1 Inspection Services 240 600 240 120 1,200 2.2 Project Closeout 23 180 56 259 263 780 240 176 0 0 0 0 0 0 0 0 1,459 3 COMMUNITY SUPPORT 3.1 Project site meetings 72 48 120 3.2 ADA ramp design (12) 48 72 120 240 120 0 72 168 0 0 0 0 0 0 0 0 360 4 RECORD DRAWINGS COORDINATION 4.1 Record Drawings (ADA ramps) 3 12 24 39 3 12 0 24 0 0 0 0 0 0 0 0 39 Total Hours By Task Task Description SUBTOTAL CONSTRUCTION INSPECTION SUBTOTAL COMMUNITY SUPPORT SUBTOTAL RECORD DRAWINGS COORDINATION SUBTOTAL CONSTRUCTION MANAGEMENT DERIVATION OF COST PROPOSAL SUMMARY Updated 9/22/2023 6:59 AM PHOENIX: 1001 N. Central, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286 MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 www.rpaeng.com Sheet 2 of 3 # of Sheets Construction Manager Inspection/Constr uction Observer Inspection/Constr uction Observer EIT Administrative Support Hourly Rate 185.00 $ 120.00 $ 120.00 $ 115.00 $ 85.00 $ - $ - $ - $ - $ - $ - $ - $ Total Hours By Task Task Description DERIVATION OF COST PROPOSAL SUMMARY 5 PROJECT MANAGEMENT 5.1 Project Monitoring 16 11 19 46 16 0 0 11 19 0 0 0 0 0 0 0 46 490 796 378 506 64 0 0 0 0 0 0 0 2,234 90,650.00 $ 95,520.00 $ 45,360.00 $ 58,190.00 $ 5,440.00 $ - $ - $ - $ - $ - $ - $ - $ Total Hours Total Dollars SUBTOTAL PROJECT MANAGEMENT Updated 9/22/2023 6:59 AM PHOENIX: 1001 N. Central, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286 MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 www.rpaeng.com Sheet 3 of 3