September 6, 2023 Cultural Foundation Special Events Subcommittee Minutes
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Meeting Minutes Chandler Cultural Foundation Special Events Meeting September 6, 2023 | 8:00 a.m. Virtual Meeting Call to Order The meeting was called to order by Julia Marreel at 8:05 a.m. Roll Call Board Member Attendance Staff Attendance Peppur Chambers Julia Marreel Sherida McMullan Erika Castro Jeanne Forbis Jennifer Sanchez Candy Yu Judi Johnson Cynde Cerf Guests Debbie Rubenstrunk Laura Schairer Community Members Renee Levin Patti Serrano Tiffany Tilco Absent NONE Page 2 of 3 Scheduled and Unscheduled Public Appearances None Consent Agenda 1. May Cultural Foundation Special Events Meeting Minutes • Jeanne Forbis made a motion to approve the meeting minutes from the May 2, 2023, Special Events Meeting. • Patti Serrano seconded the motion. The motion carried unanimously, 10-0. The minutes were approved as written. Action Agenda • None Briefing 2. Tickets and Table Sales • The committee reviewed pending and confirmed table and seat sales and updated Debbie Rubenstrunk on how many tickets they would be purchasing. 3. Food, Beverage & Decorating • The committee discussed the October 21 set-up and timeline for decorating the lobby and mainstage. Debbie Rubenstrunk will work with Terri Rettig to create a timeline and share it with the committee at the next special events meeting on October 4. • Sherida McMullan suggested that they serve a well-known New Orleans cocktail and mocktail at the event – The Hurricane. Peppur Chambers also suggested cold- brew coffee options such as Cafe Du Monde. Julia Marreel said she would check with Robert’s Catering if they could add that to the drink options. • Debbie Rubenstrunk also informed the committee that Rob Devine will be providing the table centerpieces and white chair covers. • Patti Serrano confirmed that Serrano’s will provide the black tablecloths for the event. 4. Mystery Boxes • Each committee member updated Debbie Rubenstrunk on what themed boxes they had completed and the value of those mystery boxes. Debbie requested that they bring their mystery box items to the next board meeting on September 28. The deadline for getting the mystery boxes to Debbie is October 4, 2023. Page 3 of 3 Calendar The next Special Events meeting is scheduled for Wednesday, October 4, 2023, at 8:00 a.m., at the Vision Gallery, 10 E. Chicago Street, Chandler, AZ 85225 Adjourn The meeting was adjourned at 9:15 a.m. _________________________________ Judi Johnson, Staff Liaison