2023 September CMF Meeting Minutes
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Meeting Minutes
Chandler Museum Foundation
Regular Meeting
September 18, 2023 | 5:30 p.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Drive., Chandler, AZ
Call to Order
The meeting was called to order by Barbara Meyerson at 5:30 p.m.
Roll Call
Board Member Attendance
Staff Attendance
Barbara Meyerson, Chair
Jody Crago, Museum Manager
Joan Clark, Vice-Chair Tiffani Egnor
Adam Turneer
Lauren McCaulou
Brenda Abney
Calvenea Malloy
Jacki Ryan
Joshua Askey
Martin Sepulveda
Rich Feely
Absent
Al Quihuis
Tom Escobedo, Treasurer
Scheduled and Unscheduled Public Appearances
Scheduled guest, Lauren McCaulou, Museum staff. McCaulou will be presenting a report on “From
Where to Here” event held at the Museum during the Briefing section of the agenda.
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Consent Agenda
1. August Board Meeting Minutes
Jacki Ryan made a motion to approve the board meeting minutes of the Museum
Foundation Board Meeting of August 21, 2023.
Joan Clark seconded the motion. Motion carried unanimously (8-0). The minutes
were approved as written.
Action Agenda
2. Approve Mission Statement for the Chandler Museum Foundation
Rich Feely made a motion to discuss the Mission Statement.
Joan Clark seconded the motion.
Discussion regarding the Mission Statement ensued.
Calvenea Malloy made a motion to approve the Mission Statement for the Chandler
Museum Foundation.
Joan Clark seconded the motion. Motion carried unanimously (8-0).
Joshua Askey inquired since the Foundation now has a Mission Statement, can the
City’s Boards and Commissions webpage be updated with this new Mission?
o Jody Crago responded that City staff would submit that request to the City
Clerk’s Office to have the webpage updated.
Barbara Meyerson commented that this was a great step forward.
3. Approve Creation of the Idea Incubator Workgroup
Jacki Ryan made a motion to approve the creation of the Idea Incubator Workgroup.
Joan Clark seconded the motion. Motion carried unanimously (9-0).
Some of the responsibilities of the Idea Incubator Workgroup are:
o Capture ideas from board members.
o Keep track of the ideas.
o Bring forward to the Executive Subcommittee the ideas to be pursued.
Museum staff will provide the Idea Incubator Workgroup the Museum’s Exhibition
Policy and any other Museum policies beneficial for this workgroup to be familiar
with.
4. Assign Two Board Members to the Idea Incubator Workgroup
Joan Clark made a motion to assign two board members to the Idea Incubator
Workgroup.
Joshua Askey seconded the motion. Motion carried unanimously (9-0).
The two board members assigned to this workgroup are Jacki Ryan and Calvenea
Malloy.
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5. Approve Meeting Option for 2023 November Board Meeting
Jacki Ryan made a motion to approve a meeting option for the 2023 November Board
Meeting.
Calvenea Malloy seconded the motion. Motion carried unanimously (9-0).
The November board meeting falls on Monday, November 20th, which is the week of
the Thanksgiving Holiday.
Options were to reschedule the board meeting to a different date, keep it scheduled
for November 20th, or cancel the November meeting.
After reviewing the options, the board elected to keep the meeting on Monday,
November 20, 2023.
6. Approve Meeting Option for 2023 December Board Meeting
Joan Clark made a motion to approve a meeting option for the 2023 December Board
Meeting.
Jacki Ryan seconded the motion. Motion carried unanimously (9-0).
The December board meeting is scheduled for Monday, December 11, 2023.
The Cultural Arts Holiday Gathering is scheduled for Tuesday, December 12, 2023,
from 5:00 p.m. – 7:00 p.m. This gathering is at the same location as it was held last
year.
Options for the December board meeting are to reschedule the meeting to a
different date, keep it scheduled for December 11, cancel the December board
meeting to join the Chandler Cultural Foundation and the Arts Commission at the
Holiday Gathering on December 12, and/or hold a Museum Foundation Holiday
Gathering.
The Museum Foundation Board Members who attended the Holiday Gathering last
year found it beneficial and stated they met people they would not have otherwise
met. It was a great networking opportunity.
The Holiday Gathering is a social event. No business is discussed at this event for any
of the boards and commissions.
Invitation will be through Eventbrite to board/commission members and a guest.
Briefing
7. “From Where to Here” Report
Lauren McCaulou presented a report on the “From Where to Here” one-woman
performance written and acted by Peppur Chambers and directed by Tanya
Alexander.
This performance was inspired by the oral histories and events of Chandler History
from the 1930’s about migration and living in Chandler.
The program supported the exhibition Picturing Home: Dust Bowl Migration in Chandler.
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Tickets were $15 each with 20 tickets available for each of the four performances. for
the 45-minute performance, which was followed by 20 minutes of a discussion with
the audience to discuss connections to Chandler and audience migration stories.
The exhibit “came alive” through these performances.
All four performances were well-attended, and the feedback has been outstanding.
Museum staff will continue to look for out-of-the-box opportunities that can be
offered at the Museum.
8. Strategic Planning Subcommittee Report
Joan Clark announced the Strategic Planning Subcommittee is going to begin meeting
again.
The subcommittee members are Joan Clark (Chair), Barbara Meyerson, Tom
Escobedo, Martin Sepulveda, Brenda Abney, and Jody Crago (Staff Liaison).
One of the first tasks is for the subcommittee to create a 2 to 3-year Strategic Plan
based on the information from the Board Retreat and the Strategic Planning Session.
This will be a draft Strategic Plan and brough to the Executive Subcommittee, then to
the full board, for review and approval.
The Strategic Planning Subcommittee is scheduled to meet on October 30, 2023.
9. Discuss Creation of the Governance Subcommittee
Some of the responsibilities of the Governance Subcommittee is to monitor the
board and hold the board accountable for assigned tasks; review the calendar and
remind the board of upcoming deadlines (officer/board member terms, budget
creation, when it is time to appoint board members to Celebration Plaza Committee,
and so forth); and review applications for future vacancies.
If interested serving on the Governance Subcommittee, contact Joan Clark.
10. Directors and Officers (D&O) Insurance Update
Tom Escobedo began the processing of contacting various companies which offer
this type of insurance.
Joan Clark is assisting Escobedo with some of the final details.
For a $1 million coverage, one company, Affinity, quoted $744/year.
Tom Escobedo contacted Michelle Mac Lennan to inquire who the Chandler Cultural
Foundation (CCF) has as their insurance carrier for their D&O Insurance. Mac Lennan
responded the CCF has a Directors and Officers Insurance Policy with Traveler’s
Insurance. Escobedo did not get cost information from Mac Lennan.
Joan Clark would like to contact at least one more company. Clark will contact
Michelle Mac Lennan to get Traveler’s Insurance Company’s contact information.
Jacki Ryan mentioned she has contact information for another possible option and
will send that information to Clark.
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11. Financial Update
Jody Crago reviewed the FY22-23 Financial Report, which covered the full fiscal year
and the FY23-24 Financial Report, which covered July and August of the current
fiscal year.
12. Chandler Museum Foundation Budget Update
Jody Crago provided an update on the FY23-24 Museum Foundation Budget.
The financial data is inputted into QuickBooks by a City staff member, Rynel Aldecoa,
who extracts the information to produce the financial reports reviewed at the board
meetings.
Jody Crago, Tom Escobedo, and Rynel Aldecoa will be meeting to examine the current
reports and ensure they contain all the data the board is requesting.
A budget calendar will also be created to capture budget due dates going forward.
13. Museum Moment: Museum Programming Report
Tiffani Egnor shared a presentation with the board featuring a variety of programs
offered at the Museum and/or by Museum staff.
Public Programs are those programs published on the Chandler Museum website, in
the quarterly calendar, etc.
o Family and Youth Programs include Early Childhood (C-Town Suitcase Club
and Art Tots) and Family (Play Day, In the Exhibits, Fall Break/Spring Break
activities).
For fiscal year (FY) 2022-23, there were 1,413 served in the Family &
Youth programs.
o Adult Programs include regularly scheduled programs, such as History Bites,
Our Stories, Book Club, and Docent Tours. Some Adult Program events are
irregularly scheduled, such as exhibit-related programs and evening
receptions.
657 people were served through the Adult Programs in FY2022-23.
o Pilot Programs included: Beat the Heat Saturday, Spring Break Programs, Book
Club, and the “From Where to Here” One-Woman Theatrical Performance.
During COVID, the Museum-in-a-Box idea was brought to fruition and was
quite successful. Some of the Pilot Programs have become regular programs
offered, such as Book Club and the Spring Break Programs.
Scheduled Programs are programs that are scheduled for specific groups, such as
the School Field Trips at Tumbleweed Ranch and the Chandler Museum, and
programs that are provided exclusively to specific groups like Docent Tours or
Outreach Presentations. Outreach Presentations occur when a group asks for a
presentation about the Museum. This can occur with Museum staff going to their
location or the group coming to the Museum. Sometimes, the Outreach
Presentations are virtual.
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o Those served under these programs for FY22-23 were 1,230 students during
the School Field Trips and 475 participated in the Docent Tours/Outreach
Presentations.
The total number served in fiscal year 2022-23 was 3,775 through 216 different
programs. This number does not include special events such as the annual
Chuckwagon Event, Sports Hall of Fame, etc.
14. City Update
Museum staff is often asked to help with talks or provide information. These requests
come from internal City departments and from outside organizations.
o Communications and Public Affairs (CAPA) inquired when did the City of
Chandler start using the current City logo?
o Real Estate has inquired on easements.
o Public Works has asked when lead pipes were removed from certain areas.
o ASU students asked for a talk on the history of the Dr. AJ Chandler Park
Masterplan.
o The Veteran’s Commission is a City of Chandler public body who meets to
discuss services and programs offered to Veterans. When asked what services
the Museum offers to Veterans, Museum collects oral histories from the
Veterans, shares with Veterans and their families how to donate items to the
Museum, and features Veteran history in exhibits.
These are just some of the examples of “soft” resource requests the Museum staff
performs.
Museum staff is currently working on a new project to display the women who served
on the City Council.
Jody Crago recently went to Boise, Idaho, for the Annual Conference of the American
Association of State and Local History. Crago paired with Johnson County Museum,
located in Overland Park, Kansas.
o This is a national event the Chandler Museum was asked to take part in.
o Jody Crago was on the panel whose topic was “Confronting Difficult Histories:
Approaches to Charged Topics.” It was a standing-room only.
o Crago was approached afterwards by several commissions and organizations
to discuss additional opportunities to work with the Chandler Museum.
Member Comments
None.
Member Announcements
Barbara Meyerson acknowledged the great accomplishments the Museum Foundation Board
achieved this evening, especially the adoption of the Mission Statement. Great job!
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Calendar
The next Museum Foundation Executive Subcommittee Meeting is scheduled for Monday,
October 2, 2023, at 1:00 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village
Drive, in Chandler, Arizona.
The next Museum Foundation Regular Meeting is scheduled for Monday, October 16, 2023, at
5:30 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in Chandler,
Arizona.
Adjourn
The meeting was adjourned at 7:16 p.m.
____________________________________
______________________________________
Barbara Meyerson, Chair
Jody Crago, Staff Liaison