Minutes of the Study Session of October 16, 2023

Meeting Minutes 
City Council Study Session 
 
October 16, 2023 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:26 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
Josh Wright, City Manager 
Vice Mayor Matt Orlando  
 
 
 
Kelly Schwab, City Attorney  
Councilmember OD Harris  
 
 
 
Dana DeLong, City Clerk 
Councilmember Mark Stewart 
 
 
 
  
Councilmember Christine Ellis 
  
 
 
Councilmember Jane Poston 
 
 
 
 
Councilmember Angel Encinas 
 
 
Consent Agenda and Discussion 
Discussion held on items 8, 14, 24, 25, 32, 39, and 40. 
 
Community Services 
1. 
Professional Services Agreement No. PR2206.201, with Dig Studio for the Pickleball and 
Tennis Courts at Tumbleweed Park Design Services 
Move City Council award Professional Services Agreement No. PR2206.201 to Dig Studio for 
the Pickleball and Tennis Courts at Tumbleweed Park Design Services, in an amount not to 
exceed $282,226. 
 
2. 
Agreement No. CS4-988-4668, for Park Mowing Services  
Move City Council approve Agreement No. CS4-988-4668, for Park Mowing Services, with 
Artistic Land Management, Inc., in an amount not to exceed $589,004, for a one-year term, 
November 1, 2023, through October 31, 2024, with the option of up to four additional, one-
year extensions.

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3. 
Agreement No. CS4-988-4669, for Park Herbicide Application Services   
Move City Council approve Agreement No. CS4-988-4669, for park herbicide application 
services, with BrightView Landscape Services, Inc., in an amount not to exceed $211,671.07, 
for a one-year term, November 1, 2023, through October 31, 2024, with the option of up to 
four additional one-year extensions. 
 
4. 
Purchase of Rotary Mower   
Move City Council approve the utilization of City of Mesa Contract No. 2017025, for the 
purchase of a Rotary Mower, from Simpson Norton, in the amount of $141,557.09. 
 
Development Services  
5. 
Resolution No. 5746 and Introduction of Ordinance No. 5068, Area Plan Amendment, 
Rezoning, and Preliminary Development Plan, PLH23-0017 / PLH22-0044 Chandler Farms, 
Located at the Southwest Corner of Arizona Avenue & Queen Creek Road   
  
  
Area Plan 
Move City Council approve Resolution No. 5746 Section 16 Area Plan amendment, PLH23-
0017, as recommended by Planning and Zoning Commission. 
 
Rezoning 
Move City Council introduce and tentatively adopt Ordinance No. 5068 approving PLH22-
0017 Chandler Farms, Rezoning from PAD for commercial to PAD for mixed-use 
development including multi-family and commercial, subject to the conditions as 
recommended by Planning and Zoning Commission. 
 
Preliminary Development Plan 
Move City Council approve Preliminary Development Plan PLH22-0017 Chandler Farms for 
site layout and building architecture, subject to the conditions as recommended by 
Planning and Zoning Commission. 
  
6. 
Introduction of Ordinance No. 5069 Rezoning, PLH22-0046 Rezamp LLC, Located West of 
the Northwest Corner of Chandler Boulevard and Arizona Avenue   
Move City Council introduce and tentatively adopt Ordinance No. 5069 approving PLH22-
0046 Rezamp LLC Office #2 & 3, Rezoning from SF-8.5 to SF-8.5/PAD for professional offices 
and to allow reduced setbacks for an existing building, subject to conditions as 
recommended by Planning and Zoning Commission. 
  
 7. 
Final Plat Approval for PLT23-0015 Honeysuckle Trail, Located at the Northwest Corner of 
Warner Road and Bullmoose Drive

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Move City Council approve Final Plat PLT23-0015, Honeysuckle Trail, as recommended by 
staff. 
 
8. 
Use Permit, PLH23-0020 Hunt Highway Cell Tower, Approving Installation of a Wireless 
Communication Facility, Located Within the Sunbird Golf Resort Community at the 
Southwest Corner of Riggs Road and Cooper Road   
Move City Council approve Use Permit, PLH23-0020 Hunt Highway Cell Tower, subject to 
the conditions recommended by Planning and Zoning Commission. 
  
COUNCILMEMBER STEWART asked for an overview of this item.  
 
KELLY SCHWAB, City Attorney responded that regulations of zoning and right-of-way as it relates 
to cell towers, is preempted by federal and state government. Under state law, what the city can 
control is to certify that the provider complies with federal requirements. The city has a small 
opportunity to provide any regulation.  
 
VICE MAYOR ORLANDO asked if this item is before us because of the location it is being placed in.  
 
MS. SCHWAB answered that because of the location we have a conditional use permit.  
 
9. 
Use Permit and Entertainment Use Permit, PLH23-0014 Good Time Charli's, 6045 W. 
Chandler Boulevard, Ste. 7, generally located at the southwest corner of Chandler 
Boulevard and Kyrene Road   
Move City Council approve Use Permit case PLH23-0014 Good Time Charli's for a Series 6 
Bar Liquor License and a time extension for an Entertainment Use Permit for live indoor 
and outdoor entertainment, subject to the conditions recommended by Planning and 
Zoning Commission. 
  
10. 
Use Permit and Entertainment Use Permit, PLH23-0024 The Stillery, 130 S. Arizona Ave, 
located at the northwest corner of Arizona Avenue and Chicago Street (continued from the 
Council Regular Meeting of September 21, 2023)   
Move City Council approve case PLH23-0024 The Stillery, Use Permit approval for a Series 
6 Bar Liquor License and a time extension for an Entertainment Use Permit for live indoor 
entertainment and outside patio speakers for background music only, subject to the 
conditions recommended by Planning and Zoning Commission. 
 
Facilities and Fleet 
11. 
Agreement No. BF2-912-4485, with ASR Construction Group, LLC; Crawford Mechanical 
Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba Hernandez Companies; Kowalski 
Construction, Inc.; MGC Contractors, Inc.; and Nickle Contracting, LLC, for General Building 
Maintenance Services

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Move City Council approve Agreement No. BF2-912-4485, with ASR Construction Group, 
LLC; Crawford Mechanical Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba 
Hernandez Companies; Kowalski Construction, Inc.; MGC Contractors, Inc.; and Nickle 
Contracting, LLC, for General Building Maintenance Services in an amount not to exceed 
$4,240,000, for a period of one year, beginning September 1, 2023, through August 31, 
2024. 
   
12. 
Purchase of Maintenance, Repairs and Purchase of Doors, Locking Systems, Door 
Hardware, and Operable Walls    
Move City Council approve the utilization of the Mohave Educational Services Cooperative 
Contract No. 21H-DHP-0917, for maintenance, repairs, and purchase of bay doors, locking 
systems, door hardware, and operable walls, from DH Pace Company, Inc., in an amount 
not to exceed $200,000, for the period of one year, September 17, 2023, through September 
16, 2024.  
  
13. 
Purchase of Heating, Ventilation, and Air Conditioning (HVAC) Equipment, Installation, 
Service, and Related Products   
Move City Council approve the utilization of the Mohave Educational Services Cooperative, 
Contract No. 19F-SMC-0904, for the purchase of HVAC equipment, installation, service, and 
related products, from Sun Mechanical Contracting, Inc., in an amount not to exceed 
$1,600,000, for the period of one year, beginning September 5, 2023, through September 
4, 2024.  
 
14. 
Purchase of Vehicles   
Move City Council approve the purchase of vehicles using multiple vendors under the State 
of Arizona, Sourcewell, Omnia, HGAC, and Maricopa County contracts, in an amount not to 
exceed $4,549,265. 
 
MICHAEL HOLLINGSWORTH, Facilities and Fleet Manager, presented the following presentation. 
• City Council Study Session Item 14: FY2023-24 Vehicle Purchases 
• Overview of Citywide Vehicle Purchases 
o Vehicle Replacements not automatically replaced when years/ mileage are reached 
 Use systematic “15 point replacement criteria”, inspections, and Fleet Advisory 
Committee reviews to narrow down replacements (based on age, mileage, 
and cost to maintain) 
o Manage Vehicle Replacement Fund to ensure funding for future replacements of 
vehicles 
o Agenda Item includes: 
 69 public safety vehicles with average age 9 years & mileage over 88,000 
 24 service vehicles with average age of 11 years & mileage over 90,000 
 5 new vehicles approved through budget process (3 police, 1 code 
enforcement, and 1 park maintenance)

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• Proposed FY 2023-24 Vehicle Purchases 
o 5 New and 93 Replacements ($4.55M) 
• Questions? 
 
COUNCILMEMBER STEWART thanked staff for their work on this item. Much of the funding is for 
our public safety team.  
 
COUNCILMEMBER ELLIS asked about the mechanics that maintain the city’s fleet.  
 
MR. HOLLINGSWORTH shared that the fleet team has 12 employees with over 800 vehicles to 
maintain. We have a full-service shop that handles maintenance on the city’s fleet. 
 
VICE MAYOR ORLANDO asked if more electric vehicles will be implemented.  
 
MR. HOLLINGSWORTH said as those vehicles become available, they are purchased. There were 
some options identified to replace with electric vehicles, but the electric cars were unavailable for 
purchase.  
 
VICE MAYOR ORLANDO asked if the need is there, will they purchase whatever vehicle is available. 
 
MR. HOLLINGSWORTH answered that if the demand was there, they would purchase whatever 
vehicle was available.  
 
VICE MAYOR ORLANDO asked if we are limited to purchasing the current vehicle inventory.  
 
MR. HOLLINGSWORTH said if it was a couple months wait to get electric vehicles in stock, we could 
wait, but the current demand would not be able to wait until the end of the year when they would 
become available. 
 
VICE MAYOR ORLANDO asked what the plan is to migrate our current gasoline cars to incorporate 
more electric or hybrid vehicles over time.  
 
MR. HOLLINGSWORTH said as more electric and hybrid vehicles become available through 
dealership, they will be incorporated into the fleet as demand warrants.  
 
MAYOR HARTKE summarized that we have a demand for these vehicles, but the supply of electric 
vehicles cannot currently meet it for when we need them by.  
 
COUNCILMEMBER ELLIS asked if the plan was to convert all fleet vehicles to be electric vehicles.  
 
MR. HOLLINGSWORTH said no.

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COUNCILMEMBER ELLIS said this is not the goal, but it would be good to diversify the vehicles we 
do have. 
 
MR. HOLLINGSWORTH said the addition of electric vehicles to fleet is done as is practical for the 
needs and situation at hand.  
 
Fire Department 
15. 
Resolution No. 5745 Authorizing a Grant Agreement with the Arizona Department of 
Homeland Security for the 2023 Community Emergency Response Team (CERT) Training    
Move City Council pass and adopt Resolution No. 5745, authorizing the City to enter into a 
Grant Agreement with the Arizona Department of Homeland Security (AZDOHS) for the 
Community Emergency Response Team (CERT) Training in the amount of $9,000, and 
authorize the Fire Chief to implement the provisions of the agreement. 
 
16. 
Resolution No. 5744 Authorizing a Grant Agreement with the Arizona Department of 
Homeland Security for the 2023 Urban Area Security Initiative (UASI) for Rapid Response 
Fire Teams Equipment and Training   
Move City Council pass and adopt Resolution No. 5744, authorizing the City to enter into a 
Grant Agreement with the Arizona Department of Homeland Security (AZDOHS) for the 
Urban Area Security Initiative (UASI) Rapid Response Fire Teams, for equipment and 
training, in the amount of $87,145. 
 
17. 
Agreement No. FD3-200-4486, Amendment No. 1, with 030530 Uniforms, LLC, dba Ace 
Uniforms of Phoenix, for Fire Uniforms   
Move City Council approve Agreement No. FD3-200-4486, Amendment No. 1, with 030530 
Uniforms, LLC, dba Ace Uniforms of Phoenix, for fire uniforms, in an amount not to exceed 
$250,000, for the period of one-year, November 15, 2023, through November 14, 2024. 
 
Human Resources 
18. 
Resolution No. 5737, Renewal Request to Industrial Commission of Arizona for Continued 
Exemption from Requirement to Post Security for Self-Insured Workers' Compensation 
Program   
Move City Council pass and adopt Resolution No. 5737, renewing the request to the 
Industrial Commission of Arizona for continued exemption from the requirement to post 
security for the Self-Insurance Workers' Compensation Program. 
 
19. 
Agreement No. 1193, Calendar Year 2024 Amendment, with Delta Dental Plan of Arizona, 
Inc., for Dental Insurance Benefit   
Move City Council approve Agreement No. 1193, Calendar Year 2024 Amendment, with 
Delta Dental Plan of Arizona, Inc., for dental insurance benefit, in an amount not to exceed 
$120,000, for the period of one year, beginning January 1, 2024, through December 31, 
2024, and authorize the City Manager, or designee to extend the Agreement for an

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additional one-year term of January 1, 2025, through December 31, 2025 (CY2025), subject 
to the same terms and conditions. 
 
20. 
Agreement No. 4118, Amendment No. 4, with The Segal Company (Western States), Inc., for 
Employee Benefits Consulting Services   
Move City Council approve Agreement No. 4118, Amendment No. 4, with The Segal 
Company (Western States), Inc., for employee benefits consulting services, in an amount 
not to exceed $120,000, for the period of one year, beginning January 1, 2024, through 
December 31, 2024. 
 
21. 
Agreement No. HR3-920-4599, with Alight Solutions LLC, for the Benefits Administration 
Program and Wellness Portal   
Move City Council approve Agreement No. HR3-920-4599, with Alight Solutions LLC, for the 
benefits administration program and wellness portal, in an amount not to exceed or total 
$602,000 in the first year, for the period of three years, beginning on the execution date of 
the agreement. 
 
Information Technology 
22. 
Agreement No. 4409, Amendment No. 2, Information Technology Consulting Services   
Move City Council approve Agreement No. 4409, Amendment No. 2, with NST Technologies, 
Inc., for information technology consulting services, in an amount not to exceed $300,000, 
for a period of one year, beginning October 15, 2023, through October 14, 2024. 
  
23. 
Agreement No. 4526, Amendment No. 1, with Neudesic, LLC, for Annual Application Support 
Services   
Move City Council approve Agreement No. 4526, Amendment No. 1, with Neudesic, LLC, for 
annual application support services, in an amount not to exceed $156,000, for the period 
of one year, beginning November 1, 2023, through October 31, 2024. 
 
Management Services 
24. 
Resolution No. 5730 Authorizing the Issuance and Sale of Not to Exceed $120,000,000 in 
General Obligation (GO) Bonds, Series 2023   
Move City Council pass and adopt Resolution No. 5730, authorizing and providing for the 
issuance and sale of not to exceed $120,000,000 in General Obligation Bonds, Series 2023, 
and authorizing Authorized Representatives of the City to determine whether it is in the 
City's best interest to sell the Bonds in a competitive bid or through a negotiated sale. 
 
MS. LANG explained that the items are two resolutions being brought forward asking for 
permission to sell bonds to fund projects in our 10-year capital improvement program, those in 
process or budgeted for in 2023 – 2024 in the areas of parks and recreation, library, police, fire, 
stormwater, and public buildings. These projects were discussed with the Citizens Advisory Panel

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during the 2021 bond election. They are planned at the existing secondary property tax rate of 87 
cents per 100 of an assessed value, so it will not cause a change to the tax rate.  
 
25. 
Resolution No. 5732 Authorizing the Sale, Execution and Delivery of Not to Exceed 
$75,000,000 in Excise Tax Revenue Obligations (ETROs), Series 2023   
Move City Council pass and adopt Resolution No. 5732, authorizing and providing for the 
sale, execution and delivery of not to exceed $75,000,000 of Excise Tax Revenue 
Obligations, Series 2023, and authorizing Authorized Representatives of the City to 
determine whether it is in the City's best interest to sell the Obligations in a competitive bid 
or through a negotiated sale. 
 
MS. LANG explained this item is requesting the sale of excise tax revenue obligations, backed by 
excise taxes but paid by water and wastewater user fees. This will be used to fund water and 
wastewater projects. This would require Chandler to be rated financially, we currently have a triple 
A bond rating and would have less expensive debts with a lower interest rate.  
 
COUNCILMEMBER HARRIS thanked staff and asked what the approval percentage of voters in 
2021 voting to approve these bonds projects were.  
 
MAYOR HARTKE said we averaged about 71% approval for all five subjects.  
 
COUNCILMEMBER ELLIS asked where we pay that money back.  
 
MS. LANG said the principal and interest of general obligation bonds are paid for with secondary 
property taxes. Excise revenue tax obligations are sourced from water and wastewater user fees.  
 
COUNCILMEMBER ELLIS said our bond rating gives a sense of security.  
 
MS. LANG said with strong management policies, it has given Chandler the bond rating and 
excellent credit worthiness and helps us keep our taxes low.  
 
COUNCILMEMBER ELLIS thanked staff. 
 
26. 
Agreement No. WH4-801-4646 for Traffic Signs & Related Items   
Move City Council approve Agreement No. WH4-801-4646, with Interwest Safety Supply, 
LLC, for traffic signs and related items, in an amount not to exceed $150,000, for the period 
of November 1, 2023, through October 31, 2024. 
 
27. 
New License Series 12, Restaurant Liquor License Application for Jason Joseph Ross, Agent, 
AIKG Chandler, LLC, DBA Andretti Indoor Karting and Games   
Move for recommendation to the State Department of Liquor Licenses and Control for 
approval of the State Liquor Job No. 255036, a Series 12, Restaurant Liquor License, for

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Jason Joseph Ross, Agent, AIKG Chandler, LLC, DBA Andretti Indoor Karting and Games, 
located at 1712 S. Cooper Road, and approval of the City of Chandler, Series 12, Restaurant 
Liquor License No. 305952. 
 
28. 
New License Series 10, Beer and Wine Store Liquor License Application for Camila Alarcon, 
Agent, STB Boston, LLC, DBA Spin The Bottle   
Move for recommendation to the State Department of Liquor Licenses and Control for 
approval of the State Liquor Job No. 256455, a Series 10, Beer and Wine Store Liquor 
License, including sampling, for Camila Alarcon, Agent, STB Boston, LLC, DBA Spin The 
Bottle, located at 105 W. Boston Street, and approval of the City of Chandler, Series 10, Beer 
and Wine Store Liquor License No. 305971. 
 
Neighborhood Resources 
29.  
Agreement No. 4638, with GAJANAN, LLC, for Temporary Accommodation Services    
Move City Council approve Agreement No. 4638, with GAJANAN, LLC, for temporary 
accommodation services, in an amount not to exceed $600,000, for the period of one year, 
beginning October 1, 2023, through September 30, 2024. 
 
Police Department 
30. 
Resolution No. 5749 Authorizing Amendment No. 1 to the Intergovernmental Agreement 
for Data Sharing Between the City of Chandler and the Arizona Board of Regents for and on 
Behalf of Arizona State University (ASU)   
Move City Council pass and adopt Resolution No. 5749 authorizing Amendment No. 1 to 
the Intergovernmental Agreement for Data Sharing between the City of Chandler and the 
Arizona Board of Regents for and on behalf of Arizona State University (ASU); authorizing 
the Mayor and Chief of Police to sign the Agreement; and authorizing the Chief of Police to 
administer, execute, and submit all documents and other necessary instruments in 
connection with such Agreement. 
 
Public Works and Utilities  
31. 
Resolution No. 5736 Approving an Amended and Restated Intergovernmental Agreement 
Between the City of Chandler and Maricopa County for Right-of-Way Assistance for Lindsay 
Road from Ocotillo Road to Hunt Highway   
Move City Council pass and adopt Resolution No. 5736, approving an amended and 
restated IGA between the City of Chandler and Maricopa County for right-of-way assistance 
for Lindsay Road from Ocotillo Road to Hunt Highway; and authorizing the Mayor to sign 
the agreement and all related documents on behalf of the City of Chandler. 
 
32. 
Job Order Project Agreement No. WA2401.401, with PCL Construction, Inc., Pursuant to Job 
Order Master Agreement No. JOC1915.401, for the Pecos Surface Water Treatment Plant 
Filter Improvements Phase 2

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Move City Council award Job Order Project Agreement No. WA2401.401 to PCL 
Construction, Inc., Pursuant to Job Order Master Agreement No. JOC1915.401, for the Pecos 
Surface Water Treatment Plant Filter Improvements Phase 2, in an amount not to exceed 
$1,750,173.72. 
 
JOHN KNUDSON, Public Works and Utilities Director, presented the item. This is part of the efforts 
to maintain aging infrastructure. This is part of an ongoing program for the replacement of the 
media and filters at our water plant. The media in the filters to filter out particulate matter need 
replacement. It provides a higher quality water and reduces contaminants in the water for the 
residents of the Chandler. There are additional projects at the water plant that will spread out 
over time.  
 
COUNCILMEMBER ELLIS thanked staff for keeping our water safe. Councilmember Ellis asked what 
projects would happen in the next couple years. 
 
MR. KNUDSON answered that projects for the Pecos water plant in the next ten years will focus 
on improving process and water quality are planned.  
 
COUNCILMEMBER STEWART asked for an overview on microplastics. 
 
MR. KNUDSON answered that Chandler is fortunate that we have not found microplastic 
contamination in our wells above the limit set by the EPA.  
 
COUNCILMEMBER STEWART thanked staff. 
 
MAYOR HARTKE said these filters are essential due to the material being carried into our water 
systems from forest fires and other pollution. 
 
MR. KNUDSON said the SRP delivery system has seen an increased level of total organic carbon 
contaminants. Byproducts created from treatment are regulated substances. It has been 
important to remove contaminants at the source.  
 
33. 
Construction Services Agreement No. ST2210.401, with CS Construction, Inc., for the 
Chandler Integrated Corridor Management (ICM) Detection and Communication Systems   
Move City Council award Construction Services Agreement No. ST2210.401, to CS 
Construction, Inc., for the Chandler ICM Detection and Communication Systems, in an 
amount not to exceed $1,110,000. 
  
34. 
Construction Agreement No. ST2209.401, with CS Construction, Inc., for the Chandler Local 
Detection and Communication Systems

Page 11 of 15 
 
Move City Council award Construction Agreement No. ST2209.401 to CS Construction, Inc., 
for the Chandler Local Detection and Communication Systems, in an amount not to exceed 
$699,942. 
 
35. 
Professional Services Agreement No. WA2106.453, with Kitchell CEM, Inc., for the Pecos 
Surface Water Treatment Plant Administration Building HVAC and Water Quality Lab 
Renovation Construction Management Services   
Move City Council award Professional Services Agreement No. WA2106.453 to Kitchell CEM, 
Inc., for the Pecos Surface Water Treatment Plant Administration Building HVAC and Water 
Quality Lab Renovation Construction Management Services, in an amount not to exceed 
$487,968.51. 
 
36. 
Construction Manager at Risk Construction Services Agreement No. WA2106.401, 
Guaranteed Maximum Price Proposal No. 2, with Caliente Construction, Inc., for the Pecos 
Surface Treatment Plant Admin Building HVAC and Water Quality Lab Renovation   
Move City Council award CMAR Construction Services Agreement No. WA2106.401, 
Guaranteed Maximum Price Proposal No. 2, to Caliente Construction, Inc., for the Pecos 
Surface Treatment Plant Admin Building HVAC and Water Quality Lab Renovation, in the 
amount of $6,398,027. 
 
37. 
Professional Services Agreement No. ST2101.451, Amendment No. 1, with Ardurra Group, 
Inc., for the Detroit Basin/Gazelle Meadows Park Storm System & Associated Improvements   
Move City Council award Professional Services Agreement No. ST2101.451, Amendment No. 
1, to Ardurra Group, Inc., in the amount of $315,160. 
 
38. 
Construction Manager at Risk (CMAR) Construction Services Agreement No. ST2101.401, 
Guaranteed Maximum Price Proposal No. 2, with Achen Gardner Construction, LLC, for the 
Detroit Basin/Gazelle Meadows Park Storm System & Associated Improvements  
Move City Council award CMAR Construction Services Agreement No. ST2101.401, 
Guaranteed Maximum Price Proposal No. 2, to Achen Gardner Construction, LLC, in the 
amount of $2,294,480.53. 
  
39. 
Agreement No. PW0-745-4183, Amendment No. 6, with M.R. Tanner Development and 
Construction, Inc., for Street Maintenance Repaving, Surface Seal, and Repair Services   
Move City Council approve Agreement No. PW0-745-4183, Amendment No. 6, with M.R. 
Tanner Development and Construction, Inc., for street maintenance repaving, surface seal, 
and repair services, increasing the spending limit by $21,000,000.  
 
40. 
Agreement No. PW0-745-4122, Amendment No. 4, with Vincon Engineering Construction, 
LLC, for Concrete Repair Maintenance Services

Page 12 of 15 
 
Move City Council approve Agreement No. PW0-745-4122, Amendment No. 4, with Vincon 
Engineering Construction, LLC, for concrete repair maintenance services, in an amount not 
to exceed $10,000,000, for a one-year term, January 1, 2024, through December 31, 2024. 
 
MR. KNUDSON said that items 39 and 40 relate to street repaving program, the city has 2,100 lane 
miles of roadway that we aim to maintain at the highest level, measured by pavement quality 
index. We strive for a 70 out of 100 on the index, the current average score on the index is a 63, 
and we are working to improve the score. The last budget cycle, there was an additional amount 
set aside to improve the score, these two items are projects with our paving company and our 
concrete company. Streets projects occur in two phases – first the ADA improvements with 
concrete in neighborhoods, and then pave streets. It is a two- or three-year process between 
concrete and asphalt work done.  
 
COUNCILMEMBER HARRIS thanked staff for addressing our aging infrastructure.  
 
COUNCILMEMBER STEWART asked about the change orders. 
 
MR. KNUDSON said one is due to a change condition on site, the condition of the road was worse 
than anticipated.  
 
41. 
Agreement No. PW0-745-4123, Amendment No. 6, with M.R. Tanner Development and 
Construction, Inc., for Street Maintenance and Repair Services   
Move City Council approve Agreement No. PW0-745-4123, Amendment No. 6, with M.R. 
Tanner Development and Construction, Inc., for street maintenance and repair services, in 
an amount not to exceed $1,720,497.33, for a one-year term, January 1, 2024, through 
December 31, 2024. 
 
42. 
Agreement No. 4688, with Stantec Consulting Services, Inc., for the Purchase of Professional 
Services for the Pavement Quality Index Survey   
Move City Council approve Agreement No. 4688, with Stantec Consulting Services, Inc., for 
the purchase of professional services for the Pavement Quality Index Survey, in an amount 
not to exceed $174,704. 
  
43. 
Construction Agreement No. ST1616.401; Federal No. CHN 0(241)D; ADOT No. T010301C, 
Change Order No. 2, with Haydon Companies, LLC, for the Ocotillo Road Improvements - 
Gilbert Road to 148th Street   
Move City Council award Construction Agreement No. ST1616.401; Federal No. CHN 
0(241)D; ADOT No. T010301C, Change Order No. 2, to Haydon Companies, LLC, for the 
Ocotillo Road Improvements - Gilbert Road to 148th Street, in the amount of $900,000. 
 
44. 
Job Order Project Agreement No. WW2001.403, with Garney Companies, Inc., Pursuant to 
Job Order Master Agreement No. JOC1914.401, for the Ocotillo Brine Reduction Facility

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Hydrochloric Acid Storage and Weak Acid Containment Mixing Improvements and Related 
Contingency Transfer   
Move City Council award Job Order Project Agreement No. WW2001.403 to Garney 
Companies, Inc., pursuant to Job Order Master Agreement No. JOC1914.401, for the Ocotillo 
Brine Reduction Facility Hydrochloric Acid Storage and Weak Acid Containment Mixing 
Improvements, in an amount not to exceed $1,878,326.92, and authorize a Wastewater 
Industrial Process Treatment Plant Fund contingency transfer of $1,173,036 to the 
Wastewater Industrial Process Treatment Plant Fund, Wastewater Capital, Plant Additions 
and Improvement account. 
 
45. 
Job Order Project Agreement No. WW2001.404, with Garney Companies, Inc., Pursuant to 
Job Order Master Agreement No. JOC1914.401, for the Ocotillo Brine Reduction Facility Ion 
Exchange Outlet Waste Improvements  
Move City Council award Job Order Project Agreement No. WW2001.404 to Garney 
Companies, Inc., pursuant to Job Order Master Agreement No. JOC1914.401, for the Ocotillo 
Brine Reduction Facility Ion Exchange Outlet Waste Improvements, in an amount not to 
exceed $319,309.86. 
 
46. 
Professional Services Agreement No. WW2001.453, with HDR, Inc., for the Ocotillo Brine 
Reduction Facility Hydrochloric Acid Storage and Weak Acid Containment Mixing 
Improvements Construction Management Services   
Move City Council award Professional Services Agreement No. WW2001.453 to HDR, Inc., 
for the Ocotillo Brine Reduction Facility Hydrochloric Acid Storage and Weak Acid 
Containment Mixing Improvements Construction Management Services, in an amount not 
to exceed $174,820. 
 
47. 
Agreement No. PW3-925-4631, with Hazen and Sawyer, P.C., for the Water System 
Upgrades Program Consultant Services   
Move City Council approve Agreement No. PW3-925-4631, with Hazen and Sawyer, P.C., for 
the Water System Upgrades Program consultant services, in the amount of $695,720. 
 
Public Hearing  
48. 
Public Hearing Regarding Proposed Changes to Certain Water, Wastewater, Reclaimed 
Water, and Solid Waste Fees 
 
1. Open Public Hearing 
 
2. Staff Presentation 
 
3. Council Discussion 
 
4. Discussion from the Audience 
 
5. Close Public Hearing 
 
Action Agenda

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49. 
Introduction and Tentative Adoption of Ordinance No. 5065 Amending the Code of the City 
of Chandler, Sections 44-6 and 44-7 of Chapter 44 Garbage and Refuse, and Sections 50-11 
and 50-12 of Chapter 50 Sale of Utilities to Update Regulations Relating to Collection of Bulk 
Materials and Refuse Drop-Off and to Change Certain Water, Wastewater, Reclaimed Water, 
and Solid Waste Rates and Policies   
Move City Council introduce and tentatively adopt Ordinance No. 5065 amending the Code 
of the City of Chandler, Sections 44-6 and 44-7 of Chapter 44 Garbage and Refuse, and 
Sections 50-11 and 50-12 of Chapter 50 Sale of Utilities to update regulations relating to 
collection of bulk materials and refuse drop-off and to change certain water, reclaimed 
water, wastewater, and solid waste rates and policies, effective January 1, 2024. 
 
50. 
Resolution No. 5751 Amending the Citywide Fee Schedule Relating to the Public Works & 
Utilities Department, Solid Waste Division, Section 7   
Move City Council pass and adopt Resolution No. 5751 amending the Citywide Fee Schedule 
relating to the Public Works & Utilities Department, Solid Waste Division, Section 7, with fee 
changes effective January 1, 2024. 
 
Briefing 
51. 
Presentation / Briefing Regarding the Police Department's Employee Health and Wellness 
Resources, Solari Crisis Response Service, and Behavioral Health Unit, as Requested by 
Councilmember Harris 
  
52. 
Presentation / Briefing Regarding Retail Theft and Organized Crime in Chandler, as 
Requested by Councilmember Harris 
 
Informational 
53. 
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor 
License Premises Administratively Approved   
  
54. 
Contracts and Agreements Administratively Approved, Month of September 2023    
  
55. 
Claims Report for the Quarter Ended September 30, 2023 
 
Adjourn 
The meeting was adjourned at 6:56 p.m. 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor

Page 15 of 15 
 
 
Approval Date of Minutes:  November 6, 2023 
 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study 
Session of the City Council of Chandler, Arizona, held on the 16th day of October 2023.  I further 
certify that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of November, 2023. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk